essay on scientific writing

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Successful Scientific Writing and Publishing: A Step-by-Step Approach

John k. iskander.

1 Centers for Disease Control and Prevention, Atlanta, Georgia

Sara Beth Wolicki

2 Association of Schools and Programs of Public Health, Washington, District of Columbia

Rebecca T. Leeb

Paul z. siegel.

Scientific writing and publication are essential to advancing knowledge and practice in public health, but prospective authors face substantial challenges. Authors can overcome barriers, such as lack of understanding about scientific writing and the publishing process, with training and resources. The objective of this article is to provide guidance and practical recommendations to help both inexperienced and experienced authors working in public health settings to more efficiently publish the results of their work in the peer-reviewed literature. We include an overview of basic scientific writing principles, a detailed description of the sections of an original research article, and practical recommendations for selecting a journal and responding to peer review comments. The overall approach and strategies presented are intended to contribute to individual career development while also increasing the external validity of published literature and promoting quality public health science.

Introduction

Publishing in the peer-reviewed literature is essential to advancing science and its translation to practice in public health ( 1 , 2 ). The public health workforce is diverse and practices in a variety of settings ( 3 ). For some public health professionals, writing and publishing the results of their work is a requirement. Others, such as program managers, policy makers, or health educators, may see publishing as being outside the scope of their responsibilities ( 4 ).

Disseminating new knowledge via writing and publishing is vital both to authors and to the field of public health ( 5 ). On an individual level, publishing is associated with professional development and career advancement ( 6 ). Publications share new research, results, and methods in a trusted format and advance scientific knowledge and practice ( 1 , 7 ). As more public health professionals are empowered to publish, the science and practice of public health will advance ( 1 ).

Unfortunately, prospective authors face barriers to publishing their work, including navigating the process of scientific writing and publishing, which can be time-consuming and cumbersome. Often, public health professionals lack both training opportunities and understanding of the process ( 8 ). To address these barriers and encourage public health professionals to publish their findings, the senior author (P.Z.S.) and others developed Successful Scientific Writing (SSW), a course about scientific writing and publishing. Over the past 30 years, this course has been taught to thousands of public health professionals, as well as hundreds of students at multiple graduate schools of public health. An unpublished longitudinal survey of course participants indicated that two-thirds agreed that SSW had helped them to publish a scientific manuscript or have a conference abstract accepted. The course content has been translated into this manuscript. The objective of this article is to provide prospective authors with the tools needed to write original research articles of high quality that have a good chance of being published.

Basic Recommendations for Scientific Writing

Prospective authors need to know and tailor their writing to the audience. When writing for scientific journals, 4 fundamental recommendations are: clearly stating the usefulness of the study, formulating a key message, limiting unnecessary words, and using strategic sentence structure.

To demonstrate usefulness, focus on how the study addresses a meaningful gap in current knowledge or understanding. What critical piece of information does the study provide that will help solve an important public health problem? For example, if a particular group of people is at higher risk for a specific condition, but the magnitude of that risk is unknown, a study to quantify the risk could be important for measuring the population’s burden of disease.

Scientific articles should have a clear and concise take-home message. Typically, this is expressed in 1 to 2 sentences that summarize the main point of the paper. This message can be used to focus the presentation of background information, results, and discussion of findings. As an early step in the drafting of an article, we recommend writing out the take-home message and sharing it with co-authors for their review and comment. Authors who know their key point are better able to keep their writing within the scope of the article and present information more succinctly. Once an initial draft of the manuscript is complete, the take-home message can be used to review the content and remove needless words, sentences, or paragraphs.

Concise writing improves the clarity of an article. Including additional words or clauses can divert from the main message and confuse the reader. Additionally, journal articles are typically limited by word count. The most important words and phrases to eliminate are those that do not add meaning, or are duplicative. Often, cutting adjectives or parenthetical statements results in a more concise paper that is also easier to read.

Sentence structure strongly influences the readability and comprehension of journal articles. Twenty to 25 words is a reasonable range for maximum sentence length. Limit the number of clauses per sentence, and place the most important or relevant clause at the end of the sentence ( 9 ). Consider the sentences:

• By using these tips and tricks, an author may write and publish an additional 2 articles a year.
• An author may write and publish an additional 2 articles a year by using these tips and tricks.

The focus of the first sentence is on the impact of using the tips and tricks, that is, 2 more articles published per year. In contrast, the second sentence focuses on the tips and tricks themselves.

Authors should use the active voice whenever possible. Consider the following example:

• Active voice: Authors who use the active voice write more clearly.
• Passive voice: Clarity of writing is promoted by the use of the active voice.

The active voice specifies who is doing the action described in the sentence. Using the active voice improves clarity and understanding, and generally uses fewer words. Scientific writing includes both active and passive voice, but authors should be intentional with their use of either one.

Sections of an Original Research Article

Original research articles make up most of the peer-reviewed literature ( 10 ), follow a standardized format, and are the focus of this article. The 4 main sections are the introduction, methods, results, and discussion, sometimes referred to by the initialism, IMRAD. These 4 sections are referred to as the body of an article. Two additional components of all peer-reviewed articles are the title and the abstract. Each section’s purpose and key components, along with specific recommendations for writing each section, are listed below.

Title. The purpose of a title is twofold: to provide an accurate and informative summary and to attract the target audience. Both prospective readers and database search engines use the title to screen articles for relevance ( 2 ). All titles should clearly state the topic being studied. The topic includes the who, what, when, and where of the study. Along with the topic, select 1 or 2 of the following items to include within the title: methods, results, conclusions, or named data set or study. The items chosen should emphasize what is new and useful about the study. Some sources recommend limiting the title to less than 150 characters ( 2 ). Articles with shorter titles are more frequently cited than articles with longer titles ( 11 ). Several title options are possible for the same study ( Figure ).

Two examples of title options for a single study.

Abstract . The abstract serves 2 key functions. Journals may screen articles for potential publication by using the abstract alone ( 12 ), and readers may use the abstract to decide whether to read further. Therefore, it is critical to produce an accurate and clear abstract that highlights the major purpose of the study, basic procedures, main findings, and principal conclusions ( 12 ). Most abstracts have a word limit and can be either structured following IMRAD, or unstructured. The abstract needs to stand alone from the article and tell the most important parts of the scientific story up front.

Introduction . The purpose of the introduction is to explain how the study sought to create knowledge that is new and useful. The introduction section may often require only 3 paragraphs. First, describe the scope, nature, or magnitude of the problem being addressed. Next, clearly articulate why better understanding this problem is useful, including what is currently known and the limitations of relevant previous studies. Finally, explain what the present study adds to the knowledge base. Explicitly state whether data were collected in a unique way or obtained from a previously unstudied data set or population. Presenting both the usefulness and novelty of the approach taken will prepare the reader for the remaining sections of the article.

Methods . The methods section provides the information necessary to allow others, given the same data, to recreate the analysis. It describes exactly how data relevant to the study purpose were collected, organized, and analyzed. The methods section describes the process of conducting the study — from how the sample was selected to which statistical methods were used to analyze the data. Authors should clearly name, define, and describe each study variable. Some journals allow detailed methods to be included in an appendix or supplementary document. If the analysis involves a commonly used public health data set, such as the Behavioral Risk Factor Surveillance System ( 13 ), general aspects of the data set can be provided to readers by using references. Because what was done is typically more important than who did it, use of the passive voice is often appropriate when describing methods. For example, “The study was a group randomized, controlled trial. A coin was tossed to select an intervention group and a control group.”

Results . The results section describes the main outcomes of the study or analysis but does not interpret the findings or place them in the context of previous research. It is important that the results be logically organized. Suggested organization strategies include presenting results pertaining to the entire population first, and then subgroup analyses, or presenting results according to increasing complexity of analysis, starting with demographic results before proceeding to univariate and multivariate analyses. Authors wishing to draw special attention to novel or unexpected results can present them first.

One strategy for writing the results section is to start by first drafting the figures and tables. Figures, which typically show trends or relationships, and tables, which show specific data points, should each support a main outcome of the study. Identify the figures and tables that best describe the findings and relate to the study’s purpose, and then develop 1 to 2 sentences summarizing each one. Data not relevant to the study purpose may be excluded, summarized briefly in the text, or included in supplemental data sets. When finalizing figures, ensure that axes are labeled and that readers can understand figures without having to refer to accompanying text.

Discussion . In the discussion section, authors interpret the results of their study within the context of both the related literature and the specific scientific gap the study was intended to fill. The discussion does not introduce results that were not presented in the results section. One way authors can focus their discussion is to limit this section to 4 paragraphs: start by reinforcing the study’s take-home message(s), contextualize key results within the relevant literature, state the study limitations, and lastly, make recommendations for further research or policy and practice changes. Authors can support assertions made in the discussion with either their own findings or by referencing related research. By interpreting their own study results and comparing them to others in the literature, authors can emphasize findings that are unique, useful, and relevant. Present study limitations clearly and without apology. Finally, state the implications of the study and provide recommendations or next steps, for example, further research into remaining gaps or changes to practice or policy. Statements or recommendations regarding policy may use the passive voice, especially in instances where the action to be taken is more important than who will implement the action.

Beginning the Writing Process

The process of writing a scientific article occurs before, during, and after conducting the study or analyses. Conducting a literature review is crucial to confirm the existence of the evidence gap that the planned analysis seeks to fill. Because literature searches are often part of applying for research funding or developing a study protocol, the citations used in the grant application or study proposal can also be used in subsequent manuscripts. Full-text databases such as PubMed Central ( 14 ), NIH RePORT ( 15 ), and CDC Stacks ( 16 ) can be useful when performing literature reviews. Authors should familiarize themselves with databases that are accessible through their institution and any assistance that may be available from reference librarians or interlibrary loan systems. Using citation management software is one way to establish and maintain a working reference list. Authors should clearly understand the distinction between primary and secondary references, and ensure that they are knowledgeable about the content of any primary or secondary reference that they cite.

Review of the literature may continue while organizing the material and writing begins. One way to organize material is to create an outline for the paper. Another way is to begin drafting small sections of the article such as the introduction. Starting a preliminary draft forces authors to establish the scope of their analysis and clearly articulate what is new and novel about the study. Furthermore, using information from the study protocol or proposal allows authors to draft the methods and part of the results sections while the study is in progress. Planning potential data comparisons or drafting “table shells” will help to ensure that the study team has collected all the necessary data. Drafting these preliminary sections early during the writing process and seeking feedback from co-authors and colleagues may help authors avoid potential pitfalls, including misunderstandings about study objectives.

