how to write a cover letter for mail clerk

15 Mail Clerk Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Mail Clerk jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Job seekers are often faced with the task of having to apply for multiple positions, which can be time consuming and difficult when considering the different cover letters that come with each application. Hiring managers are often drawn to candidates who have a well-written cover letter that demonstrates their skills, experience, and interests in the company. When it comes to applying for jobs online, having a well-written cover letter is just as important as submitting your resume.

Here are 15 amazing Mail Clerk cover letters that are professionally written and will help you stand out and get that job!

Mail Clerk Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Mail Clerk Sample 1

Good day! My name is John Smith. I am a high school graduate with 2 years of customer service experience. I’m also experienced in receiving and sorting mail, as I have worked as a mail clerk for the past year. I enjoy being able to interact with people on a daily basis and being organized. Please consider me for the Mail Clerk position at (company). Respectfully, John Smith

Mail Clerk Sample 2

As a Mail Clerk, I will create and maintain accurate records of incoming and outgoing mail. I am detail oriented and will ensure that all documentation is properly filed so the company can stay compliant with all postal regulations. Additionally, I will be responsible for ensuring that packages are properly sorted and delivered to the correct location within the warehouse so inventory is stored appropriately.

Mail Clerk Sample 3

I am writing to express my interest in the mailing clerk position. I am a reliable, hardworking person with a keen eye for detail and a solid work ethic. I have experience in the mailing industry, and am confident that I would be a great cultural fit for your company.

Mail Clerk Sample 4

Dear Sir/Madam, I am writing to express my interest in the open Mail Clerk position. I have extensive experience in the postal industry and would be an asset to this team. I am committed to quality customer service and delivering an excellent product for our customers. I would appreciate the opportunity to interview for this job, thank you. Please find my resume attached as well as a list of references.

Mail Clerk Sample 5

To Whom it May Concern, I am writing to apply for the Mail Clerk position with your company. I have experience in this field and believe that my skills will be of great use to you. My attention to detail is one of my strengths and I am punctual with excellent organizational skills. I have a Bachelor’s degree in English from the University of Michigan, where I was an editor for our school newspaper, which involved writing weekly articles about campus-wide events including university affairs, politics, arts & culture. My education helped me hone my public speaking skills as well as teach me how to write clear concise sentences on deadline while being sensitive to varying viewpoints on any given subject. I look forward to meeting with you soon

Mail Clerk Sample 6

Dear Hiring Manager, I am a hard-working and detail-oriented individual who is looking for a Mail Clerk position. I am eager to learn and will work well in a fast paced environment where precision is key. My previous experience has helped me to excel in this area. I can meet your qualifications and offer you my skills in customer service, data entry, sorting/sorting incoming mail, calculating postage charges etc. Please contact me at (###) ###-#### or via email [email protected] if you would like any further details about my qualifications or references. Thank you for your consideration!

Mail Clerk Sample 7

I am writing to ask for consideration for the job of Mail Clerk with your company. I believe that I am an excellent candidate because I have experience in this field, and my employer has said that before I left, they would hire me back if anything happened to their current staff. My skills include:

– Greeting customers and directing them to service areas – Process mailings, working orders, or other assigned tasks – Maintaining mailing lists and customer databases by entering data into computers

Mail Clerk Sample 8

Professional cover letter for a position as a Mail Clerk

Dear Sir or Madam, I am writing to you from the office of International Air Transport, where I currently work as a secretary. I am very interested in your mail clerk position because it is within my skill set and would allow me to use my knowledge and skills to their full potential. In addition to clerical duties, I also have extensive experience in filing and archiving. The ability to schedule air travel would be an asset that I bring with me into this role as well. Please contact me at (123) 456-7890 for further information about my qualifications and skillsets. Thank you for your consideration!

