cover letter for property administrative assistant

5 Real Estate Administrative Assistant Cover Letter Examples

Introduction.

A well-crafted cover letter can be a powerful tool for real estate administrative assistants looking to make a strong impression on potential employers. In today's competitive job market, where dozens or even hundreds of applications can flood in for a single position, it is essential to stand out from the crowd. A cover letter allows candidates to showcase their unique skills, experiences, and qualifications in a way that cannot be captured in a resume alone.

For real estate administrative assistants, the cover letter serves as an opportunity to highlight relevant skills and demonstrate a genuine interest in the industry. By tailoring the letter to the specific requirements of the position and company, applicants can demonstrate their commitment and dedication to the role.

In this article, we will provide several real estate administrative assistant cover letter examples that can serve as inspiration for crafting your own compelling letter. Each example will highlight different aspects of the role and demonstrate how to effectively showcase your qualifications and experiences. Whether you are an experienced professional or an entry-level candidate, these examples will help you create a cover letter that grabs the attention of hiring managers and sets you apart from the competition. So let's dive in and explore the world of real estate administrative assistant cover letters!

Example 1: Real Estate Administrative Assistant Cover Letter

Key takeaways.

Emily's cover letter effectively highlights her relevant experience and demonstrates her ability to handle the responsibilities of a Real Estate Administrative Assistant role at Keller Williams Realty.

When applying for a real estate administrative assistant position, it is important to showcase your knowledge of the industry and your ability to handle the specific tasks and responsibilities associated with the role.

Emily emphasizes her administrative skills and experience, showcasing her ability to manage office operations, coordinate appointments, and maintain accurate records. She also highlights her proficiency in organizing marketing materials and managing social media accounts, which are valuable skills in the real estate industry.

When writing your cover letter, be sure to highlight your administrative skills, such as organization, multitasking, and attention to detail. These skills are essential for success in a real estate administrative assistant role.

Emily's experience as an Office Manager and Real Estate Administrative Assistant demonstrates her ability to thrive in a fast-paced and high-pressure environment. This shows that she can handle the demands of the role at Keller Williams Realty.

If you have experience in similar roles or in a fast-paced environment, be sure to highlight this in your cover letter. It demonstrates your ability to handle the responsibilities and challenges of the real estate administrative assistant position.

Example 2: Property Management Assistant Cover Letter

Daniel's cover letter effectively showcases his relevant experience and demonstrates his enthusiasm for the Property Management Assistant role at Greystar Real Estate Partners.

When applying for a property management position, it's essential to highlight your experience and accomplishments in the industry. This demonstrates your familiarity with property management processes and your ability to excel in the role.

He emphasizes his experience in leasing and marketing strategies, as well as his strong relationships with residents, which showcases his ability to deliver exceptional customer service and contribute to resident satisfaction.

Highlighting your achievements in areas such as leasing and resident satisfaction can make you stand out as a candidate. These skills are highly valued in property management roles and can demonstrate your ability to effectively handle tenant relationships.

Daniel also mentions his organizational skills, attention to detail, and ability to communicate effectively. These qualities are crucial for success in a property management assistant role.

When applying for a property management assistant position, it's important to emphasize your organizational skills, attention to detail, and ability to communicate effectively. These skills are essential for managing property operations and ensuring a positive resident experience.

Example 3: Commercial Real Estate Administrative Assistant Cover Letter

Jennifer's cover letter effectively highlights her relevant experience in real estate administration and property management, positioning her as an ideal candidate for the Commercial Real Estate Administrative Assistant role at CBRE Group, Inc.

When applying for a specialized administrative role, it's essential to showcase your specific skills and experience in the industry. This demonstrates your ability to handle the unique challenges of the position.

She emphasizes her achievements in previous roles, such as coordinating property showings, managing lease agreements, and maintaining tenant relations. By highlighting her multitasking abilities and attention to detail, Jennifer demonstrates her proficiency in handling administrative tasks efficiently.