The next step is to conduct the study or analyses and use the resulting data to fill in the draft table shells. The initial results will most likely require secondary analyses, that is, exploring the data in ways in addition to those originally planned. Authors should ensure that they regularly update their methods section to describe all changes to data analysis.

After completing table shells, authors should summarize the key finding of each table or figure in a sentence or two. Presenting preliminary results at meetings, conferences, and internal seminars is an established way to solicit feedback. Authors should pay close attention to questions asked by the audience, treating them as an informal opportunity for peer review. On the basis of the questions and feedback received, authors can incorporate revisions and improvements into subsequent drafts of the manuscript.

The relevant literature should be revisited periodically while writing to ensure knowledge of the most recent publications about the manuscript topic. Authors should focus on content and key message during the process of writing the first draft and should not spend too much time on issues of grammar or style. Drafts, or portions of drafts, should be shared frequently with trusted colleagues. Their recommendations should be reviewed and incorporated when they will improve the manuscript’s overall clarity.

For most authors, revising drafts of the manuscript will be the most time-consuming task involved in writing a paper. By regularly checking in with coauthors and colleagues, authors can adopt a systematic approach to rewriting. When the author has completed a draft of the manuscript, he or she should revisit the key take-home message to ensure that it still matches the final data and analysis. At this point, final comments and approval of the manuscript by coauthors can be sought.

Authors should then seek to identify journals most likely to be interested in considering the study for publication. Initial questions to consider when selecting a journal include:

• Which audience is most interested in the paper’s message?
• Would clinicians, public health practitioners, policy makers, scientists, or a broader audience find this useful in their field or practice?
• Do colleagues have prior experience submitting a manuscript to this journal?
• Is the journal indexed and peer-reviewed?
• Is the journal subscription or open-access and are there any processing fees?
• How competitive is the journal?

Authors should seek to balance the desire to be published in a top-tier journal (eg, Journal of the American Medical Association, BMJ, or Lancet) against the statistical likelihood of rejection. Submitting the paper initially to a journal more focused on the paper’s target audience may result in a greater chance of acceptance, as well as more timely dissemination of findings that can be translated into practice. Most of the 50 to 75 manuscripts published each week by authors from the Centers for Disease Control and Prevention (CDC) are published in specialty and subspecialty journals, rather than in top-tier journals ( 17 ).

The target journal’s website will include author guidelines, which will contain specific information about format requirements (eg, font, line spacing, section order, reference style and limit, table and figure formatting), authorship criteria, article types, and word limits for articles and abstracts.

We recommend returning to the previously drafted abstract and ensuring that it complies with the journal’s format and word limit. Authors should also verify that any changes made to the methods or results sections during the article’s drafting are reflected in the final version of the abstract. The abstract should not be written hurriedly just before submitting the manuscript; it is often apparent to editors and reviewers when this has happened. A cover letter to accompany the submission should be drafted; new and useful findings and the key message should be included.

Before submitting the manuscript and cover letter, authors should perform a final check to ensure that their paper complies with all journal requirements. Journals may elect to reject certain submissions on the basis of review of the abstract, or may send them to peer reviewers (typically 2 or 3) for consultation. Occasionally, on the basis of peer reviews, the journal will request only minor changes before accepting the paper for publication. Much more frequently, authors will receive a request to revise and resubmit their manuscript, taking into account peer review comments. Authors should recognize that while revise-and-resubmit requests may state that the manuscript is not acceptable in its current form, this does not constitute a rejection of the article. Authors have several options in responding to peer review comments:

• Performing additional analyses and updating the article appropriately
• Declining to perform additional analyses, but providing an explanation (eg, because the requested analysis goes beyond the scope of the article)
• Providing updated references
• Acknowledging reviewer comments that are simply comments without making changes

In addition to submitting a revised manuscript, authors should include a cover letter in which they list peer reviewer comments, along with the revisions they have made to the manuscript and their reply to the comment. The tone of such letters should be thankful and polite, but authors should make clear areas of disagreement with peer reviewers, and explain why they disagree. During the peer review process, authors should continue to consult with colleagues, especially ones who have more experience with the specific journal or with the peer review process.

There is no secret to successful scientific writing and publishing. By adopting a systematic approach and by regularly seeking feedback from trusted colleagues throughout the study, writing, and article submission process, authors can increase their likelihood of not only publishing original research articles of high quality but also becoming more scientifically productive overall.

Acknowledgments

The authors acknowledge PCD ’s former Associate Editor, Richard A. Goodman, MD, MPH, who, while serving as Editor in Chief of CDC’s Morbidity and Mortality Weekly Report Series, initiated a curriculum on scientific writing for training CDC’s Epidemic Intelligence Service Officers and other CDC public health professionals, and with whom the senior author of this article (P.Z.S.) collaborated in expanding training methods and contents, some of which are contained in this article. The authors acknowledge Juan Carlos Zevallos, MD, for his thoughtful critique and careful editing of previous Successful Scientific Writing materials. We also thank Shira Eisenberg for editorial assistance with the manuscript. This publication was supported by the Cooperative Agreement no. 1U360E000002 from CDC and the Association of Schools and Programs of Public Health. The findings and conclusions of this article do not necessarily represent the official views of CDC or the Association of Schools and Programs of Public Health. Names of journals and citation databases are provided for identification purposes only and do not constitute any endorsement by CDC.

The opinions expressed by authors contributing to this journal do not necessarily reflect the opinions of the U.S. Department of Health and Human Services, the Public Health Service, the Centers for Disease Control and Prevention, or the authors' affiliated institutions.

Suggested citation for this article: Iskander JK, Wolicki SB, Leeb RT, Siegel PZ. Successful Scientific Writing and Publishing: A Step-by-Step Approach. Prev Chronic Dis 2018;15:180085. DOI: https://doi.org/10.5888/pcd15.180085 .

What this handout is about

Nearly every element of style that is accepted and encouraged in general academic writing is also considered good practice in scientific writing. The major difference between science writing and writing in other academic fields is the relative importance placed on certain stylistic elements. This handout details the most critical aspects of scientific writing and provides some strategies for evaluating and improving your scientific prose. Readers of this handout may also find our handout on scientific reports useful.

What is scientific writing?

There are several different kinds of writing that fall under the umbrella of scientific writing. Scientific writing can include:

• Peer-reviewed journal articles (presenting primary research)
• Grant proposals (you can’t do science without funding)
• Literature review articles (summarizing and synthesizing research that has already been carried out)

As a student in the sciences, you are likely to spend some time writing lab reports, which often follow the format of peer-reviewed articles and literature reviews. Regardless of the genre, though, all scientific writing has the same goal: to present data and/or ideas with a level of detail that allows a reader to evaluate the validity of the results and conclusions based only on the facts presented. The reader should be able to easily follow both the methods used to generate the data (if it’s a primary research paper) and the chain of logic used to draw conclusions from the data. Several key elements allow scientific writers to achieve these goals:

• Precision: ambiguities in writing cause confusion and may prevent a reader from grasping crucial aspects of the methodology and synthesis
• Clarity: concepts and methods in the sciences can often be complex; writing that is difficult to follow greatly amplifies any confusion on the part of the reader
• Objectivity: any claims that you make need to be based on facts, not intuition or emotion

How can I make my writing more precise?

Theories in the sciences are based upon precise mathematical models, specific empirical (primary) data sets, or some combination of the two. Therefore, scientists must use precise, concrete language to evaluate and explain such theories, whether mathematical or conceptual. There are a few strategies for avoiding ambiguous, imprecise writing.

Word and phrasing choice

Often several words may convey similar meaning, but usually only one word is most appropriate in a given context. Here’s an example:

• Word choice 1: “population density is positively correlated with disease transmission rate”
• Word choice 2: “population density is positively related to disease transmission rate”

In some contexts, “correlated” and “related” have similar meanings. But in scientific writing, “correlated” conveys a precise statistical relationship between two variables. In scientific writing, it is typically not enough to simply point out that two variables are related: the reader will expect you to explain the precise nature of the relationship (note: when using “correlation,” you must explain somewhere in the paper how the correlation was estimated). If you mean “correlated,” then use the word “correlated”; avoid substituting a less precise term when a more precise term is available.

This same idea also applies to choice of phrasing. For example, the phrase “writing of an investigative nature” could refer to writing in the sciences, but might also refer to a police report. When presented with a choice, a more specific and less ambiguous phraseology is always preferable. This applies even when you must be repetitive to maintain precision: repetition is preferable to ambiguity. Although repetition of words or phrases often happens out of necessity, it can actually be beneficial by placing special emphasis on key concepts.

Figurative language

Figurative language can make for interesting and engaging casual reading but is by definition imprecise. Writing “experimental subjects were assaulted with a wall of sound” does not convey the precise meaning of “experimental subjects were presented with 20 second pulses of conspecific mating calls.” It’s difficult for a reader to objectively evaluate your research if details are left to the imagination, so exclude similes and metaphors from your scientific writing.

Level of detail

Include as much detail as is necessary, but exclude extraneous information. The reader should be able to easily follow your methodology, results, and logic without being distracted by irrelevant facts and descriptions. Ask yourself the following questions when you evaluate the level of detail in a paper:

• Is the rationale for performing the experiment clear (i.e., have you shown that the question you are addressing is important and interesting)?
• Are the materials and procedures used to generate the results described at a level of detail that would allow the experiment to be repeated?
• Is the rationale behind the choice of experimental methods clear? Will the reader understand why those particular methods are appropriate for answering the question your research is addressing?
• Will the reader be able to follow the chain of logic used to draw conclusions from the data?

Any information that enhances the reader’s understanding of the rationale, methodology, and logic should be included, but information in excess of this (or information that is redundant) will only confuse and distract the reader.

Whenever possible, use quantitative rather than qualitative descriptions. A phrase that uses definite quantities such as “development rate in the 30°C temperature treatment was ten percent faster than development rate in the 20°C temperature treatment” is much more precise than the more qualitative phrase “development rate was fastest in the higher temperature treatment.”

How can I make my writing clearer?

When you’re writing about complex ideas and concepts, it’s easy to get sucked into complex writing. Distilling complicated ideas into simple explanations is challenging, but you’ll need to acquire this valuable skill to be an effective communicator in the sciences. Complexities in language use and sentence structure are perhaps the most common issues specific to writing in the sciences.

Language use

When given a choice between a familiar and a technical or obscure term, the more familiar term is preferable if it doesn’t reduce precision. Here are a just a few examples of complex words and their simple alternatives:

In these examples, the term on the right conveys the same meaning as the word on the left but is more familiar and straightforward, and is often shorter as well.