Mail Clerk Sample 9

Dear Hiring Manager, I’m writing to apply for the Mail Clerk position with your company. As a Mail Clerk, my responsibilities will include data entry and administration of all incoming and outgoing mail. I am positive that I would make an excellent addition to your team because I have excellent communication skills and am an organized self-starter who is eager to learn new skills. Furthermore, my experience in customer service has given me valuable experience in dealing with people on a day-to-day basis while also looking for opportunities where customers can be assisted through the use of technology. Thank you for your time reviewing my resume! Sincerely,

Mail Clerk Sample 10

I am writing to express my interest in the Mail Clerk position at Acme Corporation. I have over 10 years of experience as a Mail Clerk and am excited to apply my knowledge, skills, and abilities to help your organization succeed.

Mail Clerk Sample 11

I am a recent graduate from a large university with a Business Management degree. I am fluent in Spanish and have experience as an Administrative Assistant, Sales Associate, and Freelance Writer. I would love the opportunity to work with your company. If you have any questions or need additional information please contact me at 555-555-5555 or email at [email protected]

Anna Mather

Mail Clerk Sample 12

My name is Tonja Smith. I am a hardworking, detail-oriented professional with experience in the mailing industry. As a Mail Clerk, I would be responsible for verifying postage and preparing mailings for distribution. You can depend on me to create accurate records of all transactions regarding the inventory of outgoing mailings and ensure that proper postage is applied to each mailing.

I would appreciate the opportunity to interview for this position so that you can evaluate my qualifications firsthand.

Mail Clerk Sample 13

I am writing to you because I’m interested in the Mail Clerk position. I am confident that my skills and experience will make me an excellent candidate for this role. I have extensive knowledge of both the Canadian Postal Code and postal codes in general, which would be applicable to this job. My excellent organizational skills ensure that any task that is assigned to me is completed with great attention to detail and quality assurance.

Mail Clerk Sample 14

To Whom It May Concern:

As a hardworking individual with experience in the mail industry, I would like to be considered for the Mail Clerk position currently open at your company. I offer strong customer service skills and value quality work, which will prove to be an asset in this position. If you give me the chance, I will make sure that you do not regret it!

Mail Clerk Sample 15

Dear Sir or Madam: I am writing to apply for the Mail Clerk position with your company. I would like to begin my career by working as a Mail Clerk at your company and I can offer you all of my attention and dedication.  As a Mail Clerk, I know that we will handle documents that are highly confidential, so please be reassured that I have experience in handling confidential materials following strict security protocol in both training and in practice. My references are available upon request. Thank you for considering me for this position.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Mail Clerk cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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USPS Mail Processing Clerk Cover Letter Examples & Writing Tips

Use these USPS Mail Processing Clerk cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• USPS Mail Processing Clerk Example 1
• USPS Mail Processing Clerk Example 2
• USPS Mail Processing Clerk Example 3
• Cover Letter Writing Tips

USPS mail processing clerks are responsible for sorting and delivering mail. They work in a fast-paced environment and must be able to meet deadlines.

To be successful in this role, you need to be able to work independently and be organized. Use these examples and tips to write a cover letter that shows hiring managers that you’re the perfect candidate for the job.

USPS Mail Processing Clerk Cover Letter Example 1

I am excited to be applying for the USPS Mail Processing Clerk position. I have more than five years of experience working in a mailroom and I possess excellent organizational skills. I am confident that I would be a valuable asset to your team and I am eager to learn more about the job duties and expectations.

In my previous role at ABC Company, I was responsible for sorting and delivering mail to the appropriate departments. I also managed the incoming and outgoing mail process, ensuring that all mail was processed and delivered in a timely manner. I have experience using a variety of mailroom equipment, including mail sorters, scales, and postage meters.

I am a motivated and hardworking individual who is always looking for ways to improve the efficiency of the mailroom. I am confident that I have the skills and experience to be a successful USPS Mail Processing Clerk. I look forward to hearing from you soon with more information about the position and the expectations of the role. Thank you for your time and consideration.

USPS Mail Processing Clerk Cover Letter Example 2

I am writing to apply for the USPS Mail Processing Clerk position that was recently advertised on the company website. I am confident that I have the skills and experience that you are looking for, and I am eager to put my abilities to work for your organization.

