dropbox presentation slideshare

PowerPoint Makeovers: The Dropbox Pitch Deck

Whatever happened to the floppy disc? Could Dropbox have had any role in its demise?

Can you believe it’s been 13 years since Dropbox made its debut as a startup at the 2007 Y Combinator Demo Day? The cloud storage company has become such a key part of daily lives— and it’s inspired so many similar companies and products— that it’s almost as if Dropbox has been around as long as the internet. Okay, we’ll admit, that’s a bit of a stretch— but their launch was significant in the tech industry.

With Dropbox, users were finally able to sync files from their desktop programs to the web, back up their files without a disc or flash drive, gain access to those files from anywhere with an internet connection, and easily share files between users without resorting to a lengthy email chain full of attachments. All of which was revolutionary for 2007 technology.

The 2007 Dropbox pitch earned the company $1.2 million in seed funding. Since then, Dropbox’s meteoric rise to the top of the tech world was made possible by even more investments until 2018 when Dropbox became the first Y Combinator company to go public. Still, like many other young tech companies, it all started with a pitch deck.

How did Dropbox convince investors to ante up that all-important seed money in 2007? Obviously, the then-startup did something right, but could it have retained an even greater investment with a professionally designed pitch deck?

What did Dropbox get right with its pitch deck, and what could it have done better? Would it have impressed even more investors if its design relied on some of the best practices recommended by professional designers ? Would Dropbox have risen quicker if its pitch deck was “beautiful?”

Take a look at our Dropbox pitch deck redesign and let us know what you think.

First, let’s break down the basics. We started out our redesign by choosing a universal theme for all slides, which saved us time because we didn’t have to create each slide from a blank canvas. We chose a custom color palette utilizing colors featured in Dropbox’s logo, as well as complementary colors for contrast. We also tailored the theme with consistent background colors and styles for each slide. We even set a cohesive font profile for our presentation, choosing the same font in different sizes for our headers, titles and body text.

The cherry on top? We were able to search for the Dropbox logo using Beautiful.ai’s logo search tool, and we applied the logo to automatically appear as a footer in the bottom right corner of each slide we created.

Now let’s dive in.

Download the free, customizable Dropbox pitch deck here

Slide 1: Title Page

Every pitch deck begins with a title page. While the original Dropbox presentation featured a title page with the company’s logo and web address, we spiced our version up with an animation.

Slide 2-3: The Problem

The second Dropbox slide introduced the problem the product would solve: Storage is a mess. While there was nothing wrong with the original, per se, we livened it up by expanding the “mess” image to the full slide and placing the slide’s title over the top of it.

Dropbox further explained the problem on a second slide, and we followed suit in our redesign. Why was storage such a mess in 2007? Dropbox gave four reasons, and while we didn’t feel any reason to change them, (we think) we’ve presented them in a better fashion. Instead of just another boring bulleted list , we listed each of the reasons with a corresponding icon.

Slide 4: 2007-Era Solutions

So, what were people doing to address storage issues in 2007? The answer is featured in the next slide. Again, we replaced Dropbox’s original— and boring— bulleted list with a series of icons that describe each option.

Slide 5-6: The Solution

The original Dropbox pitch deck featured a slide describing storage opportunities “in a perfect world.” We livened up the presentation by splitting this into two slides. We created one with the heading atop a full bleed image from Beautiful.ai’s easily-searchable library of free stock images.

Then, we used a carousel design to replace another infamous bulleted list. With the carousel, each list item appears after another on the same slide, so we only had to apply the image and color scheme once, and each bullet point receives its own emphasis.

Slide 7: Dropbox Works

How does Dropbox work? The answers made up the content of the next slide in the original Dropbox pitch deck. While the team at Dropbox created yet another bulleted list (yawn), we were able to use Beautiful.ai to create a cycle diagram to show the process. Each of the bulleted items from the original slide were transferred to the diagram, along with corresponding icons.

Slide 8: Dropbox Video

The original Dropbox pitch deck was unique in that it featured a product demonstration video among the slides— an excellent strategy to reach additional investors. But while the Dropbox team posted it as a demo, in which audience members can view the video on their personal computers, we embedded an actual video into our slide deck, so entire audiences can view it at the same time.

Slide 9-10: Why Now?

Timing is important in the release of any successful product. The Dropbox team believed they were launching their company at a pivotal time and explained why in the next slide. Unfortunately, they relied on the same boring bulleted list they used for the previous slides. It makes you wonder how many investors were asleep at this point of the presentation.

To liven up our redesign, we created two slides from the original single list. The first transforms the first three bullet points into another icon list. The last bullet point was so important, we felt it needed its very own slide for extra emphasis.

Slide 11: Why is Dropbox Better?

Any effective pitch deck will tell potential investors why the product is better than its competition. And— surprise, surprise— Dropbox delivered its explanation in yet another bulleted list. We also listed these reasons as a bulleted list, but our list is to the side of an animated image that is sure to refocus audiences on the subject at hand.

Slide 12: Product Comparison

The original Dropbox pitch deck effectively displayed how Dropbox compared to other products on the 2007 market by creating a basic chart. We easily recreated the chart using Beautiful.ai’s desktop screenshot slide with an accompanying list. The animated screengrab highlights Dropbox’s product, while the bullets explain why it’s a better option than the competition.

Slide 13-14: Competitor Errors

Of course, it’s not enough to simply input a side-by-side comparison of competitor product offerings. The Dropbox team also wanted investors to know what the competition lacked. You guessed it: bullet points. We recreated the slide with our table template, a more beautiful and cleaner alternative to a lengthy list.

