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Visiting PhD Students at the Department of Sociology

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PhD students studying at other universities can apply to be based in Cambridge during their studies.

There are two ways to apply, depending on the length of stay proposed:.

Apply through  Graduate Admissions , using the on-line application system. You will pay full fees for the year, be allocated a supervisor and a college place and have full access to University facilities (libraries, computing, lectures etc).

PhD students who wish to visit for less than a year, can apply as a guest of the Department of Sociology. Guest PhD students are offered the following:

• Access to computing facilities;
• Places at seminars and lectures;
• Use of the  Seeley Library  (Sociology, Land Economy) and the  University Library .
• Mentoring: Department of Sociology staff mentor visiting PhD students to advise them on how best to make use of their time in Cambridge, and may give feedback on the work they do whilst in Cambridge.

Visiting PhD students are not registered for a qualification at the University of Cambridge.

Visiting PhD students must arrange their own accommodation, but the University Accommodation Office may be able to help.

The visiting student fee is £1200 per term, payable in advance. 

1  Identify a potential mentor from the Department’s Academic staff .

2 Fill in the application form and contact your potential mentor with:

• your completed application form,
• the time period for your proposed visit (the visit should ordinarily begin in a term following the application deadline),
• a reference from your PhD supervisor at your home University,
• a proposal for your research topic while you are in Cambridge and
• a sample of your work (in English). 

Once your mentor has provisionally accepted your application, you will need to provide a scan of your passport and then your application will be sent to the Director of Research for final approval.

There are three deadlines per year for applications: 1st November, 1st February and 1st July.  The three terms of the academic year at Cambridge are: Michaelmas (October–December), Lent (January–March) and Easter (April–June). Exact dates for the academic year are available  here .

Further information

Please send any questions to [email protected]

Confidentiality Notice

The Department of Sociology uses your personal information to process your application to be a Visiting Scholar and to administrate your visit if your application is successful.

Your name and contact details will be held by the Department of Sociology in secure digital and hard copy files, and will be circulated to appropriate governance committees and staff for consideration. Unsuccessful applicants’ details will be held on file for two years, and successful applicants’ information for six years. Research Committee minutes and papers are held for five years from the end of the year the Committee was held in, and then considered as part of the archival process of the University.

For more information about how we handle your personal information, and your rights under data protection legislation, please see  https://www.information-compliance.admin.cam.ac.uk/data-protection/general-data

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The degree of Doctor of Philosophy (PhD) is the University's principal research degree for graduate students and is available in all faculties and departments.

A Cambridge PhD is intellectually demanding and you will need to have a high level of attainment and motivation to pursue this programme of advanced study and research.

In most faculties, a candidate is expected to have completed one year of postgraduate study, normally on a research preparation master's course, prior to starting a PhD.

Completion normally requires three or four years of full-time study, or at least five years of part-time study, including a probationary period.

Terms of research are normally consecutive and, for full-time students, require residency in Cambridge. Not all departments offer part-time research degrees.

Various routes to the PhD are possible and, if you are made an offer of admission, it will be made clear whether you are required to study for a master's degree or certificate in the first instance, or will be admitted directly to the probationary year for the PhD. You are registered for the PhD only after a satisfactory progress assessment at the end of the probationary year (five terms for part-time degrees). The assessment is designed also to focus your mind on the stages necessary for the completion of your research within the normal time limit and to address any structural problems that have arisen during the first year. Students must pass the first year assessment in order to continue their PhD study.

During your PhD, your effort will be focused on writing a dissertation. The word count of the dissertation is dependent on the department and the Student Registry or Educational Student Policy will be able to tell you the maximum word limit. This must represent a significant contribution to learning, for example through the discovery of new knowledge, the connection of previously unrelated facts, the development of a new theory, or the revision of older views, and must take account of previously published work on the subject. Some Cambridge dissertations go on to form the basis of significant publications.