There are some situations where the use of a technical or obscure term is justified. For example, in a paper comparing two different viral strains, the author might repeatedly use the word “enveloped” rather than the phrase “surrounded by a membrane.” The key word here is “repeatedly”: only choose the less familiar term if you’ll be using it more than once. If you choose to go with the technical term, however, make sure you clearly define it, as early in the paper as possible. You can use this same strategy to determine whether or not to use abbreviations, but again you must be careful to define the abbreviation early on.

Sentence structure

Science writing must be precise, and precision often requires a fine level of detail. Careful description of objects, forces, organisms, methodology, etc., can easily lead to complex sentences that express too many ideas without a break point. Here’s an example:

The osmoregulatory organ, which is located at the base of the third dorsal spine on the outer margin of the terminal papillae and functions by expelling excess sodium ions, activates only under hypertonic conditions.

Several things make this sentence complex. First, the action of the sentence (activates) is far removed from the subject (the osmoregulatory organ) so that the reader has to wait a long time to get the main idea of the sentence. Second, the verbs “functions,” “activates,” and “expelling” are somewhat redundant. Consider this revision:

Located on the outer margin of the terminal papillae at the base of the third dorsal spine, the osmoregulatory organ expels excess sodium ions under hypertonic conditions.

This sentence is slightly shorter, conveys the same information, and is much easier to follow. The subject and the action are now close together, and the redundant verbs have been eliminated. You may have noticed that even the simpler version of this sentence contains two prepositional phrases strung together (“on the outer margin of…” and “at the base of…”). Prepositional phrases themselves are not a problem; in fact, they are usually required to achieve an adequate level of detail in science writing. However, long strings of prepositional phrases can cause sentences to wander. Here’s an example of what not to do from Alley (1996):

“…to confirm the nature of electrical breakdown of nitrogen in uniform fields at relatively high pressures and interelectrode gaps that approach those obtained in engineering practice, prior to the determination of the processes that set the criterion for breakdown in the above-mentioned gases and mixtures in uniform and non-uniform fields of engineering significance.”

The use of eleven (yes, eleven!) prepositional phrases in this sentence is excessive, and renders the sentence nearly unintelligible. Judging when a string of prepositional phrases is too long is somewhat subjective, but as a general rule of thumb, a single prepositional phrase is always preferable, and anything more than two strung together can be problematic.

Nearly every form of scientific communication is space-limited. Grant proposals, journal articles, and abstracts all have word or page limits, so there’s a premium on concise writing. Furthermore, adding unnecessary words or phrases distracts rather than engages the reader. Avoid generic phrases that contribute no novel information. Common phrases such as “the fact that,” “it should be noted that,” and “it is interesting that” are cumbersome and unnecessary. Your reader will decide whether or not your paper is interesting based on the content. In any case, if information is not interesting or noteworthy it should probably be excluded.

How can I make my writing more objective?

The objective tone used in conventional scientific writing reflects the philosophy of the scientific method: if results are not repeatable, then they are not valid. In other words, your results will only be considered valid if any researcher performing the same experimental tests and analyses that you describe would be able to produce the same results. Thus, scientific writers try to adopt a tone that removes the focus from the researcher and puts it only on the research itself. Here are several stylistic conventions that enhance objectivity:

Passive voice

You may have been told at some point in your academic career that the use of the passive voice is almost always bad, except in the sciences. The passive voice is a sentence structure where the subject who performs the action is ambiguous (e.g., “you may have been told,” as seen in the first sentence of this paragraph; see our handout on passive voice and this 2-minute video on passive voice for a more complete discussion).

The rationale behind using the passive voice in scientific writing is that it enhances objectivity, taking the actor (i.e., the researcher) out of the action (i.e., the research). Unfortunately, the passive voice can also lead to awkward and confusing sentence structures and is generally considered less engaging (i.e., more boring) than the active voice. This is why most general style guides recommend only sparing use of the passive voice.

Currently, the active voice is preferred in most scientific fields, even when it necessitates the use of “I” or “we.” It’s perfectly reasonable (and more simple) to say “We performed a two-tailed t-test” rather than to say “a two-tailed t-test was performed,” or “in this paper we present results” rather than “results are presented in this paper.” Nearly every current edition of scientific style guides recommends the active voice, but different instructors (or journal editors) may have different opinions on this topic. If you are unsure, check with the instructor or editor who will review your paper to see whether or not to use the passive voice. If you choose to use the active voice with “I” or “we,” there are a few guidelines to follow:

• Avoid starting sentences with “I” or “we”: this pulls focus away from the scientific topic at hand.
• Avoid using “I” or “we” when you’re making a conjecture, whether it’s substantiated or not. Everything you say should follow from logic, not from personal bias or subjectivity. Never use any emotive words in conjunction with “I” or “we” (e.g., “I believe,” “we feel,” etc.).
• Never use “we” in a way that includes the reader (e.g., “here we see trait evolution in action”); the use of “we” in this context sets a condescending tone.

Acknowledging your limitations

Your conclusions should be directly supported by the data that you present. Avoid making sweeping conclusions that rest on assumptions that have not been substantiated by your or others’ research. For example, if you discover a correlation between fur thickness and basal metabolic rate in rats and mice you would not necessarily conclude that fur thickness and basal metabolic rate are correlated in all mammals. You might draw this conclusion, however, if you cited evidence that correlations between fur thickness and basal metabolic rate are also found in twenty other mammalian species. Assess the generality of the available data before you commit to an overly general conclusion.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Alley, Michael. 1996. The Craft of Scientific Writing , 3rd ed. New York: Springer.

Council of Science Editors. 2014. Scientific Style and Format: The CSE Manual for Authors, Editors, and Publishers , 8th ed. Chicago & London: University of Chicago Press.

Day, Robert A. 1994. How to Write and Publish a Scientific Paper , 4th ed. Phoenix: Oryx Press.

Day, Robert, and Nancy Sakaduski. 2011. Scientific English: A Guide for Scientists and Other Professionals , 3rd ed. Santa Barbara: Greenwood.

Gartland, John J. 1993. Medical Writing and Communicating . Frederick, MD: University Publishing Group.

Williams, Joseph M., and Joseph Bizup. 2016. Style: Ten Lessons in Clarity and Grace , 12th ed. New York: Pearson.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Write Like a Scientist

A Guide to Scientific Communication

What is scientific writing ?

Scientific writing is a technical form of writing that is designed to communicate scientific information to other scientists. Depending on the specific scientific genre—a journal article, a scientific poster, or a research proposal, for example—some aspects of the writing may change, such as its  purpose , audience , or organization . Many aspects of scientific writing, however, vary little across these writing genres. Important hallmarks of all scientific writing are summarized below. Genre-specific information is located  here  and under the “By Genre” tab at the top of the page.

What are some important hallmarks of professional scientific writing?

1. Its primary audience is other scientists. Because of its intended audience, student-oriented or general-audience details, definitions, and explanations — which are often necessary in lab manuals or reports — are not terribly useful. Explaining general-knowledge concepts or how routine procedures were performed actually tends to obstruct clarity, make the writing wordy, and detract from its professional tone.

2. It is concise and precise . A goal of scientific writing is to communicate scientific information clearly and concisely. Flowery, ambiguous, wordy, and redundant language run counter to the purpose of the writing.

3. It must be set within the context of other published work. Because science builds on and corrects itself over time, scientific writing must be situated in and  reference the findings of previous work . This context serves variously as motivation for new work being proposed or the paper being written, as points of departure or congruence for new findings and interpretations, and as evidence of the authors’ knowledge and expertise in the field.

All of the information under “The Essentials” tab is intended to help you to build your knowledge and skills as a scientific writer regardless of the scientific discipline you are studying or the specific assignment you might be working on. In addition to discussions of audience and purpose , professional conventions like conciseness and specificity, and how to find and use literature references appropriately, we also provide guidelines for how to organize your writing and how to avoid some common mechanical errors .

If you’re new to this site or to professional scientific writing, we recommend navigating the sub-sections under “The Essentials” tab in the order they’re provided. Once you’ve covered these essentials, you might find information on  genre-  or discipline-specific writing useful.

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Did you ever imagine that essay writing was just for students in the Humanities? Well, think again! 

For science students, tackling a science essay might seem challenging, as it not only demands a deep understanding of the subject but also strong writing skills. 

However, fret not because we've got your back!

With the right steps and tips, you can write an engaging and informative science essay easily!

This blog will take you through all the important steps of writing a science essay, from choosing a topic to presenting the final work.

So, let's get into it!

• 1. What Is a Science Essay?
• 2. How To Write a Science Essay?
• 3. How to Structure a Science Essay?
• 4. Science Essay Examples
• 5. How to Choose the Right Science Essay Topic
• 6. Science Essay Topics
• 7. Science Essay Writing Tips

What Is a Science Essay?

A science essay is an academic paper focusing on a scientific topic from physics, chemistry, biology, or any other scientific field.

Science essays are mostly expository. That is, they require you to explain your chosen topic in detail. However, they can also be descriptive and exploratory.

A descriptive science essay aims to describe a certain scientific phenomenon according to established knowledge.

On the other hand, the exploratory science essay requires you to go beyond the current theories and explore new interpretations.

So before you set out to write your essay, always check out the instructions given by your instructor. Whether a science essay is expository or exploratory must be clear from the start. Or, if you face any difficulty, you can take help from a science essay writer as well. 

Moreover, check out this video to understand scientific writing in detail.

Now that you know what it is, let's look at the steps you need to take to write a science essay. 

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How To Write a Science Essay?

Writing a science essay is not as complex as it may seem. All you need to do is follow the right steps to create an impressive piece of work that meets the assigned criteria.

Here's what you need to do:

Choose Your Topic

A good topic forms the foundation for an engaging and well-written essay. Therefore, you should ensure that you pick something interesting or relevant to your field of study. 

To choose a good topic, you can brainstorm ideas relating to the subject matter. You may also find inspiration from other science essays or articles about the same topic.

Conduct Research

Once you have chosen your topic, start researching it thoroughly to develop a strong argument or discussion in your essay. 

Make sure you use reliable sources and cite them properly . You should also make notes while conducting your research so that you can reference them easily when writing the essay. Or, you can get expert assistance from an essay writing service to manage your citations. 

Create an Outline

A good essay outline helps to organize the ideas in your paper. It serves as a guide throughout the writing process and ensures you don’t miss out on important points.

An outline makes it easier to write a well-structured paper that flows logically. It should be detailed enough to guide you through the entire writing process.

However, your outline should be flexible, and it's sometimes better to change it along the way to improve your structure.

