graduate school thesis format

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Thesis and Dissertation Information

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The Graduate School, the University Libraries, and the graduate faculty of Penn State have established format standards that a thesis or dissertation must meet before receiving final approval as fulfillment of a graduate requirement. The Office of Theses and Dissertations is the unit of the Graduate School responsible for certifying that theses and dissertations have been prepared in accordance with these established regulations.

Every thesis and dissertation must be reviewed by the Office of Theses and Dissertations for format only and are not edited for spelling, grammar, or punctuation. Master's papers are not reviewed by the Office of Theses and Dissertations.

When a thesis or dissertation is submitted to the Office of Theses and Dissertations, it must meet the formatting and deadline requirements set forth in the Thesis and Dissertation Handbook . All doctoral dissertations and master's theses must be submitted electronically. For more information on electronic theses and dissertations (eTDs), visit the eTD website .

The following forms are available in Adobe PDF and accessible Microsoft Word (DOC) format. The Word documents are designed to be used specifically with screen reader technology.  Please use the PDF versions of these forms unless you require the use of screen reader technology.

You may need to download the latest version of  Adobe Acrobat reader  (free) to view and print the PDF documents.

Submission Requirements

• Thesis and Dissertation Handbook
• Thesis, Dissertation, Performance, and Oral Presentation Calendar
• Copying and Binding
• The Most Common Mistakes
• How To Submit a Doctoral Dissertation
• How To Submit a Master's Thesis
• Format Review Instructions
• Acknowledgement of Federal Funding
• Pay thesis fee ($10) or dissertation fee ($50)

Supporting Materials

• Survey of Earned Doctorates

Templates 

The templates for Thesis and Dissertations are available in OneDrive . Please use the "Download" option from this page to download the required template(s) to use as your local working document.  There is no need to open the file in your browser or request any additional access to the files.

The Statistical Consulting Center gives advice to graduate students working on thesis research. The Graduate Writing Center  provides consultation to graduate students in all disciplines.

Information about using LaTeX is available from the University Libraries .

Information about the Graduate School's commencement ceremony .

Questions about theses, dissertations, or Graduate School commencement should be directed to:

Office of Theses and Dissertations 115 Kern Graduate Building University Park, PA 16802 Phone: 814-865-1795

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Congratulations! You have arrived at an important step in the pursuit of your graduate degree—the writing of your thesis or dissertation. Your scholarly publication reflects the results of your research and academic pursuits at Oregon State University.

Student Responsibility

Students are responsible for:

• Meeting the deadlines associated with its preparation. Visit the master's deadlines and the doctoral deadlines.
• Submitting the necessary forms.
• Ensuring that your document conforms to all requirements in this Thesis Guide.

Your document must clearly state your objectives and conclusions, and present your results in a lucid and succinct manner. It must have a professional appearance and be user-friendly.

Ethical research practice requires you to avoid the following:

• Plagiarism: failure to acknowledge the work of others by using proper citations and obtaining written permission to use copyrighted material.
• Fabrication: the creation of fictitious research results.
• Falsification: alteration of research results by misrepresentation or selective reporting of findings.

General Format

Standard Document Format refers to one thesis document that addresses a single theme. The Pretext Pages, Introduction, Conclusion, and Bibliography are mandatory. Your committee determines the additional chapters; you choose the chapter titles. The following parts comprise the Standard Document Format:

• Pretext Pages (see model pages illustrated in Figures 2-11)
• Chapter 1 – Introduction
• Chapter 2 – Literature Review
• Chapter 3 – Materials and Methods
• Chapter 4 – Results
• Chapter 5 – Discussion
• Chapter 6 – Conclusion

Bibliography

• Appendices (optional)

Manuscript Document Format is a single thesis document made up of several scholarly manuscripts or journal articles addressing a common theme. All manuscripts/articles must be related or address a single, common theme. You must be the primary author of each manuscript. Co-authors other than your major professor must be mentioned in a Contribution of Authors page (see Figure 9) in the pretext section of the document. Formatting should be consistent for each journal article and must follow the thesis guide formatting not the separate journal formats. The following parts comprise the Manuscript Document Format:

• Chapter 1 – General Introduction (common introduction linking all manuscripts thematically)
• Chapter 2 – First Manuscript
• Chapter 3 – Second Manuscript
• Chapter 4 – General Conclusion (common conclusion linking all manuscripts thematically)
• Bibliography (common bibliography covering all manuscripts, although each manuscript may have its own reference section)
• Appendices – (optional)

Note: Within the larger Manuscript Format thesis document, Chapter Heading Pages (see Figure 1 below) precede individual manuscripts that have already been published. If not published, page is not required. Manuscripts must uniformly conform to these thesis guidelines.

MANUSCRIPT TITLE CENTERED AND ALL CAPS

Your name and other authors

Journal name Address of journal Issue manuscript appears in

Figure 1. Chapter Heading Page for Manuscript Document Format

Page Layout

Margin requirements.

The left margin must be 1 inch unless printing and binding a personal or departmental copy then change to 1.5 inch. All other margins must be at least 1 inch, preferably 1.2 for top margin. Nothing may invade a margin. Every page must meet margin requirements. Margin requirements are especially important if binding a copy of your thesis.

Page Numbering

Pretext pages: Do not add page numbers to pretext pages.

Body: The body of the text begins with page 1 and all successive pages are numbered consecutively with Arabic Numbers (e.g. 2, 3, etc.) including Appendix/Appendices and Bibliography. Page numbers should be the same size and font as the body of the text. Page numbers must appear at the top right corner of pages, approximately 1 inch from the top edge of the page and at least 1 inch from the right edge of the page. Page numbers must not invade any margins. There should be at least one space between the page number and the first line of text.

Your title must be worded exactly the same throughout the document as it appears on the Abstract page, Title page and centered on page one (optional). Titles longer than one line should be single-spaced. The document's title does not count as a heading level.

Text Requirements

Text spacing.

Line spacing must be 1.5 or double, consistent throughout the document and matching which one you choose for the body of the thesis. Use single spacing only in the following situations:

• Headings longer than one line
• Figure and table titles and associated legends
• Bibliographical and reference citations
• Direct quoted material
• Items listed within the body of the text (optional)
• Where indicated in the pretext section

Use regular, unadorned print, 10- to 12-point size for text (headings may be 14-point only if all headings are 14-point). Font size within figures and tables can be smaller but must be readable. Use the same font style and font size throughout.

Chapter names are Level 1 headings. Subheadings of a chapter are Level 2 headings. Subheadings of chapter subheadings are Level 3 headings, and so forth. Each level must look different from the other levels. Headings of the same level must look the same throughout the document. All headings, regardless of level, must be the same font size. Either number all headings or number none (See figures 10a and 10b). Single space headings that are more than one line. Use adequate and consistent spacing between the headings and the text. A minimum of two subheadings may be used within a given level. Each level 1 heading begins a new page.

Appendix Heading Page

A numbered, counted page should be inserted in front of your document's appendix/appendices. The word APPENDIX (or APPENDICES) should be centered about 1/3 down this page. This heading page and its page number should appear in the Table of Contents.

Blocked Quotes

Use Blocked Quotes for quoted material longer than three lines. Use the same font size as within the text. Single-space the quotation, and indent it evenly on both sides. Left justify the quotations.

Use the same font size as within the text. Choose a reference style with the guidance of your major professor and your committee and be consistent. Single-space each citation and use adequate and consistent spacing between citations.

Footnotes collected at the end of a chapter are called endnotes. Use the same font size as within the text. Single-space each endnote, and use adequate and consistent spacing between endnotes.

Orphan Lines, Headers, Footnotes

No orphan lines may appear at the top or bottom of a page. No headers or footers may be used. Footnotes are acceptable.

Figures and Tables

Figures and tables may be located in one of two places in your document. You must choose one system and use it consistently throughout your work.

• Insert the figure within the text, as close as possible after the first reference is made to it.
• Place your figures at the end of the chapter in which it is first discussed or referenced.

Figure Definition

The definition of a figure is quite broad. “Figures” include charts, diagrams, drawings, examples, graphs, illustrations, maps, photographs, etc. In the majority of cases, if it's not a table, it is a figure. All figures must be listed in the pretext pages' List of Figures.

Table Definition

A table is broadly defined as a compact, systematic list of data (facts, figures, values, etc.), generally arranged in columns and/or rows. All tables must be listed in the pretext pages' List of Tables.