Slide 15: Technical Advantages

Technical advantages? There’s a bulleted list for that (cringe). We made our slide a lot more engaging by placing a colorful bulleted list aside an eye-catching animated image.

Slide 16: The Dropbox Team

Any effective pitch deck is going to introduce potential investors to the startup’s principal stakeholders. The original Dropbox pitch deck displayed a photo of the company’s CEO and CTO, along with a brief explanation of each of their backgrounds. We transformed this slide in our redesign, by placing more professional images of each executive atop a bold background color. Beautiful.ai’s team members slide template is the real MVP here.

Slide 17: Business Model

An effective pitch deck also should explain the startup’s business model. How will it turn a profit? As expected, the Dropbox team accomplished this with the same bulleted list it used for so many other slides in the presentation.

We chose to redesign this slide with a carousel format, so that each item could be emphasized individually. We also chose separate corresponding images to correlate with each point in the carousel. Because we chose the carousel slide format, we were also able to incorporate the next slide in the original Dropbox pitch deck, as well, since it was the same topic as the previous slide.

Slide 18: Customer Acquisition

Another vital piece of information in an effective pitch deck is an explanation of how the company will acquire customers. We traded their bullet points for a Beautiful.ai icon list with icons from our free icon library. It’s more a modern and effective design, in our opinion.

Slide 19: Dropbox Review

The next slide in Dropbox’s original pitch deck features a quote from Venture Beat. The problem is that it was displayed as simple text on a plain white background. Do you think potential investors were drawn to that slide? In our redesign we featured the same content, but we placed it over a bold background color, along with a corresponding icon.

Slide 20: Closing Logo

A closing slide can make or break a pitch deck. It allows for any additional comments or questions before the presentation officially ends. The original Dropbox pitch deck merely placed its logo atop the same boring white background used for all the previous slides in the presentation. We replaced it with an animated logo that continues to grab potential investors’ attention to the very end.

So, how do you think we did? Is our redesign of the original Dropbox pitch deck more likely to convince investors? Was it more “beautiful?”

Samantha Pratt Lile

Samantha is an independent journalist, editor, blogger and content manager. Examples of her published work can be found at sites including the Huffington Post, Thrive Global, and Buzzfeed.

Presentation mode

Using presentation mode.

You can present any Paper doc in full screen using presentation mode. To enter presentation mode, follow these steps:

Click the … icon in the doc you're viewing.
Click Present .

Your doc opens in presentation mode in a new browser tab.

Controlling your presentation

While in presentation mode, you can navigate your presentation with the arrow keys on the keyboard. To make your presentation full-screen, click on the full-screen icon.

Paper automatically breaks up your doc into slides.

If you'd like to choose where your slidebreaks are, you can add a horizonal rule:

Type --- and press enter

For example, if you have a bulleted list, it may all appear on one slide:

You can add a horizontal rule to make sure that your bullets are on two slides:

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How to make a show-stopping video presentation in 5 simple steps

Learn how to make a show-stopping video presentation to engage your audience, using Dropbox Capture to record your screen, voice and camera simultaneously.

Whether you’re a teacher, student, business professional or even a YouTube content creator – for many of us, delivering presentations quickly becomes a standard part of everyday life.

But what happens if you can’t be there to deliver your presentation in person, need a key point to land perfectly or you need your audience to watch it asynchronously in their own time? Have no fear, video presentations can be a great solution to all these challenges.

In this guide, we’ll cover everything there is to know about creating your own high-quality video presentations so your audience can benefit from your content whenever they need it.

Jump to section

What is a video presentation

What makes a good presentation video?

What tools do you need to make a video presentation, how to make a video presentation.

Making a video presentation in PowerPoint
Making a video presentation in Keynote

Starting from the top: What is a video presentation?

A video presentation is a method of communication through which information is delivered partially or entirely through video. In other words, it’s the process of using video to deliver a message or presentation.

Common formats for video presentations might include pre-recorded slide presentations, instructional videos, sales material, inspirational talks, entertainment or anything you can think of.

While the reaction to a video presentation will be subjective, there are a few general qualities that can be beneficial to keep in mind:

Make your video valuable – have a clear intended outcome for the viewer and be sure to reach it
Make sure your audio and video are clear – you want your audience to focus on your message, not your video quality
Bring your key points to life – use stories, questions and examples to illustrate key concepts and engage viewers
Establish expectations – use your introduction to set clear expectations, either with an agenda or teasing where the session is heading
Don’t rely on slides – if the slides added all the value, you could just send your audience a PDF. Ask yourself: what are you adding to the content by presenting it?
Keep an eye on time – don’t make your video presentation longer than it needs to be.
Mix it up – break the monotony and change pace at appropriate intervals
Don’t start again for the sake of perfection – if you make a mistake during recording, you can always edit it out later

Before you can start creating your own video presentations, you’ll first need a few basic tools.

Hardware for a video presentation

Let’s start with the basics, your tech. In most cases, you’ll have everything you need if you have a standard laptop or desktop computer.

Here’s what you’ll need to start making video presentations:

A laptop or PC – you’ll need something to make the presentation recording on
A microphone – to record your voice-over, either built-in or USB
A camera – if you want to include video of yourself, either as a built-in webcam or a USB camera

Video recording software

With your tech set up, you’ll need software to record your presentation. Depending on your needs, this might be something to record your screen, record your voice or record yourself with your camera.

With Dropbox Capture , you can do all three at the same time .

Dropbox Capture is video and screen recording technology, designed to make it easy to quickly capture whatever you need. All without needing advanced editing skills or specialist equipment.

