powerpoint set language entire presentation

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Set PowerPoint Proofing Language for all slides or a selection

June 15, 2020

Easily set all your existing slides to the same language in PowerPoint using PPT Productivity add-in , including shapes or objects on slides and the notes pages! This feature is especially useful for anyone working in countries like Canada or Switzerland where multiple official languages are used, or for companies where teams are collaborating from different countries. But it's also useful to ensure a consistent type of English is used throughout your presentation (eg UK English vs US English).

Set Proofing Language determines the dictionary for spell checking that is used - this is what determines whether words appear with a red squiggly line beneath them. Standard PowerPoint does not include an option to change the language easily for an entire presentation to make proofing or reviewing easier. If you try to update the set language in Standard PowerPoint, you need to apply it for each textbox. But PPT Productivity add-in for PowerPoint solves this problem and gives you a feature to change the set proofing language for all slides in PowerPoint . Or for selected slides or shapes - you have options!

Standard PowerPoint Change Language for all slides

In standard PowerPoint, to change language for all slides you need to:

Select all slides by pressing CTRL+A (from the Thumbnail pane in Normal view or from the Slide Sorter view)
Navigate to the Review tab on the ribbon and Click the Language button
Click the Set Proofing Language menu option
Select the language you would like to use as the proofing language

This standard PowerPoint option will update the language for titles and textboxes as defined in the slide layouts. But the standard PowerPoint feature will not include text boxes added to your slides, shapes added to your slides with wording, or the text in handout notes for each slide . This is why we created the change set language feature in PPT Productivity for PowerPoint .

How to change language in PowerPoint for spell check review for entire presentation?

With PPT Productivity you can set the proofing language for the entire presentation , a specific slide, or individual shapes. Using the PPT Productivity Proofing Language drop-down menu you can change the language in PowerPoint. You can:

Set the Default Proofing language for your presentation
Select the shapes/ slides to update language - all text-boxes in the selection, including any text-boxes in Grouped shapes, will be set to the Default Language of your presentation
Convert all shapes in all slides to your Default Language
Change language for all slides or a selection of slides or shapes
When you change language for the entire presentation or selected slides, the set language for notes in these slides will also be updated

To do this, you simply select either the Set all slides language or Set selected slides/ shapes language features from the PPT Productivity Ribbon. Watch a brief demonstration of the Set proofing language features in the video below.

Take a look and let us know what you think.

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Home Blog PowerPoint Tutorials How to Change Language in PowerPoint

How to Change Language in PowerPoint

People who require juggling multiple languages to suit their professional needs can often find a single language inadequate for their PPT and the interface. This might mean switching between the proofing language to check spelling and grammar, as well as the interface language to adjust it to editing needs. Below are instructions on how to change language in PowerPoint.

If you are a Google Slides user looking for this solution, please refer to our article on how to change language in Google Slides .

Should I change Proofing Language or Interface Language?

PowerPoint enables using multiple languages that you can switch between to match your presentation needs. Most commonly, users require to change the proofing language in PowerPoint, which means changing the grammar checker assigned language.

In case you are working at a remote location with a borrowed computer, you may be required to change the interface language of PowerPoint, as it would feel uncomfortable to locate menus or specific tools.

Check below for the instructions to change both the language interface and proofing language in PowerPoint.

How to Change PPT Language Interface in PowerPoint

To change the language of the PowerPoint interface on a PC, go to Review > Language > Language Preferences .

Note: Follow the following instructions for other devices:

Mac: If you are using Mac, you can change the interface language via the Apple menu from System Preferences > Language & Region .
iPhone/iPad/Android: iOS and Android users, by default, will see the language set for their device as the default language in PowerPoint.
PowerPoint for the Web: If you are using PowerPoint for the Web, it uses the same language as the host app of your documents, such as OneDrive, SharePoint, Dropbox, etc.

find the language preferences in PowerPoint to change language interface

The Language Preferences option provides a menu from which you can choose the language you intend to use from the Office display language menu. The menu allows adding the new and preferred language and the one to be used if the text is unavailable for the primary language. To remove a specific language from the list, select it from the Office authoring languages and proofing menu at the bottom and click Remove .

adding a new language to change language interface in PowerPoint

If you are installing a new language, it will take a few minutes before it is installed and ready for use.

selecting a new language in PowerPoint from the available languages and variants

You can switch between languages anytime by following the same steps and managing your preferred list for the interface.

setting language preferences in PowerPoint

The selected language will become available for PowerPoint and other Office apps such as Word and Excel. The default preferences you set will also be applied across your Office apps.

PowerPoint's interface shown with changed language

How to Change Proofing Language in PowerPoint

Whether you’re using PowerPoint on a PC or an Android or iOS device, you might have multiple keyboards installed to type in various languages when creating PPTs for different audiences. To set and change the proofing language, go to Review > Language > Set Proofing Language on a PC or Tools > Language on Mac. If you’re using PowerPoint for the Web, go to Review > Spelling & Grammar > Set Proofing Language .

In the dialog box, select the language for checking spelling and grammar. When selecting a proofing language, you can also set a default language.

picking the proofing language in PowerPoint

Once selected, PowerPoint will check the spelling and grammar in your desired proofing language. PowerPoint provides the utility to choose between specific languages and the version of the language preferred by the user (e.g., European or Latin American versions of Spanish).

correcting grammar and spelling in a different language in PowerPoint

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How To Change The Language Of PowerPoint: A Complete Tutorial

October 2, 2023

PowerPoint is an easy-to-use program with an interface similar to other Microsoft Office Programs. Even better, it allows you to create presentations in different languages for use by a mixed global audience. But how do you change the language in PowerPoint?

There are three methods on how to change the language of PowerPoint. For starters, you can modify the language for selected texts in the presentation. Alternatively, you can modify the language for the whole application. You can also alter the language for a particular presentation.

So, do these methods work? In this step-by-step guide, we will discuss all of this and more.

How To Change The PowerPoint Language?

As I said, There are at least 3 ways you can alter the language of PowerPoint. Let’s discuss how each works.

Method 1: Change The Language For Specific Text In A Presentation

This is the easiest method of changing your PowerPoint’s language by choosing a specific text. It involves the following:

Step 1: Start your PowerPoint application and select “New” . Then, click on “Blank Presentation” .

powerpoint set language entire presentation

Step 2: Next, highlight the text on the presentation that you would like to change the language. If it is the entire text, right-click on the text and press “Ctrl + A” on your keyboard if using a Windows computer. But if using a Mac, press “Command+A” .

Step 3: From the left sidebar at the bottom of your PowerPoint window, Choose “Language” . A new pop-up window will appear with different languages.

Step 4: Choose your preferred language from the list and click “Default” . On the popup window that appears, click “Yes” to set the language. Then, press the “OK” button. Your presentation should now appear in the new language.

Method 2: Change The Language for The Entire PowerPoint Application

In this method, you get to modify the editing and display language for the whole PowerPoint and Microsoft Word applications. Here is how to do it.

Step 1: Open your PowerPoint on your Windows computer. Here is how it should look like:

Step 2: Once you have opened the application, click on “Options” at the bottom part of the left sidebar.

Step 3: A pop-up window will appear after clicking ‘’Options”. Select “Language” on the left sidebar.

Step 4: Under the Office Display Language, choose your desired language if it’s already in the menu. Then, click on “Set as Preferred” from the right sidebar and press “OK” .

Step 5: Next, a pop-up window will appear, asking you to restart Office so the language modifications can be implemented. Click the “OK” button and close your PowerPoint application. Then, open the program again.

Step 6: If your preferred language is unavailable, click “Add a Language” from the right sidebar. Then, choose the language you want to use from the list and click “Install” .

Step 8: After installing the new language, this pop-up window will appear. Click “Continue” to close and restart your PowerPoint application and allow the modifications to take effect.

Method 3: Change The Language For A Specific Presentation

This is also a relatively easy way to alter the language of PowerPoint, but only for a particular presentation. Here are step-by-step instructions on how it works:

Step 1: Start your PowerPoint application. Then, click on the tab “New” from the top left sidebar. Next, choose “Blank Presentation” .

Step 2: On the top menu, click the “Review” tab if you have a Windows computer. If using a Mac, select the “Tools” tab instead.

Step 4: A new language dialog box will pop up. From the Office Display Language, choose your desired language. Then, click on “Set as Preferred” from the right sidebar. Next, press the “OK” button.

Step 6: If you would like to alter the proofing language, select your preferred under the Office Authoring Languages and Proofing. Then, click on the “Set as Preferred” button.

Step 8: If your desired language is unavailable in the Office Display Language list, click on “Add a Language” to install it.

If you are using a Mac computer, watch this video on how to change the PowerPoint language:

Troubleshooting Tips for Changing PowerPoint Language

Sometimes, you may experience problems while trying to change the language of PowerPoint. Below are a few troubleshooting tips that could help you.

Before attempting to alter the language, ensure your Office 365 subscription supports the language you want to use for PowerPoint.
Make sure your PowerPoint application is up-to-date. Outdated versions may have bugs or compatibility problems.
If you have set multiple language preferences in PowerPoint, try clearing them and restart the program. Then, modify the language.
Clean the cache and delete any temporary files related to PowerPoint.
Delete and reinstall the Microsoft Office, including PowerPoint. This could help fix any corrupted files, causing the issue.
Alternatively, restart your PC and try to alter the language once more.
If all the above options don’t yield results, you can reach out to Microsoft Support for further assistance.

When presenting to a diverse audience from different countries and cultures, knowing how to change PowerPoint language is crucial. It is the only way to serve them better. The good news is that there are several easy ways to make the modifications.

However, some methods only allow you to modify the language for selected text and others for the entire presentation. So, you must carefully choose the best one that matches your needs. With that said, if you counter challenges while trying to alter the language, there are various troubleshooting tips to help you.

How to Change Proofing Language in the Whole PPT Presentation

Often, after working with Excel, you want to present your results in PowerPoint. The problem, especially when working internationally with different language settings involved: The proofing language often seems to have its own life. It’s often troublesome to continuously tell PowerPoint which language to use. Here are three simple (and two of them very fast) methods to refresh the proofing language of the entire PowerPoint presentation.

Method 1: Change proofing language manually

As usual, the manual method first. If you only have to do it for 2-3 slides, it might even be faster (assuming you don’t like to use VBA or a PowerPoint add-in).

Select all shapes on a slides (press Ctrl + A on the keyboard).
Go to the review ribbon and click on “Set proofing language”.
Select your target language and click on OK.

Method 2: Use a free PowerPoint Add-In to update the proofing language

Especially when copying and pasting often, working with different languages and slide masters, you might want to use a small PowerPoint add-in. I have prepared a small and lightweight add-in “ LanguaX ” which helps you with setting the proofing language.

Easily set the proofing language in PowerPoint with the free add-in "LanguaX".

Close PowerPoint, download and install the add-in LanguaX (of course you only have to do this once). Now, you have two new buttons on the Home ribbon: “Quick Language” and “Start and More”. Click on “Start and More” when you initially run the add-in.
Select your target language and scope.
Click on Apply.

That’s it. From now on, you can just use the Quick Language button. It will apply your last settings again.

Sounds simple and convenient, right? The best: It’s entirely free. Try it now!

Click here to start the download or click here to learn more about the add-in.

Method 3: Use a VBA Macro

The third method for changing the proofing language for all PowerPoint slides at once uses a short VBA macro. Insert a new module into your presentation ( here is how to do this in Excel – it’s exactly the same in PowerPoint), and copy and paste the following code. Then, press the start button to run the macro.

As you can see, the language will be set to English (US) by the LanguageID “msoLanguageIDEnglishUS”. You can simply replace msoLanguageIDEnglishUS by one of the following options:

Image by wal_172619 from Pixabay

Henrik Schiffner is a freelance business consultant and software developer. He lives and works in Hamburg, Germany. Besides being an Excel enthusiast he loves photography and sports.

The VBA works awesome – thanks so much

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Blog > How to change languages in PowerPoint

How to change languages in PowerPoint

01.01.20 • #powerpointtips.

In this post you will learn how to change languages in PowerPoint. Watch our video-tutorial or follow the steps listed down below!

First, select File in the PowerPoint menu. Then go to Options – a window will open. Select Languages . You can change both editing language (to check spelling and grammar) and display language (defines language of tabs and features). If your desired language is already in the menu, you can simply click on it and then select Set as default – Close PowerPoint and restart – your language should be changed now, and you are all done. If you cannot find the language you want, click on Get more display and help languages from Office.com and proceed with the next step.

The Office-webpage now opens. Scroll down a little and you will see a selection box that asks you what language you need. Choose the one you want. In a grey box, two different versions for download show up: 32-bit and 64-bit. To check which one you need, simply go to your computer settings > System > About . Under Device Specifications , you will see whether you have a 32 or 64-bit operating system. Download the version that matches it.

Install the language you just downloaded. To do so, just follow the instructions you get during the installation process. Once that is finished, we will repeat what we did in the first step ( File > Options > Languages ) Your new language should appear now. Click on it, press Set as default and close the Options-window. Next time you start PowerPoint, the language will be changed.

How can I change the language in PowerPoint?

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Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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How to change your language settings in Microsoft PowerPoint in 3 different ways

You can change the language in PowerPoint in three different ways to help with editing or translating, or to set your display settings in another language.
To change the language settings in PowerPoint for editing purposes, you'll need to access the "Language..." option in the "Tools" tab.
To translate text, you can launch the Translator tool instead.
If you're looking to change the display language, you'll have to change your operating system settings.
Visit Business Insider's Tech Reference library for more stories .

If you want to change the language in PowerPoint, the presentation program offers you three different options depending on what you need.

You can change the editing language, which tells PowerPoint how to edit text as you type in your preferred language. This may prove particularly helpful if you've been sent a slideshow to edit that's written in another language.

You can also select "Translate…" to use the Translator tool on text in real-time, though Microsoft Office notes that this feature is only available for users with an Office 365 subscription, Office 2019 for Mac or Windows. This feature allows you to highlight entire text boxes or individual words and transform your presentation text any of the languages PowerPoint offers.

Lastly, you change the display language on PowerPoint by altering your operating system's language setting. On a Mac, depending on the language, you may be asked to add input sources.

None of these options affects the others, so you can have different languages for edits, slide text, and display. Here's how to change all three language settings in PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to change the powerpoint editing language.

1. Open PowerPoint on your Mac or PC.

2. Click the "Tools" tab on the top menu.

3. Select "Language…" from the dropdown menu.

4 . In the pop-up window that appears, scroll and select a language from the list.

5. Check the box for "Do not check spelling or grammar" if you don't want PowerPoint to use the language for proofreading.

6. Click the "Set As Default" button if applicable.

7. Click the "Yes" button to proceed.

How to use the PowerPoint Translator Tool for text

1. Open PowerPoint and click "Tools."

2. Choose "Translate..." from the dropdown menu.

3 . The "Translator" window on the right side of your presentation screen will open.

4. Click a text box that you'd like to translate. The text will appear in the white box in the Translator window.

5. Select a language from the "To:" dropdown menu. The translated text will appear in the blue box below.

6. Click "Insert" to insert that translated text in a new text box on the slide. You can then move the text box and resize it as needed.

7. You can also highlight individual words or sentences with different translations appearing below the blue box, depending on the context. Click the three dots to view a sample sentence.

8. Choose "Insert" when you're ready to substitute.

How to change the PowerPoint display language on Mac

1. Click the Apple icon on your Mac.

2. Select "System Preferences…" from the dropdown menu.

3. Click the "Language & Region" option in the first row.

4. Toggle to the individual "Apps" menu.

5. Click the (+) icon in the lower right of the window.

6. Select "Microsoft PowerPoint" from the "Application:" dropdown menu.

7. Select your preferred language from the "Language:" dropdown menu below.

8. Click the "Add" button.

9. Restart the app when prompted.

How to change the PowerPoint display language on PC

1. Sign on to an Administrator account.

2. Select the Start button.

3. Choose Settings.

4. In the window, click Time & Language.

5. Select the Language option.

6. Choose a language from the Windows display language dropdown.

Related coverage from Tech Reference :

How to download and access microsoft powerpoint on your mac computer, how to convert google slides to a powerpoint presentation in 4 easy steps, how to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in 2 different ways, yes, you can use microsoft word on a chromebook — here's how to install it.

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How to Change Language in PowerPoint for All Slides: A Detailed Guide

PowerPoint is unbeatable for making a visual presentation. It is a persuasive tool for business as well as other purposes, but you have to manage it wisely. If you want to learn how to change language in PowerPoint, this blog is for you. This PowerPoint program offers you some options depending on what you need. The guide below will help you to know how to change the language in PowerPoint. Also, you will learn how to change language correction in PowerPoint.