Figure and Table Labels and Captions

A figure's or table's label denote the type of figure or table and its number, and a figure's or table's caption is its title and description. Every figure or table must have a label and caption unless there is only one of its type in the document. Use consecutive label numbers by order of appearance within the text. Each figure or table must have a unique number, i.e., Table 1.1 for the first table in Chapter 1, Table 2.1 for the first table in Chapter 2, or start with 1 and number consecutively. As always, pick one method and use it consistently throughout your document. Label and caption font size is the same as body text size. Add one space between the figure or table and its label and caption, and between the figure or table and text. The label and caption should be placed outside its boundaries, commonly above a table and below a figure.

Oversized Figures and Tables

Illustrations that take up more than one page should have the label followed by “(Continued)” on the second page. If both a figure/table and its label and caption do not fit on one page, place only the label on the page with the figure or table, and place the label and caption on a separate page that precedes the figure or table (called a legend page). Single-space the label and caption and center it 1/3 of the way down the page. Include no other text on this page. List the page number of the legend page in the pretext list.

There are two ways of managing the inclusion of oversized figures if printing personal copies:

• Reduction: Photographically reduce the size of figures to meet margin requirements.Page numbers and figure captions must remain the same font size as the text.
• Accordion Fold: If you are printing a personal or departmental copy. The final folded page must be 11 inches in height and no more than 8 inches wide. Fold the page from right to left, making the final folded width 8 inches. Fold the page a second time from left to right so the page number appears in the same position as all other pages in the text.

Landscaping

Because of their shape, some figures/tables may need to be placed crosswise on a page. If so, the top of the figure/table should be at the left margin as viewed normally (i.e. portrait orientation), and the caption should be parallel to the right margin. Reformatting pages numbers to match location of portrait oriented page numbers is not required. Margin requirements apply.

Choose high-contrast colors to differentiate lines, bars, or segments or use symbols with or without the color.

Parts of the Document (in Order of Appearance)

Regardless of general format, the thesis includes particular parts in an established order as listed below. Model pages are provided for most pretext pages. In all cases, margin requirements apply (see above) and the same font style/size must be used in the body of the text and elsewhere. All titles of pretext pages should be formatted identically with respect to font size and style.

I. Pretext Pages

Download templates for pretext pages.

An abstract is a summary of the document's purpose, methods, major findings, and conclusions. Your name (designated “Student Name”) must appear exactly the same throughout the document. In all cases, use the official name of the major as found in the OSU Catalog on the Graduate School's website under Programs. Please add underlines where indicated in the examples. (See figs. 2, 3, and 4)

AN ABSTRACT OF THE THESIS OF

Thomas A. Edison for the degree of Master of Science in Physics presented on January 30, 2024 A .

Title: Upon Recording Telegraph Messages Automatically.

Abstract approved: _______________________________________

Major I. Professor B

Begin text here, using the same line spacing (either double space or 1.5), font style and font size as within the body of the text in your document.

• Use official major name, not area of concentration
• Your name must appear exactly the same throughout the document
• For defense date use month spelled out, date, and year: January 30, 2022
• Title must be the same throughout the document

Figure 2. Abstract Page for Master's Degree. A The line breaks in these four lines are single space with a space after the defense date. B Include major professor's middle initial unless there is none. Do not include their title. Co-major Professors may share the same signature line; put both names below the line.

Student Name for the degree of Master of Arts in Interdisciplinary Studies in First Concentration A . , Second Concentration , and Third Concentration presented on Defense Date B .

Title: Underlined Title Here

Major I. Professor C

• Use official major or minor name, not area of concentration

Figure 3. Abstract Page for Master's Degree. A The line breaks in these four lines are single space with a space after the defense date. B The line breaks in these six are single-spaced with a space between the defense date and title. C Include major professor's middle initial unless there is none. Do not include their title. Co-major Professors may share the same signature line; put both names below the line.

AN ABSTRACT OF THE DISSERTATION OF

Student Name for the degree of Doctor of Philosophy in Official Name of Major presented on Defense Date A .

Title: Underline Title here.

Figure 4. Abstract Page for Doctoral Degree. A The line breaks in these four lines are single-spaced with a space between the defense date and title. B Include major professor's middle initial unless there is none. Do not include his/her title. Co-major Professors share the same signature line; put both names below the line with several spaces between names.

Copyright Page

Copyright by Thomas A. Edison January 30, 2022 All Rights Reserved or Creative Commons License

Figure 5. Copyright Page. Please choose either All Rights Reserved or Creative Commons License but not both. The copyright page is required. Inclusion of this page does not obligate you to go through a formal copyright process. Name must appear exactly the same throughout the document. Second line is the final defense date. Wording should begin one third down from the top and is centered.

Upon Recording Telegraph Messages Automatically

Title must match Abstract and page one title exactly. Do not boldface the title.

by Thomas A. Edison

Add two spaces after the title.  

A THESIS submitted to Oregon State University

Doctoral students may use “A DISSERTATION” instead of “A THESIS” on Title Page, Abstract, and Approval Pages.

in partial fulfillment of the requirements for the degree of

Follow division of this sentence ( in partial fulfillment of... ) exactly.

Master of Science

Spacing should be the same after your name, “Oregon State University,” and your degree.

Presented January 30, 2023 Commencement June 2023 A

Defense date.

Figure 6. Title Page. A Commencement date is the June following the defense date, so if defense is after the commencement ceremony it would be for the following year. Only month & year, no date or it will be rejected.

Approval Page

On the Approval Page the Major Professor represents the major. The Approval Page considers your advisor as your major professor, regardless of his/ her official rank or tenure home. Official major names and department names can be found in the OSU Catalog. Some majors and departments have the same name while others differ. Your signature constitutes consent to have your document available for public reference in Valley Library, but the signatures on this page have been replaced with the ETD Submission Approval form.

Master of Science thesis of Thomas A. Edison presented on January 30, 2023.

_______________________________________ Major Professor representing Physics

_______________________________________ Head of the Department of Physics A

_______________________________________ Vice Provost and Dean of the Graduate School

I understand that my thesis will become part of the permanent collection of Oregon State University libraries. My signature below authorizes release of my thesis to any reader upon request.

_______________________________________ Thomas A. Edison, Author

Figure 7. Standard Approval Page. A If not part of a department, please list the head/chair/dean of the school or college.

Alternate wordings for signature lines:

Wording with two major professors:

Co-Major Professor, representing Name of Major

Head/Chair of the Name of Department, School or College

Vice Provost and Dean of the Graduate School

Wording with dual majors:

Co-Major Professor, representing Name of 1st Major

Co-Major Professor, representing Name of 2nd Major

Wording for MAIS:

Major Professor, representing Name of Major Area of Concentration

Director of the Interdisciplinary Studies Program

Acknowledgements

The acknowledgements page is optional but recommended. The exact content of the page is up to the student. Use same text spacing: 1.5 or double-space.

ACKNOWLEDGEMENTS

The author expresses sincere appreciation...

Figure 8. Acknowledgements Page.

Contributions

Manuscript document format only. If no contributions remove this page. Use same text spacing either 1.5 or double space.

CONTRIBUTIONS

Dr. So-and-so assisted with data collection. Such-and- such was involved with the design and writing of Chapter 2. Dr. Whoisit assisted in the interpretation of the data.

Figure 9. Contributions (manuscript format only).

Table of Contents

Ensure that the page numbers accurately reflect where the headings appear in the text. Listing the chapter headings in the Table of Contents is required; listing the subheadings is optional, and you may list some levels but not others. Levels are denoted by indention in the Table of Contents. Wording, spelling, and capitalization of headings in the Table of Contents must match the heading in the body of the text exactly. If headings are numbered in the Table of Contents, they must be numbered correspondingly in the text.

List appendix or appendices (if applicable) in the Table of Contents, if more than five then create a separate List of Appendices. In either case, list the Appendices Heading Page (see page 3) in the Table of Contents. When listing an individual appendix, include its title.

If the Table of Contents is more than one page, subsequent pages should have the heading “TABLE OF CONTENTS (Continued)” and additionally "PAGE" underlined above the page numbers.

Return twice between the TABLE OF CONTENTS heading and the first item in the table.