I have more than three years of experience working as a Mail Processing Clerk, and during that time I have developed a strong understanding of the duties and responsibilities of the position. I am capable of sorting and delivering mail accurately and on time, and I have the ability to work under pressure in a fast-paced environment. I am also proficient in using the mail tracking system.

I am a hard-working and motivated individual, and I am confident that I would be a valuable asset to your team. I would appreciate the opportunity to discuss this position with you in further detail. Thank you for your time and consideration.

USPS Mail Processing Clerk Cover Letter Example 3

I am writing to express my interest in the USPS Mail Processing Clerk position that is currently available. I have been working as a mail processing clerk for the past two years and have gained valuable experience in this field.

I have worked at several post offices throughout the state of New York, and I have learned how to work with different types of mail. I have also learned how to deal with different kinds of people, which has helped me develop excellent customer service skills. My ability to work well under pressure has also improved significantly thanks to my previous experiences.

One of my greatest strengths is my attention to detail. I am able to identify any errors or mistakes that may occur during the sorting process and correct them immediately. This skill has allowed me to save many customers from receiving undelivered mail. It has also made me very popular among my coworkers because they know that they can count on me if they need help with anything.

Another strength that I would like to highlight is my ability to multitask. I am able to complete all of my tasks quickly and efficiently, even when there are many other things going on around me. This skill has allowed me to become an essential part of every team that I have worked with, and it has also helped me gain the respect of my coworkers.

I would like to thank you for taking the time to consider my application. I look forward to hearing from you soon.

USPS Mail Processing Clerk Cover Letter Writing Tips

1. show your organizational skills.

One of the most important qualities for a mail processing clerk is being able to stay organized. This means being able to keep track of all the different tasks you need to do, as well as the mail that needs to be processed.

To show that you have the organizational skills required for the job, list a few examples of times when you had to manage a lot of tasks at once. You can also talk about how you’re able to stay calm under pressure and how you work best when you have a clear plan of action.

2. Mention your attention to detail

Since mail processing clerks are responsible for ensuring that all the mail is processed correctly, it’s important that you highlight your attention to detail. This can be done by providing specific examples of times when you caught an error that could have caused problems down the line.

You can also talk about how you’re meticulous when it comes to checking and rechecking your work, and how you’re always looking for ways to improve your efficiency.

3. Customize your cover letter

Just like with any other position, it’s important to customize your cover letter when applying for a job as a mail processing clerk. This means highlighting the qualities and skills that make you the best candidate for the job.

For example, if the job listing mentions that the ideal candidate has experience in data entry, be sure to mention any relevant experience you have in that area. If the company is looking for someone who is detail-oriented, be sure to mention any times when you caught an error that could have caused problems down the line.

4. Proofread your cover letter

As with any other position, it’s important to proofread your cover letter before submitting it. This will help you catch any mistakes in spelling or grammar, and it will also show the hiring manager that you’re serious about the job.

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Mail Clerk Cover Letter Example

A Mail Clerk is a professional who is responsible for organizing, sorting, and managing outgoing mails and official packages at his place of work. He keeps detailed and accurate details of the outgoing and incoming mails. He sorts the mail according to the individual employee, company department, and categories.

Write your perfect Mail Clerk Cover Letter using our sample and professional writing tips. To make things easier and convenient for you, we have designed an easy-to-use cover letter builder to help you get your dream job.

• Cover Letters

What to Include in a Mail Clerk Cover Letter?

Roles and responsibilities.

A Mail Clerk ensures that the outgoing posts and packages are properly labeled and packaged. He arranges for delivery with delivery agencies found in the area. He forwards the misdirected mails and signs off relevant and certified packages and posts. He also keeps a collection of mailing supplies like stamps, seals, and envelopes.

• Retrieves and sorts mail, including packages, by department and category.
• Delivers mail to correct department or recipient.
• Forwards misdirected mail.
• Prepares documents and other items for shipping .
• Weighs mail and calculates correct postage.
• Uses mail sorting and postage meter machines .
• Fills out mailing labels, including researching proper country codes for international mail and regional zip codes for domestic mail.