How to Change Language in PowerPoint?

There are several ways you can change language in MS PowerPoint. It will set the proofing language for your spelling and grammar check. The simplest way how to change language in PowerPoint 2007 is given below-

Highlight and select the text you want to change
Look at the left in the “Status Bar” at the bottom of your PowerPoint window. Click the ‘Language’ button.
Another way is you can go to the ‘Review’ tab, ‘Language’ group, click ‘Language’, select your desired proofing language in the drop-down menu.

Then press ‘Ok.’

By doing this, you can change the default language of your selected part.

However, you are probably interested in learning how to set the language of your entire presentation. This is a bit complex! Yet, the following tricks might help you.

How to Set the Same Language for Everything on a Single Slide?

To set the same language for everything on a single slide, do the following:

Click on the specific slide you want to work on
Now press ‘Ctrl A’ to select everything on the slide
Now, look at the left in the “Status” bar at the bottom of your window
Click the ‘Language’ button
Select the language you want to change
Press the ‘Ok’ option

In this way, you can do this for all your slides. However, if you are working on a longer presentation, this might not be very practical for you. In that case, you can try the following.

How to change the Language of Placeholders Across all Slides in a PowerPoint Presentation?

To execute this properly, follow the steps below:

Go to the ‘View’ tab
Search the ‘Outline View’ option in the ‘Presentation Views’ group to the left
After that, click on a slide in the view pane to the left
Press ‘Ctrl A’ to select all slides of the presentation
Now, click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint presentation
Select the language you want to use

By following this, you can change the language of every slide in your presentation. Besides, it includes elements that have been defined in your slide master, like – tag line placeholders, text placeholders, content placeholders, etc.

However, any text boxes, shapes, or other elements, that have been added to the slides that are not present in the slide master used will not be affected. Therefore, you need to change the language of all the slides described above or use an add-in that automatically sets the language across the entire presentation.

How to Change Language in PowerPoint 2016?

If you want to change the language for Office 2016 or even for the earlier versions, go through the following steps-

Open Office
Now, in the toolbar, go to File> Options> Language.
Click on your options and then “Set as Default.”
If you can’t find your language, click on “Add additional editing languages.”
After that, select one from the list and press “Add.”

You have to be sure that the keyboard layout appears as “Enabled”. If not-

Select and press the “Not enabled” option.
After that, click on “Add languages”> your preferred language> “Add” and then close the dialogue box.

Also, you have to recheck if the proof option is working. If it is installed, it will work for sure. Otherwise, you have to:

Click on “Not installed”. Download the tongue Accessory Pack and follow the instructions. This step is pretty similar to the one in the section above.
In PowerPoint, go to File → Options → Language.
Click on the new tongue and select “Set as Default” or “Match Microsoft Windows” if that is the Office display language.

How to Change the Language of Menus and Buttons in PowerPoint?

To change the display language in PowerPoint , for instance – the language of buttons, menus and controls, follow these steps:

Find out the ‘File’ tab
There, select ‘Options’ in the menu to the left
Select ‘Language’ you can find the menu to the left in the dialogue box
Now, select the default language you want
Select ‘Set as Preferred’
Press the ‘Ok’ button.

If your preferred language is not listed, follow the steps below.

How to Add an Authoring Language?

If you want to add an authoring language, you have to:

1. Open an Office program; choose MS PowerPoint.

2. Now, select File >Options >Language.

3. On the Office Language Preferences set, you will find under Office authoring languages and proofing, select “Add a Language”.

4. After that, choose the desired language in the “Add an authoring language” dialogue.

5. And then, select “Add”. By doing this, a browser page will open where you can download your installation file.

6. Now, select “Download” on the browser page and run the downloaded package to complete the installation process.

7. Afterwards, the added language appears in the list of Office authoring languages.

However, proofing available may appear next to the language name. From there, you can obtain a language pack with proofing tools for your language. However, if proofing is not available next to the language name, then you will know that proofing tools are not available for that language. On the other hand, if proofing installed appears next to the language name, you’re all set.

How to Add a New Language in PowerPoint?

If you want to add a language, choose the UI display language , and set the authoring and proofing language, you can conveniently use the Office language options.

PowerPoint is used by a man on the laptop

If your preferred display language is not available in PowerPoint, you can download and install it from the Microsoft Office support page. Also, this is a case when you change the text language of a PowerPoint presentation, but the spelling and grammar check does not seem to work. Therefore, you will not get an error message if your language is not installed.

Therefore, go through follow these steps to learn how to change the proofing language in PowerPoint and add a new display language:

Go to the ‘File’ tab
Then, click ‘Options’ in the menu to the left
After that, select ‘Language’ in the menu to the left in the dialogue box
Click on the ‘Install additional display languages from Office.com’ link
Finally, follow the instructions on the webpage

The above instructions will guide you to download and install display, help, and proofing menus for the language you want to use. However, all install menus will be in the selected language.

Remember that you can set the display and authoring languages independently. For instance, you can use everything in the same language or use a combination of more languages for your OS, authoring, Office UI display, and so on.

Basically, the languages available on your computer depend entirely on the language version of your Office and any additional language pack, language interface pack, or ScreenTip languages.

How can you Change the PowerPoint Display Language on Mac?

If you are using Mac, you can change the PowerPoint display language easily. To do the job, follow the instructions below-

1. To change the user interface, click the Apple icon on your Mac.

2. Then, select “System Preferences” from the dropdown menu.

3. Select the “Language & Region” option in the first row.

4. After that, toggle to the individual “Apps” menu.

5. Then, look at the lower right of the window and select the (+) icon.

6. Later on, click “Microsoft PowerPoint” from the “Application” dropdown menu.

7. Choose your preferred language below from the “Language” dropdown menu.

8. Then, just click the “Add” button.

9. If you want to make it default, mark that option.

10. Restart the app when prompted.

How to Use the PowerPoint Translator Tool for Text?

If you want to use the PowerPoint translator tool, you have to follow the instructions below-

1. Select the “Tools” option in PowerPoint.

2. You will find “Translate….” from the dropdown menu; select it.

3. After that, the “Translator” window on the right side of your PowerPoint screen will open.

4. There, select a text box that you want to translate. Meanwhile, the text will appear in the white box in the translator window.

5. Choose a language from the “To” dropdown menu. By doing this, the translated text will appear in the blue box below.

6. Tap on the “Insert” option to insert that translated text in a new text box on the slide. Afterwards, you will be able to move the text box and resize it as needed.

7. Also, you can highlight individual words or sentences with different translations. You will find it appear below the blue box, depending on the context. Then, tap on the three dots to view a sample sentence.

8. Finally, select “Insert” when you’re ready to substitute.

Team attending a PowerPoint presentation by a member

The Bottom Line

Having good knowledge of how to change language in PowerPoint is essential when you want to impress people with the accuracy of your presentation. Therefore, you should learn about it in-depth to deliver the best presentations. For this purpose, you may join this PowerPoint Introduction course for more tips and tricks.

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PowerPoint Tutorials

How to Change the Display Language in PowerPoint

If you want to change the display tongue in PowerPoint, this is your tutorial. No matter if you have downloaded a version of the software with the incorrect default language or you want to improve your reading skills, we will teach you, step by step, how to do it.

Setting a new preferred language in PowerPoint

Installing additional display languages in powerpoint, changing the language for office 2016 or earlier versions, changing the language of powerpoint proofing tools.

Ready to choose a new preferred language for PowerPoint? It’s as simple as following the next steps.

In the toolbar, go to Files → Options.
Then, in the left menu, click on Language.
In the section Office display language, click on any of the options from the list and, then, click on Set as preferred.
If you want to match the tongue of Office with the one of your own Microsoft Windows, click on Match Microsoft Windows.
Then, a popup window appears. It will ask you to relaunch the program to apply the changes.
Close the program and open it again. Remember to save the changes if you modified your presentation.
If the tongue that you want to set as preferred is not on the list, click on Install additional display languages from Office.com.
Click on any of them → Install.
A new window will appear in your browser. It will allow you to download the linguistic module of the tongue that you have selected.
Click on Download.
The browser will show a new window. There, you can read the specifications of the selected tongue.
Click on Download and wait a few seconds.
Your browser will show the latest downloads at the bottom. Double click on the pack to install it.
PowerPoint will ask you to save your current work before proceeding. Click on Save. Download it as a 64-bit or 32-bit pack, depending on your Windows version.
Wait until it finishes, it will take a couple of minutes. Then, a popup appears to let you know that you have completed the installation. Click on Close or its translation, depending on the language. As we have selected Portuguese, you’ll see Fechar.

