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Free Project Roadmap Slide Template

Download free project roadmap slide template & google slides.

Download our Free Project Roadmap Slide Template to present your project strategy timeline on a single page. The project roadmap is a comprehensive outline dividing the journey into four phases or segments. It helps align the team members about the expected progress and goals of the project. Before beginning any project, managers prepare and discuss this roadmap template with the teams and stakeholders. We have crafted this free simple project roadmap PowerPoint template for our users to prepare their project roadmaps quickly. These project planning slides can be customized with all PowerPoint versions, Google Slides, and Keynote. 

This Free Project Roadmap Slide Template carries two slide variations, each provided in two background color options. Both layouts have four rectangular segments arranged in a horizontal queue. These shapes carry top labels for mentioning the quarters as Q1, Q2, Q3, and Q4, the title tags (phases of a project), placeholder text boxes to mention the details of every quarter and relevant infographic icons. So, this free PowerPoint template can show the quarterly division of the project plan. However, professionals can change these tags to discuss other time divisions of the plan. The shapes are filled with light grey colors and outlined with bright colors. The following slide has a variation in the placement of the shapes, i.e., in an alternate setting along the horizontal axes of the slide. 

Presenters can choose from the provided slides and edit them for their professional use cases. Users can conveniently change the background, fonts, and shape styles according to their choice. So, grab this free project roadmap template for Google Slides for your project management discussions. You can also re-purpose the slides for other roadmap or business presentations .

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Roadmap Presentation Templates

Navigating the path to a successful presentation is easier with the right tools. With our extensive collection of roadmap presentation templates, you can visualize your strategy, milestones, and project plans seamlessly. Whether you’re a project manager or a marketing enthusiast, our range caters to all your needs.

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Discover Your Perfect Roadmap Presentation Template

Every project, business, or strategy requires a tailored approach. This is where our roadmap templates come into play. From product roadmaps to strategic roadmaps, and from technology roadmaps to project management roadmaps, our array has it all.

Why Choose Our Templates?

• Variety: Whether you’re working with PowerPoint, Keynote, or Google Slides, our templates are available in all formats.
• Design: Each template boasts a professionally designed roadmap, ensuring your presentation stands out.
• Editable: Our roadmap templates are fully editable, allowing you to tweak them as per your requirements.
• Free & Premium Options: Whether you’re searching for free roadmap templates or a premium roadmap powerpoint template, our library is packed with choices.

Strategizing with Roadmaps: Dive Deeper

The roadmap is not merely a decorative piece on a powerpoint presentation. It is much more profound. Let’s break down its essence and how it adds unparalleled value to planning and execution.

1. Understanding the Roadmap

A roadmap is essentially a high-level blueprint, a visual map detailing the journey, whether it’s a business roadmap, a strategy roadmap, or a product roadmap.

• Roadmap Timeline : One crucial component is the roadmap timeline. This outlines crucial milestones and deadlines, giving an overall sample of how time will be distributed across tasks.
• Types of Roadmaps : It’s essential to know the type of roadmap you are working with. For instance, an innovation roadmap may focus on the introduction of new products or technologies, while a strategy roadmap outlines the overarching strategic goals.

2. Importance of a Detailed Roadmap

• Alignment : At its core, a roadmap shows the direction. It ensures that stakeholders, whether from a startup gearing up for their quarterly reviews or a corporate giant setting their yearly objectives, are on the same page.
• Guidance : The roadmap is used as a guiding point, ensuring that everyone is clear about their roles, responsibilities, and the end goal.

3. Templates: The Backbone of a Solid Roadmap

A roadmap template is a preset design or structure, streamlining the process of creating a roadmap. Depending on the need, various templates can be used:

• Product Roadmap Template : Ideal for showcasing a product’s lifecycle, from ideation to launch and later iterations.
• Strategy Roadmap Templates : Perfect for visualizing a strategy roadmap, detailing steps to achieve long-term objectives.
• Project Management Roadmap Template : Tailored for project management, it outlines the stages of a project, ensuring timely completion.

4. Features of a Good Roadmap Template

• Editable : The roadmap template includes editable features. So, whether you want to create a product roadmap or any other, modifications are hassle-free.
• Diversity : From gratis, modèle, gratuit, to plantilla, there’s a range of free product roadmap templates available for download. Need a roadmap.ppt for a penelitian or research? It’s there!
• Clarity : A roadmap also provides clarity, ensuring that any viewer, from an intern to a CEO, can understand the vision, process, and objectives in one glance.

5. Leveraging Roadmap Templates

Ready to embark on your planning journey? Here are steps to make the most of it:

• Choose Your Template : From roadmap presentation slides and templates to specialized ones like roadmap timeline templates, pick what suits your objective.
• Download & Customize : Whether downloadable from the web or from a specific platform, always ensure it aligns with your goal. And remember, always use the roadmap template as a foundation and customize it to your needs.
• Present with Confidence : With a detailed roadmap in hand, your powerpoint presentation is bound to leave an impact.