Do not underline, bold, or italicize in the Table of Contents (unless scientific species name)

TABLE OF CONTENTS

1 Chapter Title

1.1 Level 2 Heading

1.2 Level 2 Heading

1.2.1 Level 3 Heading

1.2.2 Level 3 Heading

1.2.3 Level 3 Heading

1.3 Level 2 Heading

2 Chapter Title

2.1 Level 2 Heading

2.2 Level 2 Heading

2.2.1 Level 3 Heading

2.2.2 Level 3 Heading

3 Chapter Title

3.1 Level 2 Heading

3.2 Level 2 Heading

Appendix A Title

Appendix B Title

Figure 10a. Table of Contents with Numbering.

Chapter Title

Level 2 Heading

Level 3 Heading

Figure 10b. Table of Contents without Numbering.

List of Figures

Lists are required if two or more figures appear within the text. (Reference figures 11a and 11b.)

List of Tables

Lists are required if two or more tables appear within the text. (Reference figures 11a and 11b.)

Choose one of the two methods of numbering in the model pages illustrated in Figures 11a and 11b and use it for both Lists of Figures and Lists of Tables. If a list is longer than one page, subsequent pages should be headed “LIST OF FIGURES (Continued)” or “LIST OF TABLES (Continued)" along with "Figure" or "Page" underlined above the figure names and page numbers. The first sentence of the figure or table caption must be listed, and the wording must match the text exactly. List only one page number per figure or table. When there is a legend page in front of a figure (see information on FIGURES below), list the legend page only. Figures in the appendices are listed on a separate List of Appendix Figures list.

Add two spaces between the LIST OF FIGURES/TABLES heading and the first listing.

LIST OF FIGURES

Name of the figure

First sentence of the legend matches the text exactly

List only one page number

Keep numbers and words in separate columns

Figure 11a. List of Figures/Tables with Consecutive Numbering.

LIST OF TABLES

Name of the table

Spacing requirements are the same as for the List of Figures

A List of Appendix Tables would look the same

All pretext headings should look the same

Figure 11b. List of Figures/Tables with Numbering by Chapter.

List of Appendices (optional)

If list of appendices is short, it may be attached to the Table of Contents. For more than 5 appendices, or list different heading levels are listed in the appendices, a separate List of Appendices is required. If two or more figures appear in the appendices, a List of Appendix Figures and/or a List of Appendix Tables are required.

List of Appendix Figures

For two or more figures in the appendices.

List of Appendix Tables

For two or more tables in the appendices.

Other Lists

If you are including other lists, such as lists of abbreviations, nomenclature, symbols, and so forth, each list must have its own page. The elements of these lists do not need numbering or page numbers.

Dedication (optional)

If desired, you may dedicate your document to the honor of someone. Dedications are usually short. Margin requirements apply. Use the same font/font size as text body. Arrangement of page is at your discretion.

Preface (optional)

You may include a preface.

II. Body of Text

Follow standard or manuscript document format.

III. Bibliography

Iv. appendix or appendices (optional), final requirements, printing specifications.

The Graduate School no longer requires you to submit a paper copy of your thesis/dissertation.

Formatting Template

A formatting template for thesis and dissertation pretext pages can be found on our website.

Electronic Submission

Submit one PDF copy of your thesis/dissertation, without signatures, electronically to ScholarsArchive. Ensure accessibility with Adobe Acrobat Pro. For uploading and accessibility instructions refer to the library's website.

Creative Commons License

DO NOT SELECT PUBLIC DOMAIN OR CCO. You may add a Creative Commons License to your item that allows copyrighted works to be shared and re- used. Either select License Type: Creative Commons or License Type: No Creative Commons License. DO NOT assign a Creative Commons license if you plan to place an embargo on your thesis or dissertation that allows only the OSU community access to your work.

Final Documents Submitted to the Graduate School

One signed Electronic Thesis and Dissertation (ETD) Submission Approval form by your Major Professor, Head/Chair/Director/Dean of your major, and yourself. The Graduate School Dean's signature will be added after the submissions of the form.

You can request an embargo in ScholarsArchive so your work will be accessible only to Oregon State University faculty, staff and students for up to two years.

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Graduate School Heckart Lodge 2900 SW Jefferson Way Oregon State University Corvallis, OR 97331-1102

Phone: 541-737-4881 Fax: 541-737-3313

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The templates below have been built to ensure a consistent look among most theses and dissertations submitted to the Graduate School. These templates should be used as a guide in formatting your thesis or dissertation with the understanding that your department may require modifications of the template to fit your discipline’s style. Please contact your department’s Format Advisor to discuss any necessary changes.

The Thesis & Dissertation Office recommends using the PurdueThesis.cls file.

Please take note that Overleaf SHOULD NOT be used for writing, editing, or publishing documents or research papers that contain data subject to EAR, ITAR, DFARS Clause 252.204-7012, and other controlled data designators due to the increased security required for these types of data.

Get PurdueThesis

Sign up for your FREE Overleaf  Pro+ account today and access the PurdueThesis.cls!

Please download the following template to begin your thesis/dissertation. Formatting within the template is already set up for your convenience.

You will need to select the appropriate answer for all dropdown boxes on page 1.  Ex. Thesis/Dissertation, Choose Degree, Choose Department, Choose Campus Location, Choose Graduation Term.

You will need to manually input your committee information on page 2. We ask that you only list your committee member's primary department. The name after "Approved by:" should match the name listed on your Form 9 as "Thesis Form Head".

Follow instructions within the template to complete the rest of your thesis/dissertation. Please be careful when making changes so that you do not override/change the template formatting.

Please contact us if your department is not listed, or with other questions. 

Last modified January 16, 2024.

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Thesis and Dissertation Guide

• « Thesis & Dissertation Resources
• The Graduate School Home

• Introduction
• Copyright Page
• Dedication, Acknowledgements, Preface (optional)
• Table of Contents
• List of Tables, Figures, and Illustrations
• List of Abbreviations
• List of Symbols

Non-Traditional Formats

Font type and size, spacing and indentation, tables, figures, and illustrations, formatting previously published work.

• Internet Distribution
• Open Access
• Registering Copyright
• Using Copyrighted Materials
• Use of Your Own Previously Published Materials
• Submission Steps
• Submission Checklist
• Sample Pages

II. Formatting Guidelines

All copies of a thesis or dissertation must have the following uniform margins throughout the entire document:

• Left: 1″ (or 1 1/4" to ensure sufficient room for binding the work if desired)
• Right: 1″
• Bottom: 1″ (with allowances for page numbers; see section on Pagination )
• Top: 1″

Exceptions : The first page of each chapter (including the introduction, if any) begins 2″ from the top of the page. Also, the headings on the title page, abstract, first page of the dedication/ acknowledgements/preface (if any), and first page of the table of contents begin 2″ from the top of the page.

Non-traditional theses or dissertations such as whole works comprised of digital, artistic, video, or performance materials (i.e., no written text, chapters, or articles) are acceptable if approved by your committee and graduate program. A PDF document with a title page, copyright page, and abstract at minimum are required to be submitted along with any relevant supplemental files.

Fonts must be 10, 11, or 12 points in size. Superscripts and subscripts (e.g., formulas, or footnote or endnote numbers) should be no more than 2 points smaller than the font size used for the body of the text.

Space and indent your thesis or dissertation following these guidelines:

• The text must appear in a single column on each page and be double-spaced throughout the document. Do not arrange chapter text in multiple columns.
• New paragraphs must be indicated by a consistent tab indentation throughout the entire document.
• The document text must be left-justified, not centered or right-justified.
• For blocked quotations, indent the entire text of the quotation consistently from the left margin.
• Ensure headings are not left hanging alone on the bottom of a prior page. The text following should be moved up or the heading should be moved down. This is something to check near the end of formatting, as other adjustments to text and spacing may change where headings appear on the page.

Exceptions : Blocked quotations, notes, captions, legends, and long headings must be single-spaced throughout the document and double-spaced between items.

Paginate your thesis or dissertation following these guidelines:

• Use lower case Roman numerals (ii, iii, iv, etc.) on all pages preceding the first page of chapter one. The title page counts as page i, but the number does not appear. Therefore, the first page showing a number will be the copyright page with ii at the bottom.
• Arabic numerals (beginning with 1, 2, 3, 4, etc.) start at chapter one or the introduction, if applicable. Arabic numbers must be included on all pages of the text, illustrations, notes, and any other materials that follow. Thus, the first page of chapter one will show an Arabic numeral 1, and numbering of all subsequent pages will follow in order.
• Do not use page numbers accompanied by letters, hyphens, periods, or parentheses (e.g., 1., 1-2, -1-, (1), or 1a).
• Center all page numbers at the bottom of the page, 1/2″ from the bottom edge.
• Pages must not contain running headers or footers, aside from page numbers.
• If your document contains landscape pages (pages in which the top of the page is the long side of a sheet of paper), make sure that your page numbers still appear in the same position and direction as they do on pages with standard portrait orientation for consistency. This likely means the page number will be centered on the short side of the paper and the number will be sideways relative to the landscape page text. See these additional instructions for assistance with pagination on landscape pages in Microsoft Word .

