cleaner cover letter example

15 Cleaner Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Cleaner jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A cover letter is an important aspect of a resume, and shouldn’t be overlooked. This letter should be short and provide the employer with a sense of the person they are hiring. The cover letter will describe what type of employee one is and what type of work they want to contribute to the company. A cover letter is also a good place to expand on skills that were not detailed in the resume, such as computer skills, knowledge of specific programs, or past experience in customer service.

Here are 15 amazing Cleaner cover letters that are professionally written and will help you stand out and get that job!

Cleaner Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Cleaner Sample 1

Dear Sir or Madam, I am a detail-oriented individual that is always looking to reach the next level. I am seeking a Cleaner position that I can grow into and would be able to contribute to. Please consider my qualifications and reach out with any questions you may have. Thank you for your time and consideration, James Hill

Cleaner Sample 2

Dear HR Manager, I am interested in the Cleaner position. As a Cleaner, I have an eye for detail and am experienced in many aspects of housekeeping. My personality is outgoing and friendly and I enjoy coming up with new ways to do things better.

Cleaner Sample 3

I am writing to apply for the position of Cleaner. I would like to highlight my relevant skills and experience, as well as my excellent work ethic, which will ensure that I can meet or exceed your expectations.

I am an experienced cleaner with over two years of experience in cleaning restrooms, offices, classrooms, and general messes on-site at school campuses. My attention to detail is superb; I pay close attention to the smallest details in order to ensure that the space is left spotless. I also have good organizational skills and an eye for neatness which means all clutter can be whisked away effortlessly by me! If given the opportunity, you won’t regret hiring me!

Cleaner Sample 4

Dear Recruiter,

I am writing to inquire about your Cleaner position. I am a highly-skilled individual with 5 years of experience in the logistics industry. I want you to know that I have all the skills and experience needed for this position, and I will be an excellent fit for the role.

Cleaner Sample 5

I am writing to apply for the Cleaner position advertised on your website. My experience as a cleaner would make me an asset to your team. I have been cleaning for five years and have excellent customer service skills, which are necessary in the field of cleaning. I believe that my knowledge and skills would help you with all aspects of the position that this role entails, including dusting, vacuuming, sweeping, mopping floors and cleaning windows.

Cleaner Sample 6

I am writing to apply for the Cleaner position you are currently hiring for. I have excellent experience in office cleaning and would be an excellent fit for your company. My experience includes clean-up after events, daily maintenance of offices, and cleaning of the building’s common areas. I am confident that my skills will benefit your team. Please consider me as a candidate for this job opportunity. Thank you!

Cleaner Sample 7

I am writing to apply for the Cleaner position at your company. I believe that I have the necessary skills and work ethic to provide excellent service to your clients; as such I would like to be considered as a potential candidate for this role.

Cleaner Sample 8

I am a recent graduate with several years of custodial experience. I have a proven track record in keeping facilities clean and organized. I’m excited to be applying for the Cleaner position with your company!

Thank you, Jeff

Cleaner Sample 9

To Whom It May Concern,

I am an enthusiastic cleaner with experience in both domestic and industrial cleaning. I excel at hard work and enjoy the satisfaction that comes from seeing the work completed. My availability is flexible and I am able to work weekends, nights, or evenings. I am available for interviews at your convenience. Thank you for your time, ____ ____

Cleaner Sample 10

Dear Mr./Ms. _______, I am a recent college graduate from NYU with 4 years experience as a Cleaner. I have a strong work ethic and can take pride in my work as a result of my detailed approach to organization and cleanliness. Below please find my contact information so that we may set up an interview time. Thank you for your consideration of this application!

Cleaner Sample 11

The resume attached to this letter is my formal application for employment with your company.

I am a recent graduate of the University of South Carolina Columbia, where I majored in International Studies. My varied coursework has given me many transferable skills that would be beneficial to your organization.

My strong organizational skills, attention to detail, and creativity make me an excellent candidate for the position of Cleaner at your company. I take pride in everything I do and work hard to achieve desired results.

It would be an honor if you would consider me as a possible applicant for this position based on my qualifications and work ethic. I look forward to hearing from you soon!

Cleaner Sample 12

Dear Sir or Madam, I am writing to express my interest in the Cleaner position. I am a hard-working and dedicated individual and would like to be considered for this position. I have extensive cleaning experience and am confident that I will be an asset to your team. Please contact me at your earliest convenience so we can set up an interview. Thank you very much, John Doe

Cleaner Sample 13

I have been a cleaner for over seven years now and I have been doing this type of work since I was a teenager. I am certain that my experience and expertise would be an asset to your company. I am reliable, responsible, punctual, and thorough in everything that I do. Please consider me for the position as a cleaner. Thank you!

Cleaner Sample 14

I am writing in regards to your job posting for a cleaner. I have 5 years of experience cleaning offices and retail stores, and I am confident that your company would be a great fit for me. My attention to detail is one of the things that sets me apart from other applicants. I will be waiting anxiously for your response.

Cleaner Sample 15

Dear __________,

I am writing to express my interest in the Cleaner position advertised on _____. I am confident that I would be a valuable addition to your team. I have many years of experience as a Cleaner, including knowledge of chemicals and supplies that are needed to keep spaces tidy. My skills are largely transferable and I would be excited to go through any necessary training for this position. Please let me know if you have any questions about my qualifications or experience.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Cleaner cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Cover letter examples

Charlotte Johnson has chosen the professional Harvard template to showcase skills and experience. Her cover letter follows a simple and easy-to-read format to showcase the strongest achievements and past projects. It is well-structured and presents Charlotte as a perfect candidate for the job.

"I am writing to express my sincere interest in the Cleaner position at Bidvest Noonan. Upon discovering the opportunity, I was immediately drawn to the possibility of contributing to your esteemed team."

Table of contents

How to Write a Cleaner Cover Letter (Template & examples)

In today's competitive market, a strong cover letter can be your key to success. Whether you're seeking a position in hospitality , medical facilities, educational institutions, or private homes, knowing how to structure your cover letter, what to include, and how to highlight your skills is crucial. In this step-by-step guide, we walk you through every step, offering valuable insights and examples to help you create a persuasive cover letter that sets you apart from other applicants.

Ready to make your application shine in a pool of candidates?

For more inspiration, check our array of cover letter templates designed to increase your chances of success. 

Cleaner cover letter example 

Download this cleaner cover letter sample in PDF for free

This cover letter sample features Charlotte Evans, an experienced cleaner with a proven track record in maintaining cleanliness in various environments. She showcases her strong teamwork skills, proactive approach, and problem-solving abilities, highlighting specific achievements in office cleaning and housekeeping roles. With a clean and professional format, Charlotte presents herself as an ideal candidate for the position.

Do you need a CV? Check out our matching cleaner CV example for more useful information.

How to write a cover letter for a cleaning job with no experience

Whether you are a student , graduate , or part-time worker, your cover letter should highlight your relevant transferrable skills and side jobs. We recommend carefully checking the company culture and specific job positions to increase your chances of success. Make sure to list relevant skills and experiences you have and naturally incorporate them into your letter, ensuring they meet the company's goals.

CV tips for writing a chef cover letter without experience :

Indicate your job target upfront

Align your transferrable skills or projects with the company's objectives

Attach your CV, references, or portfolio where possible.

Add a strong call to action

Proofread for mistakes.

Cover letter example for a cleaner with little to no experience

As a recent graduate from the University of Manchester, I am keen to leverage my strong organisation and communication skills to the entry-level residential cleaner at your property. I adhere to strict cleaning methods and am willing to learn more efficient techniques to upskill myself in this field. I strive for a tidy and welcoming environment while providing high-quality service for diverse houses and spaces.

For more information, check out our related guide on how to write a CV with no experience .

What to include in a cleaner cover letter? 

A successful cleaner cover letter should be brief and tailored to the specific position you're applying for. Aim to include your most relevant skills, work experience, and achievements that could get you noticed on the job market. Below is the list of key cover letter information to include.

Introduction : provide a short overview of your relevant qualifications, background, or notable achievements from your your previous roles. Address the hiring manager by name or use 'Dear Hiring Manager' if the name is unknown.