To conclude, whether you are aiming to create a roadmap for a new business venture, a product launch, or any significant endeavor, the right roadmap template not only simplifies the process but elevates the entire planning and execution phase. It’s not just about visual aesthetics; it’s about clarity, alignment, and success.

Easy Download & Use

Spot the perfect template? Simply download for free or purchase the premium ones. With formats compatible for PPT, PPTX, or even excel and powerpoint, integrating them is a breeze. And with our editable roadmap options, you can update your roadmap effortlessly as your strategies evolve.

Roadmap for Every Occasion

From agile roadmap templates for swift product launches to technology roadmap templates for IT endeavors, we cover the spectrum. If you’re building a product roadmap, a portfolio roadmap template might be your pick. Or, if detailing a project roadmap, our project roadmap template would be apt. Dive in, and you’ll also find templates suitable for HR, marketing, and even strategic roadmap templates for long-term visions.

So, whether you’re embarking on a new business journey, setting up strategic goals, or aligning your team on the next big project, our roadmap presentation templates are your best companions. Unlock your potential, create your roadmap, and watch your plans come to life.

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How to Create a Project Roadmap: Template & Examples

One of the first questions clients often ask is: When will the project be done?  

This question used to cause me instant panic and sweat. I’d be stressed because sales wanted to start in days, team members were dodging my Slacks, and my plate was so full I barely had time to prepare for the initial “meet-and-greet” client hand-off. 

Once it became clear this was going to keep happening, I needed a way to get ahead of the client’s question. After all, they were just as overwhelmed and nervous as I was and had stakeholders of their own to answer to. It only seemed fair to give them something.

That’s where a project roadmap can come in. 

A project roadmap enables you to set broad expectations for your client in this initial squishy phase without overcommitting your team to promises you may (or may not) be able to keep. It can also serve as a useful tool for communication throughout the project.

What is a project roadmap?

A project roadmap is a visual presentation of what will happen over the lifespan of a project at a high level. 

This document shouldn’t outline every granular deliverable or decision point on your project timeline. Instead, a good roadmap provides a bird’s-eye view that shows: 

• When you expect the project to start and end
• Key phases in the middle 
• Who is doing the work and when 
• Major deliverables
• How the different phases overlap or bump into each other
• Any major breaks (such as vacations and holidays)

When creating a project roadmap, be sure to take the unique needs of every project into account. Instead of simply cutting and pasting a template from client to client, consider what’s needed to execute on the project’s specific strategic goals and required outcomes. It’s the why, what, and when for this project.

Note: If you continue to use this document throughout the project, it will need to change as your discovery phases occur and the strategic plan evolves. 

Why is a project roadmap important?

One of the biggest values a project roadmap brings is an easy way to communicate timing. An initial view of date ranges allows your client to set expectations with their stakeholders, releasing the pressure to have answers ready. It also instills immediate confidence that you’re here to lead them.

Here are a few other benefits a roadmap provides, depending on how you plan to use it throughout the project.

Gain alignment and buy-in

This might be the first time your client reviews and approves a document with you. The project roadmap gives you an opportunity to share your understanding and confirm that you and the client are on the same page. 

Of course, if you aren’t, you’ll need to make adjustments. This is a critical step that allows clients and stakeholders to buy into your process.

It’s also important to align on how the document should be used, what it tells you (and what it doesn’t), how it may evolve over the course of the project, and why it would change. 

Set a guide post for goal tracking

Did we mention projects change? It’s going to happen. While the team is deep in the weeds working on task-level details, you need an easy way to confirm you’re not getting off track. 

A project roadmap is a document you can refer back to at any point to ensure you stay on course. It can also act as the source of truth around work prioritization. 

Provide clear visibility and accountability 

As a high-level document, a project roadmap can provide the perfect visibility for additional stakeholders who don’t need (or want) to be in the weeds. These are likely your clients' bosses and their bosses’ bosses. 

Roadmaps provide a clear way to communicate where milestones have been hit and if you’re on track to execute on their strategic goals. That means a project roadmap also enables clients to hold you and your team accountable—and that’s a good thing. Accountability should go both ways.

Assist clients with stakeholder planning

A big challenge many clients initially face is identifying key stakeholders and their project role . They’ve got to figure out who needs to attend what meetings, who has to approve what, when someone should create content or review documents, and more—all while understanding how much time it will take and when it needs to happen.

Your client has likely been stressing about this long before your team came into the picture. While the roadmap won’t answer all their questions, it can be a great first step in helping them start to rough out work and assignments. 

Jump-start the project

Developing a project roadmap allows you, as the project manager, to get your head in the game by forcing you to understand the client, their project objectives, and any outcomes you must accomplish. It’s your job to create a plan that makes all of this possible, so be sure you understand what you’re working towards and why.

A project roadmap can also be a good gut check on current commitments. Did sales accurately estimate hours for each phase? Do you have the right people to fill each role? Is the deadline realistic? If anything is off, now’s the time to realign team and client expectations.

How is a project roadmap different from a project plan?