With Capture, it’s easy to:

Record your screen, webcam and microphone simultaneously
Create GIFs
Draw on or annotate recordings
Automatically generate closed captions
Share in just a few clicks

While presentation applications like PowerPoint and Keynote have some built-in screen and presentation recording capabilities, they only allow you to record the presentation.

Whereas with Dropbox Capture, you’re free to jump between windows and applications throughout your presentation recording – giving you greater freedom on what you present.

File storage and sharing tools

Ultimately, you’re going to want to make your video presentation available for viewers somewhere.

With Dropbox cloud storage , this is as easy as copying a link , with full control over access and permissions for your files.

We’ll now cover all the steps to create an impactful video presentation, starting from the very beginning – your plan.

1. Plan your topic, examples and intended audience

You likely already have an idea of what you’ll want to cover in your video presentation, but it can help to formally get this down on paper:

Presentation aim – what do you want your audience to understand by the end of the video?
Approach – broadly, what will you cover to help them understand this concept?
Resources – what examples will you be able to share to illustrate the key concepts?

To help with the planning process, Dropbox Paper has a number of pre-built templates to get your creative juices flowing, like the brainstorming template .

2. Create your presentation slides and your video presentation storyboard

If you haven’t already done so, it’s time to create your slides.

While doing this, you should also think about the overall storyboard of your video presentation – what are the key beats, how will you present them and what slides do you need?

A storyboard is a visual tool, used by video producers to map out the narrative flow of a video and the visuals that will accompany it. In many cases, your presentation will almost act as a storyboard, but it might help to get this down on paper first.

You can learn more about the storyboarding process in our in-depth guide to storyboards .

3. Record your video presentation

With your storyboard and presentation ready, it’s time to go about creating your recording.

You can record your screen first, then later record a voice-over or video narration and edit the two together. Or with Dropbox Capture , you can record your screen, webcam and microphone simultaneously. Using Dropbox Capture makes it easy to create your pre-recorded video lesson in one take. Perfect if you don’t have access to advanced video editing software.

To record with Dropbox Capture , it’s as simple as the following steps:

Open Dropbox Capture
Click Screen recording & camera
Choose which part of your screen you’d like to capture
Click the Record icon to start recording and click it again to stop recording
Click the Pause icon in the side panel while recording to pause or resume recording
Click the Draw icon in the side panel while recording to draw on your recording

4. Edit your video presentation

If you’re already happy with your recording, there is no further editing required.

In any other cases, you can use video editing software to apply finishing touches to your video as you see fit. These edits might include:

Editing your screen recording and voice-over together (if you have separate files) – with Dropbox Capture you can record your microphone and camera simultaneously, without the need to use editing software
Cut and delete unwanted sections of video – like an awkward pause or a dog barking, with Dropbox Capture you can do this directly within the app, no editing software required!
Remove awkward filler words – for cleaning up those pesky ‘ums’ and ‘ahs’, with Dropbox Capture you can do this automatically, directly in the app
Adding text overlays to emphasise key points of video sections
Additional flair and visual elements
Adding background music to create an atmosphere

5. Share your video presentation

With your video presentation finished, you’ll need a way for your viewers to access it.

If you’re using Dropbox Capture, sharing your presentation couldn’t be easier. Simply click the Share button and the sharing link will automatically copy to your clipboard.

If you’re not using Capture, Dropbox cloud storage makes it easy to share your video files with anyone and see who’s viewed your video presentation. All you need to do is copy a link to the file.

If you want to send a copy of the full video, complete with its cumbersome file size, Dropbox Transfer makes it easy to send large files securely.

How to record a video presentation in PowerPoint

It’s worth keeping in mind that, when recording directly within PowerPoint, you can only record your slides and your editing options will be limited. The best way to give yourself complete control over what you record – and how you edit it afterwards – is with a purpose-built screen recording app like Dropbox Capture .

If you’d still prefer to record directly in PowerPoint, you can do this by following these steps:

Open PowerPoint and open your presentation file
Navigate to the slide you’d like to start recording from
Select Record in the top-right corner of the PowerPoint window
Click the red Record button, wait for the countdown, then start your presentation

With your presentation recorded, you can then save it to your Dropbox cloud storage , making it easy to share your video files with anyone and see who’s viewed your video presentation.

How to record a video presentation in Keynote

If you’re a Mac user and would prefer to record directly in Keynote, here’s how to do it:

Open Keynote and open your presentation file
Select Record Slideshow from the Play menu at the top of the screen

With your Keynote presentation recorded, you can then save it to your Dropbox cloud storage and share it simply by copying the link.

Again, your control over what you record and how the final edit turns out will be limited when recording directly within the Keynote app. To give yourself complete control over how your video presentation turns out, a purpose-built screen recording app like Dropbox Capture will be more suitable.

Elevate your video presentations with Dropbox Capture

It’s never been so simple to create an engaging and memorable video presentation, with Dropbox.

With Dropbox Capture , it’s never been easier to get your message across with video recordings of your presentations. So you can clearly say what you mean and nail the delivery, every single time.

Capture your audience’s attention.