Work experience : Focus on highlighting a few projects and measurable achievements from your previous jobs. Mention your expertise and relevant training you have undertaken.

Education : Mention your highest level of education, relevant cleaning-related certifications, or a diploma such as GCSE or A-level.

Skills : Incorporate soft and hard skills that align with the specific job requirements. Examples of good cleaning skills include safety standards, attention to detail, time management, and communication (with management).

References : Add full name, job title, and type of professional relationship of your colleague, supervisor, or past employer who can vouch for your skills.

Call to action : Express your interest in scheduling a follow-up interview and encourage a recruiter to follow the links you've provided in your job application.

After knowing what to include, let's dive into three main parts of a cleaner cover letter.

1. How to start a cleaner cover letter 

Begin your cover letter by addressing your hiring manager and writing an engaging hook. Provide a brief overview of your background, qualifications, and relevant experience as a cleaner. The introduction is similar to your personal profile on a CV , which outlines your career goals and highlights your key soft skills . Ensure to write in a friendly and easy-to-read tone to encourage a recruiter to continue reading your cover letter or open a CV in a different tab.

Double-check that your introduction incorporates the following details:

Contact details : Include your full name, location, date of application, phone number, and professional email address.

Salutation : Address the recruiter by their full name. Otherwise, use 'Dear Hiring Manager' if the name is unknown.

Hook : Write eye-catching one or two lines mentioning a reference, notable achievement, or key reasons for applying.

Cover letter introduction for a residential cleaner

I am thrilled to apply for the Residential Cleaner job at Breeze Clean. I have been cleaning homes for 3+ years and excel in surface-specific cleaning, making beds, folding, and vacuuming. I am ready to bring my expertise in home cleaning to ensure every household is spotless.

Cover letter introduction for a maid

I am keen to apply for the Maid role at Prim & Proper Inn. With 2+ years of experience in hotel cleaning, I have excelled in making rooms spotless. I look forward to bringing my extensive skills set to ensure all the guest have a comfortable and clean experience.

Cover letter introduction for a housekeeper

I am eager to join Sterling Stewards as a Housekeeper. With 4+ years of experience in maintaining homes, I am adept at a wide range of cleaning tasks, including vacuuming, dusting, and sanitising surfaces to perfection. I am devoted to exceed expectations, ensuring that every home turns into a sanctuary of comfort.

Refer to our related blog article on how to start a cover letter to learn more about information and who to address a cover letter to.

2. How to write the body of a cleaner cover letter 

This is the heart of your cover letter providing a deep-dive into your specific skills, recent work experience, and achievements, explaining how your background fits with the specific job you're applying for. Focus on your most recent experience and impressive qualifications to convince the hiring manager you're the right candidate for the position.

Ensure to incorporate the following information in your cleaner cover letter body:

Achievements : Show your successful track history in leading kitchen teams, introducing automated cleaning products, or executing safety protocols.

Qualifications : Mention relevant certifications, training, or experience in cleaning and maintaining various spaces, including knowledge of cleaning equipment or health and safety regulations.

Key projects : Share examples of how managed projects, coordinated with the cleaning staff, or enhanced hygiene standards in a hotel or healthcare facility.

Areas of expertise : Emphasise skills in attention to detail, time management and effective cleaning techniques, such as carpet cleaning, window washing, or maintaining sanitary conditions in the kitchens.

To learn more, check out our related blog articles on how to list achievements and work experience on a CV .

Cover letter body example for a commercial office cleaner

In my previous role as a volunteer for a community centre in London and participating in a local park clean-up initiative, I have honed strong customer service and cleanliness skills while ensuring a hygienic working environment. Through this role, I gained basic expertise in floor mopping, surface disinfection, and waste disposal. I am highly organised and ensure timely delivery of tasks up to high standards. I am keen to bring this expertise to CleanSweep Ltd as an entry-level office cleaner, ensuring a clean and pleasant environment for all the employees.

Cover letter body example for a domestic cleaner

I am applying for the Domestic Cleaner position at Tidy Homes Ltd. While volunteering at a community centre in London, I led a cleaning project that reduced hygiene issues by 30. I also managed a park clean-up, clearing 500 pounds of waste. With skills in mopping, disinfection, and waste management, I am ready to ensure top-notch cleanliness at Tidy Homes Ltd.

For more tips, check out our related blog article on the most sought-after skills employers look for .

3. How to end a cleaner cover letter 

Close your cover letter by reaffirming your interest in the specific position and thanking the recruiter for taking the time to assess your application. Show your eagerness to join the team and maintain a clean working environment. Aim to spark interest in your application by adding a call to action or further links to show your competence. Show your personality and background matche with the company culture and their vision of a clean space. Remember to keep it short and to the point so as not to overwhelm them with unnecessary details or vague statements.

Ensure to add the following key elements to your conclusion:

Gratitude : show appreciation and respect by adding a classic line like 'Thank you for considering my application'.

Call to action : encourage them to schedule a follow-up meeting, arrange an interview, or click on your portfolio link.

Closing : add a professional sign-off like 'Best Regards' or 'Sincerely' to keep the friendly and professional tone.

Refer to our related blog article on how to end a cover letter to learn more about information about different strategies of writing the closing statement and close-off.

Cover letter ending for a hotel cleaner

Thank you for taking the time to read my application. I am keen to guarantee the highest level of service to meet needs for cleaning. I am eager to discuss further how I can add value to your team and provide exceptional service.

Cover letter ending for a night shift cleaner

I am eager to bring my dedication and attention to detail to the night shift cleaner role at CleanNights Ltd. With my commitment to maintaining cleanliness and safety during overnight hours, I am confident in my ability to contribute to a positive work environment for all staff. Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team.

Cover letter ending for a part-time cleaner

I am enthusiastic about the opportunity to join the team at Sparkle Cleaners as a part-time cleaner. With my flexible schedule and commitment to delivering high-quality cleaning services, I am confident that I can contribute to maintaining the cleanliness and tidiness of your clients homes or offices. Thank you for considering my application. I am eager to bring my skills and enthusiasm to your team

Read out our related guide on how to write a part-time CV for more valuable tips and examples.

Key takeaways

You've reached the end of our guide, congratulations! Now you should be well-equipped with all you need to know to create a compelling cover letter for your next job. Be confident in showcasing your strengths and talents.

Quantify the impact by adding numbers and percentages

Use action verbs on your CV and cover letter to help you stand out from other candidates.

Maintain a friendly yet professional tone throughout your career documents and focus on your strengths!

Carefully proofread your cover letter to eliminate mistakes or inconsistencies

Keep it short and concise to the specific job you're applying for.

Next steps?

To help you finalise your job application, get in touch with our CV Writing Service , which can assist you in every step of the process. Alternatively, use our user-friendly CV or cover letter builder providing over 20 CV or cover letter templates . Take the next steps towards your cleaner career now!

For further guidance, check out one of our related blog articles below:

Good questions to ask during a job interview

How to send a CV via email

Remote and hybrid work models

How to search and track job interviews.

What is a good cover letter for a cleaner?

It should show your genuine interest in the job you’re applying for while highlighting your relevant skills and experiences. Aim to keep it no more than 400-500 words. Display your abilities to maintain a clean and hygienic environment and explain how your background fits with the company culture. Show you can meet their expectations through your past projects and similar positions.

Check our our related blog article on how long should a cover letter be for more valuable tips.

How much do cleaners get paid in the UK?

According to Talent , Cleaners in the UK typically earn between £20,731 and £29,269 annually, with an average salary of £21,842 per year. Entry-level cleaners usually start at the lower end of this range, while experienced cleaners can expect to earn closer to the higher end.

If you are looking to switch your career, refer to our related blog article on the top paying jobs in the UK .

What are the duties and responsibilities of a cleaner?

Perform tasks such as dusting, mopping, sweeping, and vacuuming

Conduct deep cleaning duties

Ensure all rubbish is emptied

Report any repairs needed to management

Clean window panes

Manage and organise supply rooms, setting up, stocking, and maintaining cleaning equipment and supplies

Transport dirty linens to the laundry room and restock rooms with clean linens.