A project roadmap is essentially a strategic high-level view of the project plan. Think of it as a light, visual version any stakeholder can quickly scan to see the project’s strategic initiatives, major project phases, and how everything connects. 

A project plan , on the other hand, goes into the day-to-day details of tasks, deadlines, resources, responsibilities, and more. It may only be used internally or shared externally with key stakeholders on the client side. 

The project roadmap should be created before your project plan but will likely remain a living and breathing document alongside it. That way, you can continue to keep your larger group of stakeholders informed about project status.

Elements to include in your project roadmap

The details you include in your project roadmap will depend on how you plan to use the document and what you pair it with. You can either pair your roadmap with a project charter or project brief that outlines these additional details or embed your roadmap in a slide deck you’ll present to the client.

In general though, these key elements can help you communicate where you are today and where you’re going.

Strategic vision and goals

Be sure to include the strategic vision and goals as part of your project roadmap—even if it also appears on your project charter or brief. The strategic vision should explain: 

• The project’s desired outcome
• Why the client is doing this work right now
• How it supports their business goals

It’s okay for this information to evolve with the project (especially once you get through research and discovery). The key is simply to start with something everyone agrees to.

Key phases and milestones

Every stakeholder wants a sense of when things will happen and how the project will unfold over time. The tricky part is painting the big picture without fully committing to it. You need to set some stakes in the squishy ground but may need to adjust where you finally put up the tent.

Here are elements you’ll want to include:

• Project kick-off (when you plan to get this project started with the client)
• Key project phases 
• Milestones you plan to meet and deliverables associated with them
• Launch and/or project completion date
• Flex/buffer time in case things go off track
• Dependencies (how phases connect to other phases)

Project resources

The roadmap should list the different team members who will be doing the work. You also might show equipment or materials needed (for example, when you need to purchase user testing software and pay users for the testing).

Threats and risks

Be sure to include anything that could throw a wrench in the project work or timeline. This is your chance to raise both the red and yellow flags so everyone is aware of what might impact your roadmap and how.

How to create a roadmap for project management

Now that you know what a project roadmap is and what it should include, you’re ready to get to work creating one! Follow these 5 key steps to build a solid roadmap for your next project.

1. Gather your materials

Start by pulling together and reviewing all available materials, including the contract, sales notes, and anything the client has provided. Make notes about any questions and concerns you have during this process. 

If you’ve got holes, determine what additional conversations you’ll need to have to complete your roadmap. This may involve internal conversations with sales and/or your project team, or it might require talking to core stakeholders on the client side.

2. Identify your audience and purpose

Before you create anything, it’s important to know who will receive the roadmap and how they’ll likely use this information. Make sure you explain why you decided to use a project roadmap and what you want it to achieve. 

Your goals for the project roadmap—and how long you plan to keep it updated—depend on a number of factors, including: 

• Who the audience is
• Other documents you might partner with it
• Your project budget size
• The complexity of the project
• How savvy your client is (or isn’t)

3. Map the project strategy to your process

 Identify the overall project goal, and use that to create sub-goals. If you don’t have quite enough information to nail the strategy at this stage, that’s okay. The next phases of the project will make it clearer, and you can take it from there. 

Then determine how these goals connect to your project process and phases. You’ll likely want to start with your usual process and adapt it as you figure out what needs to change and what needs to stay the same. 

Create a rough timeline that maps goals to project phases, deliverables, and team members. Many folks like to organize this work by work group (e.g., development team), but that isn’t necessarily how external users see the work. That’s why I recommend grouping by goal or initiative.

4. Make your project roadmap visual

Now that you have a good draft started, it’s time to edit your document down and make it visual. Remember: A project roadmap should be high-level and easy to scan.

You can use a variety of tools to take your roadmap to this next level. Consider these questions when picking a tool that’s right for you:

• Will this tool allow you to easily maintain the roadmap over the life of the project? (e.g., can you quickly drop and drag?)
• Is the tool free, or does it have a monthly fee?
• Are other project managers at your organization using the tool? If not, are they comfortable trying it?
• Is there a quick, client-friendly view or export?
• Is it pretty? (Just because you’re a project manager doesn’t mean you can’t impress others with your documents.)
• Can you customize the roadmap to include the client’s branding (e.g., logo, colors, fonts)?
• Will it allow you to fit everything on one page?
• Can you extend the work you do in the tool to become a full project plan?
• Will it make a gantt chart? (While a project roadmap doesn’t have to be a gantt chart, it’s simply one of the best visual ways to communicate this information.)

Once you’ve selected a tool, add in all the elements of your project roadmap, and make sure to note dependencies, risks, and threats. 

Lay a clear path to success with a visual plan that’s easy to understand, and keep everyone in sync with flexible workflows and team collaboration.

5. Share your roadmap for internal review and polish

The final step is to get internal feedback and approval. While you’ve likely been talking to some or all of your team throughout this process, it’s good to have them do a final review.

For larger projects, schedule an internal review meeting before presenting it to the client. As a project manager, you can get this roadmap started since you have more information and the time to focus on it. But all team members should feel good about the plan. 

Since busy team members often like to give the “looks good" response without really processing the details, prepare specific questions for the meeting to get your team talking.

It’s also time for you to take one final look at it to make sure the project roadmap:

• Is visually interesting and easy to scan
• Doesn’t require you to know insider project information
• Fits onto one page
• Clearly shows the strategy incorporated into the project management process
• Answers what you’re doing, as well as why and when you’re doing it

How to present a project roadmap to stakeholders

Once everyone on your team is on board with the recommendation, it’s time to present it to your client. 

I prefer to export the project roadmap as a one-page PDF and share it ahead of the meeting. That enables core-stakeholders to process it beforehand, setting the stage for a better conversation during the meeting. Of course, if I’m still building a client relationship, I might hold off. 

I also like to stay out of project management software at the first meeting, as people can get anxious about new tools and any expectations around using them.

Here are some topics you’ll want to cover in your project roadmap presentation:

• What the project roadmap is and what it’s not (for example, it’s not a full and final project timeline)
• How the project roadmap will be used throughout the project
• Why and when the roadmap will change
• When the client will receive updates
• Any other project stakeholders you’ll share the document with
• Any concerns stakeholders have with the roadmap

Once your project roadmap is updated and approved, you’re ready to move on to project planning !

Free online project roadmap template

If you’ve never prepared a project roadmap before, there are a lot of things to consider. Feel free to start with our online project roadmap template.

With TeamGantt, everything’s online, so it’s easy to share your roadmap with others and collaborate on progress. If priorities shift, you can rearrange timelines quickly with drag and drop scheduling. 

Create a free project roadmap in TeamGantt.

After you’ve had a chance to try the template out, be sure to adapt it to fit your project roadmapping needs. Then save your custom roadmap as a template in TeamGantt , so it’s always ready to use. 

Need a roadmap for product planning? Use our free product roadmap templates to map out upcoming product features and releases.

Project roadmap examples using TeamGantt

Project roadmaps come in a variety of formats, and you might consider different ones for different situations. In TeamGantt, you can view any project as a gantt chart, task list, calendar, or board. 

Let’s walk through 3 simple examples of how you might use different views in TeamGantt to manage and present your project roadmap.

Example of a project roadmap timeline in Gantt view

A project roadmap timeline works best in a gantt chart and focuses on strategies needed to reach an end-goal over time. 

We used a gantt chart as the default view for our project roadmap template and organized task groups by goals or initiatives. 

Change your gantt chart’s zoom settings from daily to weekly for a cleaner roadmap view, and customize the timeline to ensure it’s easy to understand at a glance. For example, you might color-code projects by initiative or assign strategies to teams using project labels .

Project roadmap examples in Board view

If your team or client prefers an Agile workflow, we’ve got you covered! Simply click the Board tab at the top of the gantt chart to set up custom columns and turn your roadmap into a kanban-style board. All of the strategies outlined on your roadmap timeline will automatically appear as cards on the board.

You can break columns down by goal or initiative or structure it based on work group, priority, or any other category you choose. The project roadmap example below organizes work into phases, and each card has a label that shows the quarter(s) work is slated for:

Some people use a now-next-later column structure to organize cards by priority, but you may want your roadmap to be a little more specific. Here’s an example of how you might use a project board to sort cards by quarter instead. In this sample roadmap, we’ve used labels to indicate which team(s) will be responsible for the work.

Make your project roadmap work for you

No matter which format you choose, it’s important to understand your “why” behind any project roadmap you create. That way, you can ensure it works to achieve your goals.

TeamGantt gives you the flexibility you need to create a project roadmap that adapts to your clients’ needs. Best of all, it comes with a clean and simple interface anyone can understand.

Sign up for a free TeamGantt account, and save time with our online project roadmap template!

About the author: Lynn Winter

Lynn is a freelance Digital Strategist who combines 20+ years of experience in content strategy, user experience, and project management to bring a holistic approach to her work. She has spoken at numerous local and national conferences and hosts an annual conference for Digital Project Managers called Manage Digital ( http://managedigital.io/ ). You can connect with her at lynnwintermn.com .

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FAQs About Roadmap Presentation Templates

What is a roadmap presentation template.

A roadmap presentation template is a visual tool often utilized in project management and business strategy planning. This tool can outline timeline, strategy or a chronological order of activities and is often used to communicate the strategic direction of the business, or the planned steps to achieve a specific goal or complete a project.

These templates are designed with graphics or diagrams that outline a detailed path from the start of the project to its completion. They make it easier to illustrate and communicate complex information, project timelines, product development stages and other strategic planning details in a simplified and easy-to-understand manner.

What should I include in a roadmap presentation template?

A well-structured roadmap presentation template should include a timeline, which could be yearly, quarterly, or monthly depending on the project duration. It should also have a clear indication of key milestones, major tasks, and main objectives. Other items that could be included are resource allocation, potential risks, the scope of work and strategic initiatives of the project.