Although you will spend long hours working independently, your department and College will both support you throughout your PhD. You are also able to attend regular seminars in your subject area and could be involved in teaching, perhaps giving seminars or supervising, or in the social life of your department and College.

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Visiting Students at the Faculty of Economics

The Faculty of Economics welcomes a limited number of doctoral students who wish to visit the Faculty. The Visiting Students scheme is aimed at doctoral students in other universities or similar academic institutions who wish to better conduct economic research at the highest international level and to get a broader perspective on economic policy issues.

The opportunity to study in the Faculty without joining any particular programme is possible only if a member of the Faculty agrees to act as a sponsor. Prospective visiting postgraduate students should, therefore, identify and write to a sponsor enclosing a CV, a short summary of their current research and an explanation of why they wish to come to Cambridge. A list of the academics and their specialist research areas can be found at this site: http://www.econ.cam.ac.uk/people

Once agreement from a sponsor has been secured, an application should be sent to the Deputy Faculty Manager, Gerry Riches, at [email protected] , using the form downloadable from the menu to the left . Periods of study will normally be for a minimum of one term and a maximum of three terms, commencing at any time of the year. The Faculty has very limited space, so there will not be more than two visiting students in the Faculty at any one time. Note that there is a limit of 6 months for Overseas applicants.

It is your responsibility to make sure you identify whether you require a visa, and then to understand, meet, and comply with these immigration requirements. Please see the https://www.gov.uk/check-uk-visa for further information.

What does it cost

In addition to needing funds to cover living expenses there will be a bench fee of £1000 per term in order to cover facilities which are: desk space, attendance at lectures and seminars within the University, the use of the library, computer facilities etc.

The bench fee is payable before your visit commences, and the fee must be paid into the University's Bank Account, ensuring the following points are met:

• you pay all charges (i.e. you must tell your bank when making the transfer)
• ensure the full value of GBP arrives into our account
• give your bank a reference that you provide (i.e. the invoice number; something that clearly marks the money out for you)
• confirm to me when the money is to be expected
• your place will NOT be confirmed until we receive full payment without exception

Accommodation

Most importantly, the Faculty does not provide accommodation, so students will need to make their own arrangements. Assistance in finding accommodation in Cambridge is available from the University Accommodation Service.

You can register online at https://www.accommodation.cam.ac.uk/

Applications are considered throughout the year and should be addressed to Gerry Riches, Teaching Administrative Officer. Applications should include:

• A completed application form
• Curriculum Vitae
• Statement of Research Proposal
• Reference from an academic who knows your work
• Certificate of agreement from your home university
• Copy of your Passport
• English Language Test Certificate

English Language

All applicants applying to Cambridge as Visiting students need to meet the University's standard English language requirements. This requirement is satisfied by proof of an acceptable English language test taken within the last two years. Whether or not students require a language test depends on a number of conditions; please see here

http://www.graduate.study.cam.ac.uk/international-students/competence-english/will-i-have-language-requirement

Please note that only certain tests are accepted as proof of the language condition and the certificates must prove that the test has been taken within the last two years. Information on the accepted tests is held here

http://www.graduate.study.cam.ac.uk/international-students/competence-english/what-tests-are-accepted

All inquiries should be addressed to:

Gerry Riches Austin Robinson Building Faculty of Economics Sidgwick Avenue Cambridge CB3 9DD Email: [email protected] Phone: +00 44 (0)1223 335208

Faculty of Economics Austin Robinson Building Sidgwick Avenue Cambridge CB3 9DD UNITED KINGDOM

Telephone: +44 1223 335200

Fax: +44 1223 335475

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Visiting PhD Students

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The Centre will consider applications from international PhD students to visit us for a period of up to six months. Such visitors are termed Associate PhD Students and considered as independent researchers. They do not receive any teaching during their stay but are expected to identify an academic mentor with whom they can connect periodically during the course of their stay. (N.B. Formal tuition is only available to students paying full-fees at Cambridge – c. £8,000-17,000 per year.)