Start Writing

Once you have a good outline, start writing the essay by following your plan.

The first step in writing any essay is to draft it. This means putting your thoughts down on paper in a rough form without worrying about grammar or spelling mistakes.

So begin your essay by introducing the topic, then carefully explain it using evidence and examples to support your argument.

Don't worry if your first draft isn't perfect - it's just the starting point!

Proofread & Edit

After finishing your first draft, take time to proofread and edit it for grammar and spelling mistakes.

Proofreading is the process of checking for grammatical mistakes. It should be done after you have finished writing your essay.

Editing, on the other hand, involves reviewing the structure and organization of your essay and its content. It should be done before you submit your final work.

Both proofreading and editing are essential for producing a high-quality essay. Make sure to give yourself enough time to do them properly!

After revising the essay, you should format it according to the guidelines given by your instructor. This could involve using a specific font size, page margins, or citation style.

Most science essays are written in Times New Roman font with 12-point size and double spacing. The margins should be 1 inch on all sides, and the text should be justified.

In addition, you must cite your sources properly using a recognized citation style such as APA , Chicago , or Harvard . Make sure to follow the guidelines closely so that your essay looks professional.

Following these steps will help you create an informative and well-structured science essay that meets the given criteria.

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How to Structure a Science Essay?

A basic science essay structure includes an introduction, body, and conclusion. 

Let's look at each of these briefly.

• Introduction

Your essay introduction should introduce your topic and provide a brief overview of what you will discuss in the essay. It should also state your thesis or main argument.

For instance, a thesis statement for a science essay could be, 

"The human body is capable of incredible feats, as evidenced by the many athletes who have competed in the Olympic games."

The body of your essay will contain the bulk of your argument or discussion. It should be divided into paragraphs, each discussing a different point.

For instance, imagine you were writing about sports and the human body. 

Your first paragraph can discuss the physical capabilities of the human body. 

The second paragraph may be about the physical benefits of competing in sports. 

Similarly, in the third paragraph, you can present one or two case studies of specific athletes to support your point. 

Once you have explained all your points in the body, it’s time to conclude the essay.

Your essay conclusion should summarize the main points of your essay and leave the reader with a sense of closure.

In the conclusion, you reiterate your thesis and sum up your arguments. You can also suggest implications or potential applications of the ideas discussed in the essay. 

By following this structure, you will create a well-organized essay.

Check out a few example essays to see this structure in practice.

Science Essay Examples

A great way to get inspired when writing a science essay is to look at other examples of successful essays written by others. 

Here are some examples that will give you an idea of how to write your essay.

Science Essay About Genetics - Science Essay Example

Environmental Science Essay Example | PDF Sample

The Science of Nanotechnology

Science, Non-Science, and Pseudo-Science

The Science Of Science Education

Science in our Daily Lives

Short Science Essay Example

Let’s take a look at a short science essay: 

Want to read more essay examples? Here, you can find more science essay examples to learn from.

How to Choose the Right Science Essay Topic

Choosing the right science essay topic is a critical first step in crafting a compelling and engaging essay. Here's a concise guide on how to make this decision wisely:

• Consider Your Interests: Start by reflecting on your personal interests within the realm of science. Selecting a topic that genuinely fascinates you will make the research and writing process more enjoyable and motivated.
• Relevance to the Course: Ensure that your chosen topic aligns with your course or assignment requirements. Read the assignment guidelines carefully to understand the scope and focus expected by your instructor.
• Current Trends and Issues: Stay updated with the latest scientific developments and trends. Opting for a topic that addresses contemporary issues not only makes your essay relevant but also demonstrates your awareness of current events in the field.
• Narrow Down the Scope: Science is vast, so narrow your topic to a manageable scope. Instead of a broad subject like "Climate Change," consider a more specific angle like "The Impact of Melting Arctic Ice on Global Sea Levels."
• Available Resources: Ensure that there are sufficient credible sources and research materials available for your chosen topic. A lack of resources can hinder your research efforts.
• Discuss with Your Instructor: If you're uncertain about your topic choice, don't hesitate to consult your instructor or professor. They can provide valuable guidance and may even suggest specific topics based on your academic goals.

Science Essay Topics

Choosing an appropriate topic for a science essay is one of the first steps in writing a successful paper.

Here are a few science essay topics to get you started:

• How space exploration affects our daily lives?
• How has technology changed our understanding of medicine?
• Are there ethical considerations to consider when conducting scientific research?
• How does climate change affect the biodiversity of different parts of the world?
• How can artificial intelligence be used in medicine?
• What impact have vaccines had on global health?
• What is the future of renewable energy?
• How do we ensure that genetically modified organisms are safe for humans and the environment?
• The influence of social media on human behavior: A social science perspective
• What are the potential risks and benefits of stem cell therapy?

Important science topics can cover anything from space exploration to chemistry and biology. So you can choose any topic according to your interests!

Need more topics? We have gathered 100+ science essay topics to help you find a great topic!

Continue reading to find some tips to help you write a successful science essay. 

Science Essay Writing Tips

Once you have chosen a topic and looked at examples, it's time to start writing the science essay.

Here are some key tips for a successful essay:

• Research thoroughly

Make sure you do extensive research before you begin writing your paper. This will ensure that the facts and figures you include are accurate and supported by reliable sources.

• Use clear language

Avoid using jargon or overly technical language when writing your essay. Plain language is easier to understand and more engaging for readers.

• Referencing

Always provide references for any information you include in your essay. This will demonstrate that you acknowledge other people's work and show that the evidence you use is credible.

Make sure to follow the basic structure of an essay and organize your thoughts into clear sections. This will improve the flow and make your essay easier to read.

• Ask someone to proofread

It’s also a good idea to get someone else to proofread your work as they may spot mistakes that you have missed.

These few tips will help ensure that your science essay is well-written and informative!

You've learned the steps to writing a successful science essay and looked at some examples and topics to get you started. 

Make sure you thoroughly research, use clear language, structure your thoughts, and proofread your essay. With these tips, you’re sure to write a great science essay! 

Do you still need expert help writing a science essay? Our science essay writing service is here to help. With our team of professional writers, you can rest assured that your essay will be written to the highest standards.

Contact our essay service now to get started!

Also, do not forget to try our essay typer tool for quick and cost-free aid with your essays!

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Betty is a freelance writer and researcher. She has a Masters in literature and enjoys providing writing services to her clients. Betty is an avid reader and loves learning new things. She has provided writing services to clients from all academic levels and related academic fields.

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Essay and dissertation writing skills

Planning your essay

Writing your introduction

Structuring your essay

• Writing essays in science subjects
• Brief video guides to support essay planning and writing
• Writing extended essays and dissertations
• Planning your dissertation writing time

Structuring your dissertation

• Top tips for writing longer pieces of work

Advice on planning and writing essays and dissertations

University essays differ from school essays in that they are less concerned with what you know and more concerned with how you construct an argument to answer the question. This means that the starting point for writing a strong essay is to first unpick the question and to then use this to plan your essay before you start putting pen to paper (or finger to keyboard).

A really good starting point for you are these short, downloadable Tips for Successful Essay Writing and Answering the Question resources. Both resources will help you to plan your essay, as well as giving you guidance on how to distinguish between different sorts of essay questions. 

You may find it helpful to watch this seven-minute video on six tips for essay writing which outlines how to interpret essay questions, as well as giving advice on planning and structuring your writing:

Different disciplines will have different expectations for essay structure and you should always refer to your Faculty or Department student handbook or course Canvas site for more specific guidance.

However, broadly speaking, all essays share the following features:

Essays need an introduction to establish and focus the parameters of the discussion that will follow. You may find it helpful to divide the introduction into areas to demonstrate your breadth and engagement with the essay question. You might define specific terms in the introduction to show your engagement with the essay question; for example, ‘This is a large topic which has been variously discussed by many scientists and commentators. The principle tension is between the views of X and Y who define the main issues as…’ Breadth might be demonstrated by showing the range of viewpoints from which the essay question could be considered; for example, ‘A variety of factors including economic, social and political, influence A and B. This essay will focus on the social and economic aspects, with particular emphasis on…..’

Watch this two-minute video to learn more about how to plan and structure an introduction:

The main body of the essay should elaborate on the issues raised in the introduction and develop an argument(s) that answers the question. It should consist of a number of self-contained paragraphs each of which makes a specific point and provides some form of evidence to support the argument being made. Remember that a clear argument requires that each paragraph explicitly relates back to the essay question or the developing argument.

• Conclusion: An essay should end with a conclusion that reiterates the argument in light of the evidence you have provided; you shouldn’t use the conclusion to introduce new information.
• References: You need to include references to the materials you’ve used to write your essay. These might be in the form of footnotes, in-text citations, or a bibliography at the end. Different systems exist for citing references and different disciplines will use various approaches to citation. Ask your tutor which method(s) you should be using for your essay and also consult your Department or Faculty webpages for specific guidance in your discipline. 

Essay writing in science subjects

If you are writing an essay for a science subject you may need to consider additional areas, such as how to present data or diagrams. This five-minute video gives you some advice on how to approach your reading list, planning which information to include in your answer and how to write for your scientific audience – the video is available here:

A PDF providing further guidance on writing science essays for tutorials is available to download.

Short videos to support your essay writing skills

There are many other resources at Oxford that can help support your essay writing skills and if you are short on time, the Oxford Study Skills Centre has produced a number of short (2-minute) videos covering different aspects of essay writing, including:

• Approaching different types of essay questions  
• Structuring your essay  
• Writing an introduction  
• Making use of evidence in your essay writing  
• Writing your conclusion

Extended essays and dissertations

Longer pieces of writing like extended essays and dissertations may seem like quite a challenge from your regular essay writing. The important point is to start with a plan and to focus on what the question is asking. A PDF providing further guidance on planning Humanities and Social Science dissertations is available to download.

Planning your time effectively

Try not to leave the writing until close to your deadline, instead start as soon as you have some ideas to put down onto paper. Your early drafts may never end up in the final work, but the work of committing your ideas to paper helps to formulate not only your ideas, but the method of structuring your writing to read well and conclude firmly.

Although many students and tutors will say that the introduction is often written last, it is a good idea to begin to think about what will go into it early on. For example, the first draft of your introduction should set out your argument, the information you have, and your methods, and it should give a structure to the chapters and sections you will write. Your introduction will probably change as time goes on but it will stand as a guide to your entire extended essay or dissertation and it will help you to keep focused.