Remember your audience when designing your roadmap presentation. Make sure it's appropriate for its intended audience, which could range from project team members to stakeholders or clients. Provide enough detail for your audience to understand the project's progression, but not so much that it becomes confusing or overwhelming.

Why is using a roadmap presentation template important?

Using a roadmap presentation template is crucial as it helps to showcase the project’s objectives, priorities, respective timelines, and deliverables in a clear and precise manner. It promotes clear communication, keeping everyone — from team members to stakeholders — aligned on what the plan is and how it will be executed. This can help ensure all parties stay on the same page and foster better project management.

Another key to using a roadmap is in its visuals. Visualizing these aspects makes it more engaging and easily understandable as compared to text-heavy documents. This can lead to better comprehension, improved collaboration, and more efficient progression throughout the project's duration.

Are roadmap presentation templates customizable?

Yes, roadmap presentation templates are customizable and flexible to suit specific project needs. Templates are usually designed to be adaptable to a broad range of project types and timelines. Templates can be altered in terms of colours, layout, graphics and text to meet particular needs and to adequately reflect the nature and intricacy of any project or plan.

By customizing a roadmap template, a project manager or team can ensure it accurately represents their project's timeline, milestones and objectives. However, always remember to maintain the simplicity and clarity of the roadmap for seamless comprehension by all involved parties.

Where can I find reliable roadmap presentation templates?

Roadmap presentation templates are available from a number of sources. Software programs like Microsoft PowerPoint, Google Slides, and online platforms like Canva, Slidesgo, Venngage and more, offer a wide variety of customizable roadmap presentation templates. Choose one that fits your project's needs and is easy to edit according to your specifications.

When choosing a template, consider factors such as the duration of your project, the number of tasks, and the level of detail necessary in your roadmap. Make sure the structure and design of the selected template meet your needs and are easily understandable to your audience.

Roadmap slide examples and templates to chart a successful project

Navigating the intricacies of project management becomes seamless with the aid of a well-charted project plan — along with intuitive roadmap slides to guide readers through your presentation of that plan. In this article, we'll highlight the importance of project plans, roadmap slides, and how to better share your project journey.

Summary/Overview

Paving your path: step-by-step roadmap creation.

In project management, whether personal or professional, a roadmap provides a visual guide to the journey of your project. It outlines and communicates crucial milestones, timelines, and goals, offering clarity and direction so you and your collaborators can stay on the same page, and on track. Project managers (like yourself!) rely on roadmaps as visual and informational aids to the complexities of their own or their team’s tasks. Before endeavoring to keep track of work, you’ve got to break it down and know what you’re keeping track of.

Setting clear objectives and milestones

Breaking your goals and projects into clear objectives and milestones is the cornerstone of successful project management. This involves:

• Defining objectives to make clear your desired outcomes and the scale of your work. If you are, say, leading a website redesign project for a large corporation, this means stating the project aims to enhance operational efficiency, streamline communication channels, and improve customer experience. A nonprofit organizing a community outreach program might define an objective as a target number of participants, outlining the key messages to be communicated, or establishing a desired community impact. Setting objectives like these ensures collaborators and other stakeholders are on the same page about what success looks like.
• Milestone planning creates markers for progress, ensuring that all essential components are addressed in a timely manner. Consider a construction project where the objective is to build a new office complex — milestone planning involves identifying critical steps to complete and build upon, such as completing the foundation, erecting the structural framework, and finishing interior construction. If you were planning a music festival, milestone planning could include securing a venue, finalizing the artist lineup, and kicking off marketing and ticket sales.
• Key performance indicators (KPIs) are your project’s quantitative benchmarks for success, enabling, for example, a customer service team to assess and enhance performance based on survey responses, or a software company using metrics like user engagement or bug resolution rates to know if certain strategies are achieving success. Quantifiable measures like these provide insight into a project's intentions and performance, allowing you to run the numbers and do a gut check on whether your roadmap needs a course correction.

Types of roadmaps for different goals

Creating a roadmap tailored to your project's specific goals is crucial for effective project management. Different types of roadmaps cater to various needs, including common examples like:

• Gantt chart roadmaps serve as powerful tools to visualize project timelines, tasks, and dependencies , providing detailed overviews. They show tasks, the time needed to complete them, and how individual units of work connect to each other. Gantt charts display large projects broken into smaller pieces to give those viewing them more insight into a task’s impact and solutions to possible problems. In a marketing campaign, a Gantt chart roadmap can illustrate the various stages such as content creation, social media promotion, and analytics tracking. This allows the marketing team to coordinate efforts, ensuring that tasks are executed in the correct sequence for a successful campaign launch.
• Strategy roadmaps play a vital role in defining the long-term vision and goals of a project . A strategic roadmap is a visual representation of a business’s strategic objectives and their cause-and-effect relationships between each objective. This diagram helps visualize the strategic plan and understand which tasks are dependent on others. This map should be drawn during the development of the strategic plan to get a better understanding of how things should get done and in what order. Consider a business expansion strategy: a strategy roadmap can outline the phased approach to entering new markets, including market research, product adaptation, and marketing strategies. This helps align the team with the overarching goal of expanding the company's reach.
• Product roadmaps are indispensable in product development, especially for outlining key releases and updates. A product roadmap can serve as a blueprint for individual departments and stakeholders so that everyone has the details they need to focus on their specific goals and understand overall priorities. In the context of a fashion brand, a product roadmap can be used to plan and execute seasonal collections. The roadmap may include the launch dates, marketing strategies, and collaboration timelines. This comprehensive view helps coordination among design, production, and marketing teams, ensuring a successful product release.