In your cover letter, highlight specific accomplishments that showcase your ability to handle the responsibilities of the role effectively. This helps the hiring manager understand how you can contribute to their team's success.

Jennifer could further strengthen her cover letter by mentioning any software or systems she is proficient in, as well as her knowledge of local real estate regulations and laws.

If you have specific technical skills or knowledge relevant to the role, be sure to mention them in your cover letter. This demonstrates your ability to adapt to the company's existing systems and processes, making you a valuable asset to their team.

Example 4: Residential Real Estate Assistant Cover Letter

Michael's cover letter effectively showcases his relevant experience in the real estate industry and highlights his key skills and accomplishments, positioning him as an ideal candidate for the Residential Real Estate Assistant position at Zillow Group.

Emphasize your experience in real estate support roles and highlight specific tasks and responsibilities that demonstrate your ability to handle administrative tasks, coordinate transactions, and provide exceptional customer service.

He mentions his experience as a Real Estate Assistant at Redfin, where he demonstrated exceptional organizational skills and attention to detail, ensuring smooth transactions and satisfied clients.

Highlight specific skills and qualities that are important for a Residential Real Estate Assistant, such as organizational skills, attention to detail, and the ability to coordinate and manage multiple tasks simultaneously.

Michael also mentions his experience as a Transaction Coordinator at Sotheby's International Realty, where he successfully managed a high volume of transactions while maintaining accuracy.

Showcase your ability to handle a high volume of transactions and manage the entire real estate transaction process, as this demonstrates your ability to handle complex tasks and work efficiently under pressure.

Lastly, he highlights his role as a Residential Real Estate Assistant at Compass, where he worked closely with agents and clients to provide exceptional service and build relationships.

Emphasize your interpersonal skills and ability to work collaboratively with clients and colleagues, as these are important qualities for a Residential Real Estate Assistant.

Example 5: Real Estate Office Assistant Cover Letter

Sarah's cover letter effectively highlights her relevant experience and skills as a Real Estate Office Assistant, positioning her as a strong candidate for The Related Companies.

When applying for a specialized administrative role, such as a Real Estate Office Assistant, it's crucial to showcase your experience in the industry and highlight your specific skills that align with the job requirements.

Sarah emphasizes her experience as a Real Estate Administrative Assistant at Douglas Elliman Real Estate, where she demonstrated strong organizational and multitasking abilities. She also mentions her role in managing calendars, scheduling appointments, and coordinating meetings for a team of real estate agents.

Highlighting specific tasks and responsibilities relevant to the role you are applying for can demonstrate your ability to handle the day-to-day operations of a real estate office.

Sarah also mentions her experience as an Office Coordinator at Tishman Speyer, where she further developed her administrative skills and managed office operations for a team of executives. She highlights her success in coordinating travel arrangements, preparing expense reports, and handling confidential correspondence.

Including specific achievements and projects in your cover letter can provide concrete examples of your abilities and demonstrate your impact in previous roles.

Overall, Sarah's cover letter effectively showcases her relevant experience, skills, and achievements, making her a strong candidate for The Related Companies.

Skills To Highlight

As a real estate administrative assistant, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Strong Organizational Skills : As a real estate administrative assistant, you will be responsible for managing and organizing various documents, contracts, and client information. Demonstrating your ability to effectively organize and prioritize tasks can show your potential employer that you can handle the demands of the job.

Attention to Detail : Attention to detail is crucial in the real estate industry, as even the smallest oversight can have significant consequences. Highlight your ability to carefully review documents, contracts, and listings to ensure accuracy and completeness. This skill is particularly important when handling sensitive information such as client data or financial documents.

Customer Service : Real estate administrative assistants often interact with clients, both in person and over the phone. Emphasize your strong customer service skills, including your ability to communicate professionally, resolve conflicts, and provide excellent service. This can reassure potential employers that you will be able to effectively represent their company and maintain positive relationships with clients.

Communication Skills : Effective communication is essential in the real estate industry, as you will be working with various stakeholders, including clients, real estate agents, and colleagues. Highlight your ability to communicate clearly, both verbally and in writing. This includes skills such as active listening, professional phone etiquette, and writing clear and concise emails and correspondence.

Knowledge of Real Estate Processes and Terminology : Demonstrating your understanding of real estate processes, terminology, and industry-specific tools and software can be a valuable asset as a real estate administrative assistant. Highlight any relevant knowledge or experience you have in areas such as property listings, contracts, mortgage applications, or property management software. This shows that you are familiar with the industry and can quickly adapt to the specific needs of a real estate office.

These skills are essential for a successful career as a real estate administrative assistant. By highlighting them in your cover letter, you can showcase your qualifications and increase your chances of landing an interview.

Common Mistakes To Avoid

When crafting your cover letter for a real estate administrative assistant position, it's important to avoid these common mistakes:

Using Generic Statements : One of the biggest mistakes you can make in your cover letter is to use generic statements that could apply to any job or industry. It's essential to tailor your cover letter to the specific role and company you're applying to. Take the time to research the company and understand its values, mission, and culture. Use this information to show how your skills and experience align with what they are looking for in a real estate administrative assistant.

Failing to Showcase Relevant Experience : A real estate administrative assistant position requires specific skills and experience. It's important to highlight any relevant experience you have in the real estate industry, such as previous work in property management, real estate sales, or administrative roles within a real estate company. Don't assume that the hiring manager will connect the dots between your past experience and the requirements of the job. Clearly explain how your previous roles have prepared you for the responsibilities of a real estate administrative assistant.

Not Highlighting How Your Skills Can Contribute to the Efficiency and Success of the Real Estate Team : A strong real estate administrative assistant is not just an organizer and coordinator but also a valuable contributor to the efficiency and success of the real estate team. Make sure to emphasize how your skills and qualifications can benefit the team and contribute to the overall success of the company. For example, if you have strong organizational skills, highlight how you can effectively manage multiple schedules, coordinate property showings, and maintain accurate records to ensure smooth operations.

Neglecting to Mention Your Knowledge of Real Estate Software and Tools : In today's digital age, proficiency in real estate software and tools is essential for a real estate administrative assistant. Make sure to mention any experience you have with industry-specific software, such as customer relationship management (CRM) systems, property management software, or online listing platforms. This demonstrates your ability to adapt to the technological demands of the real estate industry and enhances your value as a candidate.

Ignoring the Importance of Professionalism and Attention to Detail : As a real estate administrative assistant, you will often be the first point of contact for clients and potential buyers. It's crucial to showcase your professionalism and attention to detail in your cover letter. Avoid any spelling or grammar mistakes, and make sure your letter is well-structured and formatted. Use a professional tone and language throughout the letter to convey your ability to represent the company in a positive and professional manner.

By avoiding these common mistakes, you can create a strong and effective cover letter that highlights your qualifications and makes a compelling case for why you are the best candidate for the real estate administrative assistant position.

In conclusion, a well-crafted cover letter is a crucial component of a successful job application for a real estate administrative assistant position. By showcasing your relevant skills, experience, and enthusiasm for the industry, you can greatly enhance your chances of landing a rewarding role in the competitive field of real estate.

Throughout this article, we have provided three examples of cover letters for real estate administrative assistant positions. These examples highlight different approaches and strategies that can be applied to create an effective cover letter.

Key takeaways from these examples include:

Tailor your cover letter to the specific job : Research the company and the role you are applying for, and customize your cover letter to highlight how your skills and experience align with their needs.

Highlight your relevant skills and experience : Emphasize your knowledge of real estate processes, administrative abilities, and any relevant certifications or qualifications you possess.