Try Dropbox Capture

Work Culture

Tip of the week: How to make a presentation resource center

By Dave Weiss

Published on January 30, 2015

A killer presentation is about more than just content; it's the ideas and information people take away that make it truly shine. With Dropbox at your side, you can make sure your presentation is useful long after the conference room clears out. The key is using a shared link to a create a resource center for attendees to refer back to, and we’re going to show you how. Start off by making a folder for your presentation. You can name it whatever you want, but we're big fans of putting the date first , followed by the meeting name (e.g., "2015-01-30 Quarterly Sales Review"). Then, create a shared link for it. Paste this link into your meeting invitation to give your team an easy way to find it. What kinds of things should you store in this folder? Here are a few ideas:

Presentation deck . Charts, tables, and graphs are great for giving some visual punch to your data but it isn't always easy for meeting attendees to scribble down notes about them. Save everyone the work, and just give them a copy of your PowerPoint, Keynote, or PDF deck so they can pore over the stats later on. It might even inspire them to put together a deck as sharp as yours.
Further reading . If you came across any useful articles, reports, or podcasts during your research, drop copies in this folder, or add a Word doc with links. They can make for good reading next time your attendees have a little time on the train or between meetings.
Meeting notes . If you have a Q&A or discussion after you present, it's always good practice to have someone take notes. And what better place to store those notes than a folder all the attendees can already access?
Whiteboard photos . Transcribing notes from a brainstorming session can be a drag. Skip the hassle by taking pictures of the whiteboard and putting the JPEGs in your meeting folder .
Video recording . The more attendees you have, the less likely it is you'll make it on to everyone's schedule. Whether you have a professional setup or just a smartphone propped on a window sill, record it for posterity. Anyone who couldn't make it can grab the video from the folder and catch up later.

By pulling everything together into one place, you’ll give everyone the information they need without clogging up their inboxes. And if the idea catches on with other meeting organizers, all the better. Want more ways to get the most out of Dropbox for Business? Visit our User Guide .

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AI is listening to the forests. It could be a lifeline for species at risk.

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Powerpoint Templates and Google slides for Dropbox

Save your time and attract your audience with our fully editable ppt templates and slides..

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How to Integrate Dropbox Into PowerPoint

A powerpoint presentation with a dropbox icon in the corner

In today’s digital age, technology has revolutionized the way we work and collaborate. One powerful tool that has transformed the way we create and share documents is Dropbox. With its compatibility with Microsoft PowerPoint, Dropbox provides a convenient and efficient way to store, organize, and collaborate on PowerPoint presentations. In this article, we will explore the benefits of using Dropbox with PowerPoint and provide a guide on how to do it.

Table of Contents

Understanding the Benefits of Using Dropbox with PowerPoint

Using Dropbox with PowerPoint offers numerous benefits that can significantly enhance your workflow and productivity. First and foremost, Dropbox provides a secure and reliable cloud storage solution, allowing you to access your PowerPoint files from anywhere, at any time. This eliminates the need for physical storage devices and gives you the flexibility to work on your presentations from multiple devices.

Furthermore, Dropbox offers robust collaboration features, making it easy to share your PowerPoint presentations with colleagues, clients, or stakeholders. By simply sharing a Dropbox link, you can grant others access to view or edit your presentations, ensuring hassle-free collaboration and real-time updates.

Additionally, using Dropbox with PowerPoint enables automatic synchronization of your files. This means that any edits or changes made to your presentations will be instantly saved and updated across all devices, eliminating the risk of version control issues and ensuring that everyone is working on the latest version of the presentation.

Guide: Using Dropbox with PowerPoint

Now that you understand the benefits of using Dropbox with PowerPoint, let’s dive into the process of how to do it. Follow these instructions to use Dropbox and elevate your PowerPoint experience:

Step 1: Sign in to your Dropbox account or create a new one if you don’t already have an account. Ensure that you have the Dropbox desktop application installed on your computer for smooth file management.

Step 2: Open Microsoft PowerPoint and go to the File tab in the top-left corner of the screen.

Step 3: Click on “Open” to access the Open dialog box.

Step 4: In the Open dialog box, navigate to the location where your PowerPoint presentation is saved.

Step 5: Select the desired PowerPoint presentation and click on “Open.”

Step 6: Once your presentation is open, go to the File tab again and click on “Save As.”

Step 7: In the Save As dialog box, choose a location within your Dropbox folder where you want to save the presentation. Name your file and click on “Save.”

Step 8: Congratulations! Your PowerPoint presentation is now saved in Dropbox. Repeat these steps for any other presentations you wish to save in Dropbox.

Exploring the Use of Dropbox with PowerPoint

Now that you have successfully saved your PowerPoint presentation in Dropbox, let’s explore the features that make working with PowerPoint presentations a breeze.

One of the noteworthy features of Dropbox is the ability to preview PowerPoint presentations directly within the Dropbox web interface. This enables you to quickly view your presentations without having to open PowerPoint, making it incredibly convenient when you need to quickly access or share a presentation.

Another powerful feature is the built-in commenting and collaboration functionality in Dropbox. By right-clicking on a PowerPoint presentation in your Dropbox folder and selecting “Share,” you can easily invite collaborators to view or edit the presentation. Collaborators can leave comments and suggestions directly within the presentation file, fostering effective collaboration and eliminating the need for separate communication channels.

Maximizing Efficiency: Using Dropbox with PowerPoint Presentations

Using Dropbox with PowerPoint not only streamlines your workflow but also offers opportunities to maximize efficiency. One way to achieve this is by utilizing Dropbox’s file organization features.

With Dropbox’s folder structure, you can create dedicated folders for each project or presentation, making it easier to keep your files organized and quickly locate specific presentations. This structure ensures that your PowerPoint files are neatly categorized, enabling you to access them effortlessly when needed.

Another valuable feature is the ability to create shared folders within Dropbox. By setting up a shared folder dedicated to your PowerPoint presentations, you can ensure that all relevant stakeholders have access to the latest versions of the presentations, promoting collaboration and preventing confusion caused by outdated files.