Identifying components of a visual project roadmap

A well-crafted project roadmap includes essential visual components to catch the eye and lend a logical flow to the information and milestones presented in your roadmap slides. Key elements include:

Timeline visuals to enable progress tracking, ensuring phases of the project stay on schedule. Each phase should be clearly marked with its start and end dates, offering a comprehensive view of the entire project duration. A timeline often appears as a horizontal bar chart on a horizontal axis indicating the project's overall duration, with phases represented by different colored bars. The start and end dates of each phase would be marked on the timeline, and the length of the bar would correspond to the duration of that phase. This visual representation allows project managers and team members to easily grasp the sequence of activities and the time allocated to each.

For an e-commerce website development project, a timeline visual could take the form of a Gantt chart. In this type of chart, each stage of the project, such as design, development, testing, and launch, is represented as separate tasks. The timeline would show these tasks amid stages along a horizontal axis, with their respective start and end dates. Interdependent tasks can be indicated by the positioning of the bars; this provides a visual reference to efficiently coordinating efforts and hitting project deadlines.

Milestone icons highlight significant achievements or key events in the project timeline. Imagine a product launch campaign for a tech company: milestone icons might be assigned to big events like product launches or stages of a marketing campaign. For something like a research project, milestone icons might symbolize critical milestones like data collection, analysis, and publication. These icons provide a visual cue for researchers to stay motivated and on track for important deadlines.

Task dependencies can be visualized using graphics like arrows or connectors to showcase the sequential order of tasks and their interdependencies. Visualizing in this way makes sure each task is completed in the correct sequence, preventing delays and optimizing efficiency. In a marketing campaign, connectors representing task dependencies could represent activities such as content creation, social media promotion, and advertising, ensuring each task is coordinated correctly so it contributes to the overall success of the marketing strategy.

Roadmap slide examples and templates for every journey

Adobe Express offers a wide collection of professionally designed roadmap slides and presentation templates to get you way beyond just inspired . Drop in your own info and content, add your own images, organize information with high-design icons — it’s as easy as choosing a template, customizing, and sharing.

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Project roadmaps: Tips and templates that can improve your skills

Today, both project and product owners are turning to sophisticated visualization tools to build comprehensive roadmaps for large strategic initiatives or business activities that require multiple projects running in parallel. Most tools offer technical flexibility and the ability to connect to other management products, making them useful for charting out overlapping short-, medium-, and long-term business objectives.

Building a roadmap can be complicated, especially for those who are used to dealing in more granular day-to-day management documents. Here are some tips and templates that can help you build a roadmap that fits your specific need case.

What is a roadmap?

A roadmap is a high-level view at of strategic initiatives or projects, visualized by a series of sequential or parallel milestones tasked to different teams and stakeholders. By marrying team-specific roles with the overall business objectives, roadmaps allow decision-makers to easily keep track of their company’s macro level progress.

When providing a roadmap definition, it’s just as important to understand what a roadmap isn’t. For starters, roadmaps are usually not granular process documents — they don’t list out day-to-day or even week-to-week objectives. They’re designed to sit at a higher level, tracking a project or company’s progress across months, quarters, or even years.

Part of the challenge in building useful roadmaps is striking the balance between the right information and inhibitive minutiae. Finding that balance takes an honest and ongoing dialogue with the business stakeholders who will be using the document. Their stated needs can help guide a project manager in what metrics to show and what timeframe to track them across.

That stakeholder feedback can help guide a roadmap into one of several broad categories.

Types of roadmaps

Executive vision roadmaps: This is as macro level as it gets. These roadmaps match product or revenue stream against company growth and market realities, helping senior decision-makers ensure their organization is staying current and competitive.

Product roadmaps: Oftentimes built for external audiences, product roadmaps sit at a very high level and should reconcile a product’s development and direction with the needs of the consumer it’s meant to service. These are usually built for clients or internal decision-makers that are far removed from the day-to-day.

Market strategy roadmaps: Another high-level roadmap variation, marketing strategy roadmaps map the objectives for selling a product to the consumer. These roadmaps can be visualized by industry, audience segment, product version, or even campaign.

Technology roadmaps: A more granular roadmap variation designed for internal audiences, technology roadmaps usually support product roadmaps by showing key milestones for engineering and development teams. In other words, product roadmaps anchor the features that a product will need, and technology roadmaps anchor the steps required to develop those features.

Project roadmap: Built for “product portfolio managers”, i.e. managers who deal with multiple projects that usually go through a standardized process. Examples of such roadmaps include investment project pipeline or construction projects. The roadmap allows managers to plan and prioritize their resources accordingly.