Before submitting an application international students should be aware of the strict visa regulations governing their visit. Students visiting Cambridge for for short-term study up to six months may enter on a visitor visa . In order to do so, students must ensure that they:

• intend to undertake research as part of their course overseas; and
• will not take any employment in the UK (including unpaid work placements or internships) and
• will not draw on any public funds; and
• will demonstrate support and funds available to pay for any course costs, accommodation and flights home; and
• do not wish to switch to another category; and
• intend to leave the UK at the end of the study or at the end of 6 months, whichever is sooner

Further information on this route is available on the website of University of Cambridge International Student Team  here .

Information for successful applicants

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How to apply to be a visiting student

If you wish to be a visiting student at the Faculty of Divinity for less than one year , you need to apply in the following way at least six months in advance of your planned period of study in Cambridge.

Application Requirements:

• Contact one of the Faculty’s lecturers and check to if they can act as your mentor for your proposed visit dates. Your application must have the support of a member of academic staff willing to mentor you, as they need to justify the case for your admission. Information about our lecturers can be found in the ‘ People ’ section.
• Once you have secured the support of a 'mentorSend your CV, your proposed activities at Cambridge, explain why Cambridge is the best place to do this and two references to the Graduate Secretary via email .

Things to Note:

• The Faculty charge a 'Bench Fee' of £1,500 per term.  This will provide you with a University card, entitle you to have access to library facilities, all seminars, lectures at undergraduate and postgraduate level; and you will receive a maximum of 2 supervisions/contact hours per term.
• Your application will be considered by the Degree Committee and you will be informed after they have met, the outcome of your application.
• Students need to produce a report at the end of their stay which the Degree Committee will review.

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The department of sociology regularly hosts visitors. if you are interested in joining the department as a formal visitor, please find further information here ..

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Visitors to the Faculty

The Faculty has an established procedure for granting visiting scholar status for academic visitors who hold a post at another institution. If an individual wishes to be a visiting scholar at the Faculty, an academic member of the Faculty must propose that individual and confirm that she or he knows the visitor personally and is familiar with the proposed visitor’s academic work . (In the case of applications for visitor status that are made via Faculty Centres that operates formal visitor schemes, the proposal is made by the Director of the Centre acting in that capacity, and there is no need for the Centre Director to know the visitor personally provided that the Centre’s Management Committee supports the request.) If a member of the Faculty (or a Centre) wishes to support the request, the visitor will be asked to complete an application form . In addition to the application form, the visitor will be asked to submit a CV and a brief description of the work they intend to pursue at Cambridge.

Nominations for Faculty visitor status are then put to the Faculty Board for consideration and a maximum of 12 Faculty visitors are permitted at any given time because of space constraints. The Faculty Board expects that academic members of the Faculty, other than those acting in their capacity as Director of a Centre, will not normally propose more than one academic visitor per academic year. Priority correspondingly is given to nominations made by Faculty Members who are not already sponsoring a visitor in the academic year concerned. If approved by the Faculty Board, visitors are given access to the Squire Law Library, as well as to the computing facilities, and access to the Faculty’s Senior Common Room (SCR) and the hot-desks area outside of it.

The Faculty member who put the nomination to the Faculty Board acts as the visitor’s first point of contact at the Faculty, and must be available to help the visitor familiarise her/himself with the Faculty building. (In the case of visitors who are sponsored by Centres, this responsibility falls to the Director of the relevant Centre or to a member of the Centre nominated by the Director.) Unfortunately, the Faculty cannot provide research support or supervision, or provide assistance in finding accommodation for the visitor.

The Faculty will only be able to accept visitors under the sponsorship of a Faculty member. The Faculty does not accept speculative applications for visitor status.

A bench fee of £175 per month or part month is charged to visitors.