Education & Skills

Additionally, the cover letter for a mail clerk should mention the following skillset:.

• Communication skills.
• Recordkeeping.
• Interpersonal skills.
• Organizational skills.
• Computer proficiency.
• Time management skills.
• Attention to detail.

Successful cover letters for Mail Clerk often mention the following qualifications and skills:

• High School diploma or GED; relevant work experience.

Mail Clerk Cover Letter Example (Text Version)

Dear Mr./Ms.,

Kindly accept my enclosed application for the post of Mail Clerk at [XXX Corporation Ltd]. As an experienced individual in the field with three years of experience in Mail services, I believe my expertise makes me a promising candidate for this job. I am certain that I can be an excellent fit at your Corporation.

[XXX Corporation Ltd] is known for its practical and structural approach in the field of accounting and management. [XXX Corporation Ltd.] innovative and pragmatic methods to supervise and maintain taxation legislation and invoice processing never ceases to amaze me. It has set the standards of Account Management very high. I am certain that being a part of your company will help me develop my skills and upgrade them even further.

I am working as the Mail Clerk at [YYY Company]. At my current place of work, I perform the following tasks:

• Sorted the mails based on departments, sections and assisted in categorizing outgoing packages.
• Maintained records of all the incoming and outgoing certified mail.
• Insured and registered all outgoing mails.
• Updated company address for regional branches and offices.
• Updated the company mailing records in the database.
• Created monthly detailed invoices and statements to submit to local postal service.
• Computed and categorized posts and packages based on weight, content, and numbers.

My expertise lies in managing a full range of responsibilities to ensure optimal functioning. My experience has offered me an effective and well-rounded skill set, and organizational abilities.

I look forward to discussing my skills and expertise in more detail. Thank you for your time and consideration.

Sincerely, [Your Name]

Attention to detail and organizational skills are important when it comes to an ideal Mail Clerk Cover Letter. Mention skills expertise that will make you seem better than your competitors. Address the Recruiting Manager by name and be clear about what you can offer to the library. You can use our Mail Clerk Resume Sample to create a good resume and increase your chances of getting your dream job.

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Mail Clerk Cover Letter Example

Writing a cover letter for a mail clerk role can be a challenge, especially if you are new to the field. Crafting a well-written cover letter is a key step in getting noticed by potential employers and should be tailored to the specific job you are applying for. In this blog post, we provide a guide to writing an effective mail clerk cover letter, along with an example to help you get started. We’ll explain the sections to include and offer tips on how to make the most of your letter.

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Mail Clerk Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Mail Clerk with [Company Name]. I believe that my knowledge, experience and enthusiasm make me an ideal candidate for this position.

I have an extensive background in managing mail- related operations and facilitating efficient delivery systems. I have worked in mail room positions for the past three years and understand the importance of efficient mail sorting, delivery and pick- up. I have excellent organizational skills and I am able to create filing systems and protocols to ensure the smooth flow of mail operations.

I have experience in setting up and maintaining mail room facilities, including mail sorting and labeling, organizing mail for delivery, and overseeing delivery schedules. I also have experience in managing mailroom staff, handling customer inquiries, and maintaining up- to- date information on mailroom operations. Moreover, I have a strong knowledge of industry standards and regulations that govern the handling of mail.

I understand the importance of providing accurate and timely service while maintaining customer satisfaction. I am detail- oriented, reliable, and I am equipped with the interpersonal skills needed to work effectively with both customers and colleagues.

I am confident that my skills, qualifications, and experience make me the best candidate for the Mail Clerk position. I am eager to discuss how I can contribute to your team. Please do not hesitate to contact me if you have any further questions.

Thank you for your time and consideration.

[Your Name]

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What should a Mail Clerk cover letter include?

A Mail Clerk cover letter should be well- crafted to effectively communicate the applicant’s qualifications and experiences that are relevant to the position. The letter should provide an introduction, discuss the qualifications and experiences that align with the position, and explain why the applicant is the best fit for the job.