Now open PowerPoint again.
Click on File → Options → Language. The new tongue appears there. Click on it and, later, on Select as preferred. Click OK.
A popup window will ask you to close the program and to open it again to apply the changes. Click OK.
Open PowerPoint.
Now it displays the new language!

If you want to modify the tongue in Mac, follow these directions:

To change the user interface, Go to the Apple menu.
Then, go to System Preferences → Language & region.
Select one option from the list of Preferred Languages.
If you are not able to find your tongue, click on + and add it. Then, restart Office.
To change the Editing language, press Tools → Language.
Pick up a tongue → OK.
If you want to make it Default, mark that option.
Open Office.
In the toolbar, go to File → Options → Language.
Click on any of the options → Set as Default.
If you can’t find a given tongue, press Add additional editing languages.
Choose one from the list → Add.

Make sure that the Keyboard Layout appears as Enabled. Otherwise:

Click on Not enabled.
Click on Add languages → pick one one of them → Add → close the dialog box.

You also need to double check if the Proofic option is working. If it says Installed, it will work. But if it is not:

Click on Not installed. Download the tongue Accessory Pack and follow the instructions. This step is pretty similar to the one in the section above.
In PowerPoint, go to File → Options → Language.
Click on the new tongue and select Set as Default or Match Microsoft Windows, if that is the Office display tongue. If you need more information on the issue, you can read this Microsoft tutorial .

In PowerPoint, you can establish the authoring language of a text, i.e., setting the tongue in which you are going to write. It also offers a series of tools that will help you with the grammar and spelling checks. It’s very useful when making mistakes, as the software will spot them easily. Does it sound good? Let’s see how to work with them.

In language options again, go to Office authoring languages and proofing.
As before, click on any of them and choose Set as Preferred.
Click on OK, and a warning window will pop up. Click OK.
If the one you are looking for is not in the system, click on Add a Language…
Choose one from the list. If you want the program to check your grammar and spelling, mark the Get proofing tools → Add. This will direct you to the installation page. Some of the tongues don’t allow you to get them, so you won’t be able to select it. For this part of the tutorial, we have chosen German.
Once on the webpage, click on download and wait until it finishes.
Open the file and a window appears to let you know that the installation is ready. Click on Close or its translation, that will vary depending on the tongue. As we have chosen German, you’ll see Schließen.
Close PowerPoint and relaunch it again. Go to File → Options → Language. As you can see, German is now ready for you to use.
Click on that (or other) language → Set as Preferred. When a window appears, click on OK. Select OK once again.

As you have seen, changing the tongue in PowerPoint is as easy as it can be! Go to the language settings and follow these simple steps. This program will correct your spelling mistakes and will help you with grammar. If you liked our Language Learning App template , download and edit it now and, if you are looking for new templates for PowerPoint , have a look at our collection of presentations. Remember that this tutorial is applicable to Office 365. If you have any other version, you may encounter slight differences.

Do you find this article useful?

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When preparing a presentation, many people start panicking because they realize how much time it will take to edit each and every slide. Creating them from scratch, filling them in, looking for pictures, moving the elements...How stressful! But there is a solution that saves you a lot of time. We're sure that you've browsed the internet for templates, or basically, pre-established designs and elements, that can be downloaded for free and can be edited to your liking. Are we right? Then, we have some good news for you!

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Let’s take the most famous formula: E=mc^2, Einstein’s relativity equation. It wouldn’t be the same if it was E=mc2, right? Okay, yes, some people write it like that because it’s very famous and it won’t be misunderstood. But technically… It can! This is where the sophistication of superscript or subscript enters the room! Do you know how to write them in equations, copyright brands or even footnotes in your presentations? Let’s figure out how.

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PowerPoint: Change Proofing Language for entire Presentation

Step 3: Activate

Changing the proofing language of the entire presentation, i.e. the editing language used by the built-in spell checker, is not a straight forward task in Microsoft PowerPoint. It is quite strange why Microsoft has not made this common task more accessible to the user. If a presentation that should be in English is originally set to French, you must manually alter each and every text frame on every slide. The “ Change Language ” add-in for Microsoft PowerPoint, however, provides an easy way to change the proofing language of an entire presentation with just a few clicks.

“Change Language” add-in

Get the add-in for Microsoft PowerPoint now.

How to use the proofing language add-in?

When the add-in has been installed and activated, the new button can be found on the Review tab. The Change Language button is located in a new group called “Coragi Language Tools”, which is to the right of the general language settings.

Change Proofing Language button on the Review menu tab.

When the “Change Language” button is pressed, the following dialog is displayed:

Change Proffing Language dialog with options.

The “Editing Languages” section lists all the installed editing languages available for Microsoft PowerPoint. It is possible to install additional editing languages if the default languages don’t fit your needs. We will come back to how you can do this later in this article. The editing languages are sorted in ascending order, and the currently active language for the presentation has been selected.

The “Range” section gives you the option to change the editing language for the “Entire Presentation” or the “Active Slide”. Usually, it is recommended to change the language for the entire presentation, since it will set the default language as well. It means that any new textboxes or shapes will use this default editing language.

When you have selected the desired editing language and the range, press the OK button. Depending on the number of slides and shapes in your presentation, setting the language can take a few seconds. The dialog is closed when the update has been completed. Now, let us show you how to get started with the “Change Language” add-in.

Prerequisites

In order to use the add-in your computer needs to satisfy the following system requirements:

Microsoft Windows 10 or later.
Microsoft PowerPoint 2010 or later.

Please notice that the add-in does not run on Mac (macOS). Only Microsoft Windows operating system is currently supported.

The web version, PowerPoint Online for Office 365, is not supported. The add-in only works with the installed client software.

Both 32 bit and 64 bit Windows operating systems are supported.

How to install the proofing language PowerPoint add-in?

This section describes how to download, enable, and use the Change Language add-in which allows you to apply a specific proofing language to all slides in a PowerPoint presentation.

In order to download, install and activate the add-in, please do the following:

Step 1: Download

Press the Download button above to get the PowerPoint add-in file.

Add-ins for Microsoft PowerPoint 2010 and later use the .ppam file extension, i.e. “ P ower P oint A dd-in M acro”. The file contains components that add additional functionality, including extra commands, custom macros, and new tools for extending default PowerPoint functions. This type of add-in file was first introduced in 2007 with the release of Microsoft Office 2007.

Step 2: Install

You can easily get access to the above “Addins” folder by typing the following shortcut path in the top text box in the File Explorer and then press the Enter key:

You will then automatically be directed to the correct folder.

Please be aware that the “…\AppData\Roaming\Microsoft\AddIns” folder is hidden , and the full path must be entered manually. It is not possible to open the “Users” folder in File Explorer and then browse to the folder path (unless you have enabled the option to show hidden files and folders).

To open and activate the add-in file please do the following:

Open Microsoft PowerPoint

Now the Change Language add-in has been enabled in PowerPoint. In case you get any security warnings (“Enable Macros”), you need to press “Enable Content”. As mentioned in the beginning of this article, you can find the “ Change Language ” button on the Review tab. Press the button to change the proofing language.

How to add new editing and proofing languages?

You can enable additional proofing languages by doing the following:

You need to restart PowerPoint for the language changes to take effect.

On the main ribbon/toolbar, to to Files > Options

When done, select the preferred proofing language, and press the “ Set as P referred ” button.

You would have to restart PowerPoint for the language changes to take effect.

How to manually change the spell-check language of a presentation?

Using the Change Language add-in is the most time-saving way to change the proofing language of the active slide or the entire presentation. You can of course go also through the manual process of changing the spell check language for each and every slide, textbox and shape. We will now show you how to do it.

Select all shapes on each slide. You can press Ctrl+A on your keyboard to select all shapes on the current slide.
On the Review ribbon, click on the button called “ Language “, and then the dropdown menu item “ Set proofing language “
Select your proofing language, and press “OK”.

Manually selecting the text shapes and setting the Proofing Language on each slide.

This process has to be repeated for every slide in your presentation. This also has to be repeated for any slide masters that your presentation uses.

Our recommendation is to use the Change Language add-in to save time.

Supported proofing languages in PowerPoint

Microsoft offers a long list of spell cheking languages for Microsoft PowerPoint. If the language is currently not available on your computer, you need to install it as described earlier in this article.

PowerPoint: How to Debug a PowerPoint Add-in?

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Changing Languages in PowerPoint

Looking to wow your colleagues, boss or maybe your fellow students with your presentations? Then Microsoft PowerPoint is probably your go-to choice. Thanks to this program, you can breathe new life into even the driest topics and guarantee your audience an entertaining presentation.

One really handy PowerPoint feature is its language settings and built-in spell checker. It’s like having your own personal, real-time proofreader.

But what if you have to write your presentation in a different language? No problem – you can change the language settings with a few simple clicks. We’ll show you exactly how this works, how to change a slide to English and everything else you need to know about changing the language in PowerPoint.

In addition, we’ll explain the limitations of PowerPoint’s language capabilities and how using a spell check language switcher add-in can save you a lot of time and hassle.

Changing languages in PowerPoint – it’s easy

While PowerPoint is extremely useful, some people aren’t familiar with it and find it a bit too complicated. If this sounds like you, here’s something that may surprise you: it only takes a few clicks to change languages. Even complete computer newbies will find it easy. We’ve prepared a step-by-step, foolproof guide for you. Here’s what to do:

Once you have Microsoft PowerPoint open, you’ll see the File tab at the very top left of your document. Click on it once.

A panel will open with a list of actions to choose from. At the very bottom left of this list, you’ll find Options . Click it once to open the Options window.

Now click Language . This will open a long list of different language functions to choose from. But what exactly do they do?

Editing language

The authoring language is the one used in the document. The authoring language you select will be detected by the spelling and grammar checker. After making your selection, be sure to click Set as Default to finalize your choice.

Display and help language

The display and help languages specify which language is used for the entire PowerPoint menu. Normally, both should be set to the same language. To change these, select a language from the list then click on Set as Default .

You’re all set! Your language preferences will remain active until you make another change. And since PowerPoint belongs to MS Office, your changes will apply to other programs, like Word, too.

Changing language on all slides in PowerPoint

Maybe you’ve already created a presentation and want to change the language setting to proof it. Or maybe you have a document that was written in a different language than the one currently used by your Office programs.

Does this mean you have to rewrite everything or painstakingly double-check every red, squiggly line in the document? Thankfully, no. In fact, you can change the language and apply it to documents that have already been written. Here’s how that works.

Open your PowerPoint presentation and click the View tab. This is located at the top in the same row as File and Start .

Select Outline View . A small pane will open on the left displaying only the text for all slides in the presentation.

Hit Crtl + A , click the Review tab and make your selection under Language .

Changing the language for specific text passages in PowerPoint

Maybe you have some quotes in your presentation in a different language and you want to make sure the spelling and grammar are correct. It’s not a problem in PowerPoint. Just follow these steps:

Highlight the text passage in the other language with your mouse.

Click the Review tab at the top of the screen.

You can now change the language settings for the selected text passages. It’s that simple.

Change language settings in PowerPoint for Mac

If you’ re looking for how to make these same changes in PowerPoint for Mac, we’ve got you covered.

Open PowerPoint and go to Tools > Language .

Select the language you would like to work in and click Ok .

Select Default to make it the default language for all new documents.

Change the language for individual text passages in PowerPoint for Mac

Changing the language for selected text passages is no problem at all.

Go to menu item: Tools > Language…

In the Mark selected text as box , select the language from the list.

But what happens if you want to use more than two languages in your presentation? Here’s where the program reaches its limits, quickly becoming overwhelmed and confused. Not to worry though, we have the perfect solution to that problem.

Language Add-in for PowerPoint

If you work often with Office programs, chances are you’re a fan of the built-in spell check function. But, if you’ve ever had to prepare a PowerPoint presentation that uses not one, but several languages, then you’ve probably noticed that this spellchecker does have limitations .

Sure, you could mark each text passage, change the language setting and rinse and repeat until you’ve checked the entire document. But do you really want to invest so much time and work when there’s an easier solution out there? Thanks to the Spell Check Language Switcher add-in , this painstaking work is no longer necessary. You can find the Add-In here .

Change language settings with just one click

The Spell Check Language Switcher add-in makes changing language settings easy. You can quickly change individual text fields, grouped elements, notes and even tables to the language of your choice. The add-in provides four different language buttons in the Review tab.

You can change the default languages (German, British English, American English and French) according to your own preferences. Other available languages include Russian, Chinese, Spanish, Greek and Turkish.

With the Spell Check Language Switcher add-in, you can:

run a quick spell check in multiple languages.
quickly access your four preferred languages.
spell check all slide content – from bullet points, tables and more.

The Spell Checker Language Switcher add-in is compatible with all PowerPoint versions from 2010 on and is installed in seconds. Once you decide to use this program, we’ll email your license key within 48 hours. Click here to get the Add-In.

Changing languages in PowerPoint is easy

Changing languages in PowerPoint is no big deal and requires no expertise. Just follow our step-by-step, hassle-free instructions.

It only starts to get tricky when different languages are used in the same document. If you’ve faced this problem and want to avoid marking every single language and changing the settings, the Spell Check Language Switcher add-in is definitely the right tool for you. With this tool, language changes with a simple click. Nothing will stand in the way of stress-free preparation and a successful presentation.

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Change the spell-checking language on a PowerPoint presentation

I received a PowerPoint presentation with dozens of slides, each of them with a number of text boxes. Although the presentation is written in English, the language for spell checking is set to Canadian French. I’m trying to change the language to English, but even if I select all the slides and select a new element on the Language dialog box, the language of the text boxes remain the same. So I have to go slide by slide selecting the text boxes and then changing the language individually.

Is there a better way to do this?

The version of PowerPoint I have installed is 2002 SP3.

microsoft-powerpoint
spell-check

Can't seem to add an answer (despite having sufficient rep). For the mac users out there: macscripter.net/viewtopic.php?id=38622 provides an amazing apple script that can be modified for many uses. – Etienne Low-Décarie Jan 3, 2013 at 3:01
Here is a gist of the above mentioned applescript: gist.github.com/4440395 – Etienne Low-Décarie Jan 3, 2013 at 3:02

6 Answers 6

I know an answer has been accepted already (which I gave +1 to since it works and is well written), but to some people the idea of creating, saving, using a macro may be too scary (or they may have security settings in place that make this hard to achieve). So an easier solution is to use normal built-in functionality to do this. The trick is to be able to select all the objects on all the slides at once, rather than the slides themselves, and this is easily achieved in the Outline view (sadly an underused feature, but great for reorganising a slide deck, promoting and demoting whole chunks, eg bullets > new slides or vice versa).

I don't have PowerPoint 2002 ("XP") so I am not sure if you need to follow instructions for 2000 or for 2003 so I cover both here:

In PP 2000 : Go to the outline view, which is the second icon from the left at the bottom left of the screen (looks like lines with indentations).
In PP 2003 onwards : Go to the "normal" view (three pane layout) and at the top of the slide navigator choose "outline" rather than "slides"

In older versions, make sure you have the Outlining toolbar visible ( View > Toolbars > Outlining ) and click the Expand all button (later versions let you get at this through right click).

Ctrl-A to select all.
Tools > Language > Choose your language to set.
(from Powerpoint 2013) REVIEW > Language > Set Proofing language

Likewise while you have everything selected you can change other things like fonts, colours etc. Although of course in many case this is better done by changing the slide master, a presentation that has had many editors may have lots of 'hard' formatting set which deviates from the underlying master and needs resetting to be consistent. You can also reset individual slides to the master style, but this may result in placeholders moving as well, which may be undesirable in some situations.

Just a quick note: perhaps make the following sentence bold, so that the solution is immediately clear: 'The trick is to be able to select all the objects on all the slides at once, rather than the slides themselves, and this is easily achieved in the Outline view' – Rabarberski Jan 14, 2011 at 9:57
4 Thanks AdamV, great answer! The problem with this approach, however, is that depending on how the textboxes were added to the slide, they might not show in the outline view. Which was the pretty much the case for almost every object on the presentation I had to fix. – Leonardo Mar 16, 2011 at 0:59
Yes, I guess if people add lots of independent text boxes these need to be selected using a method such as the original macro posted. – AdamV Mar 21, 2011 at 9:56
For me, this only worked on existing text in PowerPoint 2010. For newly added text, the language would still change in certain cases. – Pieter Apr 14, 2014 at 13:28
This is by far the cleanest way of dealing with this. It works in 2013 version too. – GoTTimw Feb 11, 2016 at 16:12

This thread contains the answer that worked for me.

The steps I followed were:

Create a new macro: 1.1. Go to Tools, Macro, Visual Basic Editor. 1.2. Insert a new empty module by selecting Insert, Module.

Paste this code on the right panel and save the macro:

msoLanguageIDEnglishAUS can be replaced by any desired language. The full list of languages can be found here .

Execute the macro (by pressing F5 within the editor, or by selecting Tools, Macro, Macros, ChangeSpellCheckingLanguage, and clicking Run).

After that all text elements within the presentation will have the new spelling language.

1 This code it will not affect Shape s in groups. A more generic code is posted in superuser.com/a/1119420/245595 – sancho.s ReinstateMonicaCellio Aug 31, 2016 at 6:52

After many presentations where I did it by hand or used a one-off macro, I finally broke and made it into a proper PowerPoint Add-In.

I've uploaded it to my web site: PowerPoint LanguageFixer

It takes care of:

setting the default language
all shapes with text frames
text frames in grouped shapes (as far as possible)
text in tables
stuff on the slide/note/handout master

Just set one of the text boxes to the language you want, select it and click the button.

Here are two options depending on your situation:

Situation 1: The originating copy of Office was installed from a Canadian French language based install media.

You will be able to set the default language to English, but core functions will use the native language of the installation media.

The only fix is to uninstall the Canadian French version, and install from an English-based install media or copy/paste the entire presentation to a new doc and re-format.

Situation 2: Everything seems to be English, but in limited circumstances foreign languages appear.

In this situation, here are repair instructions for Office 2002:

Click the Start menu
Point to Programs
Point to Microsoft Office Tools
Click Microsoft Office XP Language Settings.
Click the Enabled Languages tab.
Go to the Default version of Microsoft Office box
Select the language you want
Click OK. A message will appear telling you what changes will be made.
Click Continue

I hope this helps.

Thanks for your answer! It wasn't any of those situations, though. What happens is that every text box can be set to a different language for spell-checking, and in this particular scenario all the elements had the wrong language. The default language in the system (and in the office installation) is English. – Leonardo Oct 15, 2009 at 21:48

I've had the same problems with presentations made with German PowerPoint and being manually translated into English. The problem is that the language setting is essentially a formatting which is applied to each text box element on its own.

I am not aware of any convenient solution -- I have had to either live with the mismatch or manually changing the language "format" of each individual text box on each slide. Not fun, so mostly I live with it.

The code posted by Leonardo is simple and generally effective, but it will not affect Shape s in groups. A more generic code uses recursion to deal with that case too (slightly changed from here , which is in the same thread as the code by Leonardo):

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Not the answer you're looking for browse other questions tagged microsoft-powerpoint language spell-check ..

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How-To Geek

How to change an entire presentation's formatting in powerpoint.

You don't need to change a PowerPoint presentation's formatting one slide at a time. You can do it all at once in the Master View. Here's how to use this time-saving feature.

If you’re wanting to reuse a PowerPoint presentation but would like to clear the slideshow's formatting, there’s no need to do it slide by slide---you can do it all at once. Here’s how.

First, open the PowerPoint presentation with the formatting you want to edit. To illustrate the before and after, here’s what we’ll be working with in this example.

Looking even closer, here are the formats our current slideshow is using:

Colors: Gallery
Headings: Gill Sans MT
Body: Gill Sans MT
Effects: Gallery
Background Style: Style 10
Background Graphics: Wooden Flooring

Once you’re ready to reformat, select the “ Slide Master ” option in the “Master Views” group of the “View” tab.

The first child slide is selected by default. Be sure to choose the parent slide above it, or the changes won’t take place for every slide.

If you want to assign a new theme to the presentation, you can do that here. Select “Themes” from the “Edit Theme” group and choose your desired theme from the drop-down menu.

Each theme comes with its own unique set of fonts, colors, effects, and so on---and there's certainly no shortage of items to choose from. If you want to stick with your current theme but change some of the individual formatting options, you can do so with the options available in the “Background” group.

Here are the different options available for reformatting:

Colors: Changes all the colors used in your presentation, as well as the color options available in the color picker.
Fonts: Changes all the headings and body fonts used in the presentation.
Effects: Changes the appearance (shading, border, etc.) of objects in your presentation.
Background Styles: Choose the background style for the selected theme.
Hide Background Graphics: Hide (or unhide) background graphics that come with a theme. This can only be used on each slide type in the Master view.

To make changes, select the option from the menu and choose your desired change from the menu that opens. For example, if we wanted to change our colors from “Gallery” to “Green Yellow,” we’d select “Colors” from the “Background Group” and then choose “Green Yellow” from the drop-down menu.

Related: How to Change the Default Font in PowerPoint

Repeat these steps for whichever options you’d like to change. We’ll make the following changes to our slideshow in this example:

Colors: Green Yellow
Headings: Calibri
Body: Calibri
Effects: Glossy
Background Styles: Style 10
Hide Background Graphics: Title Slide only

Once you’ve made the desired changes, select the “Close Master View” button in the “Close” group.

Related: How to Create a Custom Template in PowerPoint

You’ll now see the changes applied throughout the entire presentation.

And a closer look shows all the finer details.

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How to change language in PowerPoint

If you create PowerPoint presentations in different languages from time to time you’ll know that the language settings can change – seemingly unpredictably – as you work. Indeed, if you have ever created a PowerPoint presentation in another language than the one you usually use, this has probably happened to you.

This guide will teach you how to set the text (authoring and proofing) language in a PowerPoint presentation. Also, you will learn how to change the language of buttons and menus, and how to install a new language.

Change text language in PowerPoint

There are a few ways to change the text editing language in Microsoft Office PowerPoint which will set the proofing language for your spelling and grammar check. The simplest is the following:

Select the text you are working on
Click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint window ( or go to the ‘Review’ tab, ‘Language’ group, click ‘Language’, select ‘Set Proofing Language’ in the drop-down menu)
Select the language you want
Click ‘Ok’

Setting the same editing language for all text boxes and shapes on a single slide :

Click on the slide
Press ‘Ctrl-A’ to select all elements on the slide
Click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint window
Select your the language you want
Press ‘Ok’

You can continue to do this for all your slides, but if you are working on a large presentation this might not be very practical. In that case, you can try the following.

Change language of placeholders across all slides in a PowerPoint presentation :

Go to the ‘View’ tab
Select ‘Outline View’ in the ‘Presentation Views’ group to the left
Click on a slide in the view pane to the left
Press ‘Ctrl-A’ to select all slides

This will change the language of all placeholder elements in your presentation. These include elements that have been defined in your slide master, e.g., tagline placeholders, text placeholders, content placeholders, etc. Unfortunately, any text boxes, shapes, or other elements, that have been added to the presentation and are not present in the slidemaster used will not be affected. In this case you need to change the language of each slide as described above or use an addin such as Ampler for PowerPoint which automatically sets the language across the entire presentation.

Change the language of buttons and menus in Microsoft Office PowerPoint

To change the display language in PowerPoint, i.e., the language of buttons, menus and controls, follow these steps:

Go to the ‘File’ tab
Select ‘Options’ in the menu to the left
Select ‘Language’ the menu to the left in the dialog box
Select the default language you want
Select ‘Set as Preferred’

If the language you want is not listed, follow the steps below.

Add a new language

If your preferred display language is not available in PowerPoint, you can download and install it from the Microsoft Office support page. This is also the case if you change the text language of a PowerPoint presentation and the spelling and grammar check does not seem to work (you will not get an error message if your language is not installed). Just follow these steps to add a new display or proofing language:

Select the ‘Install additional display languages from Office.com’ link
Follow the instructions on the webpage

This will guide you through download and install of display, help, and proofing tools for the language you want. Be aware that all install menus will also be in the selected language!

Automatically set language of all slides in a PowerPoint presentation (and keep it!)

The above steps might help you in setting a language for your PowerPoint presentation, but to change the language for all elements on all slides across your presentation, you need to do a lot of manual work. This is one of the main reasons I use Ampler for PowerPoint.

Ampler automatically sets the language for all elements on all slides in your entire presentation with just a click – no need for all the tedious, manual formatting!

Free trial download here:

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How to Change Proofing Language in Powerpoint

May 25, 2023 | Tips and Tricks , Training , Translation News

If you’re someone who regularly creates PowerPoint presentations, you know how important it is to ensure that your content should be self-ruling from errors.

PowerPoint has a built-in proofing feature that checks spelling and grammatical errors.

Sometimes you might need to change the proofing language in PowerPoint to ensure your presentation is error-free.

In this tutorial, we’ll show you how to change the proofing language in PowerPoint and provide tips for choosing the correct language.

Why Is It Important to Know? – How to Change Language in Powerpoint

Proofreading is essential to any writing process, including creating PowerPoint presentations.

By changing the proofing language in PowerPoint, you can ensure that your content is free from errors and is easy to understand for your intended audience.

This is particularly important if you are presenting to an international audience who speaks a different language than your default language.

Changing the proofing language can also help you avoid embarrassing errors that undermine the credibility of your presentation.

This blog posr will teach you how to change the spell-check language in PowerPoint.

How to Change Proofing Language in PowerPoint for an Entire Presentation

PowerPoint allows you us to change Proofing Language Settings to all text boxes on a page or all slides simultaneously.

Here is a step-by-step tutorial guide for you on how to change spell-check language in PowerPoint.

From the ribbon at the top of the screen, click View | outline.

Then you have to select all slides by pressing ctrl+A.

After that, you can set proofing language by following these steps Review> Language> Set proofing language .

Select your desired language.
Then Click “OK”.

Other Methods

By selecting individual text containers.

Navigate to the slide in which you want to change the Proofing language.
Select all the text by using the ctrl+A keys. If you want to deselect any slide, press shift + object .

Then click the language in the Status Bar to change the proofing language, there will be a language dialog box to choose your language, and you can repeat the same steps in order to change the proofing language in the future.

By using outline view

Click outline view
Select the entire text content by clicking once within the left pane of the Outline View and pressing Ctrl + A to select the entire content of the sheet.
Click on Review in the ribbon, then on Language. There will be a language drop-down box, where you can choose your language.
Something to consider is that this method only changes the proofreading language of the text placeholders; it does not change the text boxes or their shapes.

Tips for Choosing the Correct Proofing Language in Powerpoint

Choosing the correct proofing language is important to ensure your presentation is error-free and easy to understand. Here are some PowerPoint proofing language tips:

Tip 1: Consider your audience – If you are presenting to an international audience, using the correct proofing language is important. Consider the primary language of your audience and select the appropriate proofing language.

Tip 2: Choose the most comfortable language – it will be more comfortable for you to use your native language for proofing.

Tip 3: Be aware of regional differences – Some languages have regional differences in spelling and grammar. Be sure to select the correct language based on the region where your audience is located.

What to Do if You Face Any Problem While Changing Proofing Language in Powerpoint

Changing the proofing language in PowerPoint can sometimes result in some issues. If PowerPoint set proofing language is not working, here are some potential issues that you might be facing:

Issue 1: The language you need is unavailable – PowerPoint only supports a limited number of languages for proofing. If the language you need is unavailable, you may need to manually check your presentation for errors.

Issue 2: Formatting changes – Changing the proofing language can sometimes result in formatting changes in your presentation. Be sure to carefully review your presentation after changing the proofing language to ensure all formatting remains intact.

Issue 3: Inconsistencies in language – If you have already typed some text in your presentation, changing the proofing language may result in inconsistencies in language. Be sure to carefully review your presentation for errors after changing the proofing language.

How to Set the Default Proofing Language in PowerPoint

If you want to set a default proofing language for all future presentations, follow these steps:

Step 1: Open PowerPoint and click on the “Review” tab on the ribbon of the top screen.

Step 2: Then click on “Options” in the left-hand pane.

Step 3: In the dialog box, click “PowerPoint Options” and then “Language” in the left-hand pane.

Step 4: There will be a list of languages where you can choose the default proofing language.

Step 5: Click “Set As Default” to set the selected language as the default proofing language for all future presentations.
Step 6: Click “OK” to save the changes.

Advanced Techniques You Need to Know to Change Powerpoint Language

If you need more advanced proofing language settings, PowerPoint provides a range of customization options. Here are some advanced techniques for customizing proofing language settings:

Technique 1: Add or Remove Proofing Languages – PowerPoint allows you to add or remove proofing languages based on your needs. To add or remove proofing languages, go to “File” > “Options” > “Language” and select the “Choose Editing Languages” button. Here, you can select additional languages to add or remove existing languages.

Technique 2: Custom Dictionaries – You can create custom dictionaries to include words specific to your industry or field. And to create a custom dictionary, you have to follow these steps “File” > “Options” > “Proofing” and select “Custom Dictionaries”. You can create a new dictionary or edit the previous one as follows.

Technique 3: AutoCorrect Options – You can use AutoCorrect options to correct common spelling errors or insert special characters automatically. To access the AutoCorrect option, follow these steps: go to “File” > “Options” > “Proofing” and select “AutoCorrect Options”. Here, you can customize AutoCorrect settings based on your needs.

Making Changes in the proofing language in a PowerPoint template is crucial to ensure that your presentation is free from errors and easy to understand.

By following the steps outlined in this tutorial and considering the tips provided, you can choose the correct proofing language and avoid common issues.

Additionally, by exploring advanced customization techniques, you can further enhance your proofing capabilities in PowerPoint.

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PowerPoint Language Proofing is locked?

I found a great template for a PowerPoint presentation I wanted to use, however, the proofing language is in Spanish. I can change the proofing on a word-to-word basis but I am unable to do this across all slides i.e. pressing CTRL+A, the proofing option in the language option is unselectable.

Is there a way to fix this or a work around?

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Replies (3) 

Independent Advisor

Hi Keith , I’m Sharon one of the Independent Advisor and I’d be happy to help you out with your question. How to change language in PowerPoint for spell check review for entire presentation? With PPT Productivity you can set the proofing language for the entire presentation, a specific slide, or individual shapes . Using the PPT Productivity Proofing Language drop-down menu you can change the language in PowerPoint. You can: Set the Default Proofing language for your presentation Select the shapes/ slides to update language - all text-boxes in the selection, including any text-boxes in Grouped shapes, will be set to the Default Language of your presentation Convert all shapes in all slides to your Default Language Change language for all slides or a selection of slides or shapes When you change language for the entire presentation or selected slides, the set language for notes in these slides will also be updated To do this, you simply select either the Set all slides language or Set selected slides/ shapes language features from the PPT Productivity Ribbon. Watch a brief demonstration of the Set proofing language features in the video below. Reference: https://pptproductivity.com/blog/set-proofing-language Note: This is a non-Microsoft website. The page appears to be providing accurate, safe information. Watch out for ads on the site that may advertise products frequently classified as a PUP (Potentially Unwanted Products). Thoroughly research any product advertised on the site before you decide to download and install it. I hope this information helps. If you have any questions, please let me know and I’ll be glad to assist you further. Best regards, Sharon

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Try switching to Outline view. Then select everything in the Outline pane on the left and try changing the proofing language. If most of your text is in text placeholders, that should get you started.

To drill down and change ALL the text in a presentation is a pretty complex task and usually requires an add-in. Sharon's mentioned one; there are others that Google will probably turn up for you.

3 people found this reply helpful

Here's how to change the language for every single element in a presentation. This only works in PowerPoint for Windows:

Open the file in PowerPoint, then choose File>Save As .

Change the Save as type to PowerPoint XML Presentation (*.xml) and click on the Save button.

Open the XML file in a text editor. NotePad will work if you don't have anything else. I use the free program NotePad++ for this kind of work.

Choose Edit>Find .

In the Find what field, enter lang=" . Make a note of the letters just to the right of the found result. If the language is is Spanish from Spain, the letters will be es-ES ,

Now choose Edit>Replace .

In the Find what field, enter lang="es-ES" (or whatever language code you found).

In the Replace with field, enter lang="en-US" , or whatever language code you want to switch to.

Click on Replace All .

Save the file.

Open it in PowerPoint and use File>Save As to save back to normal PowerPoint format.

Question Info

Norsk Bokmål
Ελληνικά
Русский
עברית
العربية
ไทย
한국어
中文(简体)
中文(繁體)
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How to change your language settings in Microsoft PowerPoint in 3
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How to Change Language in PowerPoint: Step-by-Step Guide
How to change language in PowerPoint

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English to Arabic, Create a Powerpoint Presentation
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Change Slide Background Color In PowerPoint
How to fix "Microsoft PowerPoint can't perform language identification"
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COMMENTS

How do I change the language of all Powerpoint slides at once?
264. To change the language of the entire PowerPoint easily, open the View tab and select the Outline view. Now press. Ctrl + A to select all. Tools → Language → Choose your language to set. Likewise while you have everything selected you can change other things like fonts, colours etc.
Setting language for entire presentation all at once / Selecting all
Step 1:- By using Macro we can change the language in powerpoint for all slides. Create a new macro: 1. Go to Tools, Macro, and Visual Basic Editor. 2. Insert a new empty module by selecting Insert, Module. 3. Paste this code on the right panel and save the macro: Option Explicit.
Changing Proofing Language for an Entire Presentation in PowerPoint 365
Follow these steps to change the proofing language for an entire presentation in PowerPoint 365 for Windows: 1. By Selecting Individual Text Containers. Follow these steps to change the proofing language for some or all text containers in your presentation: Within PowerPoint, navigate to any slide. Now, select all text containers on this slide.
How to Change Language in Microsoft PowerPoint
To start, open PowerPoint and select File > Options. In the "PowerPoint Options" window, select "Language" on the left. On the right, choose a new language in the "Office Display Language" section and press the "Set As Preferred" option. This will determine the language used for menus and buttons. Next, choose a new proofing language in the ...
Set PowerPoint Proofing Language for all slides or a selection
In standard PowerPoint, to change language for all slides you need to: Select all slides by pressing CTRL+A (from the Thumbnail pane in Normal view or from the Slide Sorter view) Navigate to the Review tab on the ribbon and Click the Language button. Click the Set Proofing Language menu option. Select the language you would like to use as the ...
How to Change Language in PowerPoint: Step-by-Step Guide
To set and change the proofing language, go to Review > Language > Set Proofing Language on a PC or Tools > Language on Mac. If you're using PowerPoint for the Web, go to Review > Spelling & Grammar > Set Proofing Language. In the dialog box, select the language for checking spelling and grammar.
How To Change The Language Of PowerPoint: A Complete Tutorial
Step 2: Next, highlight the text on the presentation that you would like to change the language. If it is the entire text, right-click on the text and press "Ctrl + A" on your keyboard if using a Windows computer. But if using a Mac, press "Command+A".
How to Change Proofing Language in the Whole PPT Presentation
Method 1: Change proofing language manually. As usual, the manual method first. If you only have to do it for 2-3 slides, it might even be faster (assuming you don't like to use VBA or a PowerPoint add-in). Set the proofing language manually. Select all shapes on a slides (press Ctrl + A on the keyboard).
How to change the language in PowerPoint (2022)
Step #1. First, select File in the PowerPoint menu. Then go to Options - a window will open. Select Languages. You can change both editing language (to check spelling and grammar) and display language (defines language of tabs and features). If your desired language is already in the menu, you can simply click on it and then select Set as ...
How to Change the Language in PowerPoint
Press the + button on the Preferred languages panel, then browse to your language of choice. Make sure it's at the top of the list on the left side. Use the System Preferences > Language & Region menu to add a new language. With this setting locked in, you'll need to restart PowerPoint.
How to Change the Language in PowerPoint in 3 Ways
Click the (+) icon in the lower right of the window. This will edit the display language of PowerPoint only. Melanie Weir/Business Insider. 6. Select "Microsoft PowerPoint" from the "Application ...
Changing Proofing Language for an Entire Presentation in PowerPoint
1) Select any type of content on a single slide selected (otherwise the "Set Proofing Language" feature becomes unavailable) 2) Go to Review --> Language --> Set Proofing Language. 3) Mark the language your are trying to set for the entire document. 4) Click "All Text" at the bottom of the pop-up window.
How to Change Language in PowerPoint for All Slides
Press 'Ctrl A' to select all slides of the presentation. Now, click the 'Language' button to the left in the Status Bar at the bottom of your PowerPoint presentation. Select the language you want to use. Press the 'Ok' option. By following this, you can change the language of every slide in your presentation.
How to Change the Display Language in PowerPoint
Now open PowerPoint again. Click on File → Options → Language. The new tongue appears there. Click on it and, later, on Select as preferred. Click OK. A popup window will ask you to close the program and to open it again to apply the changes. Click OK. Open PowerPoint. Now it displays the new language!
PowerPoint: Change Proofing Language for entire Presentation
On the Review ribbon, click on the button called " Language ", and then the dropdown menu item " Set proofing language ". Select your proofing language, and press "OK". Manually selecting the text shapes and setting the Proofing Language on each slide. This process has to be repeated for every slide in your presentation.
Applying a language change to an entire presentation in PowerPoint
The only way to do this appears to be to select every text element on a slide and set the language for that selected text, then repeat the steps for every slide in the presentation. Is there no way to change the language for the entire presentation in a smaller number of steps? To clarify a point: Outline View displays only text content in ...
How can I change the proofing language of an entire presentation
Here's a method that will get every item of text in a presentation: Open the presentation in PowerPoint and choose File>Save As. Change the Save as type dropdown to PowerPoint XML Presentation (*.xml). Save the file. Open the file in NotePad. Choose Edit>Replace. In the Find what field, enter lang="tr-TR". In the Replace with field, enter lang ...
Changing Languages in PowerPoint: That's how!
The display and help languages specify which language is used for the entire PowerPoint menu. Normally, both should be set to the same language. To change these, ... Maybe you've already created a presentation and want to change the language setting to proof it. Or maybe you have a document that was written in a different language than the ...
Change the spell-checking language on a PowerPoint presentation
In older versions, make sure you have the Outlining toolbar visible ( View > Toolbars > Outlining) and click the Expand all button (later versions let you get at this through right click). Ctrl-A to select all. Tools > Language > Choose your language to set. (from Powerpoint 2013) REVIEW > Language > Set Proofing language.
How to change language for entire Power Power presentation?
I tried selecting some text, then selecting Language (Under Tools) -> English -> Default, but that didn't seem to change anything but the currently selected text. I also tried changing the text on the Master Slide, but that didn't do anything either. Because this post was about PowerPoint Mac but was asked in Excel Mac Format, the post was ...
How to Change an Entire Presentation's Formatting in PowerPoint
Once you're ready to reformat, select the " Slide Master " option in the "Master Views" group of the "View" tab. The first child slide is selected by default. Be sure to choose the parent slide above it, or the changes won't take place for every slide. If you want to assign a new theme to the presentation, you can do that here.
How to change language in PowerPoint
Click the 'Language' button to the left in the Status Bar at the bottom of your PowerPoint window ( or go to the 'Review' tab, 'Language' group, click 'Language', select 'Set Proofing Language' in the drop-down menu) Select the language you want. Click 'Ok'. However, this will only change the default language of your ...
How to Change Proofing Language In PowerPoint
How to Set the Default Proofing Language in PowerPoint. If you want to set a default proofing language for all future presentations, follow these steps: Step 1: Open PowerPoint and click on the "Review" tab on the ribbon of the top screen. Step 2: Then click on "Options" in the left-hand pane. Step 3: In the dialog box, click ...
PowerPoint Language Proofing is locked?
Here's how to change the language for every single element in a presentation. This only works in PowerPoint for Windows: Open the file in PowerPoint, then choose File>Save As. Change the Save as type to PowerPoint XML Presentation (*.xml) and click on the Save button. Open the XML file in a text editor.

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How To Change The Language Of PowerPoint: A Complete Tutorial

How To Change The PowerPoint Language?

Method 1: Change The Language For Specific Text In A Presentation

Method 2: Change The Language for The Entire PowerPoint Application

Method 3: Change The Language For A Specific Presentation

Troubleshooting Tips for Changing PowerPoint Language

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How to Change Proofing Language in the Whole PPT Presentation

Method 1: Change proofing language manually

Method 2: Use a free PowerPoint Add-In to update the proofing language

Method 3: Use a VBA Macro

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How to use the proofing language add-in?

Prerequisites

How to install the proofing language PowerPoint add-in?

Step 1: Download

Step 2: Install