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Cleaner Cover Letter Example

Introduction of a cleaner cover letter

Cleaner cover letter body.

In the cleaning industry, a one-size-fits-all approach to cover letters will often fall short when it comes to securing the cleaning job you've set your sights on. However, a polished, tailored cleaning job cover letter can improve your chances of getting noticed and hired faster. 

In this guide, we’ll explore how to craft an impressive cleaning job cover letter that effectively showcases your skills, experience, and enthusiasm for the position, ultimately setting you apart as a top candidate in the competitive job market.

29 July 2023 

Dear Mrs. Bell, 

My name is Katie Corr, and I am excited to apply for the role of Cleaner at Haven Cleaning Co. I pride myself on my strong work ethic, dedication to maintaining clean and healthy environments, and ability to adapt to various cleaning challenges. It is with this passion for providing excellent customer service and eight years of working in the cleaning industry that I believe I will be a great addition to the Haven Cleaning Co team. 

In my cleaning experience, I have focused on delivering high-quality services and achieving measurable results. I have successfully implemented efficient cleaning processes that led to a 20% decrease in turnaround time. By tailoring cleaning solutions to meet the specific needs of clients, I have contributed to a 25% increase in customer satisfaction rates. Additionally, my commitment to sustainable practices resulted in a 15% reduction in waste, promoting sustainability in cleaning operations.

My dedication to excellence in cleaning is rooted in the belief that a clean and well-maintained space is not just a reflection of professionalism but also a fundamental aspect of enhancing the quality of life for individuals and fostering a sense of pride in the local community. Haven Cleaning Co.'s reputation for providing professional cleaning services aligns seamlessly with my deeply held values as a cleaner dedicated to delivering exceptional results and making a positive impact within the vibrant and diverse community of Limerick. 

I am committed to upholding the high standards of cleanliness and customer service set by Haven Cleaning Co., ensuring that each space I clean not only meets but exceeds the expectations of clients and contributes to creating a welcoming and hygienic environment for our Limerick Community.

Thank you for considering my application. Please find attached my contact information. I hope to hear from you soon. 

Kind regards, 

Sections of a cleaner cover letter

Crafting an effective cleaning job cover letter is like tidying a messy room – carefully sorting through essential items, arranging them thoughtfully, and presenting them in a tidy and impactful manner. Your cleaning job cover letter should include the following sections: 

• Header : Include the date and essential contact details, such as your email and phone number, at the top of the page.
• Greeting : Use a warm and personalised greeting, addressing employers by name when known.
• Introduction : Begin your cover letter with an engaging introduction that conveys your enthusiasm for the cleaning job. Use this section to briefly highlight your experience in cleaning and outline any relevant skills.
• Body Paragraphs : Highlight relevant cleaning skills, accomplishments, and your professional background. Here, you can elaborate on your expertise and explain why you're the best candidate for the role.
• Conclusion : Conclude your cover letter by summarising your key cleaning skills and achievements and conclude with a compelling call-to-action statement.
• Signature : Close with a professional farewell and sign off with your full name.

We recommend keeping your cleaner cover letter to a single page. Limiting your cover letter to a single page not only demonstrates your ability to communicate clearly and efficiently but also shows respect for the hiring manager's time. 

Want to check out additional hospitality industry cover letter examples ? Explore our cover letter library or take a look at our related cover letter examples below:

• Cleaning Job Cover Letter
• Cook Cover Letter

You might also benefit from exploring our exclusive articles on how to create an effective cover letter and how to start a cover letter. 

The introduction of your cover letter is the gateway to capturing the hiring manager's attention and setting the tone for your job application. Think of it as your opportunity to hook employers in with a compelling opening that piques their interest and makes them eager to learn more about you. 

Whether it's highlighting a significant accomplishment, sharing your cleaning career achievements, or weaving in a captivating anecdote, the goal is to entice them to continue reading.

Dear Mrs. Bell,  My name is Katie Corr, and I am excited to apply for the role of Cleaner at Haven Cleaning Co. I pride myself on my strong work ethic, dedication to maintaining clean and healthy environments, and ability to adapt to various cleaning challenges. It is with this passion for providing excellent customer service and eight years of working in the cleaning industry that I believe I will be a great addition to the Haven Cleaning Co team.

Hi, I have been a cleaner for six years. Cleaning is my passion. I have cleaned a lot of homes and I think I am really good at it, that is why I am applying for a job with your organisation. Hire me for a good time yeah?

A well-crafted introduction not only showcases your professional persona, but it can also demonstrate your understanding of the cleaning industry and how your skills and experiences align with the requirements of the position. 

Before drafting your introduction, carefully review the job description so that you have a good understanding of what employers are looking for. It’s also essential to use professional language in your cover letter, steering clear of slang, poor grammar, and overly casual language.

In the body paragraphs of your cover letter, we recommend including the following:

• Highlight any relevant cleaning experience and skills you possess
• Detail the ways your work history and personal qualities resonate with the employer's standards and expectations
• Close your cleaner cover letter with a compelling call to action that expresses your enthusiasm for maintaining exceptional standards of cleanliness and order

First body paragraph: Your suitability for the role (skills & experience)

The body paragraphs of your cover letter are the best place to bring your cleaning accomplishments and experiences to life. We suggest including the following:

• Highlight your cleaning knowledge and expertise: Whether you've been trained through a professional cleaning service or have gained expertise on the job, use the body paragraphs to discuss the cleaning skills you've developed in your career.  
• Stress your dedication and strong work ethic: In the cleaning industry, showcasing your commitment to excellence and reliability is key to distinguishing yourself from other candidates.  
• Showcase your technical skills: Detail how your proficiency in cleaning techniques or your experience with various sanitation products enhances the quality of your work and sets you apart from other applicants.  
• Outline relevant skills: If you have knowledge of sustainable cleaning practices, and possess excellent organisation skills or time management, be sure to highlight this in your body paragraph section.

Second body paragraph(s): Alignment with the organisation 

When applying for a cleaner position, it's important to familiarise yourself with the establishment you'd like to work for and their goals and values.  For example, Dublin cleaning company Clean 4 U prioritises the following values:

• Honesty and integrity
• Conscientious employees
• Outstanding service at competitive rates

With this in mind, candidates applying to Clean 4 U could tailor their cover letter to highlight their integrity and trustworthiness in past roles, and any examples of being diligent and attentive to the needs of clients.

No matter where you are applying, be sure to elaborate on how your values, cleaning skills, and past professional experiences align with the specific needs and standards of the organisation. 

Additionally, you can highlight aspects of how their expectations and environmental preferences resonate with you. For instance, you can discuss your expertise in sanitisation methods, attention to detail in maintaining pristine and hygienic environments, and your commitment to promoting a safe and healthy space for customers. 

Call to action & conclusion: A tidy ending

As you conclude your cleaner cover letter, it’s important to effectively motivate the hiring manager to take the next step by inviting you for an interview. 

A strong call to action in this part of your letter is crucial in achieving this, so be sure to express your genuine interest in the cleaning position and desire to connect at a later stage. 

End your cover letter with a professional sign-off, such as "Sincerely," "Best regards," or "Kind regards.” 

How to write a cleaner cover letter with no experience

When you're faced with the challenge of constructing a cover letter for a cleaning position without significant work experience, your approach has to be strategic. 

Consider the following tips: 

• Start by affirming your understanding of the industry. If you have any knowledge of health and safety standards in Ireland, including any certifications obtained from IOSH or NEBOSH, be sure to elaborate upon these details in your body paragraph section.   
• Incorporate examples of responsibilities from any volunteer work or informal roles that have helped you develop interpersonal skills like organisation, diligence, and attention to detail   
• Go a step further by emphasising your strong work ethic and your motivation to not only meet but exceed expectations.   
• If you've worked in retail or service industries, discuss how managing multiple tasks efficiently and customer interaction has equipped you with important skills.

When applying for cleaning roles, make sure your application includes keywords that are relevant to the job description. These can include keywords like 'sanitation,' 'cleaning services,' 'detail-oriented,' and 'hygiene.' Including these words can help your application pass through Applicant Tracking Systems (ATS) successfully.