The introduction should highlight the applicant’s enthusiasm for the position and their qualifications for it. A successful introduction will grab the reader’s attention, so be sure to make it strong and concise.

The main body of the letter should discuss the qualifications and experiences that the applicant has that align with the position. Be sure to include any relevant job- related experience, as well as any certifications, awards, or other achievements. If applicable, any knowledge of the company or the job description should also be included.

Finally, the conclusion of the cover letter should be a call to action, summarizing why the applicant is the best fit for the position and expressing enthusiasm for the opportunity. It should leave the reader with a strong impression of the applicant and their capabilities.

In conclusion, a Mail Clerk cover letter should provide a strong introduction, discuss the qualifications and experiences that align with the position, and explain why the applicant is the best fit for the job. By making sure to include all of these sections, the applicant’s cover letter will stand out among the competition.

Mail Clerk Cover Letter Writing Tips

Writing a cover letter for a mail clerk position can be daunting. Fortunately, there are some tips that can help you create an effective cover letter that will get you noticed.

• Research the Company: Before you begin writing, research the company you are applying for. Learn about their products, services, and mission. Use this information to create a tailored cover letter that shows that you understand the company and their needs.
• Use the Right Format: Make sure that you use the proper format for a cover letter. This includes having a professional heading, a proper greeting, and a closing. Be sure to format the letter to include paragraphs, so that it is easier to read.
• Highlight Your Qualifications: In the body of your cover letter, focus on highlighting your qualifications and experiences that make you an ideal fit for the mail clerk position. Make sure that you are detailed and provide examples to back up your claims.
• Keep it Professional: Even though you want to stand out, it is important to keep your cover letter professional. Avoid using any slang or overly casual language. Also, make sure to check your letter for any grammar or spelling errors.
• Proofread: Before you send off your cover letter, be sure to proofread it. Have someone else read it as well, as they can help you spot any errors that you may have missed.

By following these tips, you can write a successful mail clerk cover letter that will get noticed by potential employers. With a well- crafted letter, you can stand out from other candidates and increase your chances of getting hired.

Common mistakes to avoid when writing Mail Clerk Cover letter

Writing a cover letter for a mail clerk job is similar to that of any other job, but there are some special considerations that you should make. A mail clerk cover letter should focus on the unique traits and skills that the applicant has that makes them qualified for the position. This blog section will outline some common mistakes to avoid when writing a mail clerk cover letter.

• Not doing enough research: Before you begin writing your cover letter, be sure to research the company you’re applying to. It’s important to tailor your cover letter to the specific position and organization, so make sure you understand their mission and values as well as the job requirements.
• Not emphasizing your abilities: Your cover letter should be more than a laundry list of your skills and experiences. Instead, highlight specific accomplishments that demonstrate your abilities and how they will benefit the organization.
• Not using the right language: Use strong, positive language that’s clear, concise, and professional. Avoid cliches and buzzwords, and make sure to proofread for any errors or typos.
• Not following the given instructions: Read the job posting carefully and adhere to any formatting requirements or directions that the company has given. Following directions indicates attention to detail and respect for the hiring manager’s time.
• Not including a call to action: Your cover letter should include a polite request to meet in person. Be sure to give contact information so you can be reached for an interview.

By avoiding these mistakes, you can ensure that your mail clerk cover letter will make a great first impression on hiring managers. With a little effort, you’ll be on your way to landing an exciting job as a mail clerk.

Key takeaways

A cover letter is a great way to introduce yourself and your skills to a potential employer. If you’re applying for the position of Mail Clerk, it’s important to craft an impressive cover letter that stands out from the crowd. Here are some key takeaways for writing an impressive Mail Clerk cover letter:

• Make sure to highlight your relevant qualifications and experience in the field. Include examples of how you have already succeeded in mailroom or office work.
• Use clear, concise language to get your point across quickly and effectively. You want to keep the reader’s attention.
• Focus on the skills and qualities that make you an ideal candidate for the job. Show the employer why you would be an asset to the team.
• Provide examples of your organizational and communication skills. These are important for any mailroom position.
• Include your contact information at the end so the employer can reach out if they have any questions.
• Make sure to proofread your letter for any errors or spelling mistakes.