Demonstrate your passion for the industry : Show enthusiasm for real estate and explain why you are drawn to a career as an administrative assistant in this field.

By following these key takeaways, you can create a compelling cover letter that stands out from the competition and captures the attention of potential employers. Remember to proofread your letter carefully, ensuring it is error-free and well-structured.

Best of luck with your job application as a real estate administrative assistant!

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

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Administrative Assistant Intern Cover Letter

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Professional Real Estate Administrative Assistant Cover Letter Examples for 2024

In your real estate administrative assistant cover letter, demonstrate your attention to detail and exceptional organizational skills. Your ability to manage multiple tasks effortlessly is paramount in real estate administration. Showcase your proficiency with real estate software and your exceptional communication ability. Your cover letter should reflect that you are the supportive backbone every realty team needs.

Cover Letter Guide

Real Estate Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Real Estate Administrative Assistant Cover Letter

Key Takeaways

Embarking on your job hunt, you've realized that a standout real estate administrative assistant cover letter is your next hurdle. Overwhelmed by the task? Remember, this letter is your narrative, not an echo of your resume. Dive into the tale of your proudest professional triumph, cut the clichés, and keep it to a single page—a challenge, yes, but your gateway to that interview call. Let's craft a letter that showcases your unique strengths without overstaying its welcome.

• Personalize the greeting to address the recruiter and your introduction that fits the role;
• Follow good examples for individual roles and industries from job-winning cover letters;
• Decide on your most noteworthy achievement to stand out;
• Format, download, and submit your real estate administrative assistant cover letter, following the best HR practices.

Use the power of Enhancv's AI: drag and drop your real estate administrative assistant resume, which will swiftly be converted into your job-winning cover letter.

If the real estate administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Real Estate Administrative Assistant cover letter example

Carter Rodriguez

San Antonio, Texas

+1-(234)-555-1234

[email protected]

• Emphasizing relevant past achievements, such as the candidate's role in transitioning to e-recording at a prior company, showcases their ability to initiate and implement efficiency-improving processes.
• Highlighting familiarity with industry-specific technology platforms, like SimpliFile and DocuSign, demonstrates the candidate's readiness to handle job-specific tasks and digital tools required in real estate administration.
• Illustrating their attention to detail and compliance in handling a high volume of real estate transaction records indicates the candidate's capability to manage documentation accurately within a fast-paced environment.
• The cover letter is tailored to the hiring firm’s values, such as their community-centric approach, aligning the candidate’s experience and motivation with the company's ethos.

The format of your real estate administrative assistant cover letter: structure, fonts, margins, and more

Your real estate administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your real estate administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your real estate administrative assistant cover letter:

• Use the same font in your real estate administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your real estate administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your real estate administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a real estate administrative assistant cover letter

• Header: Including your personal information and the date, followed by the employer's contact information, sets a professional tone and provides the recruiter with the necessary details to contact you.
• Greeting: A personalized greeting to the recipient, preferably with their name, demonstrates your attention to detail and the effort you've taken to research the company, which is crucial for an administrative assistant.
• Introduction: Your introductory paragraph should briefly state your purpose for writing, your interest in the real estate industry, and how your administrative skills would benefit their agency, showing your immediate relevance to the role.
• Body: This section should highlight your relevant skills, experiences, and any real estate-specific administrative tasks you're familiar with, underscoring how you can support the real estate team and manage property-related responsibilities effectively.
• Closing: Conclude with a reiteration of how your abilities align with the needs of the real estate company, a thank you for considering your application, and a call to action suggesting a meeting or interview to discuss your qualifications further, showing your initiative and eagerness to contribute.