Format footnotes for your thesis or dissertation following these guidelines:

• Footnotes must be placed at the bottom of the page separated from the text by a solid line one to two inches long.
• Begin at the left page margin, directly below the solid line.
• Single-space footnotes that are more than one line long.
• Include one double-spaced line between each note.
• Most software packages automatically space footnotes at the bottom of the page depending on their length. It is acceptable if the note breaks within a sentence and carries the remainder into the footnote area of the next page. Do not indicate the continuation of a footnote.
• Number all footnotes with Arabic numerals. You may number notes consecutively within each chapter starting over with number 1 for the first note in each chapter, or you may number notes consecutively throughout the entire document.
• Footnote numbers must precede the note and be placed slightly above the line (superscripted). Leave no space between the number and the note.
• While footnotes should be located at the bottom of the page, do not place footnotes in a running page footer, as they must remain within the page margins.

Endnotes are an acceptable alternative to footnotes. Format endnotes for your thesis or dissertation following these guidelines:

• Always begin endnotes on a separate page either immediately following the end of each chapter, or at the end of your entire document. If you place all endnotes at the end of the entire document, they must appear after the appendices and before the references.
• Include the heading “ENDNOTES” in all capital letters, and center it 1″ below the top of the first page of your endnotes section(s).
• Single-space endnotes that are more than one line long.
• Number all endnotes with Arabic numerals. You may number notes consecutively within each chapter starting over with number 1 for the first note in each chapter, or you may number notes consecutively throughout the entire document.
• Endnote numbers must precede the note and be placed slightly above the line (superscripted). Leave no space between the number and the note.

Tables, figures, and illustrations vary widely by discipline. Therefore, formatting of these components is largely at the discretion of the author.

For example, headings and captions may appear above or below each of these components.

These components may each be placed within the main text of the document or grouped together in a separate section.

Space permitting, headings and captions for the associated table, figure, or illustration must be on the same page.

The use of color is permitted as long as it is consistently applied as part of the finished component (e.g., a color-coded pie chart) and not extraneous or unprofessional (e.g., highlighting intended solely to draw a reader's attention to a key phrase). The use of color should be reserved primarily for tables, figures, illustrations, and active website or document links throughout your thesis or dissertation.

The format you choose for these components must be consistent throughout the thesis or dissertation.

Ensure each component complies with margin and pagination requirements.

Refer to the List of Tables, Figures, and Illustrations section for additional information.

If your thesis or dissertation has appendices, they must be prepared following these guidelines:

• Appendices must appear at the end of the document (before references) and not the chapter to which they pertain.
• When there is more than one appendix, assign each appendix a number or a letter heading (e.g., “APPENDIX 1” or “APPENDIX A”) and a descriptive title. You may number consecutively throughout the entire work (e.g., 1, 2 or A, B), or you may assign a two-part Arabic numeral with the first number designating the chapter in which it appears, separated by a period, followed by a second number or letter to indicate its consecutive placement (e.g., “APPENDIX 3.2” is the second appendix referred to in Chapter Three).
• Include the chosen headings in all capital letters, and center them 1″ below the top of the page.
• All appendix headings and titles must be included in the table of contents.
• Page numbering must continue throughout your appendix or appendices. Ensure each appendix complies with margin and pagination requirements.

You are required to list all the references you consulted. For specific details on formatting your references, consult and follow a style manual or professional journal that is used for formatting publications and citations in your discipline.

Your reference pages must be prepared following these guidelines:

• If you place references after each chapter, the references for the last chapter must be placed immediately following the chapter and before the appendices.
• If you place all references at the end of the thesis or dissertation, they must appear after the appendices as the final component in the document.
• Select an appropriate heading for this section based on the style manual you are using (e.g., “REFERENCES”, “BIBLIOGRAPHY”, or “WORKS CITED”).
• Include the chosen heading in all capital letters, and center it 1″ below the top of the page.
• References must be single-spaced within each entry.
• Include one double-spaced line between each reference.
• Page numbering must continue throughout your references section. Ensure references comply with margin and pagination requirements.

In some cases, students gain approval from their academic program to include in their thesis or dissertation previously published (or submitted, in press, or under review) journal articles or similar materials that they have authored. For more information about including previously published works in your thesis or dissertation, see the section on Use of Your Own Previously Published Materials and the section on Copyrighting.

If your academic program has approved inclusion of such materials, please note that these materials must match the formatting guidelines set forth in this Guide regardless of how the material was formatted for publication.

Some specific formatting guidelines to consider include:

• Fonts, margins, chapter headings, citations, and references must all match the formatting and placement used within the rest of the thesis or dissertation.
• If appropriate, published articles can be included as separate individual chapters within the thesis or dissertation.
• A separate abstract to each chapter should not be included.
• The citation for previously published work must be included as the first footnote (or endnote) on the first page of the chapter.
• Do not include typesetting notations often used when submitting manuscripts to a publisher (i.e., insert table x here).
• The date on the title page should be the year in which your committee approves the thesis or dissertation, regardless of the date of completion or publication of individual chapters.
• If you would like to include additional details about the previously published work, this information can be included in the preface for the thesis or dissertation.

Previous: Order and Components

Next: Distribution

Theses and Dissertations

Defense and submission.

Below is an overview of the main steps in preparing, defending, and submitting your thesis or dissertation. For detailed instructions on each step, see The Graduate School's  Guide for Electronic Submission of Thesis and Dissertation (PDF) , in addition to this video recording from a workshop given on the subject. 

• Schedule your defense and apply for graduation in DukeHub ( defense and graduation deadlines ).  
• At least 30 days before your defense: Confirm or update your defense committee.  
• Give your thesis/dissertation to your advisor for inspection, and prompt your advisor to send a letter to [email protected] stating that it is complete and ready to defend. Note: For students in School of Medicine Ph.D. programs, their advisor letters are generated through T3.  
• Request your DGSA to send a departmental defense announcement to  [email protected] . Note: For students in School of Medicine Ph.D. programs, their departmental defense announcements are generated through T3.  
• At least 2 weeks before your defense: Submit your complete, correctly formatted dissertation/thesis to ProQuest (initial submission). Also provide it to each member of your committee.  
• Optional: After you receive an email through ProQuest from the Graduate School administrator who reviewed your thesis/dissertation format, you may make an appointment for a brief, virtual meeting with the administrator to discuss any questions you have about the defense process or the recommended formatting revisions.  
• A few days before your defense, The Graduate School will generate your final examination certificate and email it to the chair/co-chair(s) of your examination committee and the DGSA of your department. Note:  For students in School of Medicine Ph.D. programs, their final examination certificates are generated and released through T3.  
• Defend your dissertation. After your final examination, your committee members will vote on whether you passed or failed. Your chair and DGS will record the votes on your final examination certificate, sign it, and submit it to The Graduate School. Your committee may vote that you passed but still require minor edits or corrections before final submission.  
• As soon as possible after your defense, submit to [email protected] the Non-Exclusive Distribution License and Thesis/Dissertation Availability Agreement (“embargo agreement”) signed by yourself and your thesis/dissertation advisor.  
• Within 30 days after your successful defense, or by the established final submission deadline (whichever is first): Submit the final version of your dissertation/thesis to ProQuest.

Guide for Electronic Submission of Thesis and Dissertation (PDF)

We provide the following templates for your convenience and to help you eliminate common formatting errors. However,  all submitted theses and dissertations must meet the specifications listed in the ETD guide . The manuscript must be a completed document, formatted correctly, with no sections left blank.

• Word Template for Thesis/Dissertation (Word)
• LaTeX Template for Thesis/Dissertation (ZIP)

Notes about the LaTeX Template

• This LaTeX template is for both master's and Ph.D. students. Master's theses must also have an abstract title page.
• Neither The Graduate School nor OIT supports LaTeX beyond providing this template.

Ph.D. and master’s students are required to apply for graduation in  DukeHub  by the established application deadline for the semester in which they plan to graduate.