Full payment must be made in advance of arrival in Cambridge. This can be done online.

Applications may be submitted at any time and are welcome both during and out of term time. Visitors are normally limited to 2 visits within a 4-year period.

Applications to visit the Faculty are normally limited to a maximum of 6 months for those who require visas. Where visas are not required, applications to visit the Faculty for a period of longer than 6 months will require the sponsoring member of the Faculty to make a specific case. Such long stays will not be permitted if there is limited space in the Faculty.

All enquiries or correspondence relating to Faculty visitors should be sent to [email protected] .

Visitors to the Squire Law Library

Academic visitors.

Academic visitors can request access just to the Squire Law Library. Under these circumstances no bench fee is payable. Applications should be made in advance to the Squire Law Librarian, Mr David Wills via the Library’s email address: [email protected]

Visitors should indicate the dates of their stay.

Academic visitors to the Squire Law Library are also required to apply for a Library Card. Cards are issued by the Reader Registration Office at the main University Library in Cambridge. Details concerning the procedure to apply for a Library Card can be found on the University Library’s webpage .

With regard to these arrangements for academic visitors to the Library, it is not possible to allocate specific desk space in the library and access to the Senior Common Room is not permitted.

PhD visitors

Requests to visit the Squire Law Library can be made by research students working at PhD level. Applications for access to the Library’s resources should be made in writing to the Squire Law Librarian ( [email protected] ). Applications from research students to visit the library should include details of the dates of the proposed visit and should also be supported by a letter from the student’s PhD supervisor at the student’s home university.

Research students at PhD level are also required to apply for a Library Card. Cards are issued by the Reader Registration Office at the main University Library. The Library Card entitles visitors to use the University Library as well as, by arrangement, some other libraries at the University of Cambridge including the Squire Law Library. Details concerning the procedure to apply for a Library Card can be found on the University Library’s webpage .

Visiting PhD students to the Squire Law Library need to be entirely self-sufficient in terms of their research activity and also regarding their financial and accommodation arrangements while in Cambridge. It should also be noted that academic staff at the Faculty of Law are not in a position to provide supervisions to, and are not obliged to meet with, visiting students and researchers who are permitted to use the Squire Law Library.

Other visitors to the Library

Taught Masters students , and undergraduate students at other UK universities , wishing to use the Squire Law Library during vacation periods only are required to contact the Squire Law Librarian for permission to use the Library and then, if permission is granted, to apply for a University Library card following the University Library procedure . It is not usual for sixth form students to be granted permission to use the Squire Law Library.

All other visitors who wish to visit the Squire Law Library may write to the Squire Law Librarian ( [email protected] ) to request access. It should be noted that it may not always be possible to grant permission to use the Library.

The Faculty of Law The David Williams Building 10 West Road Cambridge CB3 9DZ United Kingdom

Telephone: +44 1223 330033 Email: [email protected]

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Visiting Scholars at the Department of POLIS

The Department of Politics and International Studies (POLIS) Visitors Programme welcomes a small number of scholars each year. The Programme is aimed at scholars in established posts in other academic institutions.

What do we offer?

Visitors are granted access to the University’s Library and network facilities, and are able to attend lectures and seminars organised by the Department. Visiting scholars are also entitled to membership of the University Centre.

We are not in a position to offer an office or desk space, secretarial services, academic supervision, housing, visa processing, living or travel expenses or other Departmental resources.

What does it cost?

In addition to needing funds to cover living expenses, there is a bench fee of £3000 per term or £2500 over the summer payable in advance (all figures are inclusive of VAT) to cover incidental and administrative overheads. The Department will be asking for proof that bench fees have been paid before a Visiting Scholar arrives in Cambridge.

Our academic year comprises three terms: Michaelmas (October-December), Lent (January-March) and Easter (April-June). The minimum period for a Visiting Scholar is one month, and the maximum is one year (three terms).