The structure of  extended essays or dissertations will vary depending on the question and discipline, but may include some or all of the following:

• The background information to - and context for - your research. This often takes the form of a literature review.
• Explanation of the focus of your work.
• Explanation of the value of this work to scholarship on the topic.
• List of the aims and objectives of the work and also the issues which will not be covered because they are outside its scope.

The main body of your extended essay or dissertation will probably include your methodology, the results of research, and your argument(s) based on your findings.

The conclusion is to summarise the value your research has added to the topic, and any further lines of research you would undertake given more time or resources. 

Tips on writing longer pieces of work

Approaching each chapter of a dissertation as a shorter essay can make the task of writing a dissertation seem less overwhelming. Each chapter will have an introduction, a main body where the argument is developed and substantiated with evidence, and a conclusion to tie things together. Unlike in a regular essay, chapter conclusions may also introduce the chapter that will follow, indicating how the chapters are connected to one another and how the argument will develop through your dissertation.

For further guidance, watch this two-minute video on writing longer pieces of work . 

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How to Write a Scientific Essay

When writing any essay it’s important to always keep the end goal in mind. You want to produce a document that is detailed, factual, about the subject matter and most importantly to the point.

Writing scientific essays will always be slightly different to when you write an essay for say English Literature . You need to be more analytical and precise when answering your questions. To help achieve this, you need to keep three golden rules in mind.

• Analysing the question, so that you know exactly what you have to do

Planning your answer

• Writing the essay

Now, let’s look at these steps in more detail to help you fully understand how to apply the three golden rules.

Analysing the question

• Start by looking at the instruction. Essays need to be written out in continuous prose. You shouldn’t be using bullet points or writing in note form.
• If it helps to make a particular point, however, you can use a diagram providing it is relevant and adequately explained.
• Look at the topic you are required to write about. The wording of the essay title tells you what you should confine your answer to – there is no place for interesting facts about other areas.

The next step is to plan your answer. What we are going to try to do is show you how to produce an effective plan in a very short time. You need a framework to show your knowledge otherwise it is too easy to concentrate on only a few aspects.

For example, when writing an essay on biology we can divide the topic up in a number of different ways. So, if you have to answer a question like ‘Outline the main properties of life and system reproduction’

The steps for planning are simple. Firstly, define the main terms within the question that need to be addressed. Then list the properties asked for and lastly, roughly assess how many words of your word count you are going to allocate to each term.

Writing the Essay

The final step (you’re almost there), now you have your plan in place for the essay, it’s time to get it all down in black and white. Follow your plan for answering the question, making sure you stick to the word count, check your spelling and grammar and give credit where credit’s (always reference your sources).

How Tutors Breakdown Essays

An exceptional essay

• reflects the detail that could be expected from a comprehensive knowledge and understanding of relevant parts of the specification
• is free from fundamental errors
• maintains appropriate depth and accuracy throughout
• includes two or more paragraphs of material that indicates greater depth or breadth of study

A good essay

An average essay

• contains a significant amount of material that reflects the detail that could be expected from a knowledge and understanding of relevant parts of the specification.

In practice this will amount to about half the essay.

• is likely to reflect limited knowledge of some areas and to be patchy in quality
• demonstrates a good understanding of basic principles with some errors and evidence of misunderstanding

A poor essay

• contains much material which is below the level expected of a candidate who has completed the course
• Contains fundamental errors reflecting a poor grasp of basic principles and concepts

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Scientific Writing

Thinking and writing like a scientist, writing clearly, citation help.

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Helpful Links

For more information on writing your scientific papers, here are some good resources:

http://writingcenter.unc.edu/handouts/scientific-reports/

http://www.ncbi.nlm.nih.gov/pmc/articles/PMC1559667/

The Scientific Method

When writing or reading about science, it is useful to keep the scientific method in mind. The scientific method is used as a model to construct writing that can be shared with others in a logical and informative way. Any piece of scientific writing is informative and persuasive: informative because the author is telling the audience how he or she conducted their research and what new information they learned, and persuasive because science papers demonstrate how that new information was obtained and what conclusions can be drawn from the data collected. The format of most journal articles follows the steps of the scientific method, with Introduction, Methods, and Results sections at a minimum. 

Evidence and Argumentation

Science writing has a persuasive element to it. Researchers need to convince others that they have done their experiments properly and that they have answered their central research questions. Therefore, all science papers, even theoretical ones, make use of evidence to support their points. Remember that statistical measures, while extremely useful, are not the only source of evidence. Observations of even a single event can be useful in the right context. Remember to use logic to link your evidence and claims together!

Relating evidence and ideas:  http://undsci.berkeley.edu/article/coreofscience_01

Clarity and Reader Expectations

Many people complain that scientific literature is difficult to understand because of the complicated language and the use of jargon. However, scientific literature can be difficult to understand even if one is familiar with the concepts being discussed.

To avoid confusing the reader, writers should focus on writing clearly and keeping the reader’s expectations in mind. In a scientific paper, it is important that most readers will agree with the information being presented. Writing in a clear and concise way helps the writer accomplish this. Use the paper as a story-telling medium. Concentrate on showing the reader that your experiments show definite conclusion, and how this contribution changes the state of knowledge in the field.

Gopen and Swan (1990) offer the following seven easy ways to make your writing more clear and to say what you want the reader to hear.

• Follow a grammatical subject as soon as possible with its verb.
• Place in the stress position the "new information" you want the reader to emphasize. 
• Place the person or thing whose "story" a sentence is telling at the beginning of the sentence, in the topic position. 
• Place appropriate "old information" (material already stated in the discourse) in the topic position for linkage backward and contextualization forward. 
• Articulate the action of every clause or sentence in its verb. 
• In general, provide context for your reader before asking that reader to consider anything new. 
• In general, try to ensure that the relative emphases of the substance coincide with the relative expectations for emphasis raised by the structure.

[Gopen, G. and Swan, J. 1990. The Science of Scientific Writing. American Scientist. Available here: https://www.americanscientist.org/blog/the-long-view/the-science-of-scientific-writing  ]

One major problem many students have when they start writing papers is using so called “running jumps.” This is the placement of unnecessary words at the beginning of a sentence. For example:

RUNNING JUMP: According to the researchers, the control group showed more change in chlorophyll production (Smith et. al., 2014).

NO RUNNING JUMP: The control group showed more change in chlorophyll production (Smith et. al., 2014).

We’ve already cited a study, so it’s clear that we are referring to researchers and their findings. So the first part of the sentence is unnecessary. 

Try to limit the number of ideas expressed in a single sentence. If a sentence seems like it is trying to say more than two things at once, split it into two sentences.  If a sentence is long and tangled and just doesn't make sense, don't try to perform "surgery" to fix the sentence. Instead, "kill" the sentence and start over, using short, direct sentences to express what you mean.

If you can make a noun phrase into a verb, do it! For example, made note of = noted, provided a similar opinion = agreed with, conducted an experiment = experimented, etc.

Avoid the Passive Voice Where You Can

If a sentence is written in the passive voice, the subject of the sentence (person/thing doing the action) does not come first; rather, the object of the sentence (person/thing not doing the action) is the first noun in the sentence. 

PASSIVE: Radiation was the mechanism by which the samples were sterilized.

MORE ACTIVE: The samples were sterilized using radiation.

ACTIVE: We sterilized the samples using radiation.

Professors (and scientific journals) have differing opinions on the use of passive voice. Some consider it unacceptable, but many are more lenient. And in fact, often it will make more sense to write in the passive voice in certain sections (i.e. Methods) and when you can't use first-person pronouns like "I." In any case, reducing overuse of passive voice in your writing makes it more concise and easier to understand.

Here's a useful link for clear scientific writing style: http://www.nature.com/scitable/topicpage/effective-writing-13815989

Posters are often used as an accompaniment to a talk or presentation, or as a substitute. You’ve probably seen posters hanging up around campus, showcasing students' research. The idea of a poster is to simplify a study and present it in a visual way, so it can be understood by a wide audience. The most important thing to remember when designing a poster (or completing any kind of published work) is to follow the guidelines given. If your instructor, or the conference you’re presenting at, wants a certain format, adhere to that format. These three rules are especially important to follow:

• Shorter is better: make sure that your poster does not contain too much text! Packing text onto the poster makes it difficult to read and understand.
• Bigger is better. No, this is not a contradiction of rule 1! Make sure your text is large enough to read, and readable against the background of the poster.
• Use images. The key aspect of a poster is that it is a visual medium. Include graphs, photos, and illustrations of your work.

Here are some excellent tips and templates for research posters: 

1.  http://colinpurrington.com/tips/academic/posterdesign

2. https://ph.byu.edu/resources

3.  https://pop.psu.edu/sites/pri/files/Poster%20Design%20Tips.pdf : Poster tips from Penn State

Most scientific citation styles are based on APA format. It’s totally okay to use a resource to look up how to format a paper in APA style! As you become more familiar with the format, you will become less reliant on these resources, but for now, here are some sites that may be useful .

Our APA guide

APA Style Official Website

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First-Year Seminar in Science

UBC's First-Year Seminar in Science offers a small-class experience where you will learn about what science is and how it is done. Students learn to develop and analyze arguments, read scientific literature, and interpret data--these skills are then used to write argumentative essays. It fulfills part of the communication requirement for UBC Science students and strengthens your critical thinking and communication skills.

We also explore how society influences science, and how science influences society, including issues of diversity, equity, and inclusion. The course includes an exclusive science and society speaker series, where world-class researchers share their work with you in an accessible way. SCIE 113 will strengthen your critical thinking and communication skills, and will help you develop a sense of how you can shape the world through your future scientific endeavours.

Required for all BSc students

All UBC Science students (but not Science One or First-Year Focus students) are required to take SCIE 113. It covers topics in various scientific disciplines and is suitable for students intending to pursue any specialization in science. You register through the Student Service Centre.

How is It Different?

It’s a chance for first-year students to interact with a faculty member in a small-group setting (25 to 27 students per class). You will get to know your professor, your teaching assistant, and your classmates. This is a highly interactive course; classes involve debates, discussions, and other activities to get you thinking, talking, reading, and writing about what science is, how it is done, and how it impacts your daily life. There is no final exam, as you will demonstrate your learning in homework and assignments.

Will this course improve my academic English writing?

The course emphasizes developing argumentation skills and supporting your claims with evidence. While academic English writing is not explicitly taught, your professor will guide you toward resources that will help improve your writing.

What Will You Learn?

You'll begin learning the skills of scientific writing: how to effectively use empirical evidence to support your arguments, how to write clearly and concisely, and how to engage with other scholars’ ideas through proper citation practices. You’ll get lots of feedback from your professor on how to improve, and you’ll have a head start when it comes to writing lab reports and assignments in your future science classes.