By following these key takeaways, you can create an impressive Mail Clerk cover letter that will help you stand out from the competition.

Frequently Asked Questions

1.how do i write a cover letter for an mail clerk job with no experience.

Writing a cover letter for a Mail Clerk job with no experience can seem daunting, but there are several ways to make yourself stand out from other applicants. First, make sure to include a professional- looking header with your contact information. Then, explain your interest in the position and why you would be a great fit for the job. You can also include any volunteer work or internships you have completed, as well as any skills or qualifications you possess that could be beneficial. Finally, thank the hiring manager for taking the time to read your letter and express your enthusiasm for the position.

2.How do I write a cover letter for an Mail Clerk job experience?

When writing a cover letter for a Mail Clerk position with prior experience, you should show the reader what you have accomplished in the field and why you are a great fit for the job. Begin your letter by providing a brief overview of your professional and educational background and emphasizing your experience in mail handling and delivery. Then, provide specific examples of the successes you have achieved in the field, such as increasing customer satisfaction or improving efficiency. Finally, express your enthusiasm for the position and close the letter on a positive note.

3.How can I highlight my accomplishments in Mail Clerk cover letter?

When highlighting your accomplishments as a Mail Clerk in a cover letter, be sure to include any successes you have achieved in the field. For example, if you improved customer satisfaction or efficiency, mention it in the letter. Additionally, you can talk about any awards or recognition you have received for your work. Finally, showcase any special certifications or qualifications you have that could be beneficial in the position.

4.What is a good cover letter for an Mail Clerk job?

A good cover letter for a Mail Clerk job should convey your enthusiasm for the position and explain why you are the best fit for it. Begin your letter by introducing yourself and explaining your interest in the job. Then, provide a brief overview of your professional background and qualifications, such as your experience in handling and delivering mail. Make sure to mention any awards or recognition you have received for your work and provide specific examples of successes you have achieved in the field. Finally, thank the hiring manager for taking the time to read your letter and express your enthusiasm for the position.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Mailroom Clerk Cover Letter Examples

A great mailroom clerk cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following mailroom clerk cover letter example can give you some ideas on how to write your own letter.

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Cover Letter Example (Text)

Nadjah Humphryes

(757) 141-9314

[email protected]

Dear Gradie Krumenauer,

I am writing to express my interest in the Mailroom Clerk position at FedEx Corporation as advertised. With a solid foundation of five years of experience at United Parcel Service (UPS), I have honed my skills in mail sorting, package handling, and logistical support. My commitment to efficiency, attention to detail, and dedication to customer satisfaction have been the driving forces behind my successful career thus far.

At UPS, my responsibilities included sorting incoming and outgoing mail, managing inventory, and ensuring the accurate and timely dispatch of packages. I pride myself on my ability to quickly adapt to new technologies and systems, which has allowed me to streamline operations and enhance productivity within the mailroom. My hands-on experience has equipped me with a thorough understanding of mailroom operations, and I am confident in my ability to transfer these skills to the dynamic environment at FedEx Corporation.

In addition to my technical abilities, I bring to the table strong organizational skills and a proactive approach to problem-solving. I understand the importance of maintaining a well-organized mailroom and the impact it has on the overall efficiency of company communications and parcel delivery services. My colleagues at UPS often commended me for my ability to maintain a calm and collected demeanor during peak times, ensuring that all tasks were completed with precision and care.

I am excited about the opportunity to bring my background in mailroom operations and my passion for exceptional service to FedEx Corporation. I am eager to contribute to your team and am confident that my skills and experiences will make me a valuable asset to your company. I look forward to the possibility of discussing this exciting opportunity with you in further detail.

Thank you for considering my application. I am looking forward to the opportunity to contribute to FedEx Corporation and am eager to bring my dedication and skills to your esteemed company.

Warm regards,

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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