Regardless of what roadmap variation is needed, each depends on the ability to be easily understood, updated, and distributed. Whether you’re dealing with a more granular technology roadmap or a 50,000-foot view executive vision, objectives change frequently. Keeping roadmaps current and relevant is a key task for document owners, as siloed teams aligned on common objectives depend on it.

Roadmap templates

Looking for a little help to get started on your next roadmap? Here are a few tips and templates for building in a data processor, business presentation tool, and project management tool.

Data processor

Roadmaps are usually highly visual — in many cases, they’re even created by a design resource to simplify the data being presented. By their very nature, however, data processors can work perfectly for data-driven roadmaps. Per-cell functions can help aggregate key data — like total weeks or months, or resource allocation — in a way that is easily understood.

At its most aesthetic use case, a data processor can be leveraged for simple visualizations that show a clear timeline. If you need to break away from the industry-standard timeline approach, work board templates can also be used as a roadmap starting point. Updating data processor roadmaps can be a manual process, however, so choose them thoughtfully.

Business presentation tool

A long-tenured gold standard for conferences and slideware, a business presentation tool’s inherently visual nature and widespread use make it an excellent platform for roadmapping. Their animation features and wide design palette allow for both creativity and distinctiveness.

Such applications can be a powerful tool for executive vision roadmaps , especially for companies focused on a small number of critical objectives. They can also help with external-facing product roadmaps, which require a balance between aesthetics and high-level information .

Project management tools

On the whole, a modern project management tool’s adaptable nature and connectedness to various office applications can often provide the best of both worlds: auto-updated data and streamlined visualization options that can flex to meet the needs of any roadmap variation.

You can use such tools to both build your initial document, as well as continually update key tasks and milestones. Filter tools give you greater data manipulation abilities, as well. With the right permissions setup, you can even distribute up-to-date documentation with the click of a button.

Roadmaps, when deployed correctly, have a powerful effect on products and projects: they establish both a clear vision of success and the high-level sequence of events needed to bring that vision to life. Most importantly, they build a team-wide strategic consensus that can keep a project on track through its inevitable challenges and changes.

The artwork of their construction lies in compiling the right information for the job. From executive visions to market strategies, projects and product initiatives can have a variety of complex needs. These tips and templates give you the tools to build the right roadmap for each of them.

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Free Change Roadmaps: Templates, Examples, and Samples

By Courtney Patterson | May 22, 2024

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We’ve gathered the most useful free change roadmap templates in Excel, Microsoft Word, PowerPoint, Google Sheets, Slides, and Docs formats.   

Included in this article, you’ll find the following:  

• Change management roadmap with Gantt chart template
• Swimlane change management roadmap template  
• Change management project roadmap template
• Change management maturity roadmap template
• What the change roadmap elements are
• How a change roadmap helps the change management process

Change Management Roadmap Template

Download a Sample Change Management Roadmap Template for Excel | Google Sheets  

Download a Blank Change Management Roadmap Template for Excel | Google Sheets  

When to Use This Template:  Change management, project management, human resources, business analysis, and IT management professionals can use this template to outline the change process and make it more understandable for stakeholders. Download the sample version of this template as a guide for change planning, implementation, and management.

Notable Template Features:  Use this template to outline, map, and prioritize change management milestones. The outline sheet includes columns for reporting the status of and resistance for each milestone. It also details milestone data across a five-phase, 12-month timeline. 

Check out these  free change management strategy templates to help you strategize, present, and manage change initiatives effectively.

Change Management Roadmap with Gantt Chart Template

Download a Sample Change Management Roadmap with Gantt Chart Template for Excel | Google Sheets

Download a Blank Change Management Roadmap with Gantt Chart Template for Excel | Google Sheets

When to Use This Template:  This template is ideal for project management, change management, program management, business transformation, and operations management professionals to manage complex change processes. Download the sample version to preview your roadmap Gantt chart.

Notable Template Features:  Visualize and track three phases of milestones across the spreadsheet timeline in this template. The Gantt chart helps engage stakeholders with a clear and visually engaging representation of your change management planning and tracking.

Check out this collection of  free technology roadmap templates to help outline technical solutions for your organization’s business strategies.

Quarterly Change Management Roadmap Presentation Template

Download a Sample Quarterly Change Management Roadmap Presentation Template for PowerPoint | Google Slides

Download a Blank Quarterly Change Management Roadmap Presentation Template for PowerPoint | Google Slides

When to Use This Template:  Change management, project management, human resources, and marketing management professionals — as well as business executives — can use this template to communicate and present change planning and progress. Download the sample version to help guide your organization's change roadmap presentation.

Notable Template Features:  This template highlights quarterly assessment, planning, implementation, and monitoring of change management processes and progress. The presentation format facilitates communication for better understanding and stakeholder engagement.

Check out this article on  how to create the best roadmap in Excel for step-by-step instructions.