For those engaged in a substantial on-going research collaboration with a POLIS permanent staff member or making a major teaching contribution to the Department this fee may be waived at the discretion of the Departmental Executive Committee.

Accommodation

The Department does not provide accommodation, nor can it assist applicants with finding accommodation in Cambridge.

For accommodation assistance please log on to the  University of Cambridge Accommodation Service  or contact them by  email . 

The Accommodation Service office is open from 9.00 am to 4.45 pm and is located at:

Kellet Lodge University of Cambridge Old Addenbrookes Site Tennis Court Rd Cambridge CB2 1QJ

To enquire, please write to:  [email protected]  or telephone on 01223 338099.

Newcomers and Visiting Society

You would also have access to  Newcomers and Visiting Scholars , which is run by the University. The society provides a termly programme of social activities for university scholars and their families.

16 Mill Lane Cambridge

Website:  https://www.nvs.admin.cam.ac.uk/ Tel: +44 (0)1223 336748 Email: [email protected]

How to apply?

Applications are considered throughout the year and should be addressed to rebecca king (email: v [email protected] )..

Applications should include:

• A completed application form
• An up to date CV
• A passport photograph of yourself (for University ID card)
• An outline of the proposed research to be undertaken at Cambridge
• If applicable, a supporting letter from a permanent POLIS staff member detailing the substantive research collaboration and/or teaching contribution

Methods of Payment

Visiting Scholars accepted onto our Visiting Scholar Programme will be invoiced the appropriate bench fees approximately 4 weeks prior to their arrival and which are required to be paid by the following methods before arrival at the Department.  We reserve the right to cancel applicants from our Visiting Scholars Programme should payment not be received. 

The preferred method of payment is via our online store at https://onlinesales.admin.cam.ac.uk/product-catalogue/products/schools-faculties-departments-and-institutions/politics-and-international-studies

Anyone wishing to pay by bank transfer should notify us in advance so that we can provide details of the relevant bank account in Cambridge. Any bank clearance charges must be added by the applicant to their International Payment Form when arranging payment transfer.

Entry to the UK and Work Permits

If you are not a person with settled status in the UK or a national of a country within the European Economic Area, Iceland, Liechtenstein, Norway or Switzerland then you will probably need a visa - this would normally be via the Academic Visitor route. More information about this can be found here - https://www.gov.uk/government-authorised-exchange

It is the responsibility of the applicant to ensure that compliance with UK immigration/visa requirements are met.

Visiting Students

The Department cannot accept applications from undergraduate students. Undergraduates wishing to spend time at Cambridge must apply directly to a college to be an Affiliated Student. Each college has its own quota and fees for such students. This process must be managed entirely by the applicant and does not involve the Department of POLIS.

At present the  CamPo scheme  is the only mechanism for welcoming visiting PhD students to the Department. We are unable to accept any applications outside of this scheme.

Postdocs should consult our Postdoc opportunities page  here .  

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The Department of Politics and International Studies, The Alison Richard Building, 7 West Road, Cambridge, CB3 9DP

Contact: [email protected]

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What is a short period of study?

Information on this page is relevant to students from outside of the UK or Ireland who will be undertaking the following types of study at Cambridge:

• a short course where the duration is less than 6 months;
• a short period of research as part of a degree at an overseas institution;
• a medical elective placement linked to overseas study as part of a medicine degree;
• a part-time degree course where attendance in Cambridge is only required for specified short periods and the majority of study is undertaken overseas;
• a PhD student returning to the UK for their viva and to complete their studies;
• a student granted an examination allowance to re-take part of their course or re-sit examination/s where the relevant period of study is less than 6 months.

This information is not relevant to students studying a full-time degree.

If you already have UK Immigration permission in another category you may be able to undertake a short period of study on that. You will need to provide evidence of this prior to starting at Cambridge.

Visitor Route

A short period of study, as outlined above, can be supported under the visitor immigration route.

A status as a visitor in the UK has the following restrictions:

• You cannot take employment in the UK;
• You cannot undertake a work placement/internship (paid/unpaid) as part of the course of study;
• You cannot work on a self-employed basis in the UK or be involved in business activities;
• You cannot extend your stay in the UK;
• You must demonstrate you have the funds to support yourself during your studies in the UK.

Entry to the UK as a visitor is at the discretion of UK Visas and Immigration (UKVI) based on information available to them. You can be issued a letter to support entry as a visitor for study purposes on applicable courses. Your host Faculty, Department or College will issue this letter, unless you are on a part-time research degree admitted via the Postgraduate Admissions Office, or PhD students returning for their viva, in which case the letter is issued by the International Student Office. The International Student Office can provide guidance on entering the UK as a visitor, but the University cannot accept responsibility for decisions made by UK Visas and immigration (UKVI).

If you are coming as a visitor to the UK, you are advised to take out private medical insurance for your visit unless your country has a reciprocal agreement with the UK which may entitle you to free healthcare. Further information is on the UKCISA website .

Applying for a visitor visa

Whether you need to apply for this visa in advance (prior to travelling to the UK) or whether you can request entry as a visitor at immigration control on arrival in the UK depends on your nationality:

On arrival at Cambridge

The University is required to verify the immigration status of students before allowing them to begin their studies, and to check the relevant documents and retain copies in accordance with Home Office requirements. Your host Faculty, Department or College will need to see your passport and ensure that you have the correct immigration status before you may start your course.

Further information on part-time courses

The visitor route is used to support students on part-time courses longer than 6 months where the majority of the time is spent outside the UK and attendance in Cambridge is only required for short teaching sessions. Examples include Cambridge Executive MBA, Master of Accounting (MAcc), Master of Studies (MSt) and most part-time postgraduate diploma and certificate programmes. In certain circumstances it may be relevant to part-time postgraduate courses admitted via the Postgraduate Admissions Office but relevant students will be notified of this during the admissions process.

To meet the requirements of the visitor route for courses of more than 6 months, the majority of study must be taken outside the UK. Generally students will enter for the short teaching session and leave soon after. It is not possible as a visitor on a course of more than 6 months to make the UK your main study location or residence. From a visa perspective, attendance arrangements are considered to be via distance learning, and it is not expected for students to be in the UK for an extended period of time, or undertake frequent and successive visits. 

Part-time undergraduate certificate and diploma courses at the Institute of Continuing Education which are longer than six months and where attendance is required more regularly than once a term  cannot be supported or undertaken on a visitor visa.

Further information for visiting students

The visitor route is appropriate for students registered at a University overseas who are accepted by a department at Cambridge to visit for a short period of study or research. Your host institution will provide you with a letter explaining the purpose of the visit. See the visiting students page for further guidance on applying to visit Cambridge as part of your course overseas.

Some visiting students undertaking postgraduate-level research in certain science and technology subjects will require an ATAS (Academic Technology Approval Scheme) clearance certificate in accordance with Home Office requirements. You will be informed as part of your acceptance as a visiting student if this applies to you. The UK Foreign, Commonwealth and Development Office manages ATAS. You must apply online to the FCDO and applications are normally decided within 20 working days. You will be sent the ATAS certificate via email and will need to print it out to support your visa application, or carry in your hand-luggage to show on entry to the UK if required.

Undergraduates visiting on an exchange programme for one or two terms will receive a visa letter from their College.

Further information for PhD students returning for viva and corrections only

See ' Extending your visa as a current PhD student ' for information about returning to complete your PhD under the visitor route - supporting letters can be provided by the International Student Office.

Visitor status not eligible for Graduate visa

Students on courses supported under the visitor immigration route, or PhD students completing their studies in the UK after submission of their thesis for examination on a visitor immigration status, will not be eligible to apply for the post-study Graduate route visa.

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