Key takeaways

As you wrap up your cover letter, don’t forget to tailor your job application to the job description and highlight your professional value with dynamic language. Highlight your strengths and use numbers or data where possible, and don’t be afraid to let your professional prowess in the cleaning industry shine.  

CVapp.ie can help showcase your cleaning skills with convincing cover letter templates and cover letter examples . Explore our cover letter builder to kickstart your cleaning career today!

Access our free professionally designed templates

General Cleaner Cover Letter: Sample & Guide (Entry Level & Senior Jobs)

Create a standout general cleaner cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Dear Applicant, Are you looking for a position as a General Cleaner? Look no further! Our comprehensive cover letter guide is designed to help you create a winning application that will showcase your skills and experience in the cleaning industry. With our expert tips and sample cover letter, you can stand out from the competition and land the job of your dreams. Take the first step towards a successful career in cleaning by following our guide.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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General Cleaner Cover Letter Sample

Dear Hiring Manager,

I am writing to express my strong interest in the General Cleaner position at your company. With a solid background in cleaning and maintenance, I am confident in my ability to contribute effectively to your team and exceed your expectations.

My professional experience in commercial and residential cleaning has equipped me with a diverse set of skills that make me a perfect fit for this position. I am highly skilled in the use of cleaning equipment and chemicals, and I have a keen eye for detail when it comes to maintaining the cleanliness and organization of spaces. I am also experienced in handling and disposing of hazardous materials safely, ensuring the health and safety of others at all times.

In my previous roles, I have consistently demonstrated my reliability, efficiency, and dedication to delivering high-quality cleaning services. I pride myself on my strong work ethic and the ability to work independently as well as part of a team. I understand the importance of creating a welcoming and sanitized environment for both employees and customers, and I am committed to upholding the highest standards of cleanliness and hygiene at all times.

Moreover, I am physically fit and capable of performing a wide range of cleaning tasks, including but not limited to mopping, sweeping, vacuuming, dusting, and sanitizing restrooms and other common areas. I am also willing to work flexible hours and weekends to accommodate the needs of the company and its clients.

Given my passion for cleanliness and my proven track record in the cleaning industry, I am confident in my ability to make a positive impact as a General Cleaner at your company. I am eager to bring my expertise and dedication to your team and contribute to the overall success of your organization.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with the needs of your company. Please feel free to contact me at your earliest convenience to schedule an interview. I am excited about the possibility of joining your team and contributing to the continued success of your company.

[Your Name]

Why Do you Need a General Cleaner Cover Letter?

• Highlights your relevant skills and experience:
• A cover letter allows you to showcase your specific skills and experience that make you a strong candidate for the general cleaner position. This can include any relevant cleaning techniques, equipment operation, or specific industry knowledge.
• Demonstrates your enthusiasm for the role:
• By writing a cover letter, you can convey your passion for the cleaning industry and your excitement about the opportunity to contribute to a company as a general cleaner.
• Personalizes your application:
• A cover letter gives you the chance to tailor your application to the specific company and role you're applying for, making it more personalized and engaging for potential employers.
• Explains any employment gaps or career changes:
• If you have any employment gaps or changes in your career path, a cover letter allows you to address these in a proactive and positive way, showing potential employers that you are eager to move forward in your career as a general cleaner.
• It's a professional touch:
• Submitting a cover letter along with your resume demonstrates your professionalism and dedication to the job application process, which can set you apart from other candidates.

A Few Important Rules To Keep In Mind

• Address the hiring manager by name if possible
• Use a professional and easy-to-read font
• Avoid using slang or casual language
• Keep the cover letter to one page in length
• Showcase your relevant experience and skills in bullet points
• Reference the specific job posting and explain why you are a good fit for the role
• End the letter with a polite and professional closing

What's The Best Structure For General Cleaner Cover Letters?

After creating an impressive General Cleaner resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a General Cleaner cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For General Cleaner Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the General Cleaner position at your company. With a strong background in cleaning and sanitation, I am confident in my ability to contribute to the cleanliness and maintenance of your facilities.

• First and foremost, I have extensive experience in performing general cleaning duties such as dusting, mopping, vacuuming, and trash removal. I am familiar with using various cleaning agents and equipment to ensure surfaces are sanitized and free of germs.
• I am also skilled in maintaining an organized and tidy environment, paying close attention to detail in all tasks. Additionally, I am capable of handling light maintenance work, such as replacing light bulbs and fixing minor plumbing issues.
• Furthermore, I am knowledgeable of safety protocols and practices, and I always prioritize safety when performing my responsibilities. I am trained in handling and disposing of hazardous materials according to industry standards.
• Moreover, I am a dependable and diligent worker, committed to completing tasks efficiently and to the highest standard. I am able to work independently as well as part of a team, and I am adaptable to changing environments and schedules.

In conclusion, I am enthusiastic about the opportunity to bring my expertise and dedication to your team. I am confident that my skills and experience make me a strong candidate for the General Cleaner position, and I am eager to contribute to the cleanliness and upkeep of your company. Thank you for considering my application.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a General Cleaner Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not customizing the cover letter for the specific job and company
• Using a generic template without personalizing it to highlight relevant skills and experiences
• Not addressing the hiring manager by name or using a generic salutation
• Focusing too much on job responsibilities and not enough on accomplishments and achievements
• Including irrelevant information or too much personal information
• Using a generic and unenthusiastic tone instead of showing genuine interest in the position
• Forgetting to proofread for grammar and spelling errors
• Not following the formatting and length guidelines provided in the job posting

Key Takeaways For a General Cleaner Cover Letter

• Experienced in performing general cleaning tasks
• Strong attention to detail in maintaining cleanliness and sanitation
• Ability to prioritize tasks and work efficiently
• Familiar with safe handling of cleaning chemicals and equipment
• Excellent communication and teamwork skills
• Proven track record of reliability and dependability

General Cleaner Cover Letter Examples

A great general cleaner cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following general cleaner cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Chiann Paskett

(176) 481-2165

[email protected]

Dear Damaya Florida,

I am writing to express my interest in the General Cleaner position at Merry Maids, as advertised. With five years of dedicated experience in the cleaning industry, primarily with ServiceMaster Clean, I have honed my skills in maintaining high standards of cleanliness and organization. My commitment to delivering exceptional service aligns perfectly with Merry Maids' reputation for meticulous attention to detail and customer satisfaction.

During my tenure at ServiceMaster Clean, I have successfully managed a variety of cleaning tasks in both residential and commercial settings. My responsibilities included deep cleaning, daily maintenance, inventory management, and ensuring compliance with health and safety regulations. My ability to quickly adapt to different environments and to efficiently handle cleaning equipment and materials has consistently resulted in increased efficiency and client commendation.

I have always placed a strong emphasis on creating a welcoming and hygienic environment for clients. My hands-on experience, coupled with my constant drive to learn new techniques and improve my skill set, makes me confident in my ability to contribute positively to Merry Maids. I am particularly impressed by your company's use of eco-friendly cleaning products and your commitment to providing employees with a supportive and growth-oriented work environment.

I am eager to bring my strong work ethic, meticulous eye for detail, and customer-focused approach to Merry Maids. I am excited about the opportunity to contribute to your team and am confident that my background makes me a perfect fit for this role. I look forward to the possibility of discussing how my experience and skills will be beneficial to your company's goals.

Thank you for considering my application. I am looking forward to the opportunity to further discuss how I can contribute to the success of Merry Maids.

Warm regards,

Related Cover Letter Examples

• House Cleaner
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• Cabin Cleaner
• Carpet Cleaner
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Office Cleaner Cover Letter Examples

Use these Office Cleaner cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Office cleaners keep their workplace clean and tidy. They may also be responsible for cleaning common areas, such as the lobby or break room.

To get the job, you’ll need a well-written cover letter. Check out the examples below to learn how to write an office cleaner cover letter that catches the attention of hiring managers.