You'll also learn to look critically at arguments made by others — scientists, companies, or the media. Many companies and journalists make faulty claims based on flawed interpretations of science. You’ll learn to assess whether valid scientific evidence actually supports these claims. You will also get to hear from a diverse range of dynamic guest speakers who will challenge you to re-think your ideas about science. You may be surprised by how science is used by people in a vast diversity of career types; not only by academics. You’ll also come away with a better idea of how understanding science and the scientific process can make you a more informed and well-rounded global citizen. For more information, contact the course director.

Musqueam First Nation land acknowledegement

UBC Science acknowledges that the UBC Point Grey campus is situated on the traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm.

Learn more: Musqueam First Nation

Faculty of Science

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How to Write a High-Quality Conference Paper

Presenting and submitting conference papers at seminars and academic conferences is a crucial part of academic life, especially for early-career researchers. These events offer attending scholars and researchers a great opportunity to meet and exchange ideas and perspectives on their work. Therefore, when organizers issue a call for submission of conference papers, researchers must try to participate by submitting their papers. When published, these conference proceedings go on to serve as essential academic and research resources for students and early-career researchers.   

Table of Contents

• Why are conference papers important?  
• Difference between conference papers and journal papers  

Research methodology

Findings/ results.

• Writing a high-quality conference paper  

Why are conference papers important?

Conferences offer an excellent opportunity for researchers to share their work with wider audiences through conference papers, receive feedback, and network with other researchers. They also serve as a stepping stone to publishing in peer-reviewed journals, as they allow researchers to refine their ideas and receive insights from peers and mentors before submitting a manuscript for publication. Additionally, presenting research at conferences can not only help establish one’s credibility and reputation as a thought leader in a particular field. Still, it can also lead to new collaborations, exciting research opportunities, and even job offers or promotions.  

Difference between conference papers and journal papers

Compared to journal papers, conference papers are usually short and aim to present initial findings and analysis of ongoing research. Journal papers, on the other hand, tend to be longer and more detailed and are screened through a peer-review process. Depending on the type of presentation that you are going to give at the conference or depending on your specific role, conference papers can be customized as respondent (speaker and respondent roll out presentations), panel (a few speakers speak for a designated period with a discussant), poster (visual presentation), roundtable (few speakers speak with time limits) and workshops (scope for a detailed presentation).   

Tips on writing a conference paper

Writing an impactful conference paper requires a careful blend of good research and clarity in writing. To be accepted on submission, researchers must ensure that they follow the specific guidelines laid out by organizers. A typical conference paper usually begins with a title page, followed by the abstract, an examination of the research problem, the methodology followed and the principal conclusions. It must include the following elements:  

This page should provide the title of the conference paper, your name and credentials, the institution you are working with, and the date of submission. It must also succinctly convey the crux of your research study.  

An essential component of the conference paper, this section must provide a brief synopsis that includes the aims and objectives of your study, methodology, research findings and principal conclusions. Ensure that the length of the abstract is in accordance with the guidelines provided by the conference committee.  

This section is important for conference organizers to assess your paper, and therefore, it must be presented clearly, concisely, and accurately.  

The main findings should be clearly stated, drawing on evidence-based conclusions. Tables and figures are recommended as they help convey complex data more effectively.   

Ensure that you accurately list references to the work you have cited. Most conference organizers have specific formats for citations and references, so do check before submitting your conference paper.  

Writing a high-quality conference paper

• Focus on the audience profile: When writing a conference paper, it is essential to keep the audience in mind. This will help you write your paper in a more engaging and impactful way. Experts suggest keeping in mind both the broader research questions that are sought to be addressed in the conference and the fundamental issues in the primary or related field of study – this will go a long way in helping you link your research to these aspects and consequently, enable you to connect more effectively with audiences.  
• Keep your writing structured and organized. It is essential to organize conference papers logically and convincingly. Focus on the key aspects of your study, and provide solid examples and illustrations to strengthen your argument and make it more attractive to those present.  
• Reading aloud : Experts suggest reading your conference paper aloud several times. This technique helps you identify possible errors in language and grammar and brings clarity to your ideas and presentation.  
• Conference guidelines: It is important to ensure that you follow the guidelines, structure, format, and length requested by conference organizers. This helps ensure that your conference paper is accepted upon submission without too many changes and alterations. 

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• CAREER FEATURE
• 08 May 2024

Illuminating ‘the ugly side of science’: fresh incentives for reporting negative results

• Rachel Brazil 0

Rachel Brazil is a freelance journalist in London, UK.

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The editor-in-chief of the Journal of Trial & Error , Sarahanne Field wants to publish the messy, null and negative results sitting in researchers’ file drawers. Credit: Sander Martens

Editor-in-chief Sarahanne Field describes herself and her team at the Journal of Trial & Error as wanting to highlight the “ugly side of science — the parts of the process that have gone wrong”.

She clarifies that the editorial board of the journal, which launched in 2020 , isn’t interested in papers in which “you did a shitty study and you found nothing. We’re interested in stuff that was done methodologically soundly, but still yielded a result that was unexpected.” These types of result — which do not prove a hypothesis or could yield unexplained outcomes — often simply go unpublished, explains Field, who is also an open-science researcher at the University of Groningen in the Netherlands. Along with Stefan Gaillard, one of the journal’s founders, she hopes to change that.

Calls for researchers to publish failed studies are not new. The ‘file-drawer problem’ — the stacks of unpublished, negative results that most researchers accumulate — was first described in 1979 by psychologist Robert Rosenthal . He argued that this leads to publication bias in the scientific record: the gap of missing unsuccessful results leads to overemphasis on the positive results that do get published.

Careers Collection: Publishing

Over the past 30 years, the proportion of negative results being published has decreased further. A 2012 study showed that, from 1990 to 2007, there was a 22% increase in positive conclusions in papers; by 2007, 85% of papers published had positive results 1 . “People fail to report [negative] results, because they know they won’t get published — and when people do attempt to publish them, they get rejected,” says Field. A 2022 survey of researchers in France in chemistry, physics, engineering and environmental sciences showed that, although 81% had produced relevant negative results and 75% were willing to publish them, only 12.5% had the opportunity to do so 2 .

One factor that is leading some researchers to revisit the problem is the growing use of predictive modelling using machine-learning tools in many fields. These tools are trained on large data sets that are often derived from published work, and scientists have found that the absence of negative data in the literature is hampering the process. Without a concerted effort to publish more negative results that artificial intelligence (AI) can be trained on, the promise of the technology could be stifled.

“Machine learning is changing how we think about data,” says chemist Keisuke Takahashi at Hokkaido University in Japan, who has brought the issue to the attention of the catalysis-research community . Scientists in the field have typically relied on a mixture of trial and error and serendipity in their experiments, but there is hope that AI could provide a new route for catalyst discovery. Takahashi and his colleagues mined data from 1,866 previous studies and patents to train a machine-learning model to predict the best catalyst for the reaction between methane and oxygen to form ethane and ethylene, both of which are important chemicals used in industry 3 . But, he says, “over the years, people have only collected the good data — if they fail, they don’t report it”. This led to a skewed model that, in some cases, enhanced the predicted performance of a material, rather than realistically assessing its properties.

Synthetic organic chemist Felix Strieth-Kalthoff found that published data were too heavily biased toward positive results to effectively train an AI model to optimize chemical reaction yields. Credit: Cindy Huang

Alongside the flawed training of AI models, the huge gap of negative results in the scientific record continues to be a problem across all disciplines. In areas such as psychology and medicine, publication bias is one factor exacerbating the ongoing reproducibility crisis — in which many published studies are impossible to replicate. Without sharing negative studies and data, researchers could be doomed to repeat work that led nowhere. Many scientists are calling for changes in academic culture and practice — be it the creation of repositories that include positive and negative data, new publication formats or conferences aimed at discussing failure. The solutions are varied, but the message is the same: “To convey an accurate picture of the scientific process, then at least one of the components should be communicating all the results, [including] some negative results,” says Gaillard, “and even where you don’t end up with results, where it just goes wrong.”

Science’s messy side

Synthetic organic chemist Felix Strieth-Kalthoff, who is now setting up his own laboratory at the University of Wuppertal, Germany, has encountered positive-result bias when using data-driven approaches to optimize the yields of certain medicinal-chemistry reactions. His PhD work with chemist Frank Glorius at the University of Münster, Germany, involved creating models that could predict which reactants and conditions would maximize yields. Initially, he relied on data sets that he had generated from high-throughput experiments in the lab, which included results from both high- and low-yield reactions, to train his AI model. “Our next logical step was to do that based on the literature,” says Strieth-Kalthoff. This would allow him to curate a much larger data set to be used for training.

But when he incorporated real data from the reactions database Reaxys into the training process, he says, “[it] turned out they don’t really work at all”. Strieth-Kalthoff concluded the errors were due the lack of low-yield reactions 4 ; “All of the data that we see in the literature have average yields of 60–80%.” Without learning from the messy ‘failed’ experiments with low yields that were present in the initial real-life data, the AI could not model realistic reaction outcomes.

Although AI has the potential to spot relationships in complex data that a researcher might not see, encountering negative results can give experimentalists a gut feeling, says molecular modeller Berend Smit at the Swiss Federal Institute of Technology Lausanne. The usual failures that every chemist experiences at the bench give them a ‘chemical intuition’ that AI models trained only on successful data lack.

Smit and his team attempted to embed something similar to this human intuition into a model tasked with designing a metal-organic framework (MOF) with the largest known surface area for this type of material. A large surface area allows these porous materials to be used as reaction supports or molecular storage reservoirs. “If the binding [between components] is too strong, it becomes amorphous; if the binding is too weak, it becomes unstable, so you need to find the sweet spot,” Smit says. He showed that training the machine-learning model on both successful and unsuccessful reaction conditions created better predictions and ultimately led to one that successfully optimized the MOF 5 . “When we saw the results, we thought, ‘Wow, this is the chemical intuition we’re talking about!’” he says.

According to Strieth-Kalthoff, AI models are currently limited because “the data that are out there just do not reflect all of our knowledge”. Some researchers have sought statistical solutions to fill the negative-data gap. Techniques include oversampling, which means supplementing data with several copies of existing negative data or creating artificial data points, for example by including reactions with a yield of zero. But, he says, these types of approach can introduce their own biases.