Review the full graduation guidelines on the  Graduation Information and Deadlines  page. 

When you submit your thesis or dissertation electronically, you will also permit Duke University to make it available online through  DukeSpace  at Duke Libraries. See the pages below for more information about ETDs:

• ETDs Overview
• ETD Availability
• ETD Copyright Information 
• ETD Technical Help 

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Thesis and Dissertation Formatting

Use standard fonts such as Arial, Courier, Helvetica, and Times. The use of unusual fonts may cause problems for the readers and when the document is printed. Use the front-matter template available from the Graduate School to do your front pages (abstract, title, copyright, approval, dedication, acknowledgements, table of contents). Do not combine this file with the body of your text.

Style requirements for ETDs

ETDs are expected to conform to the same stylistic requirements as paper theses or dissertations. The Graduate School thesis and dissertation style requirements are outlined in the  Graduate School Style Manual . Any work that is submitted that does not conform to the rules outlined in the Style Manual will be unacceptable and the student will not get credit for completion of a successful first format check until a corrected and/or more complete document is submitted.

Setting the margins

A minimum left margin of 1″ is required throughout the entire document. However, if you intend to have your work printed and bound a 1.5″ left margin is recommended. Use the following document margin guidelines (or every separate sub-document if your document is divided into several files).

• left, right, top, bottom: 1″ (or 1.5″ left)
• header: 0.5″
• footer: 0.5″
• left and right margins: 1″
• header: 0.350″ deep
• page number code
• right-justification
• bottom: 0.5″
• bottom center

Note:  All the margins for your entire document should be one inch. To set the top heading at 1.75″ for section and chapter first pages, (with your line spacing set to double) hit the Enter key twice. This should give you the correct 1.75″ spacing.

Skipping Page Numbers

To fix page numbers that skip in Microsoft Word, click somewhere in the page after the skipped number. Then go to the Page Layout ribbon, click on pop out button for “Page Setup.”

In the dialog box that appears, there will be a row of tabs across the top. Click on the one called “Layout”. Look near the top of the dialog box for a control labeled “Section start.” It will most likely list either “Odd page” or “Even page” (see below). If so, this is the source of your skipping page number. Changing the setting to “New page” should fix the problem. If the control does not say “Odd page” or “Even page,”  do not  change the setting. This is not the source of your problem.

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Electronic Thesis and Dissertation Guide

This guide supersedes all previous Auburn University manuals and Guides for the preparation of theses and dissertations. Last updated: March 2021.

Sample Pages and Templates

View our Samples Page and try our easy-to-use Templates.

A Latex Template is also available for theses or dissertations containing many equations (typically for mathematics or engineering students).

Introduction

Auburn University requires a dissertation for all Ph.D. degrees and a thesis for many master’s degrees. The thesis or dissertation is a demonstration of the student’s mastery of the field of study and an example of the student’s creativity, dedication, and the ability to work independently. It should make a significant scholarly contribution.

Auburn University graduate students are also required to demonstrate competency in electronic publication and must submit their theses/dissertations through AUETD (the Auburn University Electronic Thesis and Dissertation Library). AUETD allows a student’s work to be viewed freely by anyone on the World Wide Web.

Style Guides

This Guide provides specific, but minimal, requirements and general guidelines for the preparation of theses and dissertations to ensure that the electronic document is of a consistent high quality and suitable for publication on the world wide web.

Each department is encouraged to provide more specific guidance to students by selecting or developing a style guide (or guides) that is appropriate to the academic discipline of the graduate student preparing the thesis or dissertation for publication. The choice of style guide typically reflects the standards of leading professional or scholarly journals in the academic discipline. With these guidelines in mind, the graduate student’s advisory committee has primary responsibility for judging the acceptability of both the form and content of the electronic thesis or dissertation. Once the advisory committee has reviewed and approved the ETD, the committee attests to the acceptability of the ETD by signing the “Electronic Thesis/Dissertation Final Approval Form,” which the student then submits to the Graduate School.

If there are differences between other style guides and this one, the Graduate School guidelines take precedence.

The Graduate School will also accept theses and dissertations in alternative formats provided that 1) they include the required components in the prescribed order described below in “Order and Components”; 2) they are paginated; 3) they have the approval of the student’s advisory committee; and 4) they are deemed acceptable for publication on the World Wide Web by the Dean of the Graduate School.

Order and Components

The thesis or dissertation is typically organized into three main sections: 1) the preliminary pages; 2) the body; and 3) the reference pages.

Preliminary Pages

The preliminary pages include the title page, abstract, acknowledgments (optional), table of contents, list of tables (required, if applicable), list of figures or illustrations (required, if applicable), and list of abbreviations or symbols (optional).

Preliminary page headings are of a uniform font size (12 point), consistent with the font size used throughout the document. All headings in the preliminary pages are centered, one inch from the top of the page for all pages except the Title Page. The Title page is 2 inches from the top. Headings may be in mixed case (e.g., “Table of Contents”) or in all caps (e.g., “TABLE OF CONTENTS”). Mixed case is preferred. All preliminary pages are counted in the pagination, but no page number appears on the title page. All other pages in this section are numbered using lower case Arabic numbers (e.g., 1, 2, 3, 4 etc.). Page numbers are centered, at least ½” from the bottom of the page.

Title Page (required)

The title page includes (in the following order):

• Title In boldface type, centered, 2″ from the top of the page, followed by one blank line
• By-line The word “by”, centered, followed by one blank line
• Author Your full name, centered, followed by four blank lines
• Statement The following statement, centered as illustrated. No blank space separates this statement from the name of your degree, which follows.

A dissertation [or thesis] submitted to the Graduate Faculty of

Auburn University

in partial fulfillment of the

requirements for the Degree of

• Degree The name of your degree, centered, for example: “Doctor of Philosophy” or “Master of Science” followed by one blank line
• Location The location of the university (e.g., “Auburn, Alabama”), centered
• Date Your graduation date, in month/day/year format (e.g., May 14, 2019), centered, followed by four blank lines
• Keywords (Optional) The word, “Keywords:” and up to six keywords or phrases, centered, on two lines, followed by two blank lines
• Copyright notice (Optional) The word “Copyright” followed by the current year, e.g., 2019, followed by the word “by” and then your full name, followed by two blank lines
• Approvals The words “Approved by”, centered, followed by one blank line
• Committee Chair The name of your advisory committee chair (or first co-chair) followed by the word “Chair” or “Co-chair”, followed by the person’s academic title (e.g., “Margaret Waters, Chair, Professor of Kinesiology”)
• Committee Co-chair or Member The name of your advisory committee co-chair (if any), followed by the word “Co-chair” (if applicable), followed by the person’s academic title, all centered; if no co-chair, then the name of the first advisory committee member, followed by the person’s academic title, all centered.
• Committee Members The name of each additional committee member, followed by the person’s title, each on a separate line, all centered

The title page is not numbered but is included in the page count of the preliminary pages.

See Sample and Template.

Abstract (required)

The heading, “Abstract”, is centered, 1″ from the top of the page, followed by two blank lines. The text of the abstract begins on the following line at the left margin (the first line is indented). The text generally should not exceed 150 words for a thesis and 350 words for a dissertation. The Abstract is the first page to include a page number (e.g., page “2”). The page number, in Arabic numbers, is centered, at least ½” from the bottom of the page.

Acknowledgments (optional)

The heading, “Acknowledgments”, should be centered 1″ from the top of the page, followed by two blank lines. The acknowledgments begin on the following line at the left margin (the first line is indented). The page number, in Arabic numbers, is centered, at least ½” from the bottom of the page.

Table of Contents (required)

The heading, “Table of Contents”, is centered 1″ from the top of the page, followed by two blank lines. The Table of Contents lists all parts of the document (except the title page) and the page numbers on which each part begins. The titles of all parts are worded exactly as they appear in the document. These titles are aligned (not indented) with the left margin. Titles and headings and the page numbers on which they begin are separated by a row of dot leaders. Page numbers are aligned flush with the right margin. Entries are generally double-spaced; however, titles and headings of more than one line are indented at the second line and single-spaced. The list of contents begins at the left margin on the fourth line below the heading. The page number, in Arabic numbers is centered, at least ½” from the bottom of the page.