Key qualities recruiters search for in a candidate’s cover letter

• Strong organizational skills: Required to manage property listings, client databases, appointments, and complex schedules.
• Proficiency in real estate software: Familiarity with MLS, CRM systems, and other real estate-specific tools is crucial for managing listings and client interactions.
• Attention to detail: Necessary to handle contracts, lease agreements, and to maintain accurate, compliant records.
• Excellent communication skills: Essential for coordinating with agents, clients, and service providers, and for handling inquiries effectively.
• Understanding of real estate terminology and transactions: Helps in managing documents and processes specific to real estate, such as closings and escrow instructions.
• Discretion and confidentiality: Vital in handling sensitive client information and maintaining privacy in property transactions.

How to address hiring managers in your real estate administrative assistant cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your real estate administrative assistant cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear Recruiting Team,
• Dear Human Resources Director,
• Dear [Job Title] Search Committee,

First introductions in your real estate administrative assistant cover letter

Within your real estate administrative assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

Choosing your best achievement for the middle or body of your real estate administrative assistant cover letter

Now that you have the recruiters' attention, it's time to write the chunkiest bit of your real estate administrative assistant cover letter .

The body consists of three to six paragraphs that focus on one of your achievements.

Use your past success to tell a story of how you obtained your most job-crucial skills and know-how (make sure to back these up with tangible metrics).

Another excellent idea for your real estate administrative assistant cover letter's middle paragraphs is to shine a light on your unique professional value.

Write consistently and make sure to present information that is relevant to the role.

Finishing off your real estate administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your real estate administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your real estate administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Real Estate Administrative Assistant cover letter advice for candidates with no experience

If you're worried about writing your Real Estate Administrative Assistant cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your Real Estate Administrative Assistant cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Writing your real estate administrative assistant cover letter has never been easier, so remember to:

• Select a real estate administrative assistant cover letter template that automatically meets industry formatting (e.g. has one-inch margins, is single-spaced, is in PDF, etc.);
• Make your real estate administrative assistant cover letter personal by mentioning the recruiters' first or last name;
• Within the introduction, describe what you like best about the company in no more than two sentences;
• Use your real estate administrative assistant cover letter body to tell a story of your greatest achievement, backed up by job-relevant skills and technologies;
• If you have no professional experience, be honest about it in your real estate administrative assistant cover letter, but also write about your unique talents.

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Real Estate Administrative Assistant Cover Letter Examples & Writing Tips

Use these Real Estate Administrative Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Real Estate Administrative Assistant Example 1
• Real Estate Administrative Assistant Example 2
• Real Estate Administrative Assistant Example 3
• Cover Letter Writing Tips

Real estate administrative assistants provide support to real estate agents. They handle a variety of administrative tasks, including scheduling appointments, answering phones, sending emails, and filing documents.

To get a job as a real estate administrative assistant, you need a well-written cover letter. Follow these examples and tips to learn how to write a cover letter that will help you get the job.

Real Estate Administrative Assistant Cover Letter Example 1

I am excited to be applying for the Real Estate Administrative Assistant position at Keller Williams. I have more than five years of experience as an administrative assistant, and I possess excellent skills in customer service, communication, and multitasking. I am confident that I would be an excellent addition to your team.

In my previous role at ABC Realty, I was responsible for providing administrative support to the real estate team. This included handling customer inquiries, preparing contracts and other documents, and managing the team’s calendar. I also took on additional responsibilities such as bookkeeping and social media marketing. I was able to successfully manage all of these tasks while maintaining a high level of customer service.

I am a motivated and hardworking individual who is always looking for new ways to improve my skills and contribute to the success of my team. I am confident that I have the skills and experience necessary to be a valuable member of the Keller Williams team. I look forward to hearing from you soon.

Real Estate Administrative Assistant Cover Letter Example 2

I am writing in regards to the open Real Estate Administrative Assistant position at your company. I am confident that I have the skills and experience that would make me the perfect candidate for the job.

I have been working in the real estate industry for the past three years and have gained a wealth of experience in the process. I have experience in all aspects of the industry, from working with clients and brokers to managing and organizing files. I am also extremely proficient in using Microsoft Office and am confident I can handle all the administrative duties of the position.