Computer scientist Ella Peltonen helped to organize the first International Workshop on Negative Results in Pervasive Computing in 2022 to give researchers an opportunity to discuss failed experiments. Credit: University of Oulu

Capturing more negative data is now a priority for Takahashi. “We definitely need some sort of infrastructure to share the data freely.” His group has created a website for sharing large amounts of experimental data for catalysis reactions . Other organizations are trying to collect and publish negative data — but Takahashi says that, so far, they lack coordination, so data formats aren’t standardized. In his field, Strieth-Kalthoff says, there are initiatives such as the Open Reaction Database , launched in 2021 to share organic-reaction data and enable training of machine-learning applications. But, he says, “right now, nobody’s using it, [because] there’s no incentive”.

Smit has argued for a modular open-science platform that would directly link to electronic lab notebooks to help to make different data types extractable and reusable . Through this process, publication of negative data in peer-reviewed journals could be skipped, but the information would still be available for researchers to use in AI training. Strieth-Kalthoff agrees with this strategy in theory, but thinks it’s a long way off in practice, because it would require analytical instruments to be coupled to a third-party source to automatically collect data — which instrument manufacturers might not agree to, he says.

Publishing the non-positive

In other disciplines, the emphasis is still on peer-reviewed journals that will publish negative results. Gaillard, a science-studies PhD student at Radboud University in Nijmegen, the Netherlands, co-founded the Journal of Trial & Error after attending talks on how science can be made more open. Gaillard says that, although everyone whom they approached liked the idea of the journal, nobody wanted to submit articles at first. He and the founding editorial team embarked on a campaign involving cold calls and publicity at open-science conferences. “Slowly, we started getting our first submissions, and now we just get people sending things in [unsolicited],” he says. Most years the journal publishes one issue of about 8–14 articles, and it is starting to publish more special issues. It focuses mainly on the life sciences and data-based social sciences.

In 2008, David Alcantara, then a chemistry PhD student at the University of Seville in Spain who was frustrated by the lack of platforms for sharing negative results, set up The All Results journals, which were aimed at disseminating results regardless of the outcome . Of the four disciplines included at launch, only the biology journal is still being published. “Attracting submissions has always posed a challenge,” says Alcantara, now president at the consultancy and training organization the Society for the Improvement of Science in Seville.

But Alcantara thinks there has been a shift in attitudes: “More established journals [are] becoming increasingly open to considering negative results for publication.” Gaillard agrees: “I’ve seen more and more journals, like PLoS ONE , for example, that explicitly mentioned that they also publish negative results.” ( Nature welcomes submissions of replication studies and those that include null results, as described in this 2020 editorial .)

Journals might be changing their publication preferences, but there are still significant disincentives that stop researchers from publishing their file-drawer studies. “The current academic system often prioritizes high-impact publications and ground-breaking discoveries for career advancement, grants and tenure,” says Alcantara, noting that negative results are perceived as contributing little to nothing to these endeavours. Plus, there is still a stigma associated with any kind of failure . “People are afraid that this will look negative on their CV,” says Gaillard. Smit describes reporting failed experiments as a no-win situation: “It’s more work for [researchers], and they don’t get anything in return in the short term.” And, jokes Smit, what’s worse is that they could be providing data for an AI tool to take over their role.

Ultimately, most researchers conclude that publishing their failed studies and negative data is just not worth the time and effort — and there’s evidence that they judge others’ negative research more harshly than positive outcomes. In a study published in August, 500 researchers from top economics departments around the world were randomized to two groups and asked to judge a hypothetical research paper. Half of the participants were told that the study had a null conclusion, and the other half were told the results were sizeably significant. The null results were perceived to be 25% less likely to be published, of lower quality and less important than were the statistically significant findings 6 .

Some researchers have had positive experiences sharing their unsuccessful findings. For example, in 2021, psychologist Wendy Ross at the London Metropolitan University published her negative results from testing a hypothesis about human problem-solving in the Journal of Trial & Error 7 , and says the paper was “the best one I have published to date”. She adds, “Understanding the reasons for null results can really test and expand our theoretical understanding.”

Fields forging solutions

The field of psychology has introduced one innovation that could change publication biases — registered reports (RRs). These peer-reviewed reports , first published in 2014, came about largely as a response to psychology’s replication crisis, which began in around 2011. RRs set out the methodology of a study before the results are known, to try to prevent selective reporting of positive results. Daniël Lakens, who studies science-reward structures at Eindhoven University of Technology in the Netherlands, says there is evidence that RRs increase the proportion of negative results in the psychology literature.

In a 2021 study, Lakens analysed the proportion of published RRs whose results eventually support the primary hypothesis. In a random sample of hypothesis-testing studies from the standard psychology literature, 96% of the results were positive. In RRs, this fell to only 44% 8 . Lakens says the study shows “that if you offer this as an option, many more null results enter the scientific literature, and that is a desirable thing”. At least 300 journals, including Nature , are now accepting RRs, and the format is spreading to journals in biology, medicine and some social-science fields.

Yet another approach has emerged from the field of pervasive computing, the study of how computer systems are integrated into physical surroundings and everyday life. About four years ago, members of the community started discussing reproducibility, says computer scientist Ella Peltonen at the University of Oulu in Finland. Peltonen says that researchers realized that, to avoid the repetition of mistakes, there was a need to discuss the practical problems with studies and failed results that don’t get published. So in 2022, Peltonen and her colleagues held the first virtual International Workshop on Negative Results in Pervasive Computing (PerFail) , in conjunction with the field’s annual conference, the International Conference on Pervasive Computing and Communications.

Peltonen explains that PerFail speakers first present their negative results and then have the same amount of time for discussion afterwards, during which participants tease out how failed studies can inform future work. “It also encourages the community to showcase that things require effort and trial and error, and there is value in that,” she adds. Now an annual event, the organizers invite students to attend so they can see that failure is a part of research and that “you are not a bad researcher because you fail”, says Peltonen.

In the long run, Alcantara thinks a continued effort to persuade scientists to share all their results needs to be coupled with policies at funding agencies and journals that reward full transparency. “Criteria for grants, promotions and tenure should recognize the value of comprehensive research dissemination, including failures and negative outcomes,” he says. Lakens thinks funders could be key to boosting the RR format, as well. Funders, he adds, should say, “We want the research that we’re funding to appear in the scientific literature, regardless of the significance of the finding.”

There are some positive signs of change about sharing negative data: “Early-career researchers and the next generation of scientists are particularly receptive to the idea,” says Alcantara. Gaillard is also optimistic, given the increased interest in his journal, including submissions for an upcoming special issue on mistakes in the medical domain. “It is slow, of course, but science is a bit slow.”

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When authoritative sources hold onto bad data: A legal scholar explains the need for government databases to retract information

Associate Professor of Law, Fordham University

Disclosure statement

Janet Freilich does not work for, consult, own shares in or receive funding from any company or organisation that would benefit from this article, and has disclosed no relevant affiliations beyond their academic appointment.

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In 2004, Hwang Woo-suk was celebrated for his breakthrough discovery creating cloned human embryos , and his work was published in the prestigious journal Science. But the discovery was too good to be true ; Dr. Hwang had fabricated the data. Science publicly retracted the article and assembled a team to investigate what went wrong .

Retractions are frequently in the news. The high-profile discovery of a room-temperature superconductor was retracted on Nov. 7, 2023. A series of retractions toppled the president of Stanford University on July 19, 2023. Major early studies on COVID-19 were found to have serious data problems and retracted on June 4, 2020.

Retractions are generally framed as a negative: as science not working properly, as an embarrassment for the institutions involved, or as a flaw in the peer review process. They can be all those things. But they can also be part of a story of science working the right way: finding and correcting errors, and publicly acknowledging when information turns out to be incorrect.

A far more pernicious problem occurs when information is not, and cannot, be retracted. There are many apparently authoritative sources that contain flawed information. Sometimes the flawed information is deliberate, but sometimes it isn’t – after all, to err is human. Often, there is no correction or retraction mechanism, meaning that information known to be wrong remains on the books without any indication of its flaws.

As a patent and intellectual property legal scholar , I’ve found that this is a particularly harmful problem with government information, which is often considered a source of trustworthy data but is prone to error and often lacking any means to retract the information.

Patent fictions and fraud

Consider patents, documents that contain many technical details that can be useful to scientists . There is no way to retract a patent . And patents contain frequent errors : Although patents are reviewed by an expert examiner before being granted, examiners do not check whether the scientific data in the patent is correct.

In fact, the U.S. Patent and Trademark Office permits patentees to include fictional experiments and data in patents. This practice, called prophetic examples , is common; about 25% of life sciences patents contain fictional experiments . The patent office requires that prophetic examples be written in the present or future tense while real experiments can be written in the past tense. But this is confusing to nonspecialists, including scientists, who tend to assume that a phrase like “X and Y are mixed at 300 degrees to achieve a 95% yield rate” indicates a real experiment.

Almost a decade after Science retracted the journal article claiming cloned human cells, Dr. Hwang received a U.S patent on his retracted discovery. Unlike the journal article, this patent has not been retracted. The patent office did not investigate the accuracy of the data – indeed, it granted the patent long after the data’s inaccuracy had been publicly acknowledged – and there is no indication on the face of the patent that it contains information that has been retracted elsewhere.

This is no anomaly. In a similar example, Elizabeth Holmes, the former – now imprisoned – CEO of Theranos, holds patents on her thoroughly discredited claims for a small device that could rapidly run many tests on a small blood sample. Some of those patents were granted long after Theranos’ fraud headlined major newspapers.

Long-lived bad information

This sort of under-the-radar wrong data can be deeply misleading to readers. The system of retractions in scientific journals is not without its critics, but it compares favorably to the alternative of no retractions. Without retractions, readers don’t know when they are looking at incorrect information.

My colleague Soomi Kim and I conducted a study of patent-paper pairs. We looked at cases where the same information was published in a journal article and in a patent by the same scientists, and the journal paper had subsequently been retracted. We found that while citations to papers dropped steeply after the paper was retracted, there was no reduction in citations to patents with the very same incorrect information.

This probably happened because scientific journals paint a big red “retracted” notice on retracted articles online, informing the reader that the information is wrong. By contrast, patents have no retraction mechanism, so incorrect information continues to spread.

There are many other instances where authoritative-looking information is known to be wrong . The Environmental Protection Agency publishes emissions data supplied by companies but not reviewed by the agency. Similarly, the Food and Drug Administration disseminates official-looking information about drugs that is generated by drug manufacturers and posted without an evaluation by the FDA.

Consequences of nonretractions

There are also economic consequences when incorrect information can’t be easily corrected. The Food and Drug Administration publishes a list of patents that cover brand-name drugs. The FDA won’t approve a generic drug unless the generic manufacturer has shown that each patent that covers the drug in question is expired, not infringed or invalid.