List of Tables (required, if applicable)

A List of Tables is required if the document includes tables. The heading, “List of Tables”, should be centered 1″ from the top of the page, followed by two blank lines. The list of tables begins at the left margin, on the fourth line below the heading. The page number, in Arabic numbers, is centered, at least ½” from the bottom of the page.

List of Figures or Illustrations (required, if applicable)

A List of Figures or Illustrations is required if the document includes figures or illustrations. The heading, “List of Figures”, or “List of Illustrations”, is centered 1″ from the top of the page, followed by two blank lines. The list begins at the left margin, on the fourth line below the heading. The page number, in Arabic numbers, is centered, at least ½” from the bottom of the page.

List of Abbreviations or Symbols (optional)

If a significant number of abbreviations or symbols (sometimes called “Nomenclature”) are used in the document, a list of abbreviations or symbols may be included. The heading, “List of Abbreviations”, or “List of Symbols”, is centered 1″ from the top of the page, followed by two blank lines. The list begins at the left margin, on the fourth line below the heading. The page number, in Arabic numbers, is centered, at least ½” from the bottom of the page.

Body (required)

The body typically includes all divisions of the text, such as parts, chapters, sections, and subsections. It may also include parenthetical references, footnotes, or references to the bibliography or endnotes.

The body of the document should be formatted consistently throughout. Consult departmental guidelines for the standard format(s) in your discipline.

The body may include one (or more) paper(s) submitted (or to be submitted) to a peer reviewed scholarly journal, each as a separate chapter. Formatting (including footnotes or endnotes and the citation of references) must still be consistent throughout the document.

Reference Pages (required)

The reference pages include the list of references and any (optional) appendices.

References (required)

Consult departmental guidelines for the standard format(s) in your discipline.

Appendices (optional)

All appendices (if any) are placed at the end of the document and labeled with a heading. Consult departmental guidelines for labeling standard(s) in your discipline.

General Formatting and Requirements

The document should have uniform text margins throughout the document. Set margins of at least one inch on all sides (top, left, right, and bottom).

Exceptions:

Headings. Any pages with a major heading (e.g., most preliminary pages) should have a 1″ top margin.

Pagination. Page numbers should be set at least ½” from the bottom of the page.

Binding Note: If you plan to print and bind your document, a left margin of 1.5″ is recommended.

Font Size and Type

Size . The selected font should be 12 points in size. Subscripts and superscripts should be no more than 2 points smaller than the size of the text font.

Type . Embedded fonts, such as Post Script Type 1, are required. Embedded fonts “travel” with the document, enabling that readers see the document as it was intended to be viewed. Standard fonts such as Times New Roman are recommended. Limit the use of italicized type to non-English words and quotations.

Spacing and Indentation

Spacing and indentation should be consistent throughout the document. Consult departmental guidelines for the standard(s) in your discipline.

For conventional documents, double spacing, single spacing or 1.5 spacing is acceptable. Single spacing is recommended for the following: bibliographical entries (with double-spacing between entries), long quotations, long endnotes or footnotes, long captions, and long headings.

Pagination should be consistent throughout the document.

All pages are numbered except for the title page.

Preliminary, body and reference pages: Use Arabic numbers (1, 2, 3, 4, etc.).

Center all page numbers within the margins at least ½” from the bottom of the page.

Footnotes and Endnotes

Consult departmental guidelines for the standard(s) in your discipline.

Tables, Illustrations, and Figures

All tables (illustrations, figures, etc.) should be numbered, labeled, and oriented consistently throughout the document. Consult departmental guidelines for the standard(s) in your discipline.

Publication Guidelines and Academic Integrity

Use of Human Subjects

The Auburn University Institutional Review Board for the Protection of Human Subjects (IRB) reviews all research activities that involve the use of human subjects, regardless of funding, for compliance with applicable regulations and ethical research principles. All Auburn University faculty, staff, and/or student Principal Investigators (PI’s) conducting human subject research must obtain approval from the IRB before the research may be conducted. All non-AU PI’s conducting research on AU premises or facilities or with AU staff, students, or faculty must also receive IRB approval. For more information about submitting a protocol for IRB review, please visit: http://www.auburn.edu/research/vpr/ohs/https://cws.auburn.edu/OVPR/pm/compliance/irb/home

Multiple Authorship

A dissertation or thesis must be the result of the student’s own research, analysis, and writing, and generally must be the work of a single author. When articles prepared for publication in a professional journal or journals are included in a dissertation or thesis, multiple authorship may be permitted if the student is the primary author. Papers that include other authors can be used provided that the efforts of the other authors represent less than half of the total effort. The primary (student) author’s effort should represent, in the judgment of the faculty supervisor and the student’s advisory committee, a majority of the total effort expended in performing the research and preparing the manuscript (51 percent or more).

Use of Copyrighted Material

The use of copyrighted materials in a thesis or dissertation requires the permission of the copyright holder. The student is responsible for securing all necessary permissions, beyond what is permitted by “fair use,” and for paying any permission fees. For a more comprehensive discussion of copyright, please refer the following links: Copyright at Auburn University & U.S. Copyright Office

Copyright Registration

If you plan to copyright some or all of your ETD, you should discuss these plans with your advisor, especially if the ETD includes shared data.

Although the U.S. Copyright Office notes that copyright is secured automatically when the work is created in a fixed form, there are advantages to registration. For information about “Copyright Basics” and “Frequently Asked Questions about Copyright,” visit the U. S. Copyright Office website at http://www.copyright.gov/ .

Embargos or Restricted Access

Students have the option of restricting public access to the thesis or dissertation for a period of up to five years. An embargo is usually requested if the student anticipates that immediate publication will have an adverse effect on subsequent publication opportunities. The length of the embargo should be indicated on the ETD Final Approval Form (although the Publishing Agreement checkbox indicates a two year maximum, a maximum up to five years may be indicated).

Paper Copies

The Graduate School neither requires nor accepts paper copies of theses and dissertations; however, individual departments and/or major professors may continue to require paper copies. Students should consult with their advisor and/or department for requirements.

Students who need bound paper copies to satisfy departmental or advisory committee requirements are advised to consult with the Graduate School for available options. A 1.5″ left margin is recommended for documents to be printed and bound.

The National Library Bindery Company in Roswell, Georgia, offers binding services to students. Contact them at [email protected] or 770-442-5490/800-422-7908.

Approval Process

Thesis Approval

The student conducts research and prepares the thesis under the guidance of the major professor and with the advice of members of the advisory committee. The thesis is first submitted to the major professor, who may consider it satisfactory or may require corrections, additional research, or other work. When the major professor is satisfied with the thesis, a copy is circulated among the committee members, who may request additional revisions or research. The student then prepares a revision incorporating all changes and corrections.

The student should then prepare the thesis using the Graduate School’s format requirements in the Electronic Thesis and Dissertation (ETD) Guide.  Once the student is ready to defend the thesis, they should submit the “ Request for Report of Master’s Thesis Final Exam .”  With this form the student provides the date, time, and location of the final exam, as well as the desired embargo options for their thesis. Completion of the form is necessary to proceed to the final examination. The final examination should be scheduled before the deadline specified on the Graduate School’s website.  Once the final examination date is reached, the committee will be emailed a link to the Report of Master’s Thesis Final Exam where they will provide the results of the final exam.  If the major professor or any committee member marks the Report of Master’s Thesis Final Exam as Unsatisfactory, it will be necessary for the student to resubmit the “ Request for Report of Master’s Thesis Final Exam ” with a new exam date and time.  If after the final examination the major professor and committee determine that additional work is still required, the student will need to make the necessary changes and then provide a copy of the updated thesis to the major professor and committee.

Once the “Request for Report of Master’s Thesis Final Exam” has been approved by the major professor and committee, the “Electronic Thesis and Dissertation Publishing Approval Request” workflow will begin.  The major professor and committee will automatically be sent an approval request where they will indicate that the thesis is ready for publication and appropriate embargo options have been chosen.  When all work is completed and the “Electronic Thesis and Dissertation Publishing Approval Request” has been approved by the major professor and committee, the student should submit the thesis by the Graduate School deadline, in a single PDF file, through the Auburn University Electronic Thesis and Dissertation (AUETD) system for final review and in order to graduate that semester.  A publication processing fee of $50.00 will be placed on the student’s Bursar bill.