The Power of Collaboration: Using Dropbox with PowerPoint

Collaboration lies at the core of any successful presentation, and using Dropbox with PowerPoint can enhance collaboration. By harnessing the power of cloud storage and real-time updates, Dropbox enables collaboration among team members, regardless of their location.

When multiple team members are working on the same PowerPoint presentation, Dropbox ensures that everyone is always on the same page. Edits, additions, and changes are automatically saved and updated, preventing conflicting versions of the presentation. With everyone working on the latest version, collaboration becomes more efficient and productive.

Furthermore, Dropbox’s collaboration features, such as file commenting and version history, allow for clear and effective communication between team members. Comments and suggestions can be left directly within the PowerPoint presentation file, eliminating the need for long email chains or separate documents for feedback. Version history ensures that you can easily revert to previous versions if needed, providing flexibility and peace of mind during the collaboration process.

Ensuring Accessibility: Using Dropbox for PowerPoint Presentations

Accessibility is another crucial aspect of creating impactful presentations, and Dropbox helps ensure that your PowerPoint presentations are easily accessible to everyone.

By saving your PowerPoint files in Dropbox, you can access them from any device with an internet connection. This means that whether you’re presenting from your office computer, a client’s laptop, or on the go with your mobile device, you can effortlessly retrieve your presentations and deliver them seamlessly.

In addition to accessibility, Dropbox also provides robust security measures to protect your presentations. Two-factor authentication, encryption, and remote wipe features safeguard your PowerPoint files, ensuring that they remain secure even if your device is lost or stolen.

Unlocking New Possibilities: Using Dropbox in Your PowerPoint Workflow

Using Dropbox in your PowerPoint workflow opens up a world of possibilities that can transform the way you create, collaborate, and deliver presentations. Here are a few ideas to help you unlock the full potential of this combination:

1. Real-time collaboration: Leverage Dropbox’s collaboration features to work simultaneously with multiple team members on the same presentation. Watch your ideas come to life in real-time, without the constraints of geographic boundaries.

2. Seamless presentation delivery: Use Dropbox to store and access your PowerPoint presentations on-the-go. Whether you need to present at a conference, client meeting, or impromptu gathering, you can confidently deliver your presentations with ease.

3. Version control and backup: Dropbox’s version history ensures that you never lose previous versions of your presentations. This feature can be particularly useful when you need to backtrack or compare different iterations of a slide.

4. Presentation sharing and feedback: Share your presentation with clients or stakeholders using Dropbox, allowing them to provide feedback directly within the file. This streamlines the feedback loop and facilitates efficient collaboration.

Simplify Your Workload: How to Use Dropbox with PowerPoint

If you’re looking to simplify and streamline your workload, using Dropbox with PowerPoint is a game-changer. By following a few simple steps, you can connect these two powerful tools and unlock a range of benefits:

1. Install the Dropbox desktop application on your computer if you haven’t done so already. Sign in to your Dropbox account or create a new one if needed.

2. Launch Microsoft PowerPoint and click on the File tab in the top-left corner of the screen.

3. From the dropdown menu, select “Open” to access the Open dialog box.

4. Navigate to the location where your PowerPoint presentation is saved.

5. Select the desired PowerPoint presentation and click on “Open.”

6. Once your presentation is open, return to the File tab and select “Save As.”

7. In the Save As dialog box, choose a location within your Dropbox folder to save the presentation. Give it a name and click on “Save.”

8. Congratulations! Your PowerPoint presentation is now saved in Dropbox. Repeat these steps for any other presentations you wish to save in Dropbox.

Enhance Your Presentation Skills with Dropbox

Using Dropbox is not only about convenience and efficiency but also about enhancing your presentation skills. When your presentation files are stored in Dropbox, you have the freedom to experiment, iterate, and hone your skills to deliver impactful presentations.

One advantage of Dropbox is the ability to access your files from multiple devices. This means that you can work on your presentations whenever inspiration strikes. Whether you prefer to polish your slides on your computer, tablet, or smartphone, Dropbox ensures that you can seamlessly transition between devices and continue refining your presentation skills.

Moreover, the collaboration features in Dropbox enable you to receive valuable feedback and insights from colleagues or mentors. By sharing your PowerPoint presentations with trusted individuals, you can tap into their expertise and gain new perspectives that will elevate your presentation skills to new heights.

Streamlining Document Management: Using Dropbox with Microsoft PowerPoint

If you find yourself juggling multiple PowerPoint presentations, using Dropbox with Microsoft PowerPoint can help streamline your document management process. By centralizing all your PowerPoint files in Dropbox, you can easily manage, organize, and access them whenever needed.

Dropbox offers a comprehensive search functionality that allows you to find specific presentations effortlessly. Simply enter keywords related to your presentation, and Dropbox will provide relevant results, eliminating the need to manually search through countless folders and files.

Furthermore, Dropbox’s file syncing capabilities ensure that any changes made to your PowerPoint presentations are automatically updated across all devices. This means that when you make edits or additions to a presentation on your computer, those changes will be reflected on your smartphone or tablet as well. This synchronization eliminates the need for manual file transfers and ensures that you always have the most up-to-date versions of your presentations.

Boosting Productivity: Learn How to Use Dropbox and PowerPoint

Boosting productivity is a top priority for many professionals, and using Dropbox and PowerPoint is a powerful solution to achieve this. By combining these tools, you can optimize your workflow and achieve more in less time.

One productivity-enhancing feature offered by Dropbox is the ability to collaborate on your PowerPoint presentations in real-time. This means that you can work on a presentation simultaneously with team members, exchanging ideas, and refining slides together. Real-time collaboration fosters efficient teamwork and eliminates the need for sequential editing, saving valuable time and accelerating the entire presentation creation process.

Additionally, the compatibility between Dropbox and PowerPoint eliminates the need for manual file transfers between devices. With Dropbox, you can start working on a presentation on your office computer, continue editing on your laptop during your commute, and finalize it on your smartphone while waiting for a meeting to start. This mobility and flexibility empower you to make the most of every minute and boost your productivity throughout the day.

Tips and Tricks for a Smooth Use of Dropbox and PowerPoint

To ensure a smooth use of Dropbox and PowerPoint, keep these tips and tricks in mind:

1. Keep your PowerPoint presentations organized within dedicated folders in your Dropbox account. This will make it easier to locate and manage your files, especially if you have numerous presentations.

2. Take advantage of Dropbox’s collaboration features, such as comments and version history. These tools will streamline communication and ensure that all stakeholders are on the same page.

3. Regularly back up your PowerPoint presentations by enabling Dropbox’s automatic sync. This will protect your files in case of accidental deletions or computer crashes.

4. Leverage Dropbox’s comprehensive search functionality to quickly find specific presentations or slides without wasting time manually searching through folders.

5. Experiment with different collaboration settings to find the balance between granting access and protecting sensitive information. Dropbox allows you to control the level of access each collaborator has, ensuring data security.

Harnessing the Power of Cloud Storage: Using Dropbox with PowerPoint Presentations

Using Dropbox with PowerPoint presentations enables you to harness the power of cloud storage and unlock new possibilities for collaboration, accessibility, and efficiency. By making the most of Dropbox’s compatibility with PowerPoint, you can streamline your workflow, enhance your presentation skills, and elevate your productivity. As technology continues to evolve, embracing tools like Dropbox can give you a competitive edge and empower you to create impactful presentations that captivate and engage your audience.

Collaborate Effortlessly: A Guide to Using Dropbox and PowerPoint

In conclusion, using Dropbox with PowerPoint offers a host of benefits that simplify document management, streamline collaboration, and boost productivity. By following the guide provided, you can connect these two powerful tools and unlock a range of features that will take your PowerPoint experience to new heights. Embrace the power of cloud storage and collaboration, and experience the convenience and efficiency of using Dropbox with PowerPoint.

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How to Make Awesome Photo Slideshows With Dropbox Paper

If you store your photos on Dropbox, did you know that you can create easy photo slideshows using a simple feature in Dropbox Paper?

Simple visuals are a potent communication tool. Thanks to collaborative tools, like Google Docs and even Microsoft Office 365, online presentations are now a breeze. Dropbox is the latest entrant on the cloud with its almost minimal Dropbox Paper , and it has a few tricks up its sleeves.

One of the hidden gems in Dropbox Paper is Presentation Mode . Keep reading for a demonstration of how you can create a slideshow in seconds and show off your photos (or anything visual) to friends, family, and the world.

Display Your Photos With Dropbox Paper

Sign into Dropbox Paper with your account and Create a new doc . Give the doc a name. You can click the "+" icon to insert an image/photo or drag and drop them into the box.

But the fastest way is to not bother with the "+" icon for insert and just drag-and-drop them onto your blank document.

As you can see in the screenshot, a toolbar floats above the image and gives you some options to arrange multiple images next to each other.

Make it float left or right, keep it at the normal position, or expand it to the full width of the screen. Keep using drag and drop to add more photos or click that little image icon on the left.

You should play around with your photos and organize them in an orderly pattern for the presentation. As soon as you drag and drop any photo, Dropbox snaps it into place with an eye for the order you are looking for.

The best way to present individual photos is a simple linear arrangement. But you can try other orders -- maybe one photo at the top and three below it, or a box-like layout with two photos on the top and two below. Dropbox is smart about it.

Notice that you can also enter Captions below the photos to describe them or give credit where it is due. Want to delete an image? Select it and hit Delete on your keyboard.

Once your document is complete, you can click on the blue Share button on the top-right and invite your collaborators for the presentation.

Present Your Photos With a Click

Now, present in full-screen.

Click the … icon in the doc you're viewing.
Click Present .

A new browser tab opens with your presentation. Go full-screen with a click on the double-headed arrow icon. There is also a handy toggle switch on the top to enter Dark Mode . A good slideshow needs keyboard shortcuts and Dropbox has them all. Here is a handy list borrowed from the Dropbox support page .

Dropbox Paper is a no-frills collaboration tool. Sometimes for a quick showcase of your work you don't need anything else.

How have you put Dropbox Paper to use? Do you like its minimal and elegant design?

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The name Slideshare speaks for itself – it’s a slide-sharing service that brings your PowerPoint presentations online so you can easily share them with your colleagues, clients and business partners. Although it is totally free, some will find its functionality limited and look for a similar service with additional features Slideshare lacks.

Comparison at a glance

All of the reviewed services are united by one feature: you should be able to upload your PowerPoint presentation on the web and get a link so you can share it. All the other features are present in some solutions but absent in the others. Here is a list of the functionality we paid attention to:

Making presentations private or public
Keeping animations and transitions intact
Playing embedded voiceovers/audio files
Playing embedded videos
Viewing presentations on tablets and smartphones (with all the original effects)
Embedding options
Tracking content viewing activity

1. Powershow.com

Powershow.com is essentially a database of presentations on various topics. It works exclusively with PowerPoint presentations and supports animations and embedded voiceovers (in .wav format). The maximum size of an individual presentation is 100MB with the unlimited number of total presentations. The subscription plan includes the following:

Making your content private
Restricted viewing date and time range
Password protection and other security settings

A one-year subscription plan costs $99, while a one-month subscription is $25.

2. Authorstream.com

Besides PowerPoint Presentations and PDF files, Authorstream.com supports Apple Keynote presentations and uploads files from both desktop and web. The service can play audio and video files inserted on slides as well as animations. The original PowerPoint transitions, however, cannot be reproduced. After uploading your presentation, you can generate an embed code for it. Another prominent feature is the conversion of PPT to MP4 video of up to 5 minutes long (limited to 1 conversion on the free plan). The total free storage and the maximum size of one upload is 100MB. Basic statistics are also available here. Authorstream.com offers 3 subscription plans, which allow you the following:

1GB file size upload limit
Unlimited storage
Ad-free experience
Password protection
Branding features (on the Business and Team/Enterprise plans)
Admin control and users (on the Team/Enterprise plan)

The Pro, Business, and Team/Enterprise plans will cost you $4.20, $39.95, and $119.95+ per year, respectively.

3. Hashdoc.com

Hashdoc is a minimalistic service for storing all kinds of documents: Word, Excel, PowerPoint, PDF, text files, and even basic graphic files (SVG and DXF). It is also a document-selling platform – you can connect your Hashdoc account to your bank account and earn money. The only obvious downside is that your PowerPoints turn absolutely static – no animations, no transitions, no audio or video. The maximum size of one upload is 150 MB with unlimited storage space.

Hashdoc.com offers the following features:

Sharing options
Embedding option (iframe)
Downloadable content
Content and viewer statistics with graphics

The service is absolutely free — all the features will be available as soon as you register an account.

4. Docdroid.net

Docdroid is pretty much like Hashdoc, although you cannot sell your content and get statistics on it. Again, Docdroid turns your PowerPoint presentations into static PDF-like documents. Besides PowerPoints, you can host Word, Excel, text and PDF files. Apart from that, you will get the following:

Downloadable presentations (as a PPT, PDF or ODP file)

Docdroid will cost you nothing – create an account and you are good to go.

5. Google Drive

Google Drive is one of the biggest file hosting services every Android and Chromebook user is likely to be familiar with, if not actively using. You can upload all kind of documents from your computer, mobile device or directly from the web, including PowerPoint presentations, and even create new ones. Unlike all the other big players in the consumer cloud storage market, Google Slides allows its users to edit PowerPoint presentations (the only other service able to do that from a browser is Microsoft’s own OneDrive). While Google Slides supports some animations and transitions, all the original ones from your PowerPoint will be changed once you upload the .ppt to your Drive account. You also lose the embedded audio and video files. So once you upload a presentation and download it afterwards, it might be completely different due to the change of transitions and animations, and the absence of any embedded media. On mobile devices the presentations lose all these elements. The maximum size of one upload is different for each format: for a PPT file it is 150 MB, and the total storage space is 15 GB for the free plan.

Among other features are:

Sharing options (with commenting or editing restrictions)
Embedding option (iframe) with a configurable slideshow
Downloadable content (in various formats)
Windows, macOS, Chrome OS, iOS and Android apps

Since Google Drive is primarily a file storage service rather than a file sharing one, its only fee-based option is storage space extension starting with $1.99 per month for 100GB.

Dropbox offers 2.5GB of free storage space for hosting any kinds of files. The limit for one file size is 2.5GB as well. Once uploaded, the slides become completely static.

The following options are available:

Sharing options (with commenting)
Downloadable content (in original format)
Password protection (with the Pro account)
Content expiration dates (with the Pro account)
Admin control and users (with one of the Team accounts)
Android, iOS, Linux, macOS, Microsoft Windows, Windows Phone apps

The Pro account costs €8.25 per month and gets you 1TB, and the Team account prices start at €10 per month for one user and get you 2TB for the whole team.

7. OneDrive

OneDrive is a file hosting service from Microsoft with integrated online Office editors. Their functionality is limited, but is enough for the most basic tasks. Although only three transitions are supported, the majority of existing animations will be reproduced. On mobile devices, however, your content will turn static. You can also start a presentation from scratch since OneDrive is closely integrated with PowerPoint Online as well as with the other Microsoft online editors. While there is a 10GB limit for one uploaded file, the free storage plan includes only 5GB of space.

The service has some other relevant features, including:

Android, iOS, macOS, Microsoft Windows apps

Storage plan prices start at $1.99 a month for 50GB. With the Premium plan (starting at $69.99 a year) come a subscription to Office 365 and 1TB online storage.

Box.com is integrated with Microsoft Office Online tools and Google Docs. After you upload a presentation, you will be able to edit it live, or you can create a new one and automatically save it on your account. However, even if your presentation has audio and video elements, animations or transitions, you won’t be able to see them outside of PowerPoint Online. The free Personal Plan gets you 10GB of storage space with a 250MB file size limit.

The other features are:

Password protection (with a paid plan)
Link expiration date (with a paid plan)
Android, iOS apps

The Personal Pro plan with 100GB storage and 5GB limit per single file costs €8 a month.

Which service to choose?

The answer to this question depends entirely on your needs. Since Google Drive, Dropbox, OneDrive, and Box are file hosting services at their core, they work best with bigger files and three of them even have some editing options. They also have great features for collaborative work on files in big teams – commenting, editing, and revision history.

Hashdoc.com and Docdroid.net are great tools for professionals who want to privately or publicly share (or even sell, in the former case) their PowerPoint files, and need only text and images on their slides.

Powershow.com and Authorstream.com are more like presentation databases, but with a subscription plan you can make your presentations private and even apply security settings. You also get your presentations almost in their original form, but only on desktop. Only Authorstream.com shows the static slides, while Powershow.com presentations become entirely unavailable.

Which service works best for your needs? Share your opinion in the comment section.

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How to use Dropbox with Presentation Computers

With Auto Presentation Switcher you can easily use one computer for all the presentations that will be displayed for an event. The shortcuts for switching presentations makes the transitions run smoother. But this presentation-computer can then be vulnerable if something unexpected happens: What if somebody spills coffee on this computer? What if during the event the next speaker needs to change something on his/her presentation? In this blog we will show you a way to solve both these challenges using Dropbox with a second backup-computer. The same methods should also apply when using other file-sharing services like Microsoft Onedrive or Google Drive .

Sharing files on Dropbox

What we want to achieve is to have two or more computers sharing the same folder that stores all the presentations for the event. Both computers can read and write to the folder. This means that if you update the presentations on one of the computers, the other computer will soon have the same changes. An online Dropbox- server acts as a “master” folder from where the local computers are synchronized

Advantages of online synchronization

The backup is always updated To create a backup you could also just copy the files using a usb-stick or something similar. This would work perfectly well until you change something on the presentations. Then you need to update the backup as well. It can be a cumbersome process to copy the files manually and make sure that the backup is always updated. By using shared folders instead, the presentation-folders on all machines across the network are automatically synchronized.
Remote access to the files of the main presentation computer Let is say you have a conference where the presentation-computer on the stage is connected directly to the projector and/or the streaming-service. As long as the computer is displaying a presentation, it is difficult to update the files on this computer, you most likely have to exit the presentation to do this. So, practically speaking, the only chance to update the presentations manually is during the breaks. By sharing the files on a network and another computer, you get access to the files from a remote location. When a presenter comes with his updated presentation during the event, you can immediately use the backup-computer to update the main computer with the new files.

How to set up 2 computers with a shared Dropbox-folder for presentations

First, remember that this workflow requires internet-connection. So, first step would be to check the internet. If you don’t have internet-access or are unsure of the network-quality, then this might not be the best option for you. However, by using Dropbox you can still access the files if the internet goes down (see step 4 about Smart Sync)
Install Dropbox on both machines
A: Log into your Dropbox-account on both machines or

B: If the backup-computer belongs to someone else with a separate Dropbox-account then you can create the presentation-folder and share it with both accounts. Make sure that both accounts can edit the folder. You can set this when you invite to share the folders

4. Go to “Sync settings” in Dropbox-preferences.

Make sure that Smart Sync is turned off. When files are updated you always want changes to be saved on your local computer as soon as possible. Smart Sync will also work but then the files are downloaded from the server only when you open them the first time after the files have been changed. This should be unnecessary.

5. Go to “Selective Sync” and make sure that the presentation-folder is selected.

6. Repeat steps 4 and 5 on both the backup and the main computer

After completing these steps you should have 2 computers that shares a Dropbox folder

Using the backup-computer to update the presentation-files

The picture shows a simple setup where only one computer is connected directly to the projector. If everything is setup according to the steps above, then you can use the Backup computer to update the presentation-files on the Main computer. But there is important requirement for this to work: The files will not be updated from a remote location as long as they are opened on the main computer. This means that you can never edit the current presentation while it is displayed for the audience. Secondly, if you have a lot of files opened at the same time at the Main computer, these files cannot be edited as well. If you want the flexibility to use the Backup-computer to update files on the Main computer, then there are two things I would consider:

Be careful not to merge too many presentations into one file For example, if you merge all the presentations for your event, then you cannot edit any of the slides on the Main computer while presentations are displayed.
On the Main computer, try to close all unnecessary opened files If a file is opened on the Main computer then this file cannot be updated from the Backup-computer. Therefore, you should remember to close the files if you are not using them.

Using a Hardware Video Switcher

Will it still be necessary to use a shared dropbox-folder when both machines are connected through a hardware video switcher ? Then you could update a presentation on just one of the computers, and display this with a click of a button.

Although it is true that a video-switcher gives you more options, I would still share the folders on presentation-computers that are running through a video-mixer. By not doing this the presentation-computers are no longer synchronized, which means that you no longer have a backup: if something happens to the only computer that has the updated presentation, then it doesn’t help to have the ability to quickly switch to another computer. So, the use of a shared dropbox-folder is what makes the updated backup possible, not the video-switcher. The switcher only makes the transition to the backup more seamless in case of a failure. And the video-switcher has a lot of other uses as well like connecting cameras and other video-sources.

How does Auto Presentation Switcher fit a workflow with shared folders

In the setup mentioned above you could use APS for two things:

Switch between the presentations. APS is the first software-presentation switcher that works directly with the presentation-files through their original programs. Unlike other software-switcher solutions you don’t need to merge the files together before they are displayed, thus always keeping maximum flexibility.
Close unnecessary presentations on the main computer APS has a command that lets you close all presentations on your computer except the one currently displayed . This means that if need to change a presentation from the Backup-computer you can always do this even when you forgot to close presentations on the Main computer.

I think it’s a good idea to put your presentation-files on a shared folder that can be accessed from a remote location. It gives you flexibility and redundancy both on simple and more complicated technical setups for conferences and events. And Auto Presentation Switcher works great with this workflow.

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4. Docdroid.net. Docdroid is pretty much like Hashdoc, although you cannot sell your content and get statistics on it. Again, Docdroid turns your PowerPoint presentations into static PDF-like documents. Besides PowerPoints, you can host Word, Excel, text and PDF files. Apart from that, you will get the following:
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