The problem is that the list of patents is generated by the brand-name drug manufacturers , who have an incentive to list patents that don’t actually cover their drugs . Doing so increases the burden on generic drug manufacturers. The list is not checked by the FDA or anyone else, and there are few mechanisms for anyone other than the brand-name manufacturer to tell the FDA to remove a patent from the list.

Even when retractions are possible, they are effective only when readers pay attention to them. Financial data is sometimes retracted and corrected, but the revisions are not timely. “ Markets don’t tend to react to revisions ,” Paul Donovan, chief economist of UBS Global Wealth Management, told the Wall Street Journal, referring to governments revising gross domestic product figures.

Misinformation is a growing problem. There are no easy answers to solve it. But there are steps that would almost certainly help. One relatively straightforward one is for trusted data sources like those from the government to follow the lead of scientific journals and create a mechanism to retract erroneous information.

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Mastering the Personal Statement Format: A Guide

Craft a standout personal statement with essential elements. Impress admissions committees with your compelling narrative.

When it comes to college and university admissions, the personal statement assumes a paramount role in setting applicants apart from their peers. A meticulously constructed personal statement becomes an instrument of utmost significance, empowering individuals to exhibit their distinctive qualities, experiences, and aspirations to discerning admissions committees. 

Recognizing the significant influence of a well-crafted personal statement on an individual’s academic journey, this article aims to provide aspiring students with a comprehensive guide to excel in the art of creating impactful personal statements.

By exploring the definition and purpose of personal statements and offering invaluable writing tips and strategies, this guide assists users in mastering the format of a compelling personal statement.

Definition Of Personal Statement

A personal statement is a written document typically required as part of the application process for educational institutions, scholarships, job opportunities, or other significant life events. It serves as a unique and personalized representation of an individual’s background, experiences, achievements, and aspirations. 

The personal statement offers applicants a chance to showcase their personality, passions, and motivations, allowing them to stand out and make a compelling case for their suitability for the position or opportunity they are seeking.

Purpose Of A Personal Statement

The primary purpose of a personal statement is to provide the admissions committee, employer, or selection panel with deeper insights into the applicant’s character, values, and potential. Beyond the information provided in other application materials, such as grades or resumes, a personal statement delves into the applicant’s story, offering a glimpse into their life journey and how it has shaped their ambitions and goals.

By presenting a well-crafted personal statement, applicants aim to:

• Demonstrate their suitability: Applicants can use the personal statement to highlight how their skills, experiences, and passions align with the requirements of the institution or position they are applying for.
• Convey their uniqueness: A personal statement enables applicants to showcase what sets them apart from other candidates and demonstrate their individuality, perspectives, and strengths.
• Exhibit strong communication skills: Crafting an engaging and articulate personal statement reflects an applicant’s ability to express ideas clearly and persuasively, a crucial skill in many fields.
• Show commitment and motivation: By explaining their motivations and aspirations, applicants can convey their dedication and determination to succeed in the chosen field of study or profession.

Admissions Process Overview

The admissions process varies depending on the institution or opportunity being pursued. However, the general steps involved in the admissions process include:

• Research and exploration: Prospective applicants research various educational institutions, job opportunities, or scholarships to identify the ones that align with their interests and goals.
• Application submission: Applicants complete the required application forms and submit supporting documents, which may include academic transcripts, letters of recommendation, resumes, and the personal statement.
• Review by admissions committee or employer: The admissions committee or employer evaluates all received applications, assessing candidates based on their academic achievements, experiences, qualifications, and the content of their personal statements.
• Selection and decision-making: After careful evaluation, the institution or employer makes decisions regarding acceptance, job offers, or scholarship awards.

Components Of A Successful Personal Statement

A successful personal statement should incorporate the following components:

• Introduction: A compelling opening that grabs the reader’s attention and provides a glimpse of the applicant’s personality and background.
• Personal narrative: A well-structured and engaging account of the applicant’s life experiences, including challenges faced, significant achievements, and pivotal moments.
• Clear goals and aspirations: A demonstration of the applicant’s future plans, showing how the opportunity they seek aligns with their long-term objectives.
• Relevance to the opportunity: A clear connection between the applicant’s experiences, skills, and motivations with the specific program, job, or scholarship they are applying for.
• Demonstration of qualities and strengths: Showcase of key attributes, such as leadership, adaptability, problem-solving abilities, and teamwork skills, supported by relevant examples.
• Reflection and growth: Demonstrating how past experiences have shaped the applicant’s personal and professional development and how they have learned from challenges.
• Conciseness and clarity: Effective communication with a focus on coherence, relevance, and avoiding unnecessary details or jargon.
• Positive tone: A positive and optimistic outlook that leaves a lasting impression on the reader.
• Proofreading and editing: Thoroughly reviewed and edited to ensure impeccable grammar, spelling, and overall presentation.

Personal Statement Format: The Basics

The personal statement is a critical component of various applications, providing applicants with a platform to present their unique qualities, experiences, and aspirations. 

In this section, let’s explore the fundamental format of a personal statement, comprising the introduction paragraph, body paragraphs, and conclusion paragraph . Understanding these elements will empower applicants to effectively communicate their story and convince the reader of their suitability for the desired opportunity.

Introduction Paragraph

The introduction paragraph marks the beginning of the personal statement and serves as a gateway to the applicant’s narrative. Here, applicants aim to capture the reader’s attention, provide essential background information about themselves, and present the overarching theme or purpose of their personal statement. The introduction sets the tone for the entire document and offers the opportunity to make a memorable first impression.

Body Paragraphs

The body paragraphs constitute the heart of the personal statement, where applicants delve into their experiences, accomplishments, and motivations in greater detail. Each body paragraph should revolve around a distinct topic or aspect of the applicant’s life that aligns with the central theme established in the introduction. Here, applicants can showcase their personal growth, relevant skills, and how specific experiences have shaped their aspirations. By providing compelling evidence and anecdotes, the body paragraphs reinforce the applicant’s suitability for the opportunity they are pursuing.

Conclusion Paragraph

In the conclusion paragraph, applicants bring their personal statement to a thoughtful close. This section restates the main points highlighted in the body paragraphs, emphasizing the alignment between the applicant’s journey and the sought-after opportunity. The conclusion may also include reflective insights, demonstrating self-awareness and an understanding of the potential impact they could make in the future. A well-crafted conclusion leaves a lasting impression, leaving the reader with a sense of the applicant’s character and potential.

Formatting The Personal Statement Essay

When crafting a well-structured personal statement, the writer must not overlook the importance of proper formatting. The arrangement of text, choice of font, and adherence to specific guidelines can significantly influence the essay’s overall impact and readability. Here are the key components of formatting that contribute to the transformation of essays into polished and impactful pieces of writing.

Font And Size

The recommended font for academic essays is typically Times New Roman, Arial, or Calibri. The standard font size is 12 points. This size ensures that the text is clear and readable without being too large or too small. Avoid using fancy or decorative fonts as they can distract from the content and may not be as legible.

Margins And Spacing

The standard margins for an essay are usually set at 1 inch on all sides (top, bottom, left, and right). This margin size provides a neat and balanced appearance to the document. Some institutions or formatting guidelines may require specific margin sizes, so it’s essential to check the requirements provided by the institution or instructor.

For spacing, the most common format is double-spacing throughout the entire essay. Double-spacing makes the text easier to read and allows space for comments or corrections if the essay needs to be reviewed or graded. However, some guidelines may require single-spacing for specific elements like block quotes or reference lists. Always follow the specific instructions, if available. 

Essays often have a specific page limit or word count that students must adhere to. The page limit indicates the maximum number of pages that the essay can occupy. If there is no specified page limit, the general guideline is to aim for around 1.5 to 2 pages for a standard personal statement essay.

If a page limit is provided, it’s essential to stay within that limit. Going significantly over the page limit may result in a bad impression, in some cases, the essay being rejected outright. On the other hand, if the essay is shorter than the specified page limit, students should use the extra space to expand on their ideas or provide more supporting evidence.

Writing Tips And Strategies for Personal Statement Format

Crafting a compelling personal statement is a crucial step in various application processes, whether it’s for college admissions, scholarships, or job opportunities. This document offers applicants a chance to stand out from the crowd and present their unique qualities, experiences, and aspirations. To create an impactful personal statement, consider the following writing tips and strategies:

Show Don’t Tell Strategy

One of the most effective ways to engage the reader and make your personal statement memorable is by employing the “Show Don’t Tell” strategy. Rather than simply stating facts or qualities about yourself, use vivid and specific examples to illustrate your strengths, experiences, and character traits. Instead of saying, “I am a determined and resilient individual,” provide a story that demonstrates your determination and resilience in overcoming a challenging situation. By showing your qualities through compelling narratives, you allow the reader to connect with your experiences on a deeper level.

Start With An Outline Or Brainstorming Session

Before diving into writing, take the time to create an outline or engage in a brainstorming session. Jot down key points, experiences, and ideas that you want to include in your personal statement. Organize them logically to form a coherent structure. Having a clear outline or list of ideas will help you maintain focus and prevent your personal statement from becoming disjointed. It will also ensure that you cover all essential aspects of your life and aspirations, creating a comprehensive and well-rounded essay.

Reflect On Your Experiences

Take time to reflect on your life experiences, both personal and academic. Identify significant events, challenges, achievements, and moments that have shaped your character and influenced your goals.

Showcase Your Authenticity

Be genuine and authentic in your writing. Avoid using clichés or trying to present yourself as someone you’re not. Admissions committees and employers appreciate honesty and real-life experiences.

Structure Your Statement

Organize your personal statement with a clear introduction, body paragraphs, and a strong conclusion. The introduction should engage the reader, while the body paragraphs should provide evidence and examples to support your central theme. The conclusion should leave a lasting impression and reiterate your main points.

Provide Concrete Examples

Support your claims and assertions with specific examples, anecdotes, or achievements. Concrete evidence strengthens your statement and helps the reader connect with your experiences.

Address Weaknesses, But Stay Positive

If you have any weaknesses in your application, such as low grades or employment gaps, you can address them in your personal statement. However, always maintain a positive tone and focus on how you have learned from those experiences and improved.

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About Jessica Abbadia

Jessica Abbadia is a lawyer that has been working in Digital Marketing since 2020, improving organic performance for apps and websites in various regions through ASO and SEO. Currently developing scientific and intellectual knowledge for the community's benefit. Jessica is an animal rights activist who enjoys reading and drinking strong coffee.

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