Most importantly, I have a strong work ethic and am a team player. I am always willing to go the extra mile to get the job done. I am confident that I can be a valuable asset to your company and would be proud to be a part of the team.

Thank you for your time and consideration. I look forward to hearing from you soon.

Real Estate Administrative Assistant Cover Letter Example 3

I am writing to express my interest in the Real Estate Administrative Assistant position that is currently available. I have extensive experience in real estate and administrative work, which makes me a perfect candidate for this position.

I have been working as an administrative assistant for the past five years. My duties have included managing calendars, scheduling meetings, arranging travel arrangements, ordering supplies, and much more. I have also worked as a receptionist for two years, which has given me valuable experience interacting with clients and customers on a daily basis.

My most recent position was as an administrative assistant at Keller Williams Realty. In this role, I assisted the executive team with all of their day-to-day tasks. I also managed the company’s social media accounts and website. Additionally, I created marketing materials such as brochures and flyers.

I am confident that my skills and experience make me a great fit for your company. I am also very interested in working in real estate because it is something that I am passionate about. I would love the opportunity to meet with you in person to discuss how my skills can benefit your company.

Real Estate Administrative Assistant Cover Letter Writing Tips

1. show your skills.

When writing a cover letter for a position as a real estate administrative assistant, it’s important to show employers that you have the skills required for the job. Some of the key skills to highlight include:

• Strong communication and interpersonal skills
• Ability to manage multiple tasks simultaneously
• Proficient in Microsoft Office Suite
• Knowledge of real estate terminology

2. Customize your cover letter

Just as you would for any other job application, it’s important to tailor your cover letter specifically for the position you’re applying for. Highlight your skills and experience that are relevant to the role, and make sure to mention how you can be an asset to the company.

3. Show your passion for the industry

In your cover letter, it’s important to show hiring managers that you have a genuine interest in the real estate industry. One way to do this is by mentioning any past experiences you’ve had in the industry, such as working as a real estate agent, broker, or property manager. You can also talk about your passion for architecture, interior design, or real estate law.

4. Proofread your cover letter

Just as with any other job application, it’s important to proofread your cover letter for mistakes. Typos and errors can give the impression that you’re not detail-oriented or that you’re not taking the job seriously.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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• Old Coverler

Entry Level Administrative Assistant Cover Letter

Cover letter for senior administrative assistant, cover letter for administrative assistant.

Writing a compelling cover letter for an Administrative Assistant position requires a balance of showcasing relevant skills and demonstrating enthusiasm for the role. Here’s an example and a few best practices to help you craft an effective cover letter.

Citizens Securities, Inc.

Administrative Assistant Part-Time

Dear [Hiring Manager Name],

I am writing to apply for the Entry Level Administrative Assistant position at Citizens Securities, Inc., as recently advertised. My educational background in Business Administration and hands-on experience in office environments equip me with a well-rounded skill set in office management.

At Springfield Community College, I honed skills in data entry, event coordination, and customer service, which I believe will greatly benefit Bright Future Technologies. My proactive nature and meticulous attention to detail have prepared me to contribute effectively to your team.

I am eager to bring my strong organizational skills and enthusiasm for administrative excellence to Citizens Securities, Inc.. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy in further detail.

[Your Name]

This text is generated by Coverler

Best Practices:

• Tailor to the Company: Customize your cover letter to reflect the company’s values and specific requirements mentioned in the job listing. Show that you have done your research and understand their needs.
• Highlight Relevant Skills: Emphasize skills that are directly relevant to the Administrative Assistant role, such as data entry, event coordination, and customer service. Provide specific examples from your experience that demonstrate these skills.
• Show Enthusiasm: Convey your excitement about the position and the company. An enthusiastic tone can set you apart from other applicants and demonstrate your genuine interest in the role.