Swimlane Change Management Roadmap Template

Download a Sample Swimlane Change Management Roadmap Template for Microsoft Word | Google Docs

Download a Blank Swimlane Change Management Roadmap Template for Microsoft Word | Google Docs

When to Use This Template:  This template is ideal for change management, project management, business process, IT management, and human resources professionals to organize change milestones. Download and use the sample version as an example of a successful change management roadmap.

Notable Template Features:  This specialized template helps you organize and align change activities from leadership, human resources, operations, and marketing with a five-phase roadmap. It shows how different departments contribute to the change management process.

Learn more about implementing and managing change initiatives with this  essential guide to everything change management .

Step Change Management Roadmap Template

Download a Sample Step Change Management Roadmap Template for Excel | Google Sheets

Download a Blank Step Change Management Roadmap Template for Excel | Google Sheets

When to Use This Template:  Change management, project management, human resources, organizational development, and IT management professionals can use this template to implement change initiatives through structured phases. Download the sample version to help you structure your change management roadmap as a step-by-step process.

Notable Template Features:  This template presents change management as an eight-step process, from creating urgency and building a coalition to securing change success and anchoring it in organizational culture. Organizations of all kinds can use this step model to map change clearly and sequentially.

Check out this resource to  understand change management models and methodologies and learn which change models and methods are right for your organization.

Change Management Project Roadmap Template

Download a Sample Change Management Project Roadmap Template for PowerPoint | Google Slides

Download a Blank Change Management Project Roadmap Template for PowerPoint | Google Slides

When to Use This Template:  Project management, change management, IT management, human resources management, and business analysis professionals can use this template to align project outcomes with organizational strategies. Use the sample version to see an example project roadmap.

Notable Template Features:  This presentation template helps you visualize and map project milestones across a one-year, four-phase timeline. The project phase bars and corresponding task boxes are color-coded, making this template easy for stakeholders to understand project timelines.

Change Management Maturity Roadmap Template

Download a Sample Change Management Maturity Roadmap Template for PowerPoint | Google Slides

Download a Blank Change Management Maturity Roadmap Template for PowerPoint | Google Slides

When to Use This Template:  This template is ideal for change management, organizational development, project management, quality assurance, and IT professionals to help manage organizational change more effectively and sustainably. Download the sample template to guide change implementation parameters.

Notable Template Features:  This template maps out the desired maturity levels for change standards, initiatives, awareness, and risk management parameters. It includes a six-month timeline to provide clarity and focus for stakeholders. This maturity roadmap is designed to help develop change management as a core competency in the organization.

What Is a Change Roadmap?

A  change roadmap is a strategic plan that outlines the steps needed to achieve desired organizational change. It details the sequence of tasks, milestones, and timelines for implementation. A roadmap also includes the change objectives, stakeholder roles and responsibilities, and resources required to facilitate the process. 

A change roadmap increases the likelihood of success by breaking down the change into manageable parts. It ensures alignment among stakeholders and provides a clear path for navigating complex organizational change. 

Elements of a Change Management Roadmap

A change management roadmap outlines the necessary steps to achieve successful change. It is a comprehensive guide detailing the actions, timelines, and resources needed to manage change effectively.

  A change management roadmap typically includes the following elements:  

• Vision and Objectives: Define the purpose and goals of the change to ensure all stakeholders understand and align with the expected outcomes of the initiative.
• Stakeholder Analysis and Communication Plan: Identify key stakeholders and create a tailored communication plan that addresses their concerns, keeps them informed, and engages them throughout the change process.
• Timeline and Milestones: Establish a realistic timeline with specific milestones to track progress and keep the change initiative on schedule.
• Roles and Responsibilities: Assign team members to each part of the change process to ensure accountability and clarify expectations.
• Evaluation and Adjustment Mechanisms: Plan regular evaluations to assess the effectiveness of the change efforts. Allow for adjustments based on feedback and evolving conditions.

How a Change Roadmap Helps the Change Management Process

A change roadmap is a crucial tool in the change management process. It offers several key benefits, including enhanced communication, clearer success metrics, and improved risk management. 

  Here are some of the ways a change roadmap helps the change management process:  

• Provides a Visual Outline: A roadmap outlines all stages of the change process visually, making it easier for stakeholders to understand change milestones and timelines. This helps set realistic expectations and align change efforts across the organization.
• Facilitates Strategic Planning: A change roadmap allows managers to strategically plan actions, allocate resources efficiently, and anticipate potential obstacles. It helps minimize disruptions to normal operations.
• Enhances Communication: A change roadmap is a communication tool that ensures all stakeholders are informed and aligned with the change processes and objectives. It helps clarify the benefits of change, which can improve buy-in and reduce resistance.
• Enables Measurement of Progress: With defined milestones and deadlines, a roadmap provides a framework for measuring progress against specific goals. It allows for ongoing evaluation of the change initiative, making it possible to adapt strategies as needed, celebrate achievements, and maintain momentum.
• Supports Risk Management: A roadmap highlights the change process in advance, helping identify potential risks at each phase. It enables the implementation of risk mitigation strategies early in the change process, increasing the chances of successful outcomes.

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