difference between cover letter and reference letter

Reference Letter vs Recommendation Letter: What’s the Difference? [Examples]

3 key takeaways

• A letter of reference is typically used for applying to internships, scholarships, and entry-level positions at companies.
• A letter of recommendation is typically used to support your candidacy for a specific job or placement.
• While these letters are great at complementing your job application, Teal’s AI Resume Builder will help you elevate your resume for a comprehensive application. 

Whether you’re submitting your resume to a company you’d love to work for or you’re applying for admission into the academic program of your dreams, you may need to submit a letter that endorses the skills needed to get your foot in the door. 

Differentiating between the reference letter versus recommendation letter—and understanding which one you need at which moment—will help you get where you want to go on your journey. 

Struggling to land interviews with your resume? Get started with Teal’s AI Resume Builder for free.

Reference letter vs recommendation letter: what’s the difference?

Both reference letter and recommendation letter are written with the same goal: to bolster a candidate’s application. Both are written by someone you know who has the authority to speak on your behalf. 

So is a letter of reference the same as a letter of recommendation? Simply stated, no. Because they are similar, these two terms are often confused for one another but key differences set them apart.

What is a reference letter?

A reference letter is a general endorsement of a person’s abilities or work ethic. It is closely related to a character reference. Broad in scope, it can be used multiple times for various opportunities such as applying for scholarships, career recognitions, or job openings.

Submitting a reference letter, as opposed to adding references to your resume , is optimal in most cases.

Features of a reference letter

• Focuses on your qualities as a person, student, or employee
• Created for future or general use
• Can be used multiple times, for a variety of purposes
• Less formal than a recommendation letter
• Can help you get an interview

Reference letter example

A reference letter is broad in scope, so write what feels authentic to you. But if you need help with how to write a reference letter, refer to this example below for inspiration. 

Dear Hiring Manager, I am pleased to recommend Jessica Michaels for any real estate position at your agency. During her internship with us, she consistently demonstrated outstanding professionalism, dedication, and a deep understanding of the market. Michaels excels in client communication, negotiation, and problem-solving. Her ability to build strong relationships and face new challenges is a valuable asset to any team. Please feel free to contact me for further information. Best regards, Jack Smithson Real Estate Sales Manager Happy Home Real Estate

What is a recommendation letter?

A recommendation letter, also called a letter of recommendation , is a formal document written that discusses a person’s suitability for a role or details their abilities, attributes, work ethic, and specific achievements. Its purpose is to address specific skills as they relate to the position you’re applying for. 

Features of a recommendation letter

• Focuses on your skills, work experience, and work ethic
• Requested as part of the mandatory documents
• Created with a specific role in mind
• Can only be used for said role
• Can help you land the next step or the official role 

Recommendation letter example

Dear James, I am thrilled to recommend Sarah Miller for the sales leadership role at Apex Sales Agency. Having had the pleasure of working closely with Sarah for the past three years at SalesPro Solutions, I can attest to her exceptional leadership skills and dedication to driving results. Sarah joined our team as a sales associate and quickly distinguished herself as a natural leader and therefore was promoted to a sales supervisor within a year. One particular instance that stands out is when Sarah spearheaded a project to revamp our sales training program. Recognizing the need for a more comprehensive approach, Sarah led a team in developing interactive modules that enhanced the skills of our existing sales representatives.  What truly sets Sarah apart is her strategic mindset and ability to identify growth opportunities. Last year, she led a cross-functional initiative to penetrate a new market segment. Through meticulous market research and targeted outreach efforts, Sarah successfully secured several key accounts, resulting in a 27% increase in revenue within that sector.  In conclusion, Sarah Miller is a dynamic leader who possesses the vision, drive, and interpersonal skills needed to excel in the sales leadership role at Apex Sales Agency. I am confident she will make significant contributions to your team and help elevate your company to new heights. Sincerely, Kevin Williams Sales Manager SalesPro Solutions

Recommendation letter template

Need help understanding how to write a letter of recommendation ? Fill out this template below with specific examples.

Dear [Recipient's Name], I am writing to recommend [Candidate's Name] for the [name of role] position. As her former [Position Title] at [Company you both worked at], I had the great fortune of watching [him/her/them] demonstrate exceptional [professionalism/work ethic/dedication] and a deep understanding and knowledge of the [industry/field] during [former employee’s dates]. [First Name] excels in [relevant skill #1], [relevant skill #2], and [relevant skill #3]. [His/Her] ability to [specific strength #1] and [specific strength #2] makes [him/her/them] a valuable asset to any team. One of [Candidate's] greatest strengths is [mention a particular strength or attribute]. [He/She] consistently [mention a specific achievement or action] and [mention another specific achievement or action]. Moreover, [Candidate] exhibited exceptional [leadership/mentoring/communication] skills and a natural ability to work effectively with [his/her] colleagues. [He/She] played a pivotal role in [mention any specific leadership or mentoring roles] and [share an example or anecdote demonstrating leadership or mentorship]. In summary, I have no hesitation in recommending [Candidate's Name]. [He/She] is an exceptionally talented individual with a proven track record of success and a genuine passion for [the industry/field]. [His/Her] dedication, professionalism, and outstanding work ethic make [him/her] a valuable asset to any organization. Please feel free to contact me if you require any further information or clarification regarding [Candidate's Name] qualifications and experience. Sincerely, [Your Name] [Your Position] [Your Company/Organization]

You can see these two letters have their own specific purpose. A recommendation letter cannot replace a reference letter and vice versa. 

Need help writing the specific achievements for recommendation letters? Teal’s AI Resume Achievements feature can help you manage your wins. Use it to guide your letter writer on how to mention your professional achievements.

Should I use a letter of reference or recommendation letter?

Now that you know the key differences, how do you know when to use a reference letter over a recommendation letter? 

When to use a letter of reference

In a job setting, drumming up a few great letters that assess your skills or abilities could influence if the hiring manager or recruiter will invite you to an interview. 

In an academic application setting, these can influence whether you’re considered for an open-ended opportunity such as a scholarship or award.

A letter of reference is best if you are:

• Looking for an informational or first-round interview
• Planning to enter the job market, but don’t have a specific position in mind
• Applying to many awards or fellowships with different requirements

When to use a letter of recommendation

In both a job and academic setting, a recommendation letter supports your candidacy for an opportunity at hand. If you already have experience in your field and you’re applying to a specific position, this is typically the right fit. 

A letter of recommendation is best if you are:

• Creating the letter of recommendation at the organization's request
• Putting together an application package for an academic opportunity, such as grad school 

How to ask for reference and recommendation letters

Both letter types should be written by someone who can attest to a person’s character traits, such as a former employer, mentor, or teacher. Unlike a recommendation letter, a reference letter can also be written by a coworker, colleague, or long-time friend, since it focuses more on a character reference rather than specific skills and work ethic. 

How to ask for a reference letter 

• Ask coworkers or superiors soon after leaving the workplace.
• Ask instructors or mentors soon after the semester or school year is over.
• Send a request to whomever can provide a positive review.

If you don’t have the right person’s email address or feel their schedule is too busy, consider requesting a LinkedIn recommendation .

How to ask for a recommendation letter

• Choose someone with a job title relevant to the opportunity, who’s able to speak to your qualifications.
• Give context on the specific opportunity and how it relates to your past work.
• Provide suggestions to the letter writer or consider writing sample achievement bullet points for them.

Always thank the person for their time, and for writing the recommendation letter .

How to use letters to complement your resume

Along your journey, there will be a slew of letters that have pertinent information you may need—from recommendation and reference letters to two weeks' notice and cover letters.

But there is one constant: Your resume. Letters are intended to complement your resume as part of a job application package. They should never replace your resume. 

To send them correctly, follow the application instructions. These will outline the company’s preferences.

To understand when to list references on your resume, read this post: Should you list references on your resume?

Tips for submitting reference and recommendation letters

• Send your resume, cover letter, and reference or recommendation letter as separate attachments. 
• Label each attachment clearly, e.g., "John_Doe_Resume.pdf," "John_Doe_Cover_Letter.pdf," "John_Doe_Reference_Letter.pdf."
• If sending an email, mention that you have attached your resume, cover letter, and reference letter(s) for their review.
• Avoid sending documents in a zip file unless explicitly requested.

 Now that you know the dos and don'ts of including these letters with your resume, you should implement resume best practices to ensure your resume stands out. Elevate your entire application—not just your job letters—with Teal’s AI Resume Builder.  Sign up for Teal for free.

Frequently Asked Questions

Does a letter of recommendation replace a reference.

A letter of recommendation cannot replace a reference and vice versa. Each letter has its own specific purpose and use case.

What is the difference between a letter of recommendation and a personal reference?

A personal reference is broad in scope. It can be used multiple times for various opportunities such as applying for scholarships, career recognitions, or job openings at companies.

What is an example of a reference letter?

A reference letter should follow the standard business letter format. It speaks directly to your skills and characteristics and may state something along the lines of “For these reasons, I believe [your name] would make an excellent [general position you seek].” 

What is the purpose of a reference letter?

A reference letter is created to bolster your application by explaining the great qualities you have. This helps the application reviewers understand who you are and see how you could fit in the role.

Are reference letters still relevant?

Yes, a reference letter is still a valuable part of the application process. If you get a glowing review from a respectable professional contact, it can help influence the decision making process.  

Kaleena Stroud

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Reference Letter vs. Recommendation Letter: What is the Difference?

Reference Letter vs. Recommendation Letter | Definition | Resume.com

Moving forward in your career by achieving your educational and personal goals often necessitates a reference letter or a recommendation letter from those who know you well. Whether you’re applying for admission into a rigorous academic program or for a job position, you’ll likely need a letter from a trusted source to support your application. This article explores the similarities and the differences between reference letters and recommendation letters.

What is a reference letter?

A reference letter provides a general endorsement regarding a person’s knowledge, work ethic, character and skill set that helps employers, schools, landlords and other professionals make informed decisions. Reference letters are often less formal than a recommendation letter and serve a variety of purposes.

What is a recommendation letter?

Recommendation letters typically support a candidate’s career or academic goals. For instance, someone may apply for a scholarship or job position with a company. You usually send recommendation letters directly to the employer, university or program director who has requested a confidential letter. Recommendation letters tend to have a deadline for submission, are more specific than reference letters and address a candidate’s qualifications as they pertain to an opportunity.

Reference letter vs. recommendation letter

These are some of the basic differences between the two types of letters:

Reference letters

Key elements:

• Not always addressed to a specific individual
• Ideal when submitting multiple applications
• Commonly used for general academic and employment purposes
• Great for character assessments
• Given directly to the requestor for future use

Recommendation letters

• Usually addressed to an individual or committee
• Very specific about a person’s qualifications, skills and how they relate to the job or opportunity
• Requested as part of the mandatory documents needed for academic admission and specific job listings
• Used to describe work performance and scholarly achievements

How to choose between a reference letter vs. a recommendation letter

Here are some steps to help you decide which type of letter would serve its purpose better for your application:

1. First, consider the reason you’re requesting the letter

Think about the letter’s importance and what it means for your future. If you’re applying to multiple jobs and wish to include a generic letter of reference with your application, then a reference letter is a great choice. If you’re required to submit a professional letter (or two) of recommendation for an important scholarship opportunity or specific job role, then recommendation letters are the best option.

2. Second, plan the details of your request and decide who you want to write your letter

If possible, the recommender should be someone with excellent writing skills who has known you at least for a year and who has a positive relationship with you. Consider your history with them and how their level of influence may help your cause. Choose someone who will follow through with your special request. Give them any supporting documents like a resume or cover letter that may guide them through the letter.

3. Third, remember the differences between the content and structure

Recommendation letters tend to be more specific regarding content and more formal in structure. The recommender explains how several aspects of your strengths, skills and talents make you the best candidate for the position or opportunity. They may end their letter by reaffirming their declaration of support. In reference letters, the recommender provides general thoughts about your work ethic, ability to lead and overall impression of your strengths.

3. Lastly, know proper etiquette regarding both letters

When requesting a reference letter, the recommender often hands the requestor an unsealed envelope containing the reference letter. From there, it is given to a potential landlord, program director or employer to review. If you choose to request a letter of recommendation, you typically don’t know what the recommender said about you because their confidential letter goes straight to the source.

Reference letter tips

Here are some helpful tips to consider when writing a reference letter:

Consider the request

You should only agree to write the letter if you support the person asking for the recommendation. If you have any reservations, it’s okay to decline the request. Make sure you have enough information about this person to write a good letter. Before you start, ask questions about the format, deadline and recipient’s information.

Format your letter properly

Before you start your letter, it is important to format it properly. Use one-inch margins and leave spaces in between paragraphs. Use Times New Roman or Arial font in size 10 or 12, just to be safe.

Include contact information and a greeting

If you know the name of the recipient or committee, your letter should begin with their contact information in business letter format, followed by a greeting like ‘Dear Mr./Ms. Last Name’ or ‘Dear Hiring Manager.’ If it’s an academic letter, you may write ‘Dear Admissions Committee,’ or for general letters ‘To Whom It May Concern.’

Start with an introduction

Your first paragraph typically includes the nature and length of your relationship with the letter requester. Include the name of the company and your roles if the relationship is professional.

Describe skills and qualities

As you’re writing the middle paragraphs of the reference letter, include details and examples of the requestor’s strengths, skills and overall qualities.

Finish with an affirmation

The last paragraph of your letter should reiterate your support of the letter requester. You may include your contact information for further comments.

Leave a signature

If you’re providing a hard copy, it looks more professional to write your signature above your typed name. If sending an email, your typed name and contact information works great.

Recommendation letter tips

Here are some helpful tips to consider when writing a recommendation letter:

Consider your relationship

Your letter of recommendation is likely an important piece of fulfilling the requestor’s goals. Before you begin writing this letter, make sure you know them well enough to speak truthfully of their character and skill set, and how it applies to their main objective.

Get the details

Request the necessary information to write a strong recommendation. Get the contact information for the recipient or committee, the requestor’s resume, cover letter, the company’s job listing, information about the scholarship or other documents related to the special opportunity.

Follow business letter format and open with a formal salutation

Since this letter is most commonly used in a professional setting, your format should follow suit. Set all page margins to one inch, select Times New Roman font style in size 10 or 12, then begin typing the letter by stating your contact information (full name, address, phone number, email), followed by the date, then their contact information (full name, title, company, address) before you start the salutation. If you don’t know the recipient’s name, use ‘To Whom It May Concern.’

Introduce the student or requestor

Much like the reference letter, introduce your relationship with the requestor including how long you’ve known them and in what capacity.

Include details and examples

Following the first paragraph, go into further detail about the proposed opportunity and how the requestor’s unique skills and abilities make them the best choice for the job or scholarship. Provide an example of how this person proved their potential to you, and use numbers if possible.

End with an invitation to follow up

Let the recipient know how they can reach you if they have further questions before your closing signature.

Submit your letter as requested

Most recommendation letters have specific instructions regarding how they should be submitted. See if you need to mail a hardcopy or send an email. Pay attention to the recipient’s name.

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A reference letter holds significant weight when it comes to influencing an individual's career prospects.

You might also think, “What is the difference between a referral and a recommendation”? Here’s a quick reference letter vs recommendation letter for you:

A reference letter can be used for general character references and can be submitted for multiple opportunities, while a recommendation letter is more specific, detailed, and influential, typically sent directly to the hiring manager or program director for a specific opportunity.

Employers and academic institutions often request reference letters to gain insights into an applicant's qualifications, character, and potential. Crafting a compelling reference letter requires careful consideration and attention to detail .

We will help you understand the essential elements of a strong reference letter and provide you with expert tips and strategies for an exceptional reference letter.

• What is a reference letter?
• What are 3 letters of reference?
• What is the format for a reference letter?
• Provide an example for a reference letter template.

Understanding the Purpose of a Reference Letter

A reference letter serves as a testament to an individual's abilities, character, and potential.

It aims to provide an evaluation of the applicant's qualifications and suitability for a particular role or academic program.

When writing a reference letter, keep the following key points in mind:

• Highlight the applicant's strengths and achievements
• Provide specific examples to support your claims
• Offer a balanced perspective by addressing both strengths and weaknesses
• Tailor the letter to the recipient's requirements and expectations
• Maintain a professional tone throughout the letter

Also read : How and when to add references on a resume?

Reference Letter Types

There are mainly 3 different types of reference letters:

Professional Reference Letter

A professional reference letter is commonly written by individuals such as supervisors, colleagues, clients, teachers, or professors who are well-acquainted with the recipient's accomplishments within a professional setting.

It typically comprises a description of their position and responsibilities, the duration of their tenure at the organization, and an assessment of their abilities, qualifications, and contributions to the company.

Character/Personal Reference Letter

A reference letter of good character or a personal reference letter is usually provided by a family friend, mentor, or neighbor who can vouch for the qualities that make the recipient a suitable candidate for the desired position.

This type of letter explains the writer's relationship with the recipient and elaborates on their personal attributes, highlighting how these traits would be beneficial in a professional environment.

Also read : What should you include in a personal statement?

Academic Reference Letter

An academic reference is written by a teacher, professor, or advisor who is familiar with the recipient's educational background and scholastic achievements.

This type of reference letter focuses on discussing the candidate's academic history, their accomplishments in the academic realm, and their potential for success in future endeavors.

Reference Letter Format

A well-structured reference letter enhances readability and ensures that important information is effectively conveyed. Follow this structure for an optimal organization:

• Salutation : Begin with a formal salutation, addressing the recipient appropriately.
• Introduction : Introduce yourself and establish your relationship with the applicant.
• Body : Divide the body of the letter into several paragraphs, each focusing on a specific aspect of the applicant's qualifications, character, or achievements.
• Conclusion : Summarize the key points and provide an overall recommendation.
• Closing : End the letter with a professional closing and your contact information.

Also read : What are the important tips to remember while asking for a recommendation letter?

Reference Letter Format Example

[Your Name] [Your Position] [Your Organization] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Recipient's Organization] [Organization's Address] [City, State, Zip Code] Dear [Recipient's Name], Introduction: Introduce yourself and establish your relationship with the applicant. Body: Divide the body of the letter into paragraphs focusing on different aspects: Highlight the applicant's qualifications and skills. Illustrate the applicant's character and personality traits. Provide specific examples and achievements. Address any weaknesses or limitations. Conclusion: Summarize the key points and provide an overall recommendation. Closing: End the letter with a professional closing and your contact information. Sincerely, [Your Name]

Reference Letter: Introduction

The introduction sets the tone for the rest of the reference letter. It should capture the reader's attention and establish your credibility as a reference. Consider including the following elements:

• Your name, position, and organization
• How do you know the applicant and for how long
• The context in which you interacted with the applicant

Also read : What is the difference between a cover letter and a resume letter?

Reference Letter: Applicant’s Qualifications & Skills

In this paragraph, delve into the applicant's qualifications, skills, and areas of expertise. Be specific and provide relevant examples that demonstrate the applicant's capabilities. Highlight the following points:

• Academic achievements, degrees, or certifications
• Technical skills and proficiency in relevant tools or software
• Leadership abilities , teamwork skills, and problem-solving capabilities
• Any relevant industry or job-specific skills
• Specific examples or anecdotes that illustrate the applicant's competence

Also read : What is the difference between a cover letter and a letter of interest?

Reference Letter: Applicant’s Personality & Traits

Beyond qualifications and skills, it's essential to highlight the applicant's character and personality traits. This paragraph can provide insights into their work ethic, professionalism, and interpersonal skills. Focus on the following aspects:

• Reliability, punctuality, and commitment
• Communication and interpersonal skills
• Adaptability, resilience, and the ability to work under pressure
• Integrity, ethics, and trustworthiness
• Include real-life scenarios or situations that demonstrate these qualities to make your letter more compelling

Also read : How to answer the “What does integrity mean to you” interview question?

Reference Letter: Specific Examples & Achievements

To bolster your reference letter, provide concrete examples of the applicant's accomplishments. This could include:

• Successful projects completed
• Goals achieved or exceeded
• Awards, honors, or recognition received
• Positive feedback or testimonials from clients or colleagues
• Using numbers, percentages, or specific metrics can make your examples more impactful and memorable

Also read : What is the difference between a letter of intent and a cover letter?

Reference Letter: Addressing Weaknesses & Limitations

While it's important to highlight the applicant's strengths, addressing weaknesses or limitations can demonstrate your honesty and credibility. However, approach this section tactfully and offer constructive feedback. Consider the following:

• Identify areas for improvement without sounding overly critical
• Provide suggestions for professional growth and development
• Emphasize the applicant's ability to learn from challenges
• Remember to maintain a balanced perspective and focus on the overall positive impression of the applicant

Also read : How to write a letter of interest?

Concluding the Reference Letter

As you conclude your letter, summarize the applicant's qualifications and reiterate your recommendation. Include the following elements:

• Express your confidence in the applicant's abilities and potential
• Offer your availability for further clarification or discussion
• Thank the reader for their time and consideration

Also read : What are some tips to use buzzwords effectively?

• Use a clear and professional font, such as Arial or Times New Roman
• Maintain consistent margins and spacing throughout the letter
• Proofread the letter for grammatical errors, typos, and clarity
• Consider asking a trusted colleague or friend to review the letter as well

Reference Letter FAQs

We have curated a few frequently asked questions in this section around a reference letter:

How to Give a Good Reference for Someone Example?

A good reference letter should clearly state the individual's qualifications, skills, and accomplishments, highlighting their positive attributes and providing specific examples of their strengths and contributions to their previous role or organization.

How to Ask for a Reference Letter?

When asking for a reference letter, politely explain why you are seeking their recommendation, provide relevant details about the position or opportunity you are applying for, and ask if they would be willing to write a positive reference letter on your behalf.

Is a Reference Letter Formal or Informal?

A reference letter is typically a formal document as it is meant to provide a professional and objective evaluation of an individual's qualifications and abilities for a specific purpose, such as a job application or academic program.

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• November 30, 2022
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Reference Letter vs. Recommendation Letter: What’s the Difference?

UOTP Marketing

After graduation, moving further in your career sometimes demands a reference letter or a recommendation letter from individuals who are familiar with you. Whether you’re seeking admission to a competitive academic program or a career position, you’ll almost certainly need any of these letters from a credible source to support your application. But is a letter of reference the same as a letter of recommendation? The short answer is no. 

Let’s learn more about the differences between a reference letter vs. a recommendation letter, what are the reasons for using references and recommendations, and more.    

What Is a Reference Letter?

A reference letter is broader in scope. It is usually directed to something other than a specific person. It comprehensively evaluates the candidate’s traits, knowledge, and skills. How the writer knows the person is also mentioned, for example, “I was Mia’s supervisor at Summers.” Sometimes, a corporate representative may send a letter of reference that only specifies the former employee’s dates of employment and job title. This letter states that the writer knows you and verifies your basic information.

What Is a Recommendation Letter?

A candidate typically asks for a recommendation letter for a specific professional objective, academic application, or employment opportunity. The writer of a letter of recommendation knows the candidate well enough to rate their skills. The writer discusses the applicant’s achievements and talents that make him a strong candidate. The letter is based on the writer’s firsthand interactions with this candidate. This letter is also addressed to a specific addressee. 

A recommendation letter is more potent than a reference letter since the writer is endorsing you for a job.

Reference Letter vs. Recommendation Letter: Differences

Applications can sometimes become a challenging task. Not knowing how to tell a reference letter and a recommendation letter apart will, for sure, complicate the process even more. Luckily for you, we have outlined some of the most important differences below. 

A reference letter might be used when you require a character reference now or in the future. This letter concentrates on a person’s overall characteristics, skills, and talents. Because it is not directed to anybody in particular, you can use it for various options, including internships, employment, and graduate schools.

On the other hand, a recommendation letter is used and directed to a specific person or opportunity. In this letter, the writer must put forward the skills that best fit the position you are applying for rather than a general description. A recommendation letter also has more value because of its authority, depth, and detail. It’s also common for the writer to send it straight to the recruiting manager or program director.

When to use it

Before sending out any of these letters, ensure they’re required in the application process. Submitting a reference or recommendation letter when it’s not necessary will serve you no purpose. But if the application requires one of the two, it’s good to learn when to use it. 

If you need a letter that speaks of your character traits and an overall evaluation of your skills and personality, you can use a professional references letter. Since it is a general overview, you can use this in multiple applications. 

Recommendation letters are helpful when you want a future employer to think highly of you. A recommendation letter provides a more thorough analysis of your achievement in a particular area of employment or academic specialization. Furthermore, on these letters, you can put specific honors or scholarships.

Who writes it

Letters of recommendation should be provided by individuals familiar with you and who have evaluated your academic or professional accomplishments. Generally, you can ask your professors, former employers, or colleagues. Remember that recommendation letters require a specific evaluation, so choose a person that knows you best. 

On the other hand, reference letters can be written by anyone mentioned above since it’s practically a general overview.

Reference Letter vs. Recommendation Letter: What Should Be included?

Here are a few points to remember while writing a letter for someone else:

• Be positive
• Mention specific details when needed
• Avoid private details

Here are two examples of well-written letters that effectively showcase the applicant’s traits with specific examples:

Example of a reference letter

Dear [Hiring Manager’s Name],

I am writing to recommend [Applicant’s Name]. She worked with me at [organization’s name] as a [Applicant’s Position] and reported to me.

Don’t hesitate to contact me with any further questions.

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Fill out the form and get all admission information you need regarding your chosen program.

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Example of a recommendation letter

I am pleased to recommend [Applicant’s Name] for the position of [Job Position].

I’ve been the regional sales manager for the company for ten years. Seven years ago, [Applicant’s Name] started working for us as a junior salesperson. She has received many promotions and now oversees a group of other salesmen. As an employee, [Applicant’s Name] was always dedicated and resourceful. During her time on my team, she made several key recommendations that improved sales.

Of our 25 sales teams, [Applicant’s Name] consistently ranks in the top 10%. [Applicant’s Name] is well-liked by her coworkers and exceptional in the eyes of management due to her drive, commitment to streamlining procedures, and capacity to work effectively with any group of individuals. 

Despite being a brilliant seller, [Applicant’s Name] is an outstanding teacher and mentor for her team.

How To Request a Reference Letter or a Recommendation Letter

It’s common to feel nervous while requesting a letter of recommendation/reference. Although it can initially seem strange, it’s a standard step in the application process. You may increase your likelihood of receiving outstanding recommendations by being more prepared about the process of requesting any of these letters.

Choose your best options

Anyone in your network who can attest to your best qualities can write you a letter. Here are a few examples of people you can choose to ask:

• Co-volunteer or volunteer leader
• Client or customer
• Vendor or business acquaintance
• Professor or academic advisor
• A personal or professional mentor
• Fellow student or graduate from an educational program
• Neighbor or friend

The interviewer will respect their feedback more if you pick someone with some influence in the business or academic world.

Hit the right timing

When requesting a recommendation or reference letter, timing is crucial because you want to give the writer time to think about what and how to write. If you were issued a tight deadline, ask as soon as possible and apologize for the short notice.

Speak with your selected writer

By speaking with your selected writers ahead of time, you can get an idea of what positive or helpful qualities they have to share about you. Be courteous and professional when reaching out to these individuals, and convey your appreciation for their time.

If a person declines to write you a letter, thank them for their time and consideration and move on to the next person.

Provide the necessary background information

A referee must be ready to communicate your abilities and skills and offer examples to back them up; therefore, they will need to know about your skills and the position you are applying for. 

Managers in charge of applications will usually provide you with particular instructions for submitting recommendations and reference letters. 

• Some people prefer digital versions, while others prefer that all documents be submitted simultaneously. 
• Many firms and programs prefer that letters of recommendation be sent directly from the author to a specified location or form. 
• Make sure to let them know about the deadline.

Be ready to provide appropriate documents, instructions, and deadlines to those who agree to write your letters. Otherwise, you might end up with a poorly written piece, or in the worst case, the right person will never receive it.

The Bottom Line

Reference letters and recommendation letters are two sorts of documents that are frequently required during application procedures. Knowing the difference between the two will allow you to have an outstanding application that will be highly valued by hiring managers. Choose the right people to write it for you, provide enough information and always be thankful and polite.

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Difference Between a Reference & Recommendation Letter

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How to Write an Air Force Letter of Recommendation

Cover letters with a personal recommendation, how to format my references for a resume.

• How to Recommend a Professional Boss
• How to Address Cover Letters With Multiple Names

People often use the terms recommendation letter and reference letter interchangeably, but the two differ in both style and purpose. A recommendation letter supports the candidate’s application for a specific scholarship, program, job or other opportunity, explains Brandeis University . A reference letter is a general endorsement of the person’s character, knowledge and skills.

Sending the Letter

In most cases, a letter of recommendation is sent directly to the university, employer or program director. You might never see the letter; some organizations request that it come from the writer and not from the applicant. Because it is more general in nature , a reference letter, however, the person writing it often gives it to the student or employee, allowing him to keep it on hand for future use.

Content and Structure

A recommendation letter is typically more specific than a reference letter. It addresses how well an applicant is qualified for a certain opportunity such as a fellowship or job. The writer not only comments on the person’s strengths and personal and professional qualities, but also elaborates on how his skills and talents make him the ideal candidate for the position.

The writer might also expressly indicate that he recommends the person without reservation for the opportunity. A letter of reference, on the other hand, is more general. The writer might discuss general characteristics such as the person’s work ethic, leadership potential or ability to work as part of a team.

Choosing the Right Person

When selecting someone to write a recommendation letter, choose a person who can comment on your qualifications for the specific position or honor. If you’re applying for an award or commendation, for example, ask your direct supervisor, who likely knows the quality of your work better than anyone. You have more leeway when seeking reference letters. While you should never ask family, you can ask friends if you need a personal or character reference. You can also ask colleagues or people you know within the industry, in addition to or instead of your boss.

Follow Business Etiquette

A recommendation letter usually comes with a deadline. Approach people well in advance – at least one month before you need the letter. If the organization asks that letter writers use an official form, fill in your name and other pertinent information. If the person will use his own letterhead, offer him a self-addressed, stamped envelope.

Supply him not only with your resume and other information about your qualifications, but also with information about the program or job. For a reference letter, ask two weeks in advance. Give the person information that elaborates on your qualifications or offer to write a draft letter he can use as a model.

• Brandeis University: References and Recommendations
• McGill University: Reference & Recommendation Letters

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List of References vs Letter of Reference: What’s the difference?

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A list of references or a letter of reference (also called a letter of recommendation) is often a necessary component of your job search or your application to an academic program. While one is a list of the contact information of carefully selected references and the other is a formal written letter, they both serve as important pieces of the application process.

What is a list of references?

A list of references is an organized document listing the names and contact information of people who have agreed to attest to the skills, abilities, and character of the person being recommended. Essentially you are sharing the phone number and email address of strategically selected references who have agreed to speak about your credibility and qualifications. Your potential employers will contact your listed references to ask questions about the level of your skills and expertise, your character, work ethic, strengths and weaknesses, and so on. This list of references is important to help employers determine whether you’re a good fit for the role and provides the employer insight about you as a candidate above and beyond what is presented on your resume.

What is a letter of reference (often called a letter of recommendation)?

A letter of reference/recommendation is a formal letter in which the writer speaks to the skills, abilities, and character of the person being recommended. Essentially your thoughtfully selected reference writes a letter in support of your credibility and qualifications as it relates to the graduate school program, fellowship, scholarship, or opportunity that you are applying for. A letter of reference is a tremendous addition to your application as it explains that regardless of the grades on your transcript and beyond the experiences listed on your resume that you have the character traits and abilities needed to succeed in the program or role that you’re applying for.

Who should you ask to be a reference?

The best candidates to consider asking to write you a letter of reference/recommendation or to be included on your reference list are people that have favorable insight into your work habits, skills, and abilities. Consider asking a current or previous professor, your club advisor, athletic coach, or previous employer, anyone who has first-hand knowledge of your strengths and can recommend you for the opportunity you’re applying for. References can be the determining factor between you and another candidate so spending the time to select people who know you well and you have confidence will have good things to say about you is an important aspect of the application process.

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Resume VS Cover Letter in 2024 [Detailed Guide & Examples!]

Navigating the job market in 2024 can be tricky, with every detail in your job application making a huge difference. 

In such a situation, you might find yourself wondering about the roles of resumes and cover letters and how each can help your job hunt. 

While a resume showcases your skills and experiences, a cover letter adds a personal touch, explaining why you're the perfect fit. But blending these two effectively isn't always straightforward.

But worry not! 

This guide will show you how to create a spotless application by telling you all about resumes vs cover letters, including:

• Resume Vs Cover Letter: 3 Key Differences 

Resume Vs Cover Letter: 3 Key Similarities

• What to Include in Your Resume and Cover Letter
• Resume and Cover Letter Examples

Let’s dive in!  

Resume Vs Cover Letter: 3 Key Differences

When you're on the hunt for a new job, understanding the difference between a resume and a cover letter is crucial. 

They might seem like they serve the same purpose at first glance, but they're actually quite different in terms of format, tone, and purpose. 

Let's break down these key differences to help you leverage each one effectively in your job application: 

#1. Format 

The main difference between a resume and a cover letter is how they’re formatted. A resume’s format is structured, almost like a database of your professional life. It's a concise, bullet-pointed list showcasing your work experience, skills, and educational background. 

The idea is to make it easy for the employer to scan through your qualifications quickly. Think of it as a highlight reel of your career, with each point clear and to the point.

On the other hand, a cover letter has a more narrative style. It's your chance to tell a story about your professional journey. Here, you're not just listing your achievements and skills; you're explaining them. 

You can dive into details about key experiences, how you tackled challenges, and why you're a great fit for the role. While your resume is factual and to the point, your cover letter allows your personality and enthusiasm to shine through.

What you include in a cover letter is also different from a resume. In your cover letter , you're linking your skills and experiences directly to what the job requires, using examples and anecdotes. Meanwhile, your resume serves as a straightforward record of your professional path and competencies.

The tone is where you see the difference between a resume and a cover letter. 

A resume is all about being professional and straightforward. You're sticking to the facts: your past job titles , the skills you've mastered, and your educational background. It's like a formal report about you, so there's not much room for personal flair or storytelling.

In contrast, your cover letter is where you can be a bit more relaxed and personal. 

This doesn't mean you should be overly casual, but it's definitely the place to add a bit of your personality. You can write in the first person, share your enthusiasm for the job, and talk about why you're excited about the opportunity. It's like having a conversation with the hiring manager, telling them why you'd be a great fit for the job.

So, while your resume is the straight-to-the-point , no-nonsense part of your application, your cover letter is where you get to be more expressive. 

#3. Purpose

When it comes to the purpose of a resume and a cover letter, it's all about showing different sides of your professional story. 

Your resume is the backbone of your job application; it's essential. It gives a clear, concise rundown of your professional journey. Basically, it's your way of saying, "Here's what I've done and what I'm good at." You can apply for a job with just a resume, but it's just a part of the whole picture.

The cover letter is what fills that picture. It complements your resume by filling in the gaps and adding context to your experiences. This is your space to explain why you're interested in the job and how your background makes you a great fit. It's like adding color to a black-and-white photo. 

By writing a cover letter , you're showing hiring managers that you're not just tossing your resume into every job opening you see. You're taking the time to present a complete, well-thought-out application.

So, while your resume is key, including a cover letter can be a game-changer. It shows you're a dedicated job seeker who understands the value of presenting a full picture. Hiring managers often look for this effort as it demonstrates you’re serious about the role. In a stack of many resumes, a well-crafted cover letter can be the thing that makes you stand out .

If navigating the world of job applications can be tricky, it helps to know that both resumes and cover letters also share some common ground.

While they have their differences, they also have key similarities like length, the need to be tailored to the job, and using matching templates. 

Understanding these similarities can help you create a cohesive and compelling job application package:

#1. Length 

First up, let's talk about length. Both your resume and cover letter should be pretty brief . 

The recommended resume length is usually one page long . You can have a two-page resume , but that's only if you have tons of experience and are applying for an executive position. 

As a rule of thumb, though, your resume should be all about being concise and to the point. You want to make sure every word counts, especially since hiring managers don't spend a lot of time on each resume.

Your cover letter should also be short and sweet. Aim for about three to four paragraphs , and don’t go over one page. You're not writing your autobiography here; you're giving a snapshot of why you're the right fit for the job. It's your chance to highlight the most important parts of your resume and add a bit of personality, but remember, brevity is key.

So, whether it's your resume or cover letter, keep it tight. You want to give just enough to spark interest and make them say, "Let's call this person for an interview."

#2. Tailoring it to the Job

Now, let's talk about tailoring these documents to the job. 

This is super important for both your resume and cover letter. You can't just send the same version to every job opening; it needs to feel like it was made just for that specific role. For your resume, this means highlighting the experience and skills that are most relevant to the job you're applying for. You've got to show them that what you've done lines up with what they need.

Your cover letter needs this custom touch, too. It's your chance to draw a clear line between your skills and experiences and the job's requirements. Here, you're telling them, "Hey, see these things on my resume? This is how they make me a great fit for your job." It's about making the connection between you and the role crystal clear.

So, whether it's tweaking your resume to highlight certain experiences or writing a cover letter that speaks directly to the job ad, tailoring each document is key. It shows that you're not just looking for any job; you're interested in this job.

Looking for a new job? Be sure to read the ultimate guide to the job hunt for help along the way!

#3. Matching Templates 

Lastly, there's the visual aspect – using matching templates for your resume and cover letter. When these two pieces of your application match, it gives everything a cohesive and professional look. 

Think of it like wearing a matching outfit to an interview; it just looks more put together. Using the same design, colors, and font style in both documents creates a strong, unified brand for you as a professional. It's a subtle touch, but it can make your application stand out.

Having a matching set also shows attention to detail. It tells the hiring manager that you've put thought and effort into your application. It's not just about the content; it's also about presenting it in a way that's pleasing to the eye and easy to read.

If you're not a design whiz, don't worry. There are tools out there that can help.

For example, Novorésumé offers matching templates for resumes and cover letters. This makes it super easy to create a professional and stylish-looking application package. 

With a few clicks, you can have a resume and cover letter that look like they were made to go together, because, well, they were!

What to Include in Your Resume

Your resume is your professional story on a page. It's crucial to include the right information to showcase your skills and experiences effectively. Here's a breakdown of what to include:

• Contact Information : Start with the basics - your name, phone number, email, and LinkedIn profile. Make sure your email sounds professional and not like something you came up with in high school (e.g.: [email protected]). 
• Resume Summary or Objective : This is a brief statement at the top of your resume. It should highlight your career achievements and aspirations. Tailor it to reflect how you're a great fit for the specific job you're applying for.
• Professional Experience: List your past jobs in reverse chronological order. Include your title, the company name, dates of employment, and a brief description of your responsibilities and achievements in each role.
• Skills (Hard and Soft): Highlight both your technical skills (like programming languages or marketing tools) and soft skills (like communication or problem-solving ). Tailor these to match the job description.
• Education : Include your most recent and relevant educational experiences. List the degree, the institution, and the year of graduation. You can also mention academic honors or extracurricular activities if they're relevant (I.e.: if you’re a recent graduate or entry-level professional).
• Optional Sections : If you have leftover space on your resume, you can include optional sections such as any languages you speak, any volunteer work you’ve done, your certifications or personal projects, as well as your hobbies and interests .

Are you wondering if you should write a CV or resume ? Read our article to find out what the differences are!

What to Include in Your Cover Letter

A cover letter is your chance to make a personal connection with the employer. It complements your resume by bringing your experiences to life. Here’s what you should include:

• Contact Information: Just like your resume, start with your name, phone number, and email. No need for your address, but including your LinkedIn profile could be a nice touch.
• Addressing the Hiring Manager: It's important to address your cover letter to the right person. If you can, find out the name of the hiring manager and address them directly (like "Dear Ms. Smith"). This personal touch shows you've put in the extra effort and makes your letter feel more tailored and respectful.
• Introduction: Grab their attention. Start with a concise introduction about who you are and why you're interested in the role. A compelling opener can make a big difference.
• Why You’re Interested in the Role: Explain what drew you to the job. Be specific about why the company or the role excites you. This shows you've done your homework.
• Your Relevant Experience and Skills: Here's where you match your skills to the job description. Use specific examples from your past to show how you've used these skills effectively to show the hiring manager why they should hire you.
• Conclusion and Call to Action : Wrap it up by reiterating your interest and thank the reader for their time. A proactive closing, like mentioning your eagerness to discuss your application in an interview, leaves a strong final impression.

13 Resume Examples

Are you wondering what a great resume looks like? Here are 13 resumes for different professions to inspire you:

#1. Business Analyst Resume Example

Check out our full guide to writing a business analyst resume here.

#2. Digital Marketing Resume Example

Check out our full guide to writing a digital marketing resume here.

#3. Software Engineer Resume Example

Check out our full guide to writing a software engineer resume here.

#4. Construction Project Manager Resume Example

Check out our full guide to writing a construction project manager resume here.

#5. Customer Service Resume Example

Check out our full guide to writing a customer service resume here.

#6. High School Resume Example

Check out our full guide to writing a high school resume here.

#7. Student Resume Example

Check out our full guide to writing a student resume here.

#8. Server Resume Example

Check out our full guide to writing a server resume here.

#9. Actor Resume Example

Check out our full guide to writing an actor resume here.

#10. Web Developer Resume Example

Check out our full guide to writing a web developer resume here.

#11. Engineering Resume Example

Check out our full guide to writing an engineering resume here.

#12. Computer Science Resume Example

Check out our full guide to writing a computer science resume here.

#13. Architect Resume Example 

Check out our full guide to writing an architect resume here.

13 Cover Letter Examples

And here are some cover letter examples to take your application from great to perfect:

#1. Customer Service Cover Letter

Check out our full guide to writing a customer service cover letter here.

#2. Marketing Executive Cover Letter

Check out our full guide to writing a marketing executive cover letter here.

#3. Medical Assistant Cover Letter

Check out our full guide to writing a medical assistant cover letter here.

#4. Consultant Cover Letter

Check out our full guide to writing a consultant cover letter here.

#5. College Student Cover Letter

Check out our full guide to writing a college student cover letter here.

#6. Retail Cover Letter

Check out our full guide to writing a retail cover letter here.

#7. Team Leader Cover Letter

Check out our full guide to writing a team leader cover letter here.

#8. Actor Cover Letter

Check out our full guide to writing an actor cover letter here.

#9. Digital Marketing Cover Letter

#10. Executive Assistant Cover Letter

Check out our full guide to writing an executive assistant cover letter here.

#11. Finance Cover Letter

Check out our full guide to writing a finance cover letter here.

#12. Graphic Designer Cover Letter

Check out our full guide to writing a graphic designer cover letter here.

#13. IT Cover Letter

Check out our full guide to writing an IT cover letter here.

Key Takeaways 

And that’s a wrap on everything you need to know about cover letters and resumes. 

Before you go and perfect your application based on what you just read, here’s a rundown of the main points we covered in this article:

• Resumes and cover letters differ in the way you format them, the tone you use when writing them, and the purpose they serve. 
• On the other hand, they also have similarities. For example, they’re typically the same length and need to be tailored to the job you’re applying for. 
• On your resume, make sure to include your contact information, resume summary, work experience, education, skills, and other optional sections. 
• Meanwhile, in your cover letter, you should first include a header with both your and the hiring manager’s contact information. Then you should address the hiring manager, write a captivating introduction, talk about your achievements and skills, and wrap up with a call to action and a professional signature line. 

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Letter of Introduction vs. Cover Letter: With 5 Examples

In today's highly competitive job market, making a lasting impression and effectively presenting oneself to potential employers is crucial. Often, job seekers encounter two common types of self-introduction letters: letters of introduction and cover letters. While these terms are sometimes used interchangeably, they serve different purposes and should not be confused. This article aims to clarify the differences and similarities between letters of introduction and cover letters, and explain when and how to use each type for a successful job search. We'll delve into their purposes, contexts, formats, and provide practical tips for writing both types of letters, along with real-life examples to illustrate their use in different scenarios.

Understanding the distinctions between these letters and when to use them will not only help you make a strong first impression but also increase your chances of landing that dream job.

What Is a Letter of Introduction?

A letter of introduction is a document used to introduce oneself to a new contact, typically in a professional setting. It can be used in various contexts, such as networking events, business development, job referrals, or when seeking advice from industry experts. The primary goals of a letter of introduction are to build relationships, expand one's professional network, and showcase one's skills and qualifications to the recipient.

For instance, imagine you're attending a networking event and you meet someone working in your desired industry. After a brief conversation, you decide to send them a letter of introduction, providing more information about your background, skills, and goals, and expressing your interest in staying connected for potential future opportunities.

The advantages of using a letter of introduction include establishing new professional connections, demonstrating your proactive attitude, and potentially uncovering hidden job opportunities by expanding your network.

What Is a Cover Letter?

A cover letter, on the other hand, is a document specifically tailored to a job application. It is usually submitted along with a resume and serves to complement the information provided in the resume. The main goal of a cover letter is to convince the employer of the candidate's suitability for the position by highlighting their skills, qualifications, and experiences relevant to the job posting.

A well-crafted cover letter is essential in the job application process, as it allows the candidate to demonstrate their enthusiasm for the position, showcase their knowledge of the company, and address any specific requirements mentioned in the job posting. This not only helps the candidate stand out from the competition but also increases their chances of securing a job interview.

Differences

There are several key differences between letters of introduction and cover letters:

• Context of use : Letters of introduction are used for networking and relationship-building purposes, while cover letters are specifically tailored for job applications.
• Specificity : A letter of introduction is a more general introduction of oneself, whereas a cover letter is tailored to the specific job posting and addresses the employer's needs.
• Attachment to a resume : A cover letter is usually submitted alongside a resume, whereas a letter of introduction can be sent as a standalone document.
• Purpose : The primary purpose of a letter of introduction is to build relationships and expand one's network, while a cover letter aims to secure a job interview.
• Format and content differences : A letter of introduction tends to be more personal and less formal than a cover letter, focusing on the candidate's general background and interests, while a cover letter is more structured and targeted towards the specific job posting.

Similarities

Despite their differences, letters of introduction and cover letters share several commonalities:

• Both types of letters serve to introduce the candidate to the recipient.
• Both aim to showcase the candidate's skills, qualifications, and experiences.
• Both should be professional, well-written, and free of errors.
• Both require the writer to be concise and clear in their communication.
• When used effectively, both can improve the chances of a successful job search.

Tips for Writing Letters of Introduction and Cover Letters

To write an effective letter of introduction or cover letter, consider the following tips:

• Be professional and personable : Adopt a professional tone, but also let your personality shine through to make a memorable impression.
• Tailor your cover letter : Customize your cover letter to each job posting by addressing the specific requirements and showcasing your knowledge of the company.
• Address the recipient by name : Whenever possible, use the recipient's name to make a personal connection.
• Focus on the employer's needs : Emphasize how your skills and qualifications can benefit the employer and meet their needs.
• Proofread and edit : Ensure both types of letters are free of errors and convey your message clearly and concisely.
• Include examples and stories : Use anecdotes and examples to illustrate your skills and qualifications, making your letter more engaging and relatable.

Real-Life Examples Of Both

To help illustrate the differences and similarities between letters of introduction and cover letters, let's take a look at some examples:

• Letter of introduction for networking :
• Letter of introduction for a job referral :
• Cover letter for a job application :
• Cover Letter for a Candidate with No Prior Experience:
• Cover Letter for a Candidate That Was Laid Off:

When analyzing these examples, note the differences in tone, content, and purpose. While the letters of introduction have a more personal and general tone, the cover letter is tailored to the specific job posting and focuses on the employer's needs. Use these examples as inspiration when crafting your own letters, adapting them to your unique circumstances and objectives.

In conclusion, understanding the differences between letters of introduction and cover letters is crucial for a successful job search. By recognizing the distinct purposes, contexts, and formats of each type of letter, you can effectively use them to introduce yourself, showcase your skills, and make a lasting impression on potential employers or professional contacts. By applying the tips and advice shared in this article, you'll be well-equipped to navigate the job market and increase your chances of success. Remember, self-introduction is a powerful tool in professional settings, and mastering the art of writing compelling letters can open doors to new opportunities and career growth.

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Motivation Letter vs Cover Letter: What Are the Key Differences? (+Examples)

• Klara Cervenanska , 
• Updated May 10, 2023 4 min read

If you've ever found yourself scratching your head and wondering about the difference between a motivation letter vs. cover letter, you're not alone. 

These two documents, while similar, have distinct uses and contexts that set them apart. 

In a nutshell, the main difference between cover letter and a motivational letter lies in the fact that a cover letter is typically used in career settings , while a motivation letter is more common in academic settings .

In this article, we'll dive into the specifics of each document and provide examples to help guide you on when to use which.

Table of Contents

Click on a section to skip

Motivation letter vs. cover letter 

What is a cover letter, how to write a cover letter, cover letter example, what is a motivation letter, how to write a motivation letter, motivation letter example, motivation letter vs. cover letter our final piece of advice.

What's the difference between a cover letter and a motivation letter?

Let's sum it up:

Now, let's have a closer look at each of these documents, together with an example of both a cover letter and a motivation letter.

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A cover letter is a document that serves as your introduction to a potential employer, showcasing your background and explaining why you would be a good fit for the position they're offering. 

It should accompany your resume and should complement the information in it.

In essence, it's your chance to present yourself, let your personality shine through, and provide additional details that might not fit within the limited space of your resume. 

Even if you lack previous experience in the field, a well-crafted cover letter can help you stand out by highlighting your enthusiasm and positive qualities. 

When it comes to writing a cover letter, the structure is just as important as the content. Here's a simple breakdown of the key components to include:

• Opening paragraph : Start with a brief introduction, saying who you are and the position you're applying for. This is your opportunity to grab the reader's attention and encourage them to read on.
• Body paragraphs: Use this section to showcase your relevant skills, experiences, and achievements. Be sure to provide concrete examples and explain how they directly relate to the job you're applying for. This is your chance to demonstrate why you're the ideal candidate for the position and how your background aligns with the company's needs and values.
• Closing paragraphs : In your closing paragraphs, restate your interest in the position and summarize your qualifications. This is also an excellent opportunity to express your enthusiasm and eagerness to contribute to the company's success. Don't forget to thank the reader for considering your application and provide any necessary contact information.

Now that you have a better understanding of what a cover letter entails and how to write one, let's take a look at an example to help illustrate the key concepts.

Marketing and Brand Manager Cover Letter Sample

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

While cover letters are designed for job applications, motivation letters serve a different purpose. 

Motivation letter is typically used when applying for academic opportunities such as scholarships, internships, or postgraduate programs, but also when applying for a non-profit organization or voluntary work.

A motivation letter aims to convey your passion for the subject, your personal goals , and how the program or opportunity aligns with those aspirations. 

It's an opportunity to showcase your drive, commitment, and enthusiasm for the field, setting you apart from other applicants. 

When crafting a motivation letter, it's essential to convey your genuine interest in the program or opportunity and provide a clear explanation of your motivations. 

Here's a simple outline to follow:

• Opening paragraph: Begin with an introduction, stating who you are and expressing your interest in the program or opportunity. This is the perfect chance to capture the reader's curiosity and set the tone for the rest of the letter.
• Body paragraphs: In this section, delve into your motivation for pursuing this opportunity, your long-term goals, and how the program aligns with those objectives. Be specific and provide examples, such as relevant experiences or accomplishments, that demonstrate your commitment to the field.
• Closing paragraphs: Wrap up your motivation letter by reiterating your interest in the program or opportunity and expressing your enthusiasm for the potential it offers. Thank the reader for considering your application and provide your contact information.

Now that we've covered the purpose and structure of a motivation letter, let's take a look at an example to help bring these concepts to life. 

This sample motivation letter will demonstrate how to effectively introduce yourself, share your motivations and goals, and express your enthusiasm for the academic opportunity:

University Motivation Letter Example

Throughout this article, we've explored the key differences between motivation letters and cover letters.

In a nutshell, a cover letter focuses on your qualifications and suitability for a specific job, while a motivation letter expresses your enthusiasm and reasons for pursuing a particular opportunity, often in educational or volunteering contexts.

Furthermore:

• Cover letter typically includes your contact information, addresses the hiring manager, and is tailored to a specific job posting or company.
• Motivation letter is more general, often used for educational or volunteer programs, and emphasizes your passion, personal goals, and reasons for choosing the opportunity.

By understanding these distinctions, you can confidently craft the right document for your specific needs, be it an academic opportunity or a job application.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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