Writing a cover letter for an entry-level administrative assistant position requires a focus on relevant skills, experiences, and enthusiasm for the role. Here’s an example and some best practices to help you create a strong cover letter:

Arkansas Department of Transportation

Entry Level Administrative Assistant

I am excited to apply for the Entry Level Administrative Assistant role at the Arkansas Department of Transportation. With a High School Diploma from Anytown High School and hands-on experience as a Volunteer Office Assistant at Anytown Library and an intern at Smith & Co., I have honed key skills in organization, document management, and Microsoft Office Suite.

I am known for my attention to detail, efficiency, and strong communication skills, which enable me to manage office duties effectively and support departmental projects.

I am eager to discuss how my background aligns with the needs of your team. Thank you for considering my application.

Best regards,

• Personalize Your Letter: Start by addressing the hiring manager by name if possible. This shows that you’ve taken the time to research the company and adds a personal touch to your application.
• Highlight Relevant Experiences: Even if you don’t have extensive professional experience, mention relevant roles such as internships, volunteer positions, or part-time jobs where you developed applicable skills.
• Showcase Your Skills: Focus on key administrative skills such as organization, document management, and proficiency with Microsoft Office Suite. Provide specific examples to demonstrate these abilities.
• Express Enthusiasm: Convey your excitement for the role and the opportunity to work with the Arkansas Department of Transportation. A positive and enthusiastic tone can make a strong impression.

When writing a cover letter for a Senior Administrative Assistant position, it’s essential to highlight your extensive experience, leadership abilities, and advanced skills. Here’s an example to guide you:

Hennepin County

Administrative Assistant, Senior

I am eager to apply for the Senior Administrative Assistant role at Hennepin County, bringing over 8 years of experience in corporate administrative roles. At ABC Corporation, I led the executive suite operations, streamlined communication, and spearheaded a digital filing initiative that cut document retrieval times by 30%. My leadership extended to managing a team of administrative assistants, enhancing our overall efficiency.

Previously, at XYZ Industries, I supported a senior management team, handling logistics, travel arrangements, and serving as the primary communication liaison. I hold an AAS in Business Administration from Cityville Community College, with certifications in administrative professionalism and Microsoft Office 365 administration, equipping me with advanced office management capabilities.

I am enthusiastic about contributing my skills and leadership to your team. Thank you for considering my candidacy.

• Highlight Leadership Experience: Emphasize any leadership roles you’ve held, such as managing a team of administrative assistants or leading projects. This showcases your ability to handle senior-level responsibilities.
• Showcase Achievements: Mention specific accomplishments that demonstrate your impact, such as the digital filing initiative that reduced document retrieval times by 30%. Quantifying your achievements makes them more compelling.
• Emphasize Advanced Skills: Highlight your advanced skills and relevant certifications, such as proficiency in Microsoft Office 365 administration. This shows that you have the technical expertise required for a senior role.
• Tailor to the Job Description: Customize your cover letter to reflect the specific requirements and values of Hennepin County. This shows that you’ve researched the organization and understand what they’re looking for in a candidate.

In conclusion, crafting a compelling cover letter for an Administrative Assistant position, whether entry-level or senior, requires a careful balance of showcasing relevant skills, experiences, and enthusiasm. By tailoring your letter to the specific job and company, highlighting key achievements, and demonstrating your suitability for the role, you can make a strong impression on potential employers.

Remember, your cover letter is an opportunity to stand out and make a case for why you are the best fit for the position. With the right approach and attention to detail, you can effectively convey your qualifications and move closer to securing your desired administrative role.

To make this process even easier, consider using our AI Cover Letter Generator . Our advanced AI can help you create personalized, professional, and impactful cover letters that highlight your strengths and align perfectly with the job requirements. Save time and increase your chances of landing your dream job by letting Coverler AI assist you in crafting the perfect cover letter.

Related Administrative Cover Letter Examples:

• Executive Assistant Cover Letter
• Account Executive Cover Letter
• Executive Director Cover Letter
• Virtual Assistant Cover Letter

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Accounting Administrative Assistant Cover Letter Example

An Accounting Administrative Assistant is a professional who provides clerical assistance to an organization’s accounting team. An Accounting Administrative Assistant works under the supervision of an Accounting Manager or Finance Manager.

If you are looking for tips to write a cover letter, then you have come to the right place. You can use our Accounting Administrative Assistant Cover Letter Sample and personalize it according to the organization you are applying for. Our proprietary cover letter generator will make short work of all your cover letter needs.

• Cover Letters
• Accounting & Finance

What to Include in a Accounting Administrative Assistant Cover Letter?

Roles and responsibilities.

The responsibilities of an Accounting Administrative Assistant include supervising the auditing, accounting, and administrative duties for management and handling the daily accounting tasks and activities. Their daily activities usually include faxing, answering phone calls, submitting project reports and files, helping the clients, directing the assignments, and the office schedule every day.

• Prepare precise data entry as well as formulate, draft, type, and prepare letters, memos, and other documentation as needed.
• Work on monthly bank statement reconciliation for all entities.
• Dispatch emails to property controllers and files all statements.
• Set up weekly meetings and conference rooms for attendees of meetings and conferences.
• Attend to phone calls and make provision for backup voicemail assistance to the cooperate office.
• Deposit funds in the bank, and prepare book journal entries affiliated with such deposits.
• Organize meetings, and communicate periodically with members of staff and other personnel.
• Organize travel arrangements , planning, and programming of meetings.

Education & Skills

Cover letter for Accounting Administrative Assistant should preferably mention the following skills :

• Good typing skills.
• Proficient in MS Office(Excel, PowerPoint, etc.) and accounting software programs.
• Strong analytical and organizational skills.
• Plausible knowledge of financial and accounting principles.
• He must be energetic and enthusiastic, displaying a high level of tolerance, patience, and support.
• Handy with office equipment such as printers, copiers, and scanners.

Successful cover letters for Accounting Administrative Assistant often mention the following qualification(s):

• A Bachelor’s degree in finance or accounting, and at least one year of relevant experience.

Accounting Administrative Assistant Cover Letter Example (Text Version)

Dear Mr./Ms.,

Please accept my application for the position of Accounting Administrative Assistant at [XXX Company]. My educational qualifications and work experience align perfectly with the job requirements. I believe that I am the ideal candidate for this role.

Over the past few years, [XXX Company] has emerged as one of the leading auditing firms in the country. [XXX Company] has created a positive work culture with attractive perks and promotional opportunities for employees. Being a part of your company would be a great platform for me to enhance my skills.

I have demonstrated superb customer service and interpersonal skills through interactions with many clients and customers. At YYY, I have become highly skilled in handling a wide range of administrative tasks in a fast-paced environment.

Currently, at YYY Audits, I am tasked with the following responsibilities:

• Provide administrative support to the accounting department.
• Provide administrative and accounting support to external audit teams.
• Maintenance, verification, and rectification of customer balances in accounts receivable records.
• Supervising the stock list records and assisting the account managers by making program spreadsheets and organizing funds.
• Performing clerical duties, related to the utilities, as and when required.
• Integrate accounting and administrative functions successfully.

I have an excellent academic record with a strong foundation in accounting and finance principles. I have strong analytical and mathematical skills with a sound knowledge of accounting software programs. With sufficient experience and necessary skills, I believe I can excel in the role.

Thank you for your time and consideration.

Sincerely, [Your Name]

An effective Accounting Administrative Assistant Cover Letter can help the recruiter distinguish between candidates who have the same educational qualification and similar work experience. So take your time and write personalized cover letters for each organization/company. Boost your chances of getting hired by creating a good resume by using our Accounting Administrative Assistant Resume Sample .

Customize Accounting Administrative Assistant Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Accounting & Finance Cover Letters