Formal/Professional Writing Style Example

With a strong background in cleaning and maintaining commercial and residential spaces, I am confident in my ability to contribute effectively to your team and ensure a clean, safe, and comfortable working environment for your employees.

Over the past five years, I have gained valuable experience working as an Office Cleaner in a variety of settings, including corporate offices, medical facilities, and educational institutions. This experience has allowed me to develop a keen eye for detail and to acquire a strong understanding of the importance of maintaining a clean and organized workspace for both professional and health reasons. I am proficient in carrying out various cleaning tasks, including vacuuming, mopping, dusting, and waste disposal, in addition to having the ability to operate and maintain cleaning equipment safely and efficiently.

In my previous position as an Office Cleaner with XYZ Corporation, I was responsible for maintaining a high standard of cleanliness throughout the entire office building. My diligent work ethic and dedication to quality consistently earned me positive feedback from both my supervisors and colleagues.

As a dependable and hardworking individual, I am confident that I will be able to excel in the role of Office Cleaner at your organization. My adaptability and commitment to providing excellent service make me a suitable candidate for this position. I would welcome the opportunity to discuss my qualifications further and demonstrate my ability to contribute positively to your team.

Thank you for considering my application. I look forward to the possibility of working with you and am excited about the opportunity to bring my skills and dedication to your organization.

[Your Name]

Entry-Level Writing Style Example

As a recent high school graduate with a strong work ethic and excellent organizational skills, I am confident in my ability to contribute positively to your company’s cleanliness and overall appearance.

During my high school years, I held various part-time jobs that required attention to detail and efficient time management, such as working at a local bakery and assisting with inventory at a retail store. My experience in these roles has given me the skills necessary for maintaining a clean and orderly environment. Additionally, I am highly adaptable and eager to learn new skills, which will be beneficial in successfully performing the daily cleaning tasks required in an office setting.

I understand the importance of maintaining a clean and professional work environment for the comfort and productivity of your employees, and I am committed to ensuring your office remains a welcoming and enjoyable place to work. I am also familiar with the use of various cleaning products and equipment, such as vacuum cleaners, mops, and cleaning substances, and am prepared to follow all necessary safety guidelines while carrying out my duties.

I am excited about the possibility of joining your team and would be grateful for the opportunity to contribute my energy and dedication to maintaining a clean and organized workspace. Thank you for considering my application. I look forward to the chance to discuss my qualifications further in an interview.

[Your Full Name]

Networking/Referral Writing Style Example

I was referred to this role by my friend and current employee, Jane Smith, who mentioned that you were seeking an efficient and dedicated individual to join your team. I believe that this referral speaks to my ability to fit seamlessly into your workplace and fulfill the cleaning needs of your office.

With over 3 years of experience in office cleaning, I have honed my skills in maintaining a clean, tidy, and professional environment. I am an expert in dusting, mopping, vacuuming, and sanitizing various surfaces, as well as disposing of waste in accordance with your organization’s requirements.

I pride myself on my strong attention to detail, and I always ensure that the spaces I am responsible for are not only clean but organized too. Throughout my cleaning career, I have consistently received positive feedback from my employers for my reliability, punctuality, and ability to work independently with minimal supervision.

The endorsement from Jane not only highlights my suitability for this role, but it also assures you of my commitment to delivering impeccable cleaning services, ensuring that your office environment remains clean, organized, and conducive to productivity.

I am eager to discuss how my experience and skill set can contribute to the cleanliness and comfort of your office. I am available for an interview at your earliest convenience and can be reached at (Your Phone Number) or (Your Email Address).

Thank you for considering my application. I look forward to the opportunity to demonstrate my capabilities in person.

Enthusiastic/Passionate Writing Style Example

Ever since I was young, I have always possessed a strong love for cleanliness and order, which has fueled my dedicated work ethic and drive to create a pristine environment in any space I enter. With my unwavering positivity and vigor, I believe that I would be an exemplary fit for this vital role at your company.

I know that maintaining a clean and organized workspace enhances people’s moods, productivity, and overall wellbeing. This is why I firmly believe that an Office Cleaner plays an indispensably valuable part in contributing to the company’s success. I am eager to impact your organization by ensuring that every corner of your office space gleams with cleanliness, creating an inspiring and harmonious atmosphere for your employees.

Throughout my previous experiences as a cleaner, I have honed my skills in quickly and efficiently handling the diverse range of cleaning tasks required in maintaining an immaculate workspace, such as vacuuming, mopping, bathroom sanitation, waste management, and even selecting eco-friendly cleaning products.

What excites me about the prospect of becoming your Office Cleaner is the sheer satisfaction of witnessing the transformation of a cluttered and disorganized office into a spotless and systematized environment, ready for employees to tackle their daily tasks with ease and renewed energy.

I thank you for considering my application and would be elated to contribute my passion and hard work to your esteemed company. I am confident that my unwavering enthusiasm and dedication to cleanliness will far exceed your expectations, and I am eager to demonstrate my commitment in person.

Warm regards,

Problem-Solving Writing Style Example

Having researched your company, I understand that maintaining a clean and healthy working environment is essential to the success and well-being of your employees and clients. In an era where hygiene and cleanliness have now become more important than ever, the role of an Office Cleaner cannot be understated. As a dedicated and hardworking professional with three years of experience in the cleaning industry, I believe I am well-equipped to contribute positively to your workplace and address the challenges that you face.

One of the primary challenges many companies face is enhancing and maintaining hygiene standards in common areas, such as kitchens and restrooms, areas which will demand special attention in your office. With my proven expertise in using advanced cleaning equipment, products, and sanitization techniques, I assure you that I can effectively maintain high levels of cleanliness in these crucial areas. Furthermore, my keen eye for detail means that I am able to identify and tackle dirt and germs in both high-traffic and often-neglected areas, contributing to a safe and comfortable work environment for all.

Another key challenge I’ve observed within organizations is the disruption caused by cleaning activities during working hours. To tackle this issue, I pride myself on my time management and efficiency, swiftly completing tasks without compromising on the quality of my work. My ability to adhere to schedules and work independently ensures that I have minimal impact on the overall productivity of your team members.

In summary, I am confident that my skills and experiences will play a valuable role in addressing your company’s cleaning challenges and maintaining a spotless working environment. I am eager to join your team and demonstrate my commitment to allying your organization’s concerns in the utmost professional manner.

Thank you for considering my application. I am looking forward to the opportunity to discuss my candidacy further.

Storytelling/Narrative Writing Style Example

My passion for cleanliness was sparked a few years ago when I found myself at a crossroads in my life. I had recently moved into a new apartment and was struggling to find a sense of order amidst the chaos of boxes, furniture, and disarray. One afternoon, as I stood in the center of my cluttered living room, I decided to take action. I rolled up my sleeves and began the process of transforming my space into a sanctuary.

With each sweep of the broom, I could feel the weight of disorder lifting. As I dusted the corners of the room and wiped down surfaces, I found a sense of satisfaction in the physical labor and the tangible results of my efforts. Soon, my apartment was not only spotless but had become a place of comfort and tranquility. This experience ignited a passion for cleanliness that I knew I wanted to share with others.

Since then, I have worked in various cleaning roles, honing my skills and learning the best techniques to maintain a tidy and organized environment. I am confident that my experience and dedication to cleanliness make me the ideal candidate for the Office Cleaner position at your company.

I believe that a clean and well-maintained office is essential for the productivity and well-being of its employees. I am committed to ensuring that your office remains a welcoming and comfortable space for your staff and clients, and I am excited at the prospect of contributing to the success of your organization.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and demonstrate my passion for cleanliness in person.

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Office Cleaner Cover Letter Example

Writing a cover letter is an important part of applying for a job as an office cleaner. The cover letter offers a great opportunity to introduce yourself and express why you are the ideal candidate for the job. Crafting the perfect cover letter can feel like a difficult task. However, with the right information, tips and an example to use as a guide, you can write a cover letter that will help you stand out from the competition.

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Office Cleaner Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my interest in the role of Office Cleaner at [Company Name]. I have an extensive background in cleaning and maintenance, coupled with a strong commitment to customer service that make me an ideal match for this position.

