task assignment app

• Integrations
• Getting Started
• Help Center
• Productivity Methods + Quiz
• Inspiration Hub

Overwhelmed On top of it

Todoist makes it frictionless to get all your tasks out of your head and organized in one trusted place.

Capture tasks at the speed of thought

We’ve spent over a decade refining how people add tasks to Todoist. Our goal? To make a to-do list that feels like a natural extension of your mind.

Quick add will quickly become your superpower. Capture and organize tasks the moment they come to you with easy-flowing, natural language.

Recurring due dates like no other. Todoist’s unrivaled date recognition helps you build habits and keep tabs on even the trickiest of deadlines.

Reminders without the clunky date pickers. Add them by typing them into quick add and never worry about missing a time-sensitive to-do again.

80+ integrations mean you can turn just about anything into a task from just about anywhere. Wherever your tasks come from, Todoist is there too.

“Todoist gives me the peace of mind knowing I am doing exactly what I need to do, exactly when I need to do it.”

Head of Leadership & Learning

In perfect sync across all your devices

With 10+ apps and add-ons, you’ll be able to review your upcoming tasks – and jot down new ones – no matter where you happen to be.

• Browser extensions

• Email add-ons

Product Roadmap

Appointments

Organize, prioritize, and get things done

Don’t let the minimalist design fool you – Todoist has all the tools you need to build any workflow.

Projects give you a space to plan out your goals and keep track of all areas of your work and life.

Priorities make it easy to see what’s most important and what can wait.

Labels let you categorize and group similar tasks across projects.

Task descriptions keep all the info and links you need to get started right inside your tasks.

• 🔗 Online application
• ✏️ Draft Google Doc
• 💌 Letters of recommendation

Sections & sub-tasks help you break down big tasks into manageable ones.

“I can finally see an overview of all the areas of my life – broken down into actionable steps – in one single place.”

Quality System Manager

Focus on the right things at the right time

Infinitely flexible views show you just the tasks that are relevant right now. Leave the rest for later.

Upcoming gives you a birds-eye view of your schedule. Drag-and-drop to plan (and re-plan) the week or month ahead.

Today keeps you focused on just what’s due today. Enjoy the sweet satisfaction of hitting #TodoistZero when the day’s done.

You reached #TodoistZero!

Filters let you create any view you like. For example, all your p1 tasks due today or all the tasks labeled @waiting in your “Work” project.

Filters & Labels

“Todoist helps me organize my time based on the most important things in my life. As a result, I am happier and more confident.”

Project Manager

Same project, flexible views

Switch between list, calendar, or board to easily plan and track even your most ambitious projects.

Collaboration made easy

Whether you’re sharing tasks with family or coworkers; Android fans or iOS evangelists; Mac or PC – Todoist is there to keep everyone in sync.

Shared projects make it easy to divide and conquer your to-do lists.

Copy project link

Assigned tasks make it clear who’s responsible for what and when.

Comments let you discuss details, attach files, and even send voice notes right inside your tasks.

“At work, my team uses Todoist as a central productivity repository. At home, my family also shares everything with Todoist: Shopping lists, chores, etc.”

IT Consultant

A home for your team’s tasks, too

From tech start-ups to construction crews, over 50,000 teams use Todoist to simplify and organize work, together.

A shared workspace lets your team organize work together – alongside but separate from everyone’s personal tasks and projects.

My Projects

Manager 1-1

Website Update

Meeting Agenda

Public and private team projects . Make team projects accessible to all members for easy sharing. Or private for more sensitive work.

Add project

Full access

Anyone in the workspace can access

Only invited people can access

Project sharing via link . Team members can preview and join public team projects with a single click.

Filter by team or personal projects . Create custom filter views to see just your team tasks or your personal ones.

Top Priorities

Today @ Team

Today @ Personal

Roles and permissions . Admins can see who has access to team projects and manage roles and permission levels.

Everyone in “Team”

In this project

Shared with 6 people

“After using Todoist personally, I introduced it to my team for project management. We love that workspaces allow us to separate our business tasks and projects from our personal ones!”

Co-Founder of Market Eagle Agency

Kick off your teamwork with templates

Productivity

You got it all done. Now see your progress!

Small steps every day add up to big achievements over time. Set daily and weekly goals, and visualize your productivity trends.

Productivity visualizations by week and month help you stay on track to achieve your goals.

Activity history gives you a snapshot of account activity filtered by project or person.

You added a task

Summer completed a task

Stijn completed a task

Completed tasks archive paints a portrait of how small steps add up to big accomplishments.

Completed tasks

Todoist Karma awards you points for completing tasks and using advanced features.

“Thanks to Todoist, my life feels like a string of successful days, full of progress and forward momentum.”

Web Development Engineer

App of the day

Best To-Do List App

Best Wear OS

Millions of people rely on Todoist for sanity and structure at work and home

350,000+ ★★★★★ reviews on Google Play and App Store

“ I literally don't know how I survived before I ran my life on @todoist . Not an exaggeration to say that it has revolutionised how I stay on top of multiple threads at work.”

“The ability to prioritize and assign dates has been awesome in two major ways. First, the underlying stress of not knowing if I'm missing something is way down . The second way this app has changed my life is professionally. I answer emails quickly and finish easy things I need to do for teammates first.”

“I absolutely love this app. I have ADHD, am a chronic procrastinator, and have always struggled with organizing my schoolwork. A calendar was too hard to keep track of, but this allows me to see everything that is due right in front of me and the order in which I should do them . Love it”

@not_julien

“I have used Todoist for more than 6 years, coming along with GTD. It's the perfect tool for me, allowing me to manage my shopping list and a 1M$ IT project .”

@saschafrommars

“[I use it for] both [work and personal]. To me the best thing is that it has a simple and consistent interface (iOS, macOS, web). I really only use organizing tasks (projects, subtasks, different views ...), reminders and recurring reminders. Other features don't get in your way.”

“I’ve introduced dozens of people to Todoist, easy learning curve with the inbox and integrations, and easy to go pro with custom filters and nesting . I look like a superstar at work remembering all my deliverables, but Todoist is my secret sauce.”

“Whether you use this as part of a team or just to wrangle your life, Todoist is a great solution that scales as you need it . I have been using it for 9 years and have checked out all the usual suspects. This remains my go to. Enjoy.”

“I have started using @todoist for my day planning at work for just over a week now. Can’t stress enough on how much more I’ve been able to establish on a daily basis ever since I got started . What other tools does everyone use for day planning?”

There’s so much more to Todoist. Explore it all...

Template gallery

Productivity quiz

Extensions gallery

Inspiration hub

...or experience it yourself.

Best todo list app of 2024

Organize your schedule

Best overall

Best for features, best for focus, best for apple, best for fun, best for google, best for compatibility, best for ease-of-use, best paid-only, best simple.

• How we test

We list the best todo list apps, to make it simple and easy to manage and organize your schedule more effectively and efficiently.

1. Best overall 2. Best for features 3. Best for focus 4. Best for Apple 5. Best for fun 6. Best for Google 7. Best for compatibility 8. Best for ease-of-use 9. Best paid-only 10. Best simple 11. Best basic 12. FAQs 13. How we test

There is no shortage of software tools for tackling individual tasks, from cloud office suites to project management tools , and the right solution for you may be something totally different to your colleague, so understanding what makes each app different is important, especially if you’re paying for the service. 

Sometimes it can be difficult to juggle all of the different tasks on your todo list, especially when you are multitasking with the challenges around juggling multiple clients, deadlines, and priorities - all simultaneously. If you have more than one job, or you volunteer elsewhere or are part of a committee, having software that can compartmentalize each of your roles, plus your personal life, is crucial.

Additionally, sometimes other software tools may be great for focusing on a single particular task, but just really are not the best tools for working through a general overview. 

Thankfully, these difficulties can be easily overcome, as there are a number of software packages available that are dedicated toward task management, making it a snap to organize your workload and workflows. 

The result is the improved ability to manage complex tasks, especially for individual projects with multiple needs and requirements, as well as for dealing with multiple projects that each have their own demands. And for teams, there are even software tools available that will allow you to work collaboratively .

Here we'll therefore delve into the best task management apps and software, to help make it easier to both organize as well as manage your business needs. Below we'll list the best todo list apps currently available.

Also take a look at the best small business apps .

The best todo list apps of 2024 in full:

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

Our expert review:

Reasons to buy

Reasons to avoid.

Planning your days or weeks ahead is an advisable thing to do, and the Todoist app can help you with that. It’s plenty easy to sign up, and use the app to set rigid schedules you can follow. There’s a free tier every user can test before deciding to upgrade or not. The paid packages do cost more and may discourage prospective users that only need this for more casual use. 

The Todoist app is unique such that it manages to compress many features into a minimal interface. Ever opened a box with another box inside that contains yet another box? That’s how it feels using the Todoist app. You keep discovering new features as you navigate to various segments of the app. 

The Free tier, yes it is actually free and not just a trial, shows right away how this works for occasional use, but not a demanding, professional use case scenario. That’s because it is limited to only 5 active projects, with 5 collaborators per project, and a 1 week activity history. Also, the file uploads are a small 5 MB only, with somewhat essential features left out such as reminders, themes, automatic backups, and a shared team inbox, which get reserved for the paid tiers. Yes, this Free version does really show that you get what you pay for.

Alternatively, then there is a Pro tier, that is either $5 monthly, or $4 monthly when paid annually. It also increases the upload size to 100 MB, with up to 300 active projects, with a limit of 25 collaborators for each project, all significant steps up from the lower tier, making it a solid choice for SMBs who can get away with software that’s designed primarily to serve personal users, which will inevitably be much cheaper for them.

We consider Todoist one of the best apps you can use to plan your personal and work schedules. The app has a lot of task management features, and its user interface is nothing short of stellar, combining a simple interface that retains ease of use. However, the app’s drawbacks include being relatively expensive and having limited collaboration features compared to competitors.  

Read our full Todoist review .

• ^ Back to the top

2. TickTick

If you’re looking for a to-do list app that’s easy to use and has many features, TickTick is an ideal choice. The app helps you to organize your schedule meticulously, with the goal of increasing productivity. It has wide cross platform compatibility for Windows, macOS, and Linux, as well as iOS and Android. There’s even a watchOS app for keeping track of your lists from your wrist, which is easy to do with watch face complications.

We also commend that it can be used on any web browser, with extensions for popular browsers like Chrome and Firefox , and add ons for Outlook and Gmail ; few other apps offer so much accessibility. The main drawback of the platform is its weak customer service.

There’s a free version of TickTick that anyone can sign up for. This version provides access to the basic functionalities, but also adds in neat features like voice input, the ability to turn emails into tasks, options for recurring tasks, and location-based reminders. There is also an emphasis on collaboration, with the ability to share a list, or to assign a task to a specific teammate.

To make the TickTick app enjoyable, there is the option to upgrade to the Premium plan. We previously complained about the subscription which required an annual commitment, and while it wasn’t all that expensive, it might not have suited the needs of some customers. Fortunately, TickTick now offers monthly subscriptions, too, so you can budget a little bit better. For the cost of membership, features are added such as the ability to have start and end dates for projects on the calendar, customizable filters, and the ability to access previous changes on task and project lists.

Customer support, even on the Premium tier is another miss. We could not find a phone number, or support portal to initiate contact. We did find an email, but there were no hours of operation indicated, or an expected turnaround time. There is a help area, with a search bar, but even with the content is thin with the “Getting Started” area composed of just a handful of articles, for example “Create a recurring task in TickTick.” We’ll leave it at that: TickTick’s competition does this better.

Though it has its drawbacks, TickTick is a good app for planning your tasks and schedules. 

Read our full TickTick review .

3. Microsoft To Do

If you need a free app to help you with task management, To Do is a great choice. You can access it from the web-based interface or through the desktop or mobile app, including Android, iOS and not surprisingly Windows, making it simple to use on the popular platforms. Keep in mind though that this app doesn’t offer quite as many task management features as you’ll see in various competitors. 

The primary advantage the To Do app has over its rivals is that it’s totally free. You’re not paying a dime to use the app, so take it as the gift that it is from Microsoft . The company makes enough money from licensing software and selling hardware and, therefore, can afford to give a lot of software away for free, which in turn might entice customers to sign up for other subscriptions like the Microsoft 365 suite of office apps. With that in mind, there is no limited free tier and expensive paid plan - everything you get is available on the one single, free, account.

There is plenty to like about the Microsoft To Do app, and it starts with that most users might already have a Microsoft account, and you can use those same credentials to start using this, without even having to setup a new account which is quite convenient. We also like the cross platform approach between the Windows desktop app, and the smartphone app for users that work across both of those platforms, which is common in the business world. Finally, there are useful touches, like the ability to break down a task into individual steps, each of which can add a due date and a reminder to keep a more complex project on track.

If you need a simple task management app you don’t need to pay for then To Do is a perfect choice. But, you won’t enjoy as many features as you’ll get in a full-fledged task management app. It doesn’t have suitable features for the more complex enterprise task management and team collaboration, but we think To Do is plenty good for managing personal schedules. 

Read our full Microsoft To Do review .

4. OmniFocus

A sophisticated task management app, OmniFocus is professionally focused, and part of the larger Omni ecosystem of apps including OmniPlan, which is professional project management. The whole catalog of apps is clearly designed with businesses in mind and packed full of some powerful tools, which can make it a bit daunting for basic users, but an exciting proposition for organization freaks and business users. It has many features that its competitors lack, making it one of the best-in-class to-do list apps. It’s also very easy to use, with a stellar user interface you’ll likely appreciate. 

You can get a significant price discounts if you subscribe annually, rather than monthly for a 16% savings. You can also take advantage of the app’s 14-day free trial period to test it before making your final purchase decision. We also like the option for a traditional one-time payment to simply purchase the software for the macOS 11 or newer, with a choice of two tiers as well. While the lower tier includes standard features like an inbox, and free, encrypted syncing, users gain additional features from the upper tier software version that adds a custom homescreen, a forecast tag, and custom perspectives.

If you want an advanced task management app, then OmniFocus is an ideal choice. The app offers a broad suite of task management features you’ll rarely find elsewhere. 

The main drawback is that it’s limited to the Apple ecosystem, although now it also has a web version as a workaround for non-Apple users. It’ll be great if the app’s developer, Omni Group, released Android and Windows versions, but the company has made it clear that it isn’t doing that for the time being.  

Read our full OmniFocus review .

5. Habitica

Most task management apps feel pretty bland and boring, but not Habitica. The task management app is unique such that it takes the form of a role-playing game to help keep users motivated, which instantly limits it to a niche area of the market.

This allows the app to differentiate itself by making task management an interactive process. It’s a tool that gives great utility and fun to the user. We are talking about gaining rewards as tasks get completed, which then unlocks things like special armor, and mysterious pets.

Also unlike most task management apps, Habitica is open-source, meaning any developer can contribute to it. This open-source model makes the app very customizable and able to offer more extensive features than other task management tools. It is available for both the iOS and Android platforms, though there’s no desktop version available.

Habitica is the perfect task management app for people who love games. The gamified interface makes managing your tasks fun, with virtual rewards for completing them and penalties for not doing so. But, it’s not suitable for people who aren’t much into games and prefer a more formal structure. We think the app best serves the younger demographic, and it’s likely not a very worthy option for most businesses though there are a select few that are willing to think outside of the box.

Read our full Habitica review.

6. Google Tasks

If you’re in need of a simple task management app, Google Tasks makes a great choice. It’s completely free for any person with a Google account, which represents the majority of active internet users including anyone who’s already using Google Drive, YouTube , or has set up an account with their Android device. The interface is easy to navigate and the platform integrates well with other Google apps. But, we observed some drawbacks, such as having no collaborative features, rendering it best for personal users.

You can use Google Tasks as a standalone app or as an extra feature on some Google services, such as Gmail and Google Calendar . The multiple modes of accessibility make Google Tasks convenient to use. It is available for both Android and the iOS platforms, along with a Chrome browser extension for use on other devices. There isn’t actually a web version, but with Chrome being available to download on virtually every device, the extension is within reach for the vast majority.

If you’re after simplicity, Google Tasks is a suitable task management app. If you’re in need of sophisticated task management features, such as advanced project management, with in app collaboration, then you should focus on other apps. We think Google Tasks is best for personal use.   

Given the company’s commitment to its Workspace online office software, and growing interest in online collaboration tools following the pandemic and rise in remote working, we’re surprised that Google hasn’t adapted sooner and offered a more holistic to-do list app.

Any.do helps you set and adhere to your schedule devoutly. It has extensive compatibility, with dedicated apps for iOS, Android, Windows, and macOS. The app is also easy to use making it a great choice for managing and organizing your tasks. Because it’s available in a number of languages, if might be a good opportunity for larger businesses with multiple locations to cater to the needs of workers across the globe. It’s also a strong choice for countries that have more than one commonly spoken language.

Using Any.do is pretty straightforward. The platform has a user-friendly interface that makes it easy to go back and forth between different features. But, there’s a steep learning curve if you want to use the app’s advanced features. For example, managing multiple integrations with third-party apps on Any.do can be challenging. 

If you want an effective task management app for personal or workplace use, then Any.do is an excellent choice. It’s easy to use, multi-lingual and fosters collaboration. Though, there are some disadvantages to the app, such as its weak customer support. Overall, we like the entry level free tier, and the choice of two paid tiers above that.  

Beyond the to-do list area that Any.do covers, it lends itself well to organizational project management , calendar and scheduling, reminders, and a few other things, so it really does aim to be a central platform for a number of business operations.

Read our full Any.do review .

8. Remember the Milk

Remember the Milk is an effective to-do list and task management app. It’s easy to use and performs its job very well.

Like most task management apps, Remember the Milk has a free version anyone can sign up for. But, this version has restrictions compared to the app’s premium version, which you have to pay for. The free version is ideal if you desire a simple to-do list app without advanced task management features, such as only getting a text as a reminder, and not in app reminders of the task. The free tier is also suitable for testing the app’s interface before deciding if you’ll upgrade to the premium plan, as there is no free trial. You’ll also have to fork out an annual fee, there’s no smaller monthly payments available, nor a one-off purchase fee.

Navigating through Remember the Milk is very easy with its clean interface. As a new user, the app even provides tutorials to get you familiar with its ins and outs. You can use it through the web interface or download the iOS or Android mobile app.  

Having a task management platform like Remember the Milk can go a long way in improving your productivity. The app has the ideal features to help you organize and manage your schedule. It’s easy to use and priced reasonably considering the features it provides. The primary drawback we observed is its customer support, which we think needs some improvement. 

Read our full Remember the Milk review .

9. Things 3

If you want a practical task management app uniquely built for Apple users, Things 3 is a smart choice. The app is well-designed and has appropriate features to help you manage and organize your tasks.

A shortcoming is that the Things 3 app is strictly paid, with no free version. That said, the app requires a one-time purchase, which makes it a paid app, and in a way is one of its main advantages because you won’t have to commit to spending a regular amount forever more. Think about it and realize that most competing to-do list apps require recurring monthly or annual subscriptions that rack up more expenses in the long run, compared to a one-time cost. However, you’ll have to pay a separate fee if you want to download it from the macOS App Store, the iPadOS App Store, or the joint iOS and watchOS App Stores. Even so, paying all three fees will likely be about the same as some other apps over the course of a year.

The Things 3 app is a stellar task management tool for people who use Apple devices. It has a sleek user interface, making it easy and exciting to use. The one-time purchase is beneficial; just pay once and forget about it. But, we think it’d be better if the Things 3 app was available on other platforms outside the Apple ecosystem, such as Android, or at least had a web-based interface. 

Read our full Things 3 review .

10. Toodledo

If you want a to-do list that performs its primary function very well, Toodledo is a great choice. But, it lacks the manner of complementary task management features that you’ll find in many competing apps.

You can access Toodledo through the web-based interface or mobile app. The mobile apps are readily available to download on iOS and Android, but there’s no native desktop app, but there are third-party desktop clients that you can use as a workaround.

For unclear reasons, Toodledo has a very outdated user interface in an area of the market that has otherwise managed to adapt pretty quickly with new, minimalist approaches. It retains a classic look that’s not common with most modern apps. That doesn’t make the app bad, but it is something worth pointing out.

After testing Toodledo, we can confidently say that it’s a decent to-do list app. It’s simple to use and affordable relative to the competition. The main drawbacks we observed include its outdated user interface and the limited collaborative features. We did not find pricing info, but while the smartphone app is free, it has in app purchases. It also looks to have been a while since the company last updated the app, which could present security risks and other unwelcome bugs.

Read our full Toodledo review .

11. WorkFlowy

For people seeking a basic to-do list app, WorkFlowy is a smart choice. The app’s interface is minimal to a fault, which makes it very simple and easy to use.

You can access WorkFlowy through the web-based interface or through the native apps for desktops (Windows, macOS, and Linux) or smartphones (iOS or Android). WorkFlowy is one of the few to-do list apps we’ve reviewed that has a native app for the Linux operating system , which is commendable.

The WorkFlowy app performs its primary function of creating and managing to-do lists excellently. The user interface is very easy to understand and makes the app enjoyable for users. The nested-list feature makes planning your workflow exciting, or at least during our product testing. 

But, we observed some noteworthy drawbacks when testing the app, including being relatively expensive and having no offline access. We also find it frustrating that the pricing is not available on the website, and quite opaque.  

Read our full WorkFlowy review .

Other todo list apps to consider

While our long list has featured no fewer than eleven platforms for to-do list apps, there are still plenty of other options to consider. This is because different software will do things differently, and you need to find the one that does this just oh so right for your team. Below we'll suggest some alternatives to the ones above, to see if they can help you manage your todo lists better:

We've only featured a handful of other platforms for todo list apps, but there are plenty of other options to consider. This is not least because different software will do things differently and you need to find the one that does this right for your team. Below we'll suggest some alternatives to the ones above, to see if they can help you manage your todo lists better:

Slack  is probably the first to add to this list. Built primarily as a collaboration hub for work, Slack works quite well as a general communication platform. A particular advantage is that as a web app it's accessible from any device regardless of operating system, and it's especially geared to use on mobile platforms. This means if organizing your team and improving the process to bringing them together better, can help you get the job done better, then Slack is a definite contender. 

Asana  is another platform that aims to bring all workflows together in a simple and easy manner for getting tasks done. This is helped by the really simple and easy to use GUI which makes it easy to see what needs doing and organize it. As a work management platform it works very well with teams, and allows for the easy scheduling of goals and projects.

Basecamp  aims to go even further than that, providing a range of additional tools such as communications, task schedules, documents & file storage. The aim is to keep everything not just in one place but streamlined as well. By highlighting due dates, upcoming deadlines are easier to find and manage, ensuring that multiple projects are completed on time. 

Samepage  is another good option to consider if you're looking at collaboration to improve efficiency and task management. Centralizing communications in one place, it aims to bring all chat, comments, and coworkers together into manageable teams for whatever projects you need to handle. You can also invite guests into the discussions, as well have walled private areas.

Apple Reminders has come a long way since its inception when it was primarily a place to list things to do. More recently, Apple has added plenty of new features so that its capable of location and time-based reminders, attachments and URLs, flagging and priority marking, subcategories, and even collaboration. Naturally, the drawback is that it’s only available for Apple users, but given that much of the world’s population owns an iPhone or iPad and many businesses prefer to issue Macs, its reach is pretty extensive. Oh, and it’s free and already installed on Apple hardware.

To do list app FAQs

Which to do list app is best for you.

When deciding which to do list apps to download and use, first consider what your actual needs are, as sometimes free platforms may only provide the more basic options. If you have a need for more advanced tools, you may find that a paid platform is worth the cost as gains in team efficiency are made, and this is especially true if you need it for collaboration. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need. Therefore, ensure that you have a good idea of which features you think you may require prior to shopping for your to do service.

Should I pay for a to-do list app?

Sometimes, regardless of your chosen provider you’ll find yourself having to pay for the best experience and features. That’s not necessarily the case with to-do list apps, because you can often get a good piece of software for free. Most business models these days have converted to freemium subscriptions, where paid plans supplement a more basic free tier. Their free tiers are usually more limited, to make you want to upgrade, but if you can find an entirely free version or one that only requires a one-time payment, you can reduce long-term costs. 

How do to-do list apps compare to other software?

Carefully consider what you need out of your to-do list app before committing to paying. Sometimes, your smaryphone’s built-in reminders app may just do the trick. In other cases, your business may already be paying for other, similar software that already has to-do list features, such as the best project management software. In which case, you won’t need to buy additional software.

What are the best to-do list apps for collaboration?

The best apps that enable collaboration will let you share your lists with family, friends, and colleagues, allowing you all to view the same list and tick off work simultaneously. This way, you can assign certain tasks to certain people. Make sure that the app you choose has support for a number of different operating systems - a web portal can often be a handy way of broadening an app’s access. Even though you work entirely from Apple hardware, a colleague may prefer to use other devices, so be prepared and plan ahead. 

How we tested the best to do list apps

To test for the best to do list apps we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get working any with any more advanced tools. As ever, value for money played an important role in assessing an app's worthiness.

Read how we test, rate, and review products on TechRadar .  

We've also featured the best small business app.

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Stefan has always been a lover of tech. He graduated with an MSc in geological engineering but soon discovered he had a knack for writing instead. So he decided to combine his newfound and life-long passions to become a technology writer. As a freelance content writer, Stefan can break down complex technological topics, making them easily digestible for the lay audience.

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Featured Reads

Simplify task management and prioritize work

Asana is the leading software for project management, according to G2¹. See all your work in one place so you can prioritize what matters most .

Asana increases employee productivity and customer satisfaction, according to IDC²

faster execution of business processes

more business processes completed

improvement in employee satisfaction

Supercharge daily work with built-in automation

From product development to employee onboarding, automation can help you save time and increase productivity.

Connect work to top business priorities

See how projects contribute to top-line objectives so your team always knows what to work on first. By tracking all of your work in one place, never lose sight of what’s most important for the business—and for your day-to-day.

Understand campaign priorities at-a-glance

Keep your cross-team stakeholders up-to-date on important, blocked, and high-priority campaign work. Tag, sort, and filter campaign deliverables in a centralized place, so stakeholders always know what to focus on first.

Expedite onboarding with clear prioritization

Automatically bring critical work to the forefront, even on day one. Quickly prioritize work, so new hires can spend less time organizing and more time executing.

Avoid distractions with app integrations

Asana integrates with 200+ of your favorite tools. Centralize your most important work in one tool to reduce app switching and get your most important work done.

Turn emails into actionable, trackable tasks in Asana without leaving Gmail. Automate key actions to move work forward, all within your inbox.

Google Drive

Easily attach Google Drive files to tasks in Asana, and receive comment notifications to keep teams and work connected.

Turn emails into trackable, actionable work with Asana for Outlook.

Microsoft 365

Seamlessly deliver Asana notifications to your Microsoft Groups.

Dropbox and Asana allow you to seamlessly collaborate on tasks and files—keeping your team accountable and efficient.

Turn ideas, work requests, and action items from Slack into trackable tasks and comments in Asana.

Microsoft Teams

Connect your team’s conversations to actionable items in Asana.

Add tasks to your calendar and make time to get work done.

Create interactive, connected workflows between technical and business teams. Increase visibility around the product development process in real time—all without leaving Asana.

Featured templates

Check out our easy-to-use templates for popular projects and processes. Then, customize them for your workflows.

QBR meeting agenda

Create a blueprint for your next QBR meeting to save time and set your team up for success.

Marketing campaign management

Track, manage, and launch your best marketing campaign yet with our campaign management template.

New hire checklist for managers

Make bringing on a new team member easy with Asana’s new hire preparation template.

Interview questions

Use this template to prepare your interview questions and get organized before meeting a candidate.

With Asana, people aren't as lost anymore. They don’t need to ask, ‘Is this happening on Tuesday?’ If plans change quickly, the team is aware and it’s clearly documented. You don't have to wait until a meeting, a chat. You see everything in one place.

Things don’t get lost, even with so many projects going on at once. Asana helps me see what’s coming up without checking everything manually. It’s a big win for us, especially with complex timelines like paid media campaigns.

Asana solves the problem of many tools—it’s like spreadsheets, chat, your calendar, and your inbox all rolled into one. The more you consolidate into one tool, the better your life will be.

Everything is as transparent as possible in Asana. It’s clear where we want to go, what we have to do, and which milestones are relevant.

Task management features and capabilities

My Tasks is a personalized view of every task that’s assigned to you, regardless of which project it’s in. Visualize all of your to-dos in one place to ensure nothing falls through the cracks.

Multi-homing

Track and manage tasks across multiple projects. When you make changes to a task in one project, instantly see those changes reflected across all projects in real time.

With native time tracking, quickly estimate expected and actual time spent on tasks. Get better real-time estimates on project progress which is essential for budgeting and forecasting.

Custom fields are the best way to tag, sort, and filter work. Create unique custom fields for any information you need to track—from priority and status to email or phone number.

Automate manual work so your team spends less time on busywork and more time on the tasks that matter. Use Rules to automatically assign work, adjust due dates, notify stakeholders, and more.

The Asana app is available on Mac, iOS, and Android. Review any new inbox notifications, send messages, and access project tasks so you’re always up to date on project information.

Custom templates

Custom templates make it easy to duplicate existing workflows or common processes—giving teams confidence that they don’t have to recreate work from scratch or worry about missing any steps.

Project views make it easy for you to see your work, your way. Select between List, Board, Calendar, and Timeline, and toggle between the project views to find a view that works for you.

Dependencies

Mark a task as waiting on another task with dependencies. Teams with collaborative workflows can easily see what tasks they’re waiting on from others, and know when to get started on their portion of work.

Timeline View is a Gantt-style project view that displays all your tasks in a horizontal bar chart. With Timeline View, you can easily track how the pieces of your plan fit together.

View any project in Calendar view to see all upcoming and past work in a calendar format. Give stakeholders insight into task due dates, as well as the larger cadence of scheduled project work.

Frequently asked questions

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Try Asana for free for 30 days, no credit card required. Get started with a free Business trial, then follow the on-screen instructions to log in!

What is task management?

Task management is more than a to-do list. It means tracking tasks from beginning to end, delegating subtasks to teammates, and setting deadlines to make sure projects get done on time. Task management software, like Asana, empowers teams to work more productively and efficiently.

What does task management software do?

Do you waste time organizing sticky notes, searching your email, or writing to-do lists ? Luckily, Asana can help. Prioritize tasks, manage time more effectively, hit deadlines—all in one task manager tool.

What are the most important features to consider in a task management tool?

Your task management tool should have everything you need to manage and execute your work. Make sure the task management software you choose aggregates your to-dos in one view—at the project and portfolio level. You’ll also want to look for a tool that gives you the flexibility to do your work your way by offering integrations with your favorite business apps. And last but certainly not least, make sure the task management software you select has a way to automate your workflows with rules, templates, and more.

What does it mean to multi-home tasks?

Multi-homing is the centerpiece of cross-functional collaboration in Asana. Your most important work happens with team members from other departments—who each have their own way of storing and organizing to-dos. With multi-homing, you can house the same task in multiple projects (rather than creating duplicates of the task, which can quickly get outdated). Then, if you change any task details in one project, those changes are instantly and automatically reflected across every other project in real time.

What are subtasks?

Subtasks help you break the work of a task into smaller parts in order to divide up the work among multiple people. For example, a “blog post” task has several parts. One person needs to write the blog, another needs to review it, and so on. In this case, each individual component would be its own subtask, assigned to the person responsible for completing it. All subtasks are housed within a parent task—the blog post task—making it easy for stakeholders to stay connected to the overarching context of their work.

What are task templates? How can they help me?

With task templates, you can templatize any task-level process. For example, if every contract review requires five steps, you can create an easily duplicatable contract review task template. If you want to templatize project-level processes, try creating a workflow to coordinate work seamlessly across teams.

Get started with the leading project management software, according to G2¹

IDC White Paper, Sponsored by Asana, The Business Value of the Asana Platform , Doc. #US50642023, June 2023

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Are you struggling to keep up with your daily tasks and deadlines? Do you find yourself constantly forgetting important assignments or missing deadlines? If so, a task management app could be just what you need to get organized and boost your productivity.

A task management app is a digital tool designed to help individuals and teams track their tasks, projects, and goals. With features such as reminders, calendars, and progress tracking, these apps can help you stay on top of your workload and achieve more in less time.

Whether you’re a busy professional juggling multiple projects or a student trying to balance coursework with extracurricular activities, using a task management app can simplify your life and free up valuable mental space for other pursuits.

Understanding Task Management Apps

In today’s technology-driven world, businesses are increasingly recognizing the value of automation and digital solutions. One essential tool that businesses can leverage is a task management app.

This web-based platform empowers individuals and organizations to efficiently manage their to-do lists. By providing a range of features such as task creation, assignment, collaboration, tracking, and timely completion, task management apps streamline workflows and enhance productivity.

The Importance of Task Management

With the average employee juggling numerous tasks and responsibilities daily, effective task and time management become crucial. Not all tasks hold equal significance or urgency, necessitating a structured approach to prioritize and complete them efficiently.

Task management plays a vital role in enabling project managers and teams to focus on priority tasks, enhance productivity, and stay on track.

A reliable task management app simplifies setting priorities, delegating tasks, direct communication, real-time progress tracking, and consistent adherence to routine work.

Key Benefits of Tasks Management App

task tracker app offer a wide range of benefits to users, including:

• Effective task management: Streamline task organization and execution for enhanced productivity.
• Flexibility and scalability: Adapt the app to suit changing needs and accommodate business growth.
• Improved communication and accessibility: Facilitate seamless collaboration and easy access to tasks across teams.
• High-level project planning: Plan and structure projects effectively for successful outcomes.
• Detailed project estimates and task schedules: Enhance planning accuracy and timeline management.
• Effective resource allocation: Optimize resource utilization and allocation for improved efficiency.
• Centralized documentation and file management: Store and manage project-related documents in one location.
• Accurate tracking: Monitor task progress in real-time, ensuring accountability and timely completion.

Selecting the Best Management App for Your Task

The popularity of task management apps spans from Fortune 500 companies to solopreneurs , with professionals across various industries benefiting from their features.

To simplify the process of choosing the right app, we have compiled a list of exceptional tools that facilitate task organization, visual planning, and efficient scheduling.

These apps enable individuals and teams to stay focused, maximize productivity, and effectively manage their workloads.

By harnessing the power of task management app, businesses can streamline operations, enhance collaboration, and achieve optimal efficiency in their daily tasks and projects.

Feature Comparison of Task Management Apps: At A Glance

The “Best for” column provides a general indication of the target audience for each tool, but it’s important to consider your individual needs and preferences when selecting a task management app:

Best Task Management Apps For 2023

1. onethread: advanced task management software for effective project management.

Onethread is a robust task management software designed to provide comprehensive control over tasks and enhance project management efficiency.

Whether you’re a team manager or a team member, Onethread serves as a centralized hub for all your projects, teams, and communications.

Why Choose Onethread?

• Effective Task Management: Ensure streamlined task management and enhance productivity.
• Organized Work: Keep your work organized and easily accessible, improving collaboration and efficiency.
• Faster Review and Approval: Expedite the review and approval process with collaborative features.
• Clear Insights: Gain valuable insights through dynamic reports, helping you make data-driven decisions.
• Visual Timeline: Utilize Gantt charts to create visual timelines for tasks, ensuring efficient project planning.

Affordable Pricing Plans:  

• Starter: Free forever
• Growth: $2.09/user/month (billed annually)
• Scale: $3.99/user/month (billed annually)
• Customizable Enterprise Plan

2. TickTick: Well-organized Task Management App

TickTick is a highly acclaimed to-do list, checklist, and task manager application trusted by millions of users. This app for task management empowers individuals to capture ideas, organize tasks, and make the most of their daily lives.

With its user-friendly interface, TickTick enables users to manage tasks effortlessly, efficiently, and effectively.

It supports real-time syncing across multiple platforms and seamlessly integrates with third-party calendars, offering a seamless task management experience.

Why Choose TickTick?

• Task Creation and Reminders: Create tasks, lists, and reminders to stay organized and accomplish your goals.
• Calendar Integration: Set due dates for tasks by simply dragging and dropping them into the calendar, ensuring efficient planning and scheduling.
• Collaboration and Sharing: Share lists and assign tasks to collaborate with team members and boost productivity.
• Fascinating Themes: Customize your task management experience with a range of visually appealing themes.

Affordable Pricing

TickTick offers an affordable premium plan:

• TickTick Premium: Annual plan for $27.99 (less than $2.4/month)
• Experience Enhanced Task Management with TickTick

Elevate your task management capabilities and increase productivity with TickTick. Try TickTick Premium today and unlock a world of efficient task management features at an affordable price.

3. Monday.com: Streamline Project Management and Workflow Automation

Monday.com is a task management and project management app that focuses on streamlining project workflows. The platform offers features such as setting timelines, file sharing, workflow automation, and Kanban boards to enhance team collaboration and efficiency.

Why Choose Monday.com?

• Monday.com provides multiple views to visualize and plan work effectively, including Gantt charts for timeline clarity, Kanban boards for file sharing, and a calendar view. 
• Monday.com also offers customizable automated workflows. 
• In addition to its core work management platform, Monday.com provides four specialized products: Monday Sales CRM, Monday Dev, Monday Marketer, and Monday Projects.
• Monday.com offers comprehensive features for effective task management and project organization, making it a suitable choice for team leaders.

Monday.com offers free individual plans, while team plans start at $8 per user per month.

Differences Between Free and Paid Versions:

Upgrading to a paid plan provides benefits such as unlimited free viewers and items, increased storage, access to timelines and Gantt charts, hands-on customer support, enhanced dashboard functionality, and additional automation features and integrations.

While Monday.com promises extensive customer support for paid members, it can be challenging to find their phone number for initial contact.

4. Trello: Simplify Task Management with Visual Boards

Trello is a task management tool that revolves around boards, cards, and lists, providing users with both a detailed and an overview of their projects. The platform focuses on simplicity and visual organization.

Why Choose Trello?

• Trello utilizes boards, lists, and charts to create a visual representation of projects, similar to Gantt charts, making it a good choice for people who prefer visual task management. 
• Trello includes productivity tracking features and seamlessly integrates with popular small business apps, such as Jira, Excel, and Slack.
• Trello’s free tier provides unlimited cards, storage space, and users, making it suitable for teams of all sizes.

Trello offers free plans, with paid plans starting at $5 per user per month.

Paid plans unlock benefits such as unlimited boards, advanced checklists, customization options, and more user-friendly views.

One limitation of Trello is that each card or task can only belong to one project or board, which may be restrictive compared to other task management apps.

5. Any.do: Intuitive To-Do Lists with Calendar Integration

Any.do is a task management and to-do list app that offers an intuitive interface. It categorizes tasks as today, tomorrow, and upcoming, providing users with a clear overview of their tasks. Any.do also includes a calendar feature to visualize events and tasks together, allowing for better organization and prioritization.

Why Choose Any.do?

• Any.do offers a range of features, including task organization, filtering by due date or category, and to-do list reminders. 
• Any.do’s intuitive approach to task management and integration with a calendar sets it apart, providing a comprehensive solution for organizing tasks and events.
• Any.do provides Android and iOS mobile apps for seamless access across devices.

Any.do offers a free version with limited features, while the premium version is priced at $2.99 per user per month, offering additional benefits like unlimited attachments, location-based reminders, task color-coding, and customized recurring tasks.

The free version of Any.do has limitations, and users seeking powerful features will need to opt for the premium version.

6. ProProfs Project: Task Management App for Effective Project Planning

ProProfs Project is a comprehensive platform designed for seamless task planning and management. With project dashboards, task assignment capabilities, and intuitive progress visualization, ProProfs Project empowers teams to stay on track.

Interactive Gantt charts and Kanban boards provide real-time insights into work progress, while detailed project reports offer valuable performance metrics.

Why Choose ProProfs Project?

• Task Prioritization with Tags: Utilize tags to prioritize tasks and streamline workflow efficiency.
• Task Dependencies: Set dependencies between tasks to ensure a logical order and smooth task progression.
• Automated Recurring Tasks: Automate recurring tasks to save time and effort in task management.
• Efficient Task Discussions: Engage in task-specific discussions through task comments, promoting collaboration and clarity.
• Seamless File Sharing: Share files on the go, enabling easy collaboration and version control.

ProProfs Project offers a cost-effective pricing plan:

• ProProfs Project: $39.97 per user per month (billed annually)

7. Asana: Optimize Team Work and Project Management

Asana is a powerful tool designed to manage work, projects, and tasks for teams. It helps users organize work in a way that prioritizes the most important tasks. With Asana, teams can effectively manage plans, processes, and tasks, empowering them to drive business growth.

Why Choose Asana?

• Visual Project Plans: Create visual project plans that provide clarity and structure, ensuring teams are aligned on objectives and tasks.
• Priorities and Deadlines: Set priorities and deadlines for tasks, enabling teams to focus on critical work and meet project milestones.
• Real-Time Project Monitoring: Monitor project status in real-time, allowing for quick adjustments and proactive decision-making.

Asana offers the following pricing plans:

• Premium: $9.99 per member per month (billed annually)
• Enterprise: Pricing details available upon request

Please note that the pricing mentioned is as per the information available at the time of writing and may be subject to change.

8. Smartsheet: Enhance Collaboration and Real-Time Work Management

Smartsheet is a leading work execution platform trusted by top organizations worldwide. This powerful platform enables users to make better decisions, improve collaboration, automate workflows, and manage work in real-time.

Smartsheet seamlessly integrates with favorite third-party tools, allowing teams to focus on the work that truly matters.

Why Choose Smartsheet?

• Visualize, Share, and Act on Work: Smartsheet provides a visual and intuitive interface to view, share, and take action on work in motion, ensuring everyone stays aligned.
• Real-Time Data Insights: Easily configure widget-based views to gain critical data in real-time, enabling informed decision-making and progress tracking.
• Seamless File Integration: Store and attach files from popular cloud storage services like Google Drive, Dropbox, OneDrive, and more, promoting efficient file management.
• Editable Summary Reports: Generate editable summary reports across sheets, allowing for easy exporting to PDF or Excel formats.

Smartsheet offers the following pricing plans:

• Individual Plan: $14 per user per month (billed annually)
• Business Plan: $25 per user per month (billed annually)
• Enterprise Plan: Pricing details available upon request

9. Samepage: Simplified Task Management and Collaboration

Samepage simplifies and accelerates task management processes. With features like real-time content sharing and editing, video conferencing, team chats, and direct messaging, Samepage provides a comprehensive communication and collaboration solution.

Why Choose Samepage?

• Priority, Deadlines, Recurrence, and Reminders: Set task priorities, deadlines, recurrence patterns, and receive reminders for efficient task management.
• Seamless File Editing and Sharing: Drag and drop files onto pages and edit them online, ensuring easy collaboration and accessibility.
• Real-time Task Progress Visualization: Visualize task progress in real-time, enabling teams to track project milestones effectively.

Samepage offers an affordable pricing plan:

• Pro Plan: $8 per member per month (or $7 when billed annually)

10. Workfront: Streamline Task Management and Boost Collaboration

Workfront is an exceptional task management software designed to streamline workflows and maintain organization in the digital era.

By integrating project management, intelligent work automation, and in-context collaboration, Workfront enables teams to prioritize and deliver work more efficiently.

Why Choose Workfront?

• Centralized Digital Content: Manage all your digital content in a single location, ensuring easy accessibility and efficient collaboration.
• Increased Transparency and Collaboration: Centralize your projects to enhance transparency, foster collaboration, and promote team alignment.
• Customizable Platform: Tailor the Workfront platform to match your specific workflow requirements, optimizing productivity and efficiency.

Pricing details for Workfront are available upon request. Get in touch with the Workfront team to receive a personalized quote tailored to your organization’s needs.

Experience Streamlined Task Management with Workfront

Unlock the potential of efficient task management and collaborative work processes with Workfront. Contact their team to explore how Workfront can transform your project management experience.

11. HiTask: Collaborative Task Management Made Easy

HiTask is a unique project and task management software designed for teams. It prioritizes team collaboration, task completion, and overall project management. With HiTask, complexity is eliminated, and control is placed firmly in your hands.

It enables the swift setup of new projects, seamless task assignment and sharing, and effortless synchronization across all devices.

Why Choose HiTask?

• Single Screen Dashboard: Remove chaos and streamline task management with the convenience of a single-screen dashboard.
• Drag-and-Drop Interface: Easily assign or modify tasks using the intuitive drag-and-drop interface, enhancing efficiency and flexibility.
• Cross-Platform Compatibility: Access HiTask through any web browser, iPhone, iPad, Android, Outlook, iCalendar, or Google Calendar for seamless task management integration.

HiTask offers the following cost-effective pricing plans:

• Team Business: $4.98 per user per month
• Enterprise: $12.98 per user per month

12. Podio: Customizable Task Management App for Enhanced Productivity

Podio is a highly flexible task management solution that provides leaders with trust and employees with a delightful working experience.

By consolidating content, conversations, and processes in one tool, Podio fosters focus and clarity, enabling individuals to achieve their best work.

Why Choose Podio?

• Granular Admin Capabilities: Control access to your Podio workspace with precise administrative controls, ensuring data security and privacy.
• Advanced Workflows: Leverage advanced workflows to automate specific processes, enhancing efficiency and reducing manual effort.
• Streamlined Project and Workflow Management: Seamlessly synchronize projects and workflows, promoting collaboration and productivity.
• Rigorous Security Standards: Work with confidence under robust security standards to protect sensitive data and maintain confidentiality.

Affordable Pricing Plans

Podio offers the following cost-effective pricing plans

• Basic: $9/month or $7.20/month (annual billing)
• Plus: $14/month or $11.20/month (annual billing)
• Premium: $24/month or $19.20/month (annual billing)
• Enterprise: Contact Podio for detailed pricing information tailored to your enterprise’s requirements.

Experience Enhanced Work Management with Podio

Unlock the full potential of your team’s productivity with Podio. Choose a suitable pricing plan and harness the power of this customizable work management solution.

Start your Podio journey today and revolutionize the way your team collaborates and accomplishes tasks.

13. MeisterTask: Intuitive Task Management App

MeisterTask is a highly intuitive app for work management that excels in collaboration. Its customizable dashboard serves as the starting point for a productive day, offering a comprehensive overview of completed projects, open tasks, and priorities.

Why Choose MeisterTask?

• Visual Project Creation: Create projects visually, providing a clear structure and understanding of project components.
• Automated Project Actions: Configure automatic actions within projects to streamline workflow and reduce manual effort.
• File Uploads, Due Dates, and Checklists: Seamlessly upload files, set due dates, and add checklist items for comprehensive task management.
• Integration with Favorite Tools: Integrate MeisterTask with popular tools like Slack, GitHub, Zendesk, and Bitbucket, promoting seamless collaboration and workflow integration.

MeisterTask offers the following pricing plans:

• Basic Plan: Free
• Pro Plan: $8.25 per user per month
• Business Plan: $20.75 per user per month
• Enterprise Plan: Contact MeisterTask for detailed pricing information tailored to enterprise requirements.

Experience Efficient Task Management with HiTask and MeisterTask

Maximize your team’s productivity and collaboration with HiTask and MeisterTask. Choose the pricing plan that suits your needs and unlock the power of simplified task management and enhanced teamwork.

Achieve project success, stay organized, and focus on what truly matters with these intuitive task management solutions.

14. Wrike: Task Management and Collaboration in One Place

Wrike is a leading cloud-based task management and collaboration tool. This work management software enables users to streamline workflows, simplify planning, and enhance team communication.

Trusted by more than 17,000 teams, including renowned companies like Google, Jaguar, and Mars, Wrike empowers organizations to turn strategies and marketing campaigns into actionable plans.

Why Choose Wrike?

• Customizable Dashboards: Customize dashboards to display relevant information, ensuring a personalized and focused work view.
• Gantt Charts and Templates: Utilize Gantt charts for resource allocation and project visualization, while leveraging pre-built templates for efficiency.
• Tagging Images and Videos: Add tags to images and videos to provide specific feedback, promoting clarity and collaboration.
• Interactive Reports and Notifications: Share interactive reports and schedule notifications to keep stakeholders informed on a regular basis.

Wrike offers the following pricing plans:

• Professional: $9.80 per user per month with packages of 5, 10, or 15 users (billed annually)
• Business: $24.80 per user per month (billed annually)
• Marketers: $34.60 per user per month (billed annually)

15. Clarizen: Work Management and Collaboration Simplified

Clarizen is an intuitive task management software solution that enhances work management, automates processes, and fosters collaboration within organizations. It serves as a powerful tool to propel your business forward and achieve success.

Renowned brands such as Western Union, Dell, Boston Scientific , and NetApp trust and utilize Clarizen for their task management needs.

Why Choose Clarizen?

• Customizable Workflows: Access customizable workflows tailored to your specific needs, promoting efficiency and alignment.
• Centralized Resources and Aligned Communication: Ensure centralized and shared resources with aligned communication, facilitating collaboration and coordination.
• Accurate Data-based Processes: Implement data-driven processes to enhance accuracy and decision-making within your organization.
• Dynamic Reports and Dashboards: Create dynamic reports and dashboards to gain clear insights into project progress and performance.

Pricing details for Clarizen are available upon request.

16. Projectplace: All-in-One Work Collaboration Tool

Projectplace is an exceptional all-in-one work collaboration tool designed for remote teams. It brings virtual teams together to plan and execute work seamlessly.

Its advanced task management features go beyond traditional approaches, enabling teams to plan, organize, and collaborate effectively both within and outside the organization.

Why Choose Projectplace?

• Gantt Charts: Utilize Gantt charts to plan and track tasks, ensuring efficient project management and progress visualization.
• Kanban Boards: Visualize task progress using Kanban boards, promoting transparency and providing a clear overview of work status.
• To-Do Lists: Create to-do lists to meet commitments, enabling individuals and teams to stay organized and focused.
• Real-Time Collaboration with @Mentions: Foster real-time collaboration and communication by utilizing @mentions, keeping everyone informed and engaged.

Projectplace offers the following pricing plan:

• Projectplace: $29.00 per user per month

17. Ayoa: Simplified Visual Task Management

Ayoa is a visual task manager application that simplifies the process of getting things done efficiently. With Ayoa, users benefit from a clear view of task status, progress, and assigned responsibilities.

It enables streamlined discussions, flexible work execution, and seamless data syncing for enhanced productivity.

Why Choose Ayoa?

• Kanban Style Boards: Utilize Kanban style boards to map out project cycles, ensuring a visual representation of tasks and progress.
• Planner: Schedule tasks for Now, Next, and Soon using the planner feature, promoting effective time management.
• Task Assignment, File Uploads, and Reminders: Assign tasks, upload files, and set reminders in one place for comprehensive task management.
• Seamless Data Syncing: Ensure seamless data syncing across devices and platforms, enabling uninterrupted workflow.

Ayoa offers the following pricing plan:

• Ayoa Business: $10 per month (Billed annually)

Unlock Enhanced Task Management with Clarizen, Projectplace, and Ayoa

Optimize your task management capabilities with Clarizen, Projectplace, and Ayoa.Choose the ideal pricing plan that aligns with your organizational needs and experience streamlined collaboration, effective planning, and seamless execution

Propel your projects forward, foster team productivity, and achieve success with these intuitive task management tools.

18. Flow: Flexible Project and Task Management Software

Flow offers a visually appealing and adaptable project and task management software solution. With its customizable features, Flow can be tailored to fit any workflow or project type.

It enables teams to plan ahead, set priorities, and effortlessly track projects from initiation to completion. Visual task and deadline mapping, easy plan sharing, and real-time updates facilitate efficient work progress and adaptability.

Why Choose Flow?

• Visual Task and Deadline Mapping: Map out tasks and deadlines visually, providing a clear overview of project progress and milestones.
• Projects Dashboard: Track project progress with the Projects Dashboard, ensuring transparency and facilitating team coordination.
• Advanced Search and Filters: Utilize advanced search and filtering options to focus on specific tasks or information, boosting productivity and efficiency.

Flow offers affordable pricing plans:

• Basic: $4.79 per member per month
• Pro: $7.99 per member per month

19. Workboard: Efficient Task Management Solution

Workboard is a task management software solution designed to align teams, drive engagement, and accelerate results. It enables easy iteration, cascading and measurement of strategic priorities.

With continuous visibility into plan versus actual progress, built-in collaboration boards, connectors, and automated management reporting, Workboard streamlines task management processes.

Why Choose Workboard?

• Easy Iteration and Cascading of Strategic Priorities: Quickly iterate, cascade, and measure strategic priorities, ensuring alignment and focus.
• Continuous Plan vs. Actual Visibility: Gain real-time visibility into progress, enabling informed decision-making and timely adjustments.
• Built-in Collaboration Boards and Connectors: Access built-in collaboration boards and connectors, promoting seamless teamwork and integration.
• Elimination of Tedious Management Reporting: Automate management reporting to eliminate manual and time-consuming reporting tasks.

Workboard offers the following pricing options:

• Team Velocity: Free
• Goals & Metrics : $50 per month (group discounts available)

Experience Smooth Task Management with Flow and Workboard

Elevate your task management capabilities with Flow and Workboard. Choose the ideal pricing plan that suits your team’s needs and unlock the power of efficient and collaborative task management.

Drive productivity, achieve strategic goals, and witness accelerated results with these comprehensive task management solutions.

20. Centrallo: Elegant Organization and Task Management

Centrallo is an elegantly simple organizational tool that allows users to categorize and organize thoughts, lists, and ideas in one central place.

With Centrallo, busy individuals can add and view tasks throughout the day, ensuring everything is organized and easily accessible. Collaboration is made easy with the ability to share lists via email or generate public links.

Why Choose Centrallo?

• Unlimited Lists within Lists: Create unlimited nested lists within lists, providing a hierarchical structure for efficient organization.
• Shareable Lists: Share lists with anyone, anywhere, using email or public links, promoting collaboration and sharing of information.
• Efficient Search Functionality: Easily retrieve stored information by typing a few characters into the search bar, saving time and effort.

Centrallo offers the following pricing plan:

• Premium: $4.99 per month

So there you have it, everything you need to know about task management apps! By now, you should understand the benefits of using these apps and what to look for when choosing one. You also have a list of some of the top task management apps available and tips for using them effectively.

Remember, finding the right task tracker app is key. Take some time to evaluate your needs and try out different options until you find the one that works best for you. And don’t forget to integrate your chosen app into your workflow in order to truly maximize its benefits.

With a good task management app by your side, you’ll be able to stay organized and productive no matter what tasks come your way.

Frequently Asked Questions

Can task tracking apps be used for personal tasks as well as work-related tasks.

Using a task tracking apps for personal tasks can benefit you greatly. The app features, such as reminders and priority settings, improve productivity in your daily life by keeping you organized and on track.

Is It Possible To Collaborate With Others On Tasks Using A Task Management App?

Collaborative task management is crucial for remote team collaboration. Working together in real-time on assignments and projects can enhance productivity, increase accountability, and streamline communication.

How Much Does A Typical Task Management App Cost?

When considering a task management app cost, pricing models vary depending on budget considerations and market trends. Competition analysis is essential before implementing user acquisition strategies to determine revenue streams.

Are Task Management Apps Compatible With Different Devices And Operating Systems?

When it comes to task management app compatibility, cross device functionality is a must. You want to be able to access your tasks on any device, regardless of operating system. Make sure the app you choose has this feature.

Can A Task Tracking Apps Help With Prioritizing Tasks And Setting Deadlines?

Task prioritization techniques are important for managing your workload effectively. Using a task tracking apps can help you prioritize tasks by setting deadlines and reminders, resulting in increased productivity and reduced stress.

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10 Task Management Software Tools To Keep Your Team On Track (Free & Paid)

Managing a project is about identifying the tasks that need to be done. But, that’s just the first step. To deliver a project, you’ll need to get project tasks done. A team task management software simplifies this by helping you and your team identify, organize, and get tasks done.

When it comes to choosing a task management app , you are spoiled for choice. To reduce this overwhelm, we have created this resource to help you pick the right tool for task management.

In this article you’ll learn:

What is task management?

• Differences between task management and to-do lists

Why do you need team task management software?

• How to choose a team task management software?
• The best 10 task management software tools

If you want to directly skip to the tools, here’s the list of the top online task management solutions. Click on the name of the tool to learn more about it.

Task management is an essential part of project management. It enables you to break down the project into small, achievable tasks and measure their progress throughout their lifecycle.

Task management helps teams reduce the overwhelm, boost productivity, and reward small wins on the completion of key milestones.

Task management consists of three primary activities:

• Tracking Project Tasks: You keep a tab on task completion. You can use kanban boards or set up customized project workflows to track the task progress.
• Delegating Tasks: You assign tasks to individuals or a team(s). Task delegation allows managers to increase efficiency and improve collaboration.
• Assigning Task Deadlines: Depending on the project timeline , task complexity, and estimated time required, you assign a deadline to each task. If necessary, you can also set up reminders to notify the team of the upcoming deadline.

Task management vs to-do lists

The confusion between task management and to-do lists perhaps stems from the similarity between checking-off a task off the list after its completion. But task management is quite comprehensive compared to a to-do list.

To-do lists are the simplest form of task management. You enlist the tasks, errands to run, or anything you’d like to complete during the given day, and that’s it. You might rearrange the items, but they don’t go any granular than this.

Task management, on the other hand, is concerned with other intricacies of project management. Some of the complexities in task management include:

• Deadlines: Assigning a delivery deadline allows individuals or teams to prioritize their work.
• Resource Availability: By viewing resource allocation and workload distribution you can optimize task delegation.
• Task Dependencies: By visualizing task dependencies, you can prioritize the tasks that would speed up project completion.

A task management system simplifies your team’s task workflow.

Here are five reasons a team task management software can be of immense help for managing projects:

1. Capture, organize and prioritize project activities

Task management software helps you keep a record of the identified tasks. In addition, it helps you organize project tasks according to project milestones , and schedule them based on priority. Depending on task dependencies, you can then plan out a project timeline.

2. Plan work and team schedules

Based on the project timeline , you can use a task planning app to plan and schedule your work.

Identifying team members and assigning tasks helps you distribute work. The team schedule visualizes individual tasks and workloads, which allows you to view who is overworked and who can cram in one more task.

3. Create a project information hub

A task management application provides a platform to store all project-related information in one place. While creating new tasks, team members can include additional information (external links, resources) and attach files under each task.

Users can also create a project wiki to centralize essential documentation and information required for the project.

4. Track project progress

Most task tracking apps come with multiple views to visualize project progress . Two of the most common views include the kanban board and the Gantt chart/timeline view.

The kanban board consists of a workflow to visualize task progress. Users can move tasks across different boards as they are working on them.

The Gantt chart shows the project/task schedule over a timeline. You can view each task’s start and end date, duration, current progress, dependencies, etc. in an instance.

On the task level, team members can collaborate with the team, discuss potential issues, and get stakeholder approval.

5. Meet deadlines

A milestone is achieved when all the pre-agreed tasks are completed by a given deadline. That’s why team members need clear visual cues about upcoming milestones and deadlines. Task management software tools help the team get an overview of the progress made towards a milestone.

How to choose a perfect task management software?

Before we look at the 10 best task managers, let’s understand how to pick a solution that will work for you. The following points can help you evaluate task management alternatives:

1. Infrastructure & availability

Security and workflows dictate the infrastructure you’ll need for a project task manager. In addition, the infrastructure you choose will also decide when and how the task management system is available.

• For personal task management , daily task management software will work just fine. It doesn’t have to be fancy-schmancy. As long as you can check off the to-do list at the end of the day, it’s served its purpose.
• If you are an in-house team , you can use on-premise software that works on the company intranet. The shortcoming of this infrastructure is that you can’t access the application outside company premises via the internet.
• On the other hand, with a cloud-based task manager , you can access the software via a smartphone or a computer as long as you have a working internet connection.

2. User interface and user experience (UI/UX)

A task organizer is always a means to an end. In other words, you don’t want your team to spend more time updating tasks progress than actually doing them.

Complex task management solutions often slow teams down. That’s because you have to spend time onboarding your team, teaching them about the software, and making sure they use it the right way.

And, sometimes team abandon using a tool, simply because it’s too complex to use.

3. Key features

Task details: The task planning app should allow you to add sufficient information about what needs to be done. That way, the team members responsible for doing the task have everything they need to complete the task.

This includes file attachments, rich text task description, task deadlines, etc.

Customizable task workflows: Each team works in a different way.

A design team has to brainstorm, ideate, create and get a creative approved before it goes live. On the other hand, a software team may take an entirely different approach.

The task planning tool should be flexible to work with your workflow. Or, you’ll have to spend even more time adapting to the tool’s workflow.

Task collaboration platform: Often team members need to work together on tasks. A task manager needs to have the ability to:

• Assign tasks to multiple team members.
• Share task notes and comments to discuss details and manage approvals.
• Attach files that may be needed to complete the task.
• Keep stakeholders updated with the project progress.

Task schedule overview: It’s immensely helpful if the task manager offers a timeline view. This way, you can track tasks, understand task dependencies and bottlenecks, phase completion in a glimpse. You will also be able to visualize resource allocation.

4. Integrations

The task management platform should compensate for the missing features via third-party integrations. The most common integrations include time tracking , calendar, billing, scheduling, and communication apps.

Money is a big factor when it comes to choosing a task management app. That’s because most tools charge a monthly fee per user. So, you’ll need a budget for all the team members you plan to onboard.

Top 10 online task management software tools

Now that we know what to look for in a project and task management tools and how to choose one, let’s look at the top ten task management platforms for teams.

1. Toggl Plan

Toggl Plan is one of the simplest project and team task management tool for many reasons. While it comes with everything you need to manage tasks, there’s practically no learning curve involved.

Plan tasks on a timeline

Planning tasks is super-easy with Toggl Plan. To get started, just add tasks to the project’s timeline. Then, schedule tasks based on deadlines and resource availability.

The timeline gives a clear overview of what’s being done and what needs to be done.

Create custom workflows with boards

While you can manage tasks directly from the timeline, Toggl Plan also comes with a boards view. You can customize the board based on your workflow.

And, your team members can simply drag and drop tasks from to-do to done.

Keep everything you need in one place

With Toggl Plan, you can keep all your project information in one place.

You can add all the task details in one place with a rich text task description, task checklist, and file attachments. Task assignment is easy and you can make multiple team members responsible for a task.

Also, tasks can be assigned to multiple team members. Team members can then discuss and collaborate on the task by adding comments.

Recurring Tasks & Time-Tracking

With Toggl Plan, you can also plan and manage repetitive tasks. Recurring tasks can repeat daily, weekly, monthly, or every year.

In addition, you can improve your team’s productivity by integrating with Toggl Track for time-tracking.

• Toggl Plan is free for solo users and includes unlimited tasks and projects.
• The team plans starts at $8 per user, per month, paid annually. You also get additional features like the annual view, custom colors, and multi-assign tasks.

Trello is a kanban-based project and task management tool. Known for its simplicity, Trello is to manage individual goals as well as team projects.

• Visual task management with kanban boards.
• Users can add subtasks, due date, attach files, include task description, leave comments, and assign it to multiple users.
• Create customized workflows to suit your project requirements .
• Automate task management through rule-based triggers, calendar, and due date commands.
• Doesn’t offer the Gantt chart or timeline view.
• Users can’t visualize task dependencies.
• The absence of timeline and calendar views restricts its utility for complex tasks.
• The free plan lets you create ten boards and is useful for individuals or small teams. 
• The paid plans start at $12.50 per user, per month that offer unlimited team boards, powerful automation features, and better support.

3. Basecamp

The first thing you’ll notice with Basecamp is that its interface is different compared to contemporary task management apps. It segregates the message board, to-do list, chat, and files into different modules under each project or team.

• Create task lists in the to-dos section. You can assign tasks, add notes, attach files, set due dates, and leave comments.
• Visualize project progress using Hill Charts. It’s a native Basecamp feature that provides a macro perspective of the project.
• Centralize project files at a single location.
• Doesn’t offer kanban board and timeline views.
• Very rigid when it comes to customizing options.
• The lack of phases and milestones makes it challenging to track project progress.
• Expensive for smaller teams.
• Doesn’t offer a free plan.
• After the 30-day free trial, you are charged a $99 per month flat.

Todoist is a simple yet powerful task management tool. The tool brings together the best of a simple to-do list and the complexities of a task management app.

• Create a task list and order it by task priorities.
• Categorize tasks by tags, projects, or due dates. Prioritize important tasks by projects, labels, or filters.
• Automate recurring task creation based on their frequency.
• Use ready-to-use templates to set up a list of tasks.
• Comprehensive third-party integrations.
• Although the app is easy-to-use, setting up projects can be complex in the beginning.
• Essential features like file uploads, comments, and calendar sync are offered under premium plans.
• Not a comprehensive solution to manage complex projects or tasks.
• The absence of the timeline view makes it difficult to track project progress.
• The free plan accommodates 80 projects with five users per project. Useful for individual projects.
• For reminders, activity logs shared team inbox, and user roles, subscribe to their business plan starting at $5 per user, per month.

Tasklog is a nifty work management software for freelancers. It comes with all the essential features to help freelancers boost their productivity and manage tasks and time effectively.

• Built-in time tracker, timesheets , and Pomodoro timer.
• Create and manage tasks and projects. Assign labels. Create reusable templates.
• Set up an hourly rate. Track your time and earnings per project to identify crucial clients.
• Use the dashboard to analyze productivity, time per project or client, profitable projects, and clients.
• Not a powerful for teams or complex projects.
• Lack of third-party integrations.
• Doesn’t offer kanban board or timeline views.
• The app offers a free 7-day trial. The individual plan costs $5 per month.
• The basic plan for teams starts at $50 per month for 50 users.

6. MeisterTask

MeisterTask is an intuitive project task management system for individuals and teams. The tool is primarily kanban-based, which makes it easy to track tasks.

• Import your data directly from Trello and Asana.
• Visualize task dependencies to identify bottlenecks. Users receive notifications when these bottlenecks are resolved.
• Set up recurring tasks.
• Add custom fields depending on the nature of the project.
• Provides built-in time tracker.
• Not suitable for traditional or complex project management.
• Doesn’t offer timeline and calendar views.
• Users have faced difficulties with setting up customized workflows.
• The free plan allows you to add three projects with limited integration capabilities.
• The pro plan starts at $4.19 per month, billed annually.

7. Sendtask

Sendtask is an under-development task management tool known for its flexibility. The biggest advantage while collaborating is that the collaborators don’t need a Sendtask account to work on the project.

• Set up tasks and subtasks, assign tasks, add followers, upload files, set due dates, and auto-reminders.
• Create recurring tasks.
• Useful for individuals and smaller teams.
• Doesn’t have a kanban board and timeline views.
• You can’t assign tasks to multiple people.
• Limited integrations.
• Sendtask is still in beta and free to use.

Notion is a workspace suite that offers some features for project and task management. It is useful to set up a content repository, manage tasks and projects, and works as a powerful note-taking application.

• Manage tasks using document boards, calendars, lists, and tables.
• Set up a wiki to store project documentation.
• Create customized workflows.
• Offers a truly rich-text editor that lets you embed 50+ apps inside Notion pages.
• Notion’s expansive feature set itself can make the app clunky to use.
• Lacks intuitiveness that comes due to the comprehensiveness of the product.
• Doesn’t offer timeline views and other task management features offered by traditional task management apps.
• The free plan is useful for solo users.
• The team plan starts at $8 per user, per month and offers better collaboration options.

Nifty is a team collaboration software that also offers a team task manager. The app’s UI is similar to that of Basecamp. You can customize the modules to suit your project requirements.

• Kanban and timeline views provide a better way to track tasks.
• Automate task allocation by assigning a task list to a user. This automatically assigns every new task to the list to the default user.
• Convert task lists into milestones and map out dependencies.
• It relies on Zapier to facilitate some integrations, which can get expensive.
• Comes with a learning curve.
• The interface can get crowded.
• Time tracking and reporting features cost an additional $20 per month for basic plans.
• Nifty offers a 14-day free trial. The basic plan starts at $49 per month that supports ten users.

10. Backlog

Backlog offers project management, bug tracking, and robust task management features. That’s because it’s primarily for software developers.

• Visualize tasks and schedules using kanban boards, burndown charts, and timeline views.
• Integrate with Git and SVN to manage tasks and source code.
• Assign guest roles to freelancers, clients, and vendors for better collaboration.
• Users have reported issues with the task management process.
• The mobile app is not as powerful as its web version.
• Provides fewer integrations considering the product’s scope.
• The free plan allows ten users and one project.
• The basic plan starts at $35 per month for 30 users and five projects and includes 1 GB of storage.

How to pick the right task management tools for your team?

Effective task management determines the success of a project.

Picking a project task management system isn’t always easy. That’s because there are so many parameters and options.

The best way is to weigh the features and cons of each tool and shortlist the ones that fit your budget. And then try out 2-3 solutions. Finally, go for the one that’s intuitive and easy-to-use.

As you’re evaluating, do give Toggl Plan a try.

It comes with all the essential task management features you need. But, critically, there’s absolutely no learning curve. In fact, your team will love using it every day.

Sign up for a free Toggl Plan account .

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Task management in Microsoft 365

Easily manage tasks across Microsoft 365

Access and update your tasks as you work, no matter which app you’re using.

See your tasks where you work

Stay focused and productive wherever you go. See your tasks across your lists as you move between apps and devices.

Manage tasks and work with Microsoft 365

Stay on top of all your tasks

View all your tasks from Microsoft To Do and Microsoft Planner with Tasks in Microsoft Teams. Plus, create tasks from Teams messages and publish tasks from corporate to frontline workers.

Convert emails to tasks

Flag emails or drag them into the Microsoft To Do pane to create and manage tasks directly in Outlook for the web.

Focus on what matters

Keep track of individual tasks in Microsoft To Do using intelligent features to collect, prioritize, and accomplish what’s most important.

Get more work done as a team

Manage team tasks with Planner. Build Kanban boards, add content-rich tasks, get visual status, and collaborate within Planner or Tasks in Microsoft Teams.

Collaborate on shared Microsoft 365 documents

Use @mentions within comments in Word, Excel, and PowerPoint to create and assign tasks. 1  Receive an email notification when you’re assigned a task, see a preview of the document, and reply directly from Outlook.

Get the most out of task management in Microsoft 365

Manage all your tasks in Microsoft Teams

Bring together your individual tasks from Microsoft To Do and team tasks from Planner and manage them all in one place with Tasks in Microsoft Teams.

Align tasks from corporate to the frontline

Plan centrally, manage regionally, and execute locally—all with one task management tool that provides real-time visibility across all your frontline locations.

Choose the right tool for managing work

Determine the best tool for managing your work—Microsoft To Do, Planner, Tasks in Microsoft Teams, Microsoft Lists, or Microsoft Project—with our when-to-use guides.

Create tasks from flagged emails

Flag emails in Outlook for the web to add them as tasks in Microsoft To Do and manage them alongside your other tasks using features such as due dates, reminders, and My Day.

See tasks from Planner in Microsoft To Do

Automatically sync your Planner assignments to the dedicated "Assigned to you" list in To Do to manage all your individual tasks in one app.

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Organize your day from start to finish with task management, digital productivity tools to maximize your executive function skills, how task management software can help your teams transition to a hybrid workplace, using task management software to reduce wasted time.

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Task Management Made Delightfully Simple

“With Hitask you will complete projects faster and with less overhead”

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Feature List

• Projects, Tasks, Events Organize and categorize your work
• Document Storage Upload and attach files to tasks and projects
• Shared Calendar Overview of your team events in one calendar
• Selective Sharing Permissions Share with specific team members, choose who can modify or complete tasks
• Time Tracking Track time spent on tasks, generate spent time reports
• Mobile Apps Apps for iPhone, iPad and Android
• Email Tasks Create tasks by sending email to Hitask account
• Notifications Email and mobile push notifications. Multiple reminders per task
• Assignments Assign tasks to your team mates, get notified when task is updated or completed
• Repeating Tasks Daily, weekly, monthly, yearly repeating events
• Reports Progress and spent time reporting
• Team Chat Exchange messages without leaving your workspace
• Issue Tracking Numbers Reference items by unique number, used in issue tracking
• Sub-tasks and Hierarchy Hierarchical nested task lists
• Task Comments Add comments to tasks, get notified when comment is added
• Color Tagging Tag your tasks and projects with colors
• Tags Categorize items by contexts
• Deadlines and Due Dates Get notified about missed deadlines
• Multi - Lingual Support for Spanish, French, Portugese, Russian, Chinese and many more…
• Outlook Integration Synchronize with Outlook calendar
• Google Calendar Integration Google Calendar and Tasks synchronization
• Data Export Export to Excel and other data format for external processing

The video below will show you just how easy it is to setup and manage your projects using Hitask.

Task Management Software That Puts YOU in Control

Hitask is task management software that removes the complexity from project management and puts you in control. With Hitask, you and your project team can quickly and easily set up new projects, assign and share tasks, share a centralized file library and calendar, send and receive notifications, and synchronize everything across all devices.

Single Screen Focus

All on one screen, at your fingertips. HITASK Powerful Dashboard is a result of 10 years of development and improvement.

Our Single Screen Dashboard Removes Chaos from Project Management

The Hitask Single Screen Dashboard allows you to see all of your tasks and collaboration tools in a single window, including your projects, tasks, calendar, and project team members. Click on individual tasks to expand and modify them. Use drag­-and-­drop to assign or modify tasks.

Hitask can be used with any Web Browser, iPhone, iPad, Android, Outlook, iCalendar, Google Calendar. Integrates with email, Zapier, IFTTT, or any software using our open API.

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Best Task Management Software of 2024

Table of Contents

• Best Task Management Software
• Things To Consider When Buying
• How We Chose

Task management software can be invaluable for those with busy lives. It allows people to keep better track of everything they need to get done, complete with dates by which to get things done, subtasks that could help along the way, and so on. Task management tools also can make it easier to collaborate with others.

In building this list of the best task management software, our contributor consulted experts and conducted extensive research on task management tools. He also conducted some hands-on testing to make sure he included only the best options.

• Best Overall: AirTable »
• Best Budget: ClickUp »
• Best for Small Businesses: Asana »
• Best for Simple Tasks: Todoist »
• Best for Creative Professionals: Jira Atlassian »
• Best for a Customizable Workflow: Monday.com »
• Best for an End-to-End Workspace: Notion »
• Best for Microsoft Users: Microsoft Project »

Best Overall: AirTable

Easy to use

Highly customizable

Free plan available

Limited features without the paid plan

Can get a little expensive

If you’re looking for a highly customizable and advanced task management tool, then AirTable is worth considering. AirTable is built around “views,” or different ways to view the same data, such as Kanban boards. This allows different users to interact with data and tasks in a way that best serves their needs, without impacting how others view tasks and data. AirTable offers views like a List View, Timeline View, Kanban View, and Calendar View. Despite its advanced functionality, AirTable is generally easy to use. There’s a free plan available, but it limits things like the size of attachments, the number of automations, and access to extensions.

Also on the downside, Airtable's paid plans are a little more expensive than much of the competition, especially when you start adding multiple users to your plan. Still, those who want excellently customizable and easy-to-use task management software will want to consider AirTable.

• Features: Customizable templates, a large selection of views, customizable reports, and more.
• Integration: Asana, Trello, Google Drive, Gmail, Instagram, and many more
• Collaboration: Excellent collaboration tools, with role management, real-time notifications, and mor
• Mobile accessibility: Mobile app with the ability to view all information, some limitations around creating automations and other advanced functions
• Customization: Highly customizable with many different views
• Reporting and analytics: Custom report creation, chart, and graph generation, and more
• Pricing: Free plan, monthly subscription per user for higher-end plans

Best Budget: ClickUp

Inexpensive

Real-time chat feature

Quite customizable

Somewhat of a learning curve

Some integration limitations

ClickUp is solid task management software for people on a budget. It offers a free plan, and its paid plans are generally cheaper than alternatives. Despite the lower price, ClickUp still offers relatively advanced features, including a real-time chat feature that allows teams to chat within the same service they use to manage projects. Further, ClickUp offers good customization tools, with customizable views and reports.

While ClickUp is relatively full-featured for the price, there are some caveats. For example, ClickUp comes with a slight learning curve, so you’ll need to be comfortable spending a little time learning how to use the platform. And while it has some good integrations with third parties, ClickUp doesn’t have quite the same number of integrations as some of the other options. Still, if you’re comfortable with these issues and could stand to save some cash on your task management tool, then ClickUp is worth considering.

• Features: Chat view for easier collaboration, document management features, customizable views
• Integration: Slack, GitHub, Webhooks, Google Drive, Dropbox, and more
• Collaboration: Chat view, real-time task updating, document sharing, and more
• Mobile accessibility: Mobile app with full access to tasks and fields
• Customization: Fully customizable views, template creation for repeatable processes, and more
• Reporting and analytics: Full Analytics Report Template, supports graphs and charts. Pricing: Free plan, monthly subscription for advanced plans

Best for Small Businesses: Asana

Good free plan

Great integration selection

User-friendly interface

A little expensive

Views locked behind paid plans

Asana is excellent task management software for small businesses. Asana offers a great free plan, so small businesses that don’t need advanced features won’t necessarily have to pay for the software. It also supports a range of great integrations, ensuring that you can get the software to work with other software and services you’re already using. And, thanks to its easy-to-navigate interface, you won’t have to spend too much time learning how to use Asana – which is always helpful when you’re running a small business.

Despite the fact that Asana offers a great free plan, the paid tiers are a little expensive compared to the competition. Some views are locked behind paid plans, but the commonly used List, Board, and Calendar views are included in the free tier.

• Features: Customizable interface, a large selection of views, task status reporting, and more.
• Integration: Trello, Microsoft Teams, Okta, Adobe Creative Cloud, Google Drive, Looker, Vimeo, and many more.
• Collaboration: File sharing, task delegation, change notifications, and more.
• Mobile accessibility: Mobile app with full access to tasks and views.
• Customization: Custom fields, customizable views, homepage customization, and more.
• Reporting and analytics: Reporting dashboard and dashboard creation, data visualization tools.
• Pricing: Free plan available, paid subscriptions billed per user per month.

Best for Simple Tasks: Todoist

Offline tools

Natural language input

Some important features not available in the free tier

Limited views

Todoist is a simple task management solution with an easy-to-use interface and an excellent mobile app. Todoist is built around enhancing the to-do list experience. It offers advanced natural language input that allows you to type out due dates and tags without having to jump through multiple fields, automatically adding information as you type. Todoist also offers good offline support, syncing data again when you regain access, and it does all of this at a low price – even for the higher-end paid tiers.

Because Todoist is really built around enhancing a classic task list, it’s a little limited in the kinds of additional views and data manipulation tricks that it offers. It’s really meant for those who want to stick with list views and calendar views. Also, some of its more advanced features are unavailable in the free tier, like the ability to set task reminders and durations. Still, many won’t need these features, and the advantages of a simple yet high-end software like this will outweigh the disadvantages.

• Features: Natural language input, priority levels, task delegation, and more.
• Integration: Gmail, Alexa, Google Calendar, IFTTT, more
• Collaboration: Multiple users with task delegation, comments and file uploads, more
• Mobile accessibility: Well-designed mobile app with full access to tasks and collaboration tools
• Customization: Customize how tasks are grouped and sorted, some interface customization tools; limited views
• Reporting and analytics: Task analytics tools, limited reporting overall
• Pricing: Free tier, monthly subscription for advanced tiers

Best for Creative Professionals: Jira Atlassian

Integrations with prominent creative tools

Multiple views for customizable workflow

High level of security

High learning curve

Can get expensive

Jira is a great option for creative professionals who need integration with creative tools and services. Jira supports integrations with services like Adobe Creative Cloud and Figma, among others. Further, it offers multiple views like Kanban boards and others for a more customizable workflow, and it prioritizes security tools to ensure that your company’s data remains safe and secure. There are also excellent reporting tools built in.

Because the software is so advanced, it can come with a slightly high learning curve. Moreover, the free plan isn't as advanced as some of the paid tiers. Still, if you want an advanced task management solution for creative tasks, Jira is the way to go.

• Features: Customizable workflow, time-tracking tools, multiple views, enhanced security
• Integration: Adobe Creative Cloud, Figma, Invision, Gliffy, GitHub, Slack, Zendesk, and more
• Collaboration: Task delegation tