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Creating Powerpoint Presentations with Python

Posted by Chris Moffitt in articles   

Introduction

Love it or loathe it, PowerPoint is widely used in most business settings. This article will not debate the merits of PowerPoint but will show you how to use python to remove some of the drudgery of PowerPoint by automating the creation of PowerPoint slides using python.

Fortunately for us, there is an excellent python library for creating and updating PowerPoint files: python-pptx . The API is very well documented so it is pretty easy to use. The only tricky part is understanding the PowerPoint document structure including the various master layouts and elements. Once you understand the basics, it is relatively simple to automate the creation of your own PowerPoint slides. This article will walk through an example of reading in and analyzing some Excel data with pandas, creating tables and building a graph that can be embedded in a PowerPoint file.

PowerPoint File Basics

Python-pptx can create blank PowerPoint files but most people are going to prefer working with a predefined template that you can customize with your own content. Python-pptx’s API supports this process quite simply as long as you know a few things about your template.

Before diving into some code samples, there are two key components you need to understand: Slide Layouts and Placeholders . In the images below you can see an example of two different layouts as well as the template’s placeholders where you can populate your content.

In the image below, you can see that we are using Layout 0 and there is one placeholder on the slide at index 1.

In this image, we use Layout 1 for a completely different look.

In order to make your life easier with your own templates, I created a simple standalone script that takes a template and marks it up with the various elements.

I won’t explain all the code line by line but you can see analyze_ppt.py on github. Here is the function that does the bulk of the work:

The basic flow of this function is to loop through and create an example of every layout included in the source PowerPoint file. Then on each slide, it will populate the title (if it exists). Finally, it will iterate through all of the placeholders included in the template and show the index of the placeholder as well as the type.

If you want to try it yourself:

Refer to the input and output files to see what you get.

Creating your own PowerPoint

For the dataset and analysis, I will be replicating the analysis in Generating Excel Reports from a Pandas Pivot Table . The article explains the pandas data manipulation in more detail so it will be helpful to make sure you are comfortable with it before going too much deeper into the code.

Let’s get things started with the inputs and basic shell of the program:

After we create our command line args, we read the source Excel file into a pandas DataFrame. Next, we use that DataFrame as an input to create the Pivot_table summary of the data:

Consult the Generating Excel Reports from a Pandas Pivot Table if this does not make sense to you.

The next piece of the analysis is creating a simple bar chart of sales performance by account:

Here is a scaled down version of the image:

We have a chart and a pivot table completed. Now we are going to embed that information into a new PowerPoint file based on a given PowerPoint template file.

Before I go any farther, there are a couple of things to note. You need to know what layout you would like to use as well as where you want to populate your content. In looking at the output of analyze_ppt.py we know that the title slide is layout 0 and that it has a title attribute and a subtitle at placeholder 1.

Here is the start of the function that we use to create our output PowerPoint:

This code creates a new presentation based on our input file, adds a single slide and populates the title and subtitle on the slide. It looks like this:

Pretty cool huh?

The next step is to embed our picture into a slide.

From our previous analysis, we know that the graph slide we want to use is layout index 8, so we create a new slide, add a title then add a picture into placeholder 1. The final step adds a subtitle at placeholder 2.

Here is our masterpiece:

For the final portion of the presentation, we will create a table for each manager with their sales performance.

Here is an image of what we’re going to achieve:

Creating tables in PowerPoint is a good news / bad news story. The good news is that there is an API to create one. The bad news is that you can’t easily convert a pandas DataFrame to a table using the built in API . However, we are very fortunate that someone has already done all the hard work for us and created PandasToPowerPoint .

This excellent piece of code takes a DataFrame and converts it to a PowerPoint compatible table. I have taken the liberty of including a portion of it in my script. The original has more functionality that I am not using so I encourage you to check out the repo and use it in your own code.

The code takes each manager out of the pivot table and builds a simple DataFrame that contains the summary data. Then uses the df_to_table to convert the DataFrame into a PowerPoint compatible table.

If you want to run this on your own, the full code would look something like this:

All of the relevant files are available in the github repository .

One of the things I really enjoy about using python to solve real world business problems is that I am frequently pleasantly surprised at the rich ecosystem of very well thought out python tools already available to help with my problems. In this specific case, PowerPoint is rarely a joy to use but it is a necessity in many environments.

After reading this article, you should know that there is some hope for you next time you are asked to create a bunch of reports in PowerPoint. Keep this article in mind and see if you can find a way to automate away some of the tedium!

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python-pptx 0.6.23

pip install python-pptx Copy PIP instructions

Released: Nov 2, 2023

Generate and manipulate Open XML PowerPoint (.pptx) files

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License: MIT License (MIT)

Author: Steve Canny

Tags powerpoint, ppt, pptx, office, open, xml

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• OSI Approved :: MIT License
• OS Independent
• Python :: 2
• Python :: 2.7
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Project description

python-pptx is a Python library for creating, reading, and updating PowerPoint (.pptx) files.

A typical use would be generating a PowerPoint presentation from dynamic content such as a database query, analytics output, or a JSON payload, perhaps in response to an HTTP request and downloading the generated PPTX file in response. It runs on any Python capable platform, including macOS and Linux, and does not require the PowerPoint application to be installed or licensed.

It can also be used to analyze PowerPoint files from a corpus, perhaps to extract search indexing text and images.

In can also be used to simply automate the production of a slide or two that would be tedious to get right by hand, which is how this all got started.

More information is available in the python-pptx documentation .

Browse examples with screenshots to get a quick idea what you can do with python-pptx.

Release History

0.6.23 (2023-11-02), 0.6.22 (2023-08-28).

(Windows Python 3.10+)

0.6.21 (2021-09-20)

0.6.20 (2021-09-14), 0.6.19 (2021-05-17), 0.6.18 (2019-05-02).

.text property getters encode line-break as a vertical-tab (VT, ‘v’, ASCII 11/x0B). This is consistent with PowerPoint’s copy/paste behavior and allows like-breaks (soft carriage-return) to be distinguished from paragraph boundary. Previously, a line-break was encoded as a newline (’n’) and was not distinguishable from a paragraph boundary.

.text properties include Shape.text, _Cell.text, TextFrame.text, _Paragraph.text and _Run.text.

.text property setters accept vertical-tab character and place a line-break element in that location. All other control characters other than horizontal-tab (’t’) and newline (’n’) in range x00-x1F are accepted and escaped with plain-text like “_x001B” for ESC (ASCII 27).

Previously a control character other than tab or newline in an assigned string would trigger an exception related to invalid XML character.

0.6.17 (2018-12-16)

0.6.16 (2018-11-09), 0.6.15 (2018-09-24), 0.6.14 (2018-09-24), 0.6.13 (2018-09-10), 0.6.12 (2018-08-11), 0.6.11 (2018-07-25), 0.6.10 (2018-06-11), 0.6.9 (2018-05-08), 0.6.8 (2018-04-18), 0.6.7 (2017-10-30), 0.6.6 (2017-06-17), 0.6.5 (2017-03-21), 0.6.4 (2017-03-17), 0.6.3 (2017-02-28), 0.6.2 (2017-01-03).

BACKWARD INCOMPATIBILITIES:

Some changes were made to the boilerplate XML used to create new charts. This was done to more closely adhere to the settings PowerPoint uses when creating a chart using the UI. This may result in some appearance changes in charts after upgrading. In particular:

0.6.1 (2016-10-09)

0.6.0 (2016-08-18), 0.5.8 (2015-11-27), 0.5.7 (2015-01-17).

Shape.shape_type is now unconditionally MSO_SHAPE_TYPE.PLACEHOLDER for all placeholder shapes. Previously, some placeholder shapes reported MSO_SHAPE_TYPE.AUTO_SHAPE , MSO_SHAPE_TYPE.CHART , MSO_SHAPE_TYPE.PICTURE , or MSO_SHAPE_TYPE.TABLE for that property.

0.5.6 (2014-12-06)

0.5.5 (2014-11-17), 0.5.4 (2014-11-15), 0.5.3 (2014-11-09), 0.5.2 (2014-10-26), 0.5.1 (2014-09-22), 0.5.0 (2014-09-13).

A table is no longer treated as a shape. Rather it is a graphical object contained in a GraphicFrame shape, as are Chart and SmartArt objects.

As the enclosing shape, the id, name, shape type, position, and size are attributes of the enclosing GraphicFrame object.

The contents of a GraphicFrame shape can be identified using three available properties on a shape: has_table, has_chart, and has_smart_art. The enclosed graphical object is obtained using the properties GraphicFrame.table and GraphicFrame.chart. SmartArt is not yet supported. Accessing one of these properties on a GraphicFrame not containing the corresponding object raises an exception.

0.4.2 (2014-04-29)

0.4.1 (2014-04-29).

The following enumerations were moved/renamed during the rationalization of enumerations:

Documentation for all enumerations is available in the Enumerations section of the User Guide.

0.3.2 (2014-02-07)

0.3.1 (2014-01-10), 0.3.0 (2013-12-12), 0.2.6 (2013-06-22), 0.2.5 (2013-06-11), 0.2.4 (2013-05-16), 0.2.3 (2013-05-05), 0.2.2 (2013-03-25), 0.2.1 (2013-02-25), 0.2.0 (2013-02-10).

First non-alpha release with basic capabilities:

Project details

Release history release notifications | rss feed.

Nov 2, 2023

Aug 29, 2023

Sep 20, 2021

Sep 14, 2021

May 17, 2021

May 3, 2019

Dec 16, 2018

Nov 10, 2018

Sep 24, 2018

Sep 10, 2018

Aug 12, 2018

Jul 25, 2018

Jun 11, 2018

May 9, 2018

Apr 18, 2018

Oct 30, 2017

Jun 18, 2017

Mar 22, 2017

Mar 17, 2017

Feb 28, 2017

Jan 3, 2017

Oct 9, 2016

Aug 18, 2016

Nov 28, 2015

Jan 18, 2015

Dec 7, 2014

Nov 18, 2014

Nov 16, 2014

Nov 10, 2014

Oct 27, 2014

Sep 22, 2014

Sep 14, 2014

Apr 30, 2014

Feb 7, 2014

Jan 10, 2014

Dec 13, 2013

0.3.0rc1 pre-release

Jun 22, 2013

Jun 12, 2013

May 17, 2013

May 6, 2013

Mar 26, 2013

Feb 25, 2013

Feb 11, 2013

0.1.0a1 pre-release

Jan 26, 2013

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5 Best Ways to Create PowerPoint Files Using Python

💡 Problem Formulation: Automating the creation of PowerPoint presentations is a common task for those who need to generate reports or summaries regularly. For instance, a user may wish to create a presentation summarizing sales data from a CSV file or visualize a project’s progress in a structured format. The desired output is a fully formatted PowerPoint file (.pptx) with various elements like titles, texts, images, and charts, as specified by the input data or customization requirements.

Method 1: Using python-pptx

The python-pptx library provides a comprehensive set of features for creating PowerPoint files (.pptx) in Python. It allows for adding slides, text, images, charts, and more, with a high level of customization. Manipulate slides at a granular level by accessing placeholders, creating bulleted lists, and setting properties like font size or color programmatically.

Here’s an example:

The code snippet above creates a PowerPoint file named python-pptx-presentation.pptx with one slide that includes a title and a subtitle.

In this overview, we create a presentation object, add a new slide with a predefined layout, set text for the title and subtitle placeholders, and then save the presentation. This method gives users the ability to create detailed, professional presentations through code.

Method 2: Using Pandas with python-pptx

This method combines the data manipulation power of Pandas with the presentation capabilities of python-pptx to create PowerPoint files from DataFrame contents. It’s particularly useful for automating the inclusion of tabular data or creating charts based on the DataFrame’s data.

The output is a PowerPoint file named pandas-python-pptx.pptx containing a bar chart representing the quantity of fruits.

This snippet demonstrates using a Pandas DataFrame to generate chart data, which is then used to create a chart in a PowerPoint slide. It showcases the synergy between Pandas for data handling and python-pptx for presentation creation.

Method 3: Using ReportLab with python-pptx

Those seeking to include complex graphics or generate custom visuals can harness the graphic-drawing capabilities of ReportLab with python-pptx. This method leverages ReportLab to create an image, which can then be inserted into a PowerPoint slide.

The output would be a PowerPoint file named reportlab-pptx.pptx containing a slide with a custom bar chart image.

The code above creates a bar chart using ReportLab, saves the chart as an image, and then inserts the image into a PowerPoint slide. This approach is ideal if you need to include bespoke graphics that are not directly supported by python-pptx itself.

Method 4: Using Matplotlib with python-pptx

For those familiar with Matplotlib, this method involves creating a visual plot or chart with Matplotlib, saving it as an image, and then embedding the image into a PowerPoint slide using python-pptx.

The outcome is a PowerPoint file matplotlib-pptx.pptx , with a plot on a slide created by Matplotlib.

In this case, we graph a quadratic function using Matplotlib, save it as an image, and then add that image to a slide in our PowerPoint presentation. This method offers a blend of Matplotlib’s sophisticated plotting tools with the simplicity of python-pptx.

Bonus One-Liner Method 5: Using Officegen

The Officegen package allows for rapid PowerPoint creation with simpler syntax, although with less flexibility compared to python-pptx. It provides functions to add slides, titles, and bullet points.

The outcome is a PowerPoint file officegen-presentation.pptx with a single slide containing a large title.

This snippet uses Officegen to initiate a new presentation, adds a text title to a slide, and saves the presentation. While not as detailed as python-pptx, Officegen is quick for simple presentations.

Summary/Discussion

• Method 1: python-pptx. Full-featured control over presentations. Can be verbose for simple tasks.
• Method 2: Pandas with python-pptx. Ideal for data-driven presentations. Setup can be complex if unfamiliar with data libraries.
• Method 3: ReportLab with python-pptx. Powerful combo for custom graphics. Requires separate handling of graphics and presentation stages.
• Method 4: Matplotlib with python-pptx. Best for users comfortable with Matplotlib. Less direct than using python-pptx alone.
• Bonus Method 5: Officegen. Quick and easy for simple presentations. Limited customization options.

Emily Rosemary Collins is a tech enthusiast with a strong background in computer science, always staying up-to-date with the latest trends and innovations. Apart from her love for technology, Emily enjoys exploring the great outdoors, participating in local community events, and dedicating her free time to painting and photography. Her interests and passion for personal growth make her an engaging conversationalist and a reliable source of knowledge in the ever-evolving world of technology.

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Creating and updating PowerPoint Presentations in Python using python – pptx

python-pptx is library used to create/edit a PowerPoint (.pptx) files. This won’t work on MS office 2003 and previous versions.  We can add shapes, paragraphs, texts and slides and much more thing using this library.

Installation: Open the command prompt on your system and write given below command:

Let’s see some of its usage:

Example 1: Creating new PowerPoint file with title and subtitle slide.

Example 2: Adding Text-Box in PowerPoint.

Example 3: PowerPoint (.pptx) file to Text (.txt) file conversion.

Example 4: Inserting image into the PowerPoint file.

Example 5: Adding Charts to the PowerPoint file.

Example 6: Adding tables to the PowerPoint file.

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• Yes, WPS Presentation is designed to be user-friendly and easy to adapt to. Its interface closely resembles Microsoft PowerPoint, allowing you to effortlessly edit existing presentations or create new ones. With its intuitive tools and familiar layout, WPS Presentation ensures a smooth and straightforward user experience.
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• The primary distinctions between WPS Presentation and Microsoft PowerPoint are the cost and accessibility. WPS Presentation is available for free, while Microsoft PowerPoint often requires a costly subscription or purchase.
• WPS Presentation offers seamless cloud integration with services like Google Drive, facilitating convenient presentation storage, synchronization and collaboration.
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How To Get Free Access To Microsoft PowerPoint

E very time you need to present an overview of a plan or a report to a whole room of people, chances are you turn to Microsoft PowerPoint. And who doesn't? It's popular for its wide array of features that make creating effective presentations a walk in the park. PowerPoint comes with a host of keyboard shortcuts for easy navigation, subtitles and video recordings for your audience's benefit, and a variety of transitions, animations, and designs for better engagement.

But with these nifty features comes a hefty price tag. At the moment, the personal plan — which includes other Office apps — is at $69.99 a year. This might be the most budget-friendly option, especially if you plan to use the other Microsoft Office apps, too. Unfortunately, you can't buy PowerPoint alone, but there are a few workarounds you can use to get access to PowerPoint at no cost to you at all.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

Method #1: Sign Up For A Free Microsoft Account On The Office Website

Microsoft offers a web-based version of PowerPoint completely free of charge to all users. Here's how you can access it:

• Visit the Microsoft 365 page .
• If you already have a free account with Microsoft, click Sign in. Otherwise, press "Sign up for the free version of Microsoft 365" to create a new account at no cost.
• On the Office home page, select PowerPoint from the side panel on the left.
• Click on "Blank presentation" to create your presentation from scratch, or pick your preferred free PowerPoint template from the options at the top (there's also a host of editable templates you can find on the Microsoft 365 Create site ).
• Create your presentation as normal. Your edits will be saved automatically to your Microsoft OneDrive as long as you're connected to the internet.

It's important to keep in mind, though, that while you're free to use this web version of PowerPoint to create your slides and edit templates, there are certain features it doesn't have that you can find on the paid version. For instance, you can access only a handful of font styles and stock elements like images, videos, icons, and stickers. Designer is also available for use on up to three presentations per month only (it's unlimited for premium subscribers). When presenting, you won't find the Present Live and Always Use Subtitles options present in the paid plans. The biggest caveat of the free version is that it won't get any newly released features, unlike its premium counterparts.

Method #2: Install Microsoft 365 (Office) To Your Windows

Don't fancy working on your presentation in a browser? If you have a Windows computer with the Office 365 apps pre-installed or downloaded from a previous Office 365 trial, you can use the Microsoft 365 (Office) app instead. Unlike the individual Microsoft apps that you need to buy from the Microsoft Store, this one is free to download and use. Here's how to get free PowerPoint on the Microsoft 365 (Office) app:

• Search for Microsoft 365 (Office) on the Microsoft Store app.
• Install and open it.
• Sign in with your Microsoft account. Alternatively, press "Create free account" if you don't have one yet.
• Click on Create on the left side panel.
• Select Presentation.
• In the PowerPoint window that opens, log in using your account.
• Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days — free of charge and without having to input any payment information.
• Create your presentation as usual. As you're using the desktop version, you can access the full features of PowerPoint, including the ability to present in Teams, export the presentation as a video file, translate the slides' content to a different language, and even work offline.

The only downside of this method is the time limit. Once the five days are up, you can no longer open the PowerPoint desktop app. However, all your files will still be accessible to you. If you saved them to OneDrive, you can continue editing them on the web app. If you saved them to your computer, you can upload them to OneDrive and edit them from there.

Method #3: Download The Microsoft PowerPoint App On Your Android Or iOS Device

If you're always on the move and need the flexibility of creating and editing presentations on your Android or iOS device, you'll be glad to know that PowerPoint is free and available for offline use on your mobile phones. But — of course, there's a but — you can only access the free version if your device is under 10.1 inches. Anything bigger than that requires a premium subscription. If your phone fits the bill, then follow these steps to get free PowerPoint on your device:

• Install Microsoft PowerPoint from the App Store or Google Play Store .
• Log in using your existing Microsoft email or enter a new email address to create one if you don't already have an account.
• On the "Get Microsoft 365 Personal Plan" screen, press Skip For Now.
• If you're offered a free trial, select Try later (or enjoy the free 30-day trial if you're interested).
• To make a new presentation, tap the plus sign in the upper right corner.
• Change the "Create in" option from OneDrive - Personal to a folder on your device. This allows you to save the presentation to your local storage and make offline edits.
• Press "Set as default" to set your local folder as the default file storage location.
• Choose your template from the selection or use a blank presentation.
• Edit your presentation as needed.

Do note that PowerPoint mobile comes with some restrictions. There's no option to insert stock elements, change the slide size to a custom size, use the Designer feature, or display the presentation in Immersive Reader mode. However, you can use font styles considered premium on the web app.

Method #4: Use Your School Email Address

Office 365 Education is free for students and teachers, provided they have an email address from an eligible school. To check for your eligibility, here's what you need to do:

• Go to the Office 365 Education page .
• Type in your school email address in the empty text field.
• Press "Get Started."
• On the next screen, verify your eligibility. If you're eligible, you'll be asked to select whether you're a student or a teacher. If your school isn't recognized, however, you'll get a message telling you so.
• For those who are eligible, proceed with creating your Office 365 Education account. Make sure your school email can receive external mail, as Microsoft will send you a verification code for your account.
• Once you're done filling out the form, press "Start." This will open your Office 365 account page.

You can then start making your PowerPoint presentation using the web app. If your school's plan supports it, you can also install the Office 365 apps to your computer by clicking the "Install Office" button on your Office 365 account page and running the downloaded installation file. What sets the Office 365 Education account apart from the regular free account is that you have unlimited personal cloud storage and access to other Office apps like Word, Excel, and Outlook.

Read the original article on SlashGear .