I am well- versed in all aspects of office cleaning, including dusting, vacuuming, mopping, sanitizing, and other related tasks. I am also familiar with the proper use of cleaning agents, equipment, and supplies. In addition, I have an eye for detail and take pride in ensuring a clean and inviting office space.

I understand that a clean and well- maintained office environment is essential for the positive morale and productivity of the staff. As such, I am committed to providing the highest quality of service with a friendly, professional attitude.

I am confident that my qualifications make me an ideal candidate for the Office Cleaner position. I look forward to hearing from you to discuss my qualifications, and how I can make an immediate positive impact on the team.

Sincerely, [Your Name]

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What should a Office Cleaner cover letter include?

A well- written office cleaner cover letter should include several key elements to ensure it stands out from the competition and catches the eye of the employer. First, the cover letter should provide an introduction of yourself and the position you are applying for. This should be followed by a professional summary that highlights your relevant experience and qualifications.

The body of the letter should demonstrate your enthusiasm and passion for the position and should explain why you are the ideal candidate for the job. You should also explain how your experience and qualities can benefit the company and make you an invaluable asset. Additionally, you should include examples of any office cleaning duties you have handled in the past.

Finally, the cover letter should close by thanking the employer for their time and consideration. A well- crafted cover letter will demonstrate your attention to detail and commitment to making a positive contribution to the company, and will help increase your chances of being selected for an interview.

Office Cleaner Cover Letter Writing Tips

Writing a cover letter for an office cleaner job is an important step when applying for a position. Even if you already have a resume, a cover letter is often necessary to provide additional information and demonstrate your personality and enthusiasm. Here are a few tips to help you write a successful office cleaner cover letter.

• Research the Company: Before you start writing your letter, it is essential to do your research and understand the company’s needs and values. Find out what kind of skills and qualities they are looking for.
• Highlight Your Qualifications: Your cover letter should highlight any unique qualifications or experiences you have that makes you the perfect candidate for the job.
• Be Professional: Make sure to use a professional format and language when writing your cover letter.
• Clearly State Your Intentions: Make sure to clearly state your intent to apply for the job, as well as your availability.
• Keep it Concise: Keep your cover letter to one page, and make sure to include all the relevant information.
• Proofread: Make sure to proofread your letter for any errors or typos before submitting.

By following these tips, you can ensure that your office cleaner cover letter is effective and stands out from the competition. Good luck!

Common mistakes to avoid when writing Office Cleaner Cover letter

Writing a great cover letter for a job as an Office Cleaner is an important step in the job search process. A well- crafted cover letter can make a big difference in whether or not you get the job. However, if you are not careful, there are some common mistakes that can lead to your job application being overlooked. Here are some of the common mistakes to avoid when writing an Office Cleaner cover letter:

• Not Following the Instructions: When submitting your cover letter, make sure that you are following the instructions given. This includes checking the job posting for formatting requirements, such as font size and page length.
• Not Tailoring the Letter: A generic cover letter will not stand out among other applications. Take the time to tailor your cover letter to the specific job you are applying for. Make sure to mention how your skills, qualifications, and experience make you the ideal candidate for the job.
• Not Explaining Your Skills: Make sure to mention the skills and qualifications that you have that will make you a great Office Cleaner. This could include knowledge of cleaning equipment, safety protocols and techniques, and organizational skills.
• Not Proofreading: Taking the time to proofread your cover letter is a must. This will ensure that there are no typos or grammar errors that could lead to your application being overlooked.
• Not Being Professional: Even though a cover letter is a form of self- promotion, it should still be professional. Make sure to avoid any jokes or unprofessional language.

By avoiding these common mistakes, you can help ensure your cover letter stands out and gets you the job.

Key takeaways

When it comes to writing an impressive Office Cleaner cover letter, here are some key takeaways to keep in mind:

• Start off strong by introducing yourself and expressing your enthusiasm for the job. Show the employer that you are confident in your abilities and that you are excited to apply for the position.
• Highlight your relevant experience and expertise in office cleaning. Mention any past jobs or volunteer positions that showcase your cleaning abilities.
• Emphasize your attention to detail and your ability to stay organized. Employers want to know that you will be able to keep the office space clean and orderly.
• Stress your ability to work independently and with minimal supervision. Office cleaning jobs often require a high degree of self- motivation and an ability to work with minimal guidance.
• Demonstrate your flexibility and willingness to learn. Mention any certifications or training you have undergone in office cleaning. Show employers that you are open to learning new techniques and adapting to changes in the office environment.
• Conclude your cover letter by expressing your gratitude for being considered for the job. Provide your contact information and invite the employer to contact you for an interview.

With these key takeaways in mind, you should be well on your way to writing an impressive Office Cleaner cover letter. Good luck!

Frequently Asked Questions

1. how do i write a cover letter for an office cleaner job with no experience.

Writing a cover letter for an Office Cleaner job with no experience can be daunting. However, it’s important to focus on the qualities and traits that make you an ideal candidate for the role. Start your cover letter by mentioning your interest in the position, then emphasize your ability to learn quickly, your attention to detail, and your dedication to providing excellent cleaning services. Be sure to include examples of any customer service experience, as well as any related certification or training you may have completed. Finally, close with a statement expressing your enthusiasm and eagerness to learn more about the job.

2. How do I write a cover letter for an Office Cleaner job experience?

When writing a cover letter for an Office Cleaner job with experience, be sure to highlight your previous experience and the skills you’ve developed in the role. Talk about the results or successes you achieved in your past positions, and emphasize the positive feedback you received from your supervisors and coworkers. Additionally, showcase the technical and organizational skills you’ve acquired over the years, and explain how they can benefit the organization you’re applying to. Finally, close your letter by expressing your enthusiasm for the position and expressing your willingness to discuss the role in greater detail.

3. How can I highlight my accomplishments in Office Cleaner cover letter?

The best way to highlight your accomplishments in an Office Cleaner cover letter is to focus on the results you’ve achieved in the past. Talk about any specific projects you completed that led to improved quality or efficiency, and emphasize the positive feedback you received from your supervisors and coworkers. Additionally, discuss any certifications or awards you’ve received, as well as any additional training or education you have completed. Finally, close your letter by expressing your enthusiasm for the position and expressing your willingness to discuss the role in greater detail.

4. What is a good cover letter for an Office Cleaner job?

A good cover letter for an Office Cleaner job should emphasize your attention to detail, your excellent customer service skills, and your ability to work efficiently and independently. Start your letter by expressing your interest in the position and why you’re a good fit, then discuss any relevant experience or training you may have. Additionally, be sure to discuss any awards or certifications you’ve received, and share any feedback or positive reviews you’ve received in the past. Finally, close your letter by expressing your enthusiasm for the role and expressing your eagerness to discuss the position in greater detail.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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How To Write an Effective Email Cover Letter (Template + Examples)

3 key takeaways

• An email cover letter is typically sent alongside a resume.
• Learn the structure and format of a winning email cover letter, and how to create your own.
• Teal’s AI Cover Letter Generator simplifies the process of creating cover letters tailored to each job.

When applying for a job online, an email cover letter is a crucial part of your application. It's your introduction, providing a personalized narrative that complements your resume and demonstrates your fit for the role.

A well-written email cover letter can distinguish you from other candidates and improve your chances of securing an interview.

This guide walks through best practices for writing an email cover letter, emphasizing the importance of personalization and professionalism.

Struggling to craft the perfect email cover letter? Get started with Teal’s AI Cover Letter Generator for free.

What is an email cover letter?

An email cover letter is a document sent with your resume when applying for a job online or via email. It's an introduction to your qualifications and interest in the role.

Email cover letters have become a standard part of the job application process, often serving as the first impression you make on a potential employer.

The primary role of an email cover letter is to complement your resume by providing context and a personalized narrative that demonstrates your fit for the position. An effective email cover letter can set you apart from other candidates and increase your chances of securing an interview.

Why email cover letters matter

Crafting a compelling email cover letter is more important today than ever before.

A well-written email cover letter can make the difference between your application being noticed or getting lost in a "maybe" bin with other candidates. It lets you showcase your personality, highlight your most relevant skills and experiences, and demonstrate your genuine interest in the position and company.