Dissertation Approval

Following written examination(s), the student should submit the “ Request for the Report on the General Oral Examination ” at least one week before the day on which the examination is to be held.  Once the General Oral Examination date is reached, the committee will be emailed a link to the Report on the General Oral Exam where they will provide the results of the exam.  If the major professor / chair or any committee member marks the Report on the General Oral Exam as Unsatisfactory, it will be necessary for the student to revise their examination responses, as needed, and resubmit the “ Request for the Report on the General Oral Exam ” with a new exam date and time.

After passing the examination, the student conducts research and prepares the dissertation under the guidance of the major professor / chair with the advice of members of the student’s advisory committee. The dissertation is first submitted to the major professor / chair  who may consider it satisfactory or may require additional revision or research. When the major professor / chair is satisfied with the dissertation, a copy of the dissertation is circulated among the committee members, who may also suggest revisions or additional research.  The student should then prepare the dissertation using the Graduate School’s format requirements in the Electronic Thesis and Dissertation (ETD) Guide.

The student then submits the “ Dissertation First Submission Approval ” form.  Once the Dissertation First Submission Approval form is approved by the committee, the University Reader will be sent the Dissertation Evaluation form.  The student and major professor / chair should carefully select the University Reader as they must be Graduate Faculty (Level 0, 1, or 2) and from outside of the student’s department.  As the representative of The Graduate School, the University Reader will review the dissertation and serve on the student’s committee during the final examination.  The student then submits the approved dissertation, in a single PDF file, to the Graduate School (email to [email protected] ) for a format check.  When the University Reader returns the completed Dissertation Evaluation form, the student will be notified electronically so that the University Reader’s comments and suggestions may be addressed, if needed.  The student will receive the “Request for the Report on the Final Oral Exam” form to identify the date, time, and location of the final examination, as well as the embargo options that they have chosen for their dissertation. This must be completed at least one week before the day of the final examination. The final examination should be scheduled before the deadline specified on the Graduate School’s website.  Once the Final Oral Examination date arrives, the major professor / chair and committee will be emailed a link to the “Report on the Final Oral Exam” where they will provide the results of the final exam.  If the major professor or any committee member marks the final oral exam as Unsatisfactory, it will be necessary for the student to resubmit the Dissertation First Submission Approval Form. Following the final oral examination, the major professor / chair and committee members may determine that additional work is still required. In that case, it will be necessary for the student make the necessary changes and provide a copy of the updated dissertation to the major professor and committee.

Once the final oral exam has been approved by the major professor and committee, the “Electronic Thesis and Dissertation Publishing Approval Request” workflow will begin.  The major professor / chair and committee will automatically be sent an approval request where they will indicate that the dissertation is ready for publication and appropriate embargo options have been chosen.  When all work is completed and the “Electronic Thesis and Dissertation Publishing Approval Request” has been approved by the major professor / chair and committee, the student should submit the dissertation by the Graduate School deadline, in a single PDF file, through the Auburn University Electronic Thesis and Dissertation (AUETD) system for final review and in order to graduate that semester.  A publication processing fee of $50.00 will be placed on the student’s Bursar bill.  At this time, the student should also complete the Survey of Earned Doctorates.

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Thesis & dissertation.

  Understanding Deadlines and Requirements

The final requirement in earning a graduate degree is the completion and defense of the master’s thesis or doctoral dissertation. Understanding the steps and associated deadlines in the thesis/dissertation submission and degree conferral process is necessary to establish a successful plan and realistic timeframe.

2024 Thesis/Dissertation Submission to the Graduate School Deadlines:

• For May 26, 2024 conferral, deadline is May 1.
• For August 31, 2024 conferral, deadline is August 1.
• December 31, 2024 conferral, deadline is December 1.

See our  Planning Timeline  for more detailed information.

  Writing Your Thesis/Dissertation

The Graduate School offers several writing resources to help you get started, meet your goals, and complete your thesis/dissertation on time. 

Before You Begin:

• Guide to Writing Your Thesis/Dissertation
• Fields Permitting the Use of Papers Option
• Required Sections, Guidelines, and Suggestions
• Formatting Requirements
• Fair Use, Copyright, Patent, and Publishing Options

Resources for Writing:

• Thesis & Dissertation Templates
• Writing from A to B

  Scheduling and Taking Your Final Exam

Once you have submitted your draft thesis/dissertation to your committee you are ready to defend. This involves scheduling and taking your final exam (“B” exam), an oral exam/dissertation defense for Ph.D. candidates, or (“M” exam), an oral exam/thesis defense for Master’s candidates.

• About Exams
• Defending Your Thesis or Dissertation
• Taking Exams

 Submitting Your Thesis/Dissertation

Policy requires the thesis/dissertation be submitted within 60 days of the final exam. The Graduate School uses a service called ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process. Once you have made any necessary revisions and the thesis/dissertation is final, you are ready to begin the approval and submission process.

Before initiating the submission process, students are required to complete an ORCID iD and complete the Survey of Earned Doctorates.

• Open Researcher and Contributor ID (ORCID iD)
• Survey of Earned Doctorates 
• Thesis & Dissertation Submission Process
• Submission Fees
• Graduation Requirements 

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Thesis & Dissertation

Electronic Thesis & Dissertation (ETD) Resources

Your thesis or dissertation must be  approved   by the Graduate School  by the published  deadline dates  of your graduating term in order to graduate in a given semester. Additionally,  all required forms must be completed by by the published deadlines. 

Please familiarize yourself with the required submission process, copyright registration , and the student and advisor responsibilities prior to the semester you plan to graduate.

You are required to adhere to the Colorado State University Graduate School formatting and submission guidelines. The guidelines found in your department, listed on any other CSU webpages, or any previously published ETDs may not meet current formatting guidelines.

The word “thesis” refers to both the thesis and the dissertation unless otherwise noted.

Submitting Your ETD

Find tips and “how-to” resources below and you may also review detailed instructions on the  O rganizing and  Formatting Your Thesis and Dissertation  page. 

Contact the Graduate School at [email protected] or 970-491-6817 if you still have formatting questions.

ETD Formatting Checklist and Sample Pages

• Copyright Page is inserted after the Title Page with no page number
• Abstract Page is ordered after the Copyright Page with small roman numeral ii
• First page of main text is page 1.
• All page numbers are 1/2″ from the bottom of the page and centered.
• Check the Master’s Thesis Title Page Sample , Ph.D. Dissertation Title Page Sample , Abstract Sample Page and Copyright Sample Page to ensure your pages conform.
• Verify that the title on your Title Page and Abstract matches the title on your GS30 Thesis/Dissertation Submission Form.
• The Abstract and Acknowledgements are located only in the Preliminary Section.
• Check that your department name and degree name are correct.
• Check that your graduation term is correct. (Spring, Summer or Fall and year.)
• Check margins. Correct margins are 1 inch: top, bottom, left and right.
• Table captions go above the table.
• Figure captions go below the figure.
• All tables and figures must conform to margin requirement.

To assist fellow graduate students in the development of their thesis or dissertation, a pilot project was initiated by the Graduate Student Council to create a trial offering of a LaTeX template. The The CSU Graduate School and the Morgan Library are unable to provide troubleshooting support for students who opt to use this template.  If you opt to use the template, it is  your responsibility  to ensure your thesis or dissertation meets current Graduate School formatting requirements .  Please use only use the template if you are knowledgeable and familiar with the program .  View information on the the   Colorado State University LaTeX Thesis/Dissertation Template .

How-to Guide for Page Numbering

Having trouble getting Microsoft Word to behave? Try using the Page Numbering for a Thesis or Dissertation Guide (PDF) . 

Each semester, Graduate School staff provide a preliminary review of document formatting and help students with common issues. Documents are reviewed in PDF format. If you are using LaTeX, formatting can be checked if you bring a PDF file for review; however, we are unable to offer support for LaTeX.

If you would like your document reviewed for formatting before submitting to ProQuest, please send it as a PDF to [email protected]  by June 27 . We will do one preliminary review. All subsequent revisions must be submitted through ProQuest.

Submit your completed GS30 Thesis & Dissertation Submission form. Access the form in RamWeb , then deliver it to the Graduate School:

• Ph.D. students must submit the Certificate of Completion from your Survey of Earned Doctorates .
• If an embargo is required, complete the embargo section on the GS30 form and submit it to the Graduate School. Access the forms in RAMWeb .

Submit your thesis or dissertation electronically to ProQuest/UMI through the Colorado State University Libraries ETD Submission Website .

You are almost there! An email notifying you of any required revisions will be sent from ProQuest to the email address you used to set up your ProQuest account. Please make sure ProQuest is a on your safe sender list or monitor your junk mail.