Plus, an impressive email cover letter can set the stage for a successful job interview.

It gives hiring managers a glimpse into your communication skills, attention to detail, and professionalism—all qualities employers highly value. A memorable email cover letter can pique the hiring manager's interest and make them eager to learn more about you during an interview.

In essence, your email cover letter is a powerful tool for marketing yourself, distinguishing your application, and increasing your chances of landing your dream job.

How to write an effective email cover letter

An effective email cover letter requires a strategic approach to capture the employer's attention and demonstrate your suitability for the role.

Follow these steps to craft a compelling email cover letter:

1. Craft an attention-grabbing subject line

Your subject line is the first thing the employer sees, so make it count. Use a clear and concise subject line that includes the job title and your name.

Marketing Manager Position - John Doe.

2. Address the recipient appropriately

Start your email cover letter with a proper salutation, addressing the hiring manager by name, if possible. If the name is unavailable, use a respectful greeting. 

Dear hiring manager,

3. Write an engaging introductory paragraph

In the opening paragraph, briefly introduce yourself, express your enthusiasm for the role, and provide a hook that piques the reader's interest.

Consider mentioning a mutual connection or a notable achievement relevant to the position.

4. Highlight your qualifications and fit for the role

The main body of your email cover letter should showcase your qualifications, experiences, and skills that align with the job requirements.

Quantify your resume and provide specific examples that demonstrate your potential value to the company. Mention how you can contribute to their success and why you are the ideal candidate.

Teal's AI Cover Letter Generator helps job seekers craft compelling cover letters that effectively highlight their accomplishments. 

Teal is able to analyze job descriptions to identify the most relevant skills and experiences to emphasize. It then helps you articulate these professional achievements more clearly and persuasively, ensuring your cover letter stands out.

Whether you're detailing a project that boosted sales by 25 percent or explaining how you led a successful team, Teal's AI Cover Letter Generator ensures your accomplishments are presented in the most impactful way, increasing your chances of making a strong impression on potential employers.

5. Express enthusiasm and a call to action

Conclude your email cover letter by reiterating your interest in the role and the company.

Express your enthusiasm for the opportunity and provide a call to action, such as requesting an interview or discussing your qualifications further.

6. Use a professional sign-off

End your email cover letter with a professional closing, such as "Sincerely," "Best regards," or "Thank you for your consideration."

Need help overcoming writer's block? Learn how to generate a great cover letter with ChatGPT cover letter prompts .

Tips for writing compelling email cover letters

Writing your first cover letter can be intimidating. Follow these tips to set yourself up for success:

• Keep it concise and focused: Aim for a length of three to four paragraphs, highlighting your most relevant qualifications and experiences.
• Personalize for each application: Tailor your email cover letter to the specific job and company, demonstrating your understanding of their needs and how you can contribute.
• Proofread carefully: Ensure your email cover letter is free from spelling, grammatical, and formatting errors, as it reflects your attention to detail.
• Incorporate keywords from the job description: Use relevant keywords and phrases from the job posting to show your alignment with the role's requirements.

Following a clear, professional format is crucial for creating an email cover letter that makes a strong first impression.

Writing email cover letters with AI

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Teal's AI Cover Letter Generator takes the stress out of the process, allowing you to create effective, tailored cover letters in minutes, not hours.

With just a few clicks, its AI personalizes your cover letter to match any job description, highlighting your most relevant skills and experiences.

Plus, Teal intelligently adds keywords from the job descriptions to help make your cover letter more ATS-friendly, ensuring your application stands out with a professional, customized cover letter every time.

Proper email cover letter format

The standard parts of an email cover letter include:

1. Subject line

Your email cover letter's subject line is the first thing a hiring manager or recruiter will see. It's your chance to make a strong first impression and entice them to open your email.

When crafting your subject line, aim for clarity and conciseness.

Clearly state the purpose of your email, such as "Application for [Job Title] - [Your Name]."

This immediately lets the reader know what the email is about and who it's from.

Avoid using generic subject lines like "Resume" or "Job Application.” While descriptive, those terms are too vague and overused in application subject lines and, therefore, more likely to be overlooked.

To make your subject line stand out, consider including a unique selling point or achievement that aligns with the job requirements. This gives the reader a reason to learn more about you.

Lastly, keep your subject line short and sweet, ideally under 60 characters. That way it won't get cut off in the recipient's inbox preview.

Email cover letter subject line example:

Experienced Software Developer with Expertise in [Relevant Skill]

2. Salutation

One of the most important aspects of your email cover letter is addressing it to the right person.

Whenever possible, aim to find the hiring manager's name or person responsible for filling the position. This shows you've done your research and are genuinely interested in the role.

To find the hiring manager's name, review the job posting carefully. Sometimes, the contact person doesn't have their name listed in the ad. If not, visit the company's website and look for a "Team" or "About Us" page. You might find the name of the department head there.

If you still can't find a name, try searching for the company on LinkedIn. Look for people with titles like "Hiring Manager," "Recruiter," or "Human Resources Manager." You can also search for the head of the department related to the position.

If you exhaust all these options and still can't find a name, using a general salutation is okay.

"Dear Hiring Manager," "Dear Recruiting Team," or "Dear [Department] Team" are all appropriate choices. Avoid outdated salutations like "Dear Sir or Madam" or "To Whom It May Concern."

3. Opening paragraph

Your opening paragraph captures the hiring manager's attention and entices them to read further.

Keep your opening paragraph of your email cover letter short and impactful, ideally no more than three to four sentences.

Remember, your goal is to quickly capture the hiring manager's interest and encourage them to continue reading your email cover letter to discover how you can contribute to their organization's success.

Try the following to get started: 

• Express your enthusiasm for the opportunity and the company to make a strong first impression.
• Briefly mention how you discovered the position, whether it was through a job board, referral, or the company's website.
• Explain why you are interested in the role and company.
• Showcase your knowledge of the company’s mission, values, or recent achievements.
• Highlight one or two key qualifications that make you an excellent fit for the position.

Email cover letter intro example:

I was thrilled to come across the Marketing Manager position at [Company Name] on [Job Board]. With my 5+ years of experience in digital marketing and my passion for data-driven strategies, I am confident I would be a valuable asset to your team.

4. Body paragraphs

One of the most important aspects of crafting an effective email cover letter is showcasing your relevant skills and experience.

To make a strong impression on the hiring manager, carefully select the most impressive and pertinent qualifications from your background that align with the job requirements.

• Review the job description and identify the key skills, experience, and qualities the employer is seeking.
• Choose examples from your work history that demonstrate your proficiency in these areas.
• If the job posting emphasizes strong project management abilities, highlight a time when you successfully led a complex project from start to finish.
• Provide concrete details about your role, the challenges you faced, and the positive outcomes you achieved.
• Quantify your accomplishments wherever possible using hard numbers and metrics.
• Instead of stating you "improved sales," specify that you "boosted sales by 25% within the first quarter."
• Incorporate keywords and phrases from the job description into your email cover letter.

Many companies use applicant tracking systems (ATS) to screen candidates based on the presence of specific keywords. Naturally integrating these terms into your resume and cover letter also increases your chances of passing through the ATS and landing an interview.

Remember, the goal is to clarify to the hiring manager that you possess the necessary skills and experience to excel in the role.

5. Add a call to action

As you wrap up your email cover letter, be sure to finish strong and leave a lasting impression on the hiring manager. This is your golden opportunity to reiterate your enthusiasm for the role and the company, as well as your confidence in the fit.

Start by briefly recapping your key qualifications and how they align with the position's requirements. This reinforces why you're a strong candidate and reminds the reader of the value you can bring to their team.

Then, clearly state your desire to further discuss the opportunity and learn more about how you can contribute to the organization's success.

This call-to-action demonstrates your proactive approach and eagerness to take the next step in the hiring process.

6. Signature

Finally, end with a polite and professional sign-off.

Best regards, Sincerely, Thank you for your consideration.

Include your full name and contact details below your sign-off to make it easy for the hiring manager to reach out to you.

By leveraging AI to streamline formatting, you can ensure each email cover letter maintains a polished, professional appearance while focusing your time on tailoring the content to make a compelling case for your candidacy.

Need a bit of added help? Check out this resource to learn how to format your cover letter and stand out from the crowd.

Email cover letter sample

To help you visualize what an effective email cover letter looks like, let's explore a few examples for different scenarios:

Email cover letter example: marketing manager position

Subject : Experienced Marketing Manager Excited About [Company Name] Opportunity Dear [Hiring Manager's Name], I was thrilled to come across the Marketing Manager position at [Company Name]. With my 5+ years of experience leading successful marketing campaigns and driving brand growth, I am confident I would be a valuable addition to your team. In my current role at [Current Company], I have spearheaded several digital marketing initiatives that have increased website traffic by 40% and generated a 20% increase in lead conversions. I am well-versed in developing data-driven strategies and collaborating with cross-functional teams to achieve measurable results. I am particularly drawn to [Company Name]'s mission of [Company Mission] and believe my skills and experience align perfectly with the goals you aim to achieve. I would welcome the opportunity to further discuss how I can contribute to your marketing efforts and help drive your company's continued success. Thank you for considering my application. You will find my resume attached for your review and look forward to the possibility of an interview. Best regards,  [Your Name]

Why it works

This email cover letter works effectively for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows that the applicant has taken the time to research and personalize their application, which demonstrates genuine interest in the position and company.
• Clear and enthusiastic introduction : The opening sentence clearly states the position applied for and expresses enthusiasm, capturing the hiring manager's attention right away.
• Relevant experience and achievements : The applicant highlights their 5+ years of experience and provides specific, quantifiable achievements, such as increasing website traffic by 40 percent and lead conversions by 20 percent. This demonstrates their ability to deliver results and adds credibility to their application.
• Alignment with company mission : By mentioning the company’s mission and explaining how their skills and experience align with the company's goals, the applicant shows they have researched the company and understand its values and objectives.
• Collaborative skills : The applicant emphasizes their ability to work with cross-functional teams and develop data-driven strategies, showcasing their collaborative and analytical skills, which are valuable in a marketing role.
• Professional and polite closing : The closing paragraph reiterates the applicant’s interest in the role, thanks the hiring manager for their consideration, and includes a call to action by expressing eagerness for an interview. This leaves a positive and proactive impression.
• Attachment of resume : Mentioning the attached resume ensures the hiring manager is aware of where to find it, providing a complete picture of the applicant's qualifications.

Overall, this email cover letter is concise, well-structured, and tailored to the specific job and company, effectively showcasing the applicant's qualifications and enthusiasm for the role.

Email cover letter example: software developer position

Subject : Passionate Software Developer Ready to Contribute to [Company Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the Software Developer position at [Company Name]. As a skilled developer with extensive experience in [Programming Languages/Frameworks], I am excited about the opportunity to bring my technical expertise to support your mission. During my time at [Current Company], I have been responsible for developing and maintaining several complex applications. One notable project involved creating a user-friendly web application that streamlined internal processes, resulting in a 30% increase in efficiency. I pride myself on writing clean, maintainable code and collaborating effectively with team members. I am impressed by [Company Name]'s commitment to pushing the boundaries of technology and creating cutting-edge solutions. I believe that my problem-solving skills and passion for innovation make me an ideal fit for your development team. I have attached my resume, which further highlights my qualifications and experience. I would appreciate the opportunity to discuss how I can contribute to [Company Name]'s success. Thank you for your time and consideration. Sincerely,  [Your Name]

This email cover letter works well for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows the applicant has taken the time to research and personalize their application, demonstrating genuine interest in the position and company.
• Relevant technical skills : The applicant mentions their experience with specific programming languages and frameworks, highlighting their technical expertise and aligning with the job requirements.
• Quantifiable achievements : The applicant provides a specific example of their work, noting a 30 percent increase in efficiency from a user-friendly web application they developed. This demonstrates their ability to deliver tangible results and showcases their impact on previous projects.
• Alignment with company goals : By expressing admiration for the company’s commitment to innovation and technology, the applicant shows they have researched the company and aligns with its values and mission.
• Highlighting key strengths : The applicant emphasizes their problem-solving skills, passion for innovation, and ability to write clean, maintainable code, which are essential qualities for a software developer.
• Attachment of resume : Mentioning the attached resume ensures that the hiring manager is aware of additional details supporting the application, providing a complete picture of the applicant's qualifications.

For more inspiration and guidance, check out Teal's extensive collection of cover letter examples spanning various industries and roles.

How to proofread and edit your email cover letter

A well-polished cover letter demonstrates attention to detail and professionalism, increasing your chances of impressing the hiring manager.

Before hitting send on your email cover letter, take the time to carefully proofread and edit your work by following these steps:

1. Review your email cover letter for any spelling or grammatical errors. Even minor mistakes can make you appear careless or unqualified.

2. Use spell-check tools and read through the content slowly to catch any typos or awkward phrasing.

3. Assess the overall flow and tone of your writing. Does your email cover letter have a logical progression of ideas? Is the tone appropriate for the company culture and industry?

4. Make sure your personality shines through while maintaining a professional demeanor.

5. Get a second opinion. Consider having a trusted friend, family member, or mentor review your email cover letter as well. 

A second set of eyes can often spot issues you may have missed and provide valuable feedback for improvement.

Remember, a little extra effort in the editing process can go a long way in making a positive first impression on potential employers.

How to send your email cover letter

Once you've crafted a compelling email cover letter, you need to send it correctly to ensure it reaches the hiring manager and makes the desired impact.

1. Use a professional email address

Create an email address that includes your name, such as [email protected] . Avoid using casual or outdated email addresses that could undermine your credibility.

2. Attach your cover letter and resume

Use widely accepted file formats such as PDF or Microsoft Word (.doc or .docx). PDF resumes are often preferred because they preserve the formatting and layout of your documents across different devices and platforms.

3. Name your attachments professionally

Name your attachments clearly, such as "FirstName_LastName_Cover_Letter.pdf" and "FirstName_LastName_Resume.pdf."

This makes it easy for the hiring manager to identify and keep track of your application materials.

4. Double-check before sending

Before hitting send, double-check that you've attached both your cover letter and resume.

It's also a good idea to test your email by sending it to yourself or a friend to ensure that the attachments open correctly and the formatting appears as intended. This extra step can help you avoid any last-minute technical issues that could derail your application.

Write cover letters faster with Teal

Writing an effective email cover letter can be time-consuming and daunting, especially when you're applying for multiple positions.

Teal's AI Cover Letter Generator simplifies the process, allowing you to generate a compelling email cover letter in minutes.

The AI-powered Cover Letter Generator guides you through the essential components, ensuring you don't miss any crucial elements. Simply input key information about your background and the job you're applying for, and the tool will craft a personalized email cover letter that highlights your relevant skills and experience.

One of the most significant advantages of using Teal's AI Cover Letter Generator is its ability to create customized content for each application. The tool analyzes the job description and incorporates relevant keywords and phrases, demonstrating to hiring managers that you're a strong fit for the role. This level of customization can significantly increase your chances of standing out from other job seekers.

Rather than starting from scratch for each application, you can leverage AI suggestions to quickly assemble a polished email cover letter. This efficiency allows you to focus your energy on other aspects of your job search, such as networking and interview preparation.

Try out Teal's AI Cover Letter Generator today.

Frequently Asked Questions

Is it okay to write a cover letter in the email body.

It depends on the company size and hiring process. Small companies with fewer applications to manage may prefer the cover letter in the email, while larger companies will need it as an attachment to add to a candidate’s file.

Can the email message itself serve as the cover letter?

In some cases, the email message can serve as your cover letter, particularly if the job posting explicitly states this preference. If taking this approach, craft the email with the same level of care and attention you would give to a formal cover letter document.

How to choose between PDF and Word attachments?

When it comes to attaching your cover letter and resume, both PDF and Word resumes are generally accepted. PDFs are often preferred as they preserve the formatting and layout, ensuring your documents appear exactly as intended.

Nathan Thompson

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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