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Thesis & Dissertation

The University of Florida Graduate School’s Thesis & Dissertation team helps you format and submit your master’s thesis or doctoral dissertation.

As you work on that crowning achievement of your graduate education experience, our Thesis & Dissertation team can inform you about policy and procedure, lead you to helpful resources, and offer sage advice so that you complete and submit your final document on time for graduation.

Learn more on their section of our Graduate Student Success Center's website by clicking here: Thesis & Dissertation .

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Submitting Your Thesis or Dissertation

You’ve spent years on your dissertation and it’s time to turn it in to the Graduate School. What happens then? Every semester, the Graduate School’s Daniel Vickoren, Programs and Graduations Supervisor, teaches students how to understand and navigate WSU’s thesis and dissertation formatting requirements. Daniel also debuts a new thesis/dissertation template and gives additional tips on the title page, abstract, chapter headings, using previously-published work, and much more. The WSU librarians Debra Spidal and Talea Anderson also discuss how your dissertation is cataloged, submitted to ProQuest/UMI, and made available via the Research Exchange for others to learn about your work. PDI offered the Submitting Your Thesis and Dissertation workshop every semester, please check the current event calendar to see when the workshops will be offered.

For more information about the Graduate School forms and deadlines please click HERE .

NEED HELP FORMATTING YOUR THESIS OR DISSERTATION?

Use WSU’s Professional Editing Service Center.

• Let an editor format your document for you.
• The cost is $30/hour (proofreading rate), with typical jobs running between $60 to $120.
• Visit the Graduate Writing Center or send an email to [email protected] . to get started.

Resources and Templates

DISSERTATION AND THESIS FORMS, CHECKLISTS, AND TEMPLATES

• Submission Requirements
• Word Template
• LaTex Template

PRESENTATIONS

• Research Exchange Presentation

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Format Review and Submission

The Graduate School’s format review is in place to help the document submission process go smoothly for the student.

Format reviews for PhD dissertations and master’s theses can be done remotely or in-person.  All reviews will require the student to email a complete draft copy of the document as a PDF to  [email protected] . 

In person format reviews may be done on a first come, first serve basis in 247 University Hall from 9:00 a.m.-4:00 p.m. Monday through Friday (except holidays) during the autumn and spring semesters, and from 8:30 a.m.-3:30 p.m. Monday through Friday (except holidays) during the summer term. In the event that you find your document to be too large to send directly to the format review site, you will need to upload the document to  One Drive  and then request the review through the format review e-mail. You will need to either provide shared access to the file, or once you have submitted to the format review site, a Graduation Services staff member will reach out and request access.

Doctoral students : A format check is required and must be completed at least two weeks before the defense. Master’s students : A format check is optional but strongly recommended and should be completed no later than the  posted examination deadline  for the semester.

Accessibility Features

As of Spring, 2023, all theses and dissertations will need to incorporate the following accessibility features to align with the university’s accessibility policy.  When you submit your final document to OhioLINK you will be verifying that accessibility features have been applied.

Graduate School Electronic Thesis and Dissertation Accessibility Plan

• PDF file includes full text
• PDF accessibility permission flag is checked
• Text language of the PDF is specified
• PDF includes a title
• Images, figures, and tables have descriptive captions and/or alt tags explaining content

Document Conversion

After making the required corrections, the student must convert their document into an embedded-font PDF. The student can use any proprietary PDF conversion software.

Digital Accessibility Guide for Dissertations and Theses

Final Submission

Final document should be submitted by 8 a.m. on the deadline day.

• Go to  OhioLink  ETD (Electronic Theses and Dissertations) submission site
• With your user ID/password, you can access the ETD center to review your document submission pages as often as necessary until you submit your final document.
• Your draft is maintained on the site up to 30 days. After 30 days, drafts are automatically purged.
• Indicate your choice for copyright (typically, all rights reserved)
• Indicate whether you want to request a delay in access to your document. You must also submit a Delay of Final Document form on GRADFORMS.
• ProQuest/UMI Options: Doctoral students select "Upload my paper to UMI." Master's students select "Do not upload my paper to UMI."
• Submit your document

Post-Submission Review

The Graduate School reviews all submitted documents and will contact graduate students if changes are needed or if the document has been accepted as meeting graduation requirements.

If changes are required, the student must log back into their OhioLINK account, delete the original submission, upload the revised document, and submit. The final document must be approved by the Graduate School by 5 p.m. on the document deadline day to meet degree requirements.

Documents are not viewable on OhioLink until they have been reviewed by the Graduate School. During a high-volume semester, this process can take a few months.

Delay Access to Final Document

If a student wishes to delay access to their final document, they must complete a Delay of Final Document form on  GRADFORMS . A reason for the delay must be given, and the form must be electronically approved by the advisor. Submit this form by the deadline for the submission of the final approved document. While a delay is applied to a student's document, the document title and abstract will be publicly available once the student's  OhioLINK  submission is published by the Graduate School. If an extension of the delay is required, the student must request one in writing from the Graduate School before the original delay expires. The maximum length of a delay is five years.

Still Have Questions?

Dissertations & Theses 614-292-6031 [email protected]

Doctoral Exams, Master's Examination, Graduation Requirements 614-292-6031 [email protected]

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Thesis and Dissertation Information

General information.

All students writing a thesis or dissertation should read the Thesis and Dissertation Guidelines , preferably before they begin the project. The guidelines contain the formatting and submission procedures required by the Graduate School; if these are not closely followed, the Graduate School may return the manuscript to the student for correction.

If you have any questions about formatting your manuscript, please do not hesitate to send an email to [email protected] . You may also view the Thesis & Dissertation Workshop video for help.

UA Little Rock Graduate School Thesis & Dissertation Workshop Are you working on a thesis or dissertation? Are you ready for your manuscript to be reviewed by GRADTDREVIEW? Are you not sure how to format the front end of your document? If you answered yes to any of these questions, you are in the right place!

Thesis/Dissertation Final Submission Process

Students must submit one original, successfully defended copy of their thesis/dissertation to the Graduate School for format review. All manuscripts must be received by the Graduate School by 5:00 p.m . on the format deadline set for the specific graduation term.

The deadlines for the graduation terms are:

• Spring – May 1
• Summer – August 1
• Fall – December 1

If any of the above dates fall on a weekend, the deadline will be extended to Monday.

Students should email their manuscript as a Word or PDF document to [email protected] .

The Graduate School no longer requires bound copies. However, some programs may still require bound copies. Students should check with their program for specific requirements.

Students must upload a PDF of their manuscript to ProQuest.

Please submit to ProQuest at this link: https://www.etdadmin.com/cgi-bin/school?siteId=64

Approval Page

If you choose to bind your thesis or dissertation, one of the following forms must be included in every copy you submit to be bound. You should download the appropriate form and change the bracketed and italicized text to fit your project.

Additionally, doctoral students should change all references from “thesis” to “dissertation.” You do not need to submit a copy of this form to the Graduate School for review.

Committee Approval Form (Advisor Only): Committee Approval Form-Advisor

Committee Approval Form (Co-Advisor): Committee Approval Form-Co-Advisor

Graduate Dean Information

Please note that the graduate dean line on the thesis or dissertation signature form should use the following information:

Brian Berry Associate Professor of Chemistry

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Thesis Dissertation Templates

Msword templates.

These are samples of text for the Front Matter, Main Text, and Back Matter sections of a thesis/dissertation.

These documents use Microsoft Word styles. You may want to modify the styles in the templates to reflect the fonts you would like to use. The pagination and margins however are set as required by the Graduate School.

MS Word 2007/2010

• Front Matter (.docx)
• Main Text (.docx)
• Back Matter (.docx)

If you would like to use these documents as Microsoft .dot templates, save the files as .dot files to the appropriate directory (usually C:\Documents and Settings\your name\Application Data\Microsoft\Templates)

LaTEX Templates

Currently the Graduate School does not supply an approved LaTEX template. Please be aware that using LaTEX does not remove your responsibility to make changes to your formatting when asked to do so by the Graduate School. Please be sure that you know how to customize your class files when using LaTEX for formatting.

Note on 3rd Party Templates

Please be careful when using existing templates you may have received from colleagues. Many templates do not have the correct formatting. Always check final documents prepared with templates against the published manual. 

For More Information or Questions:

Please contact: Allison Belisle Dissertation Supervisor [email protected] | T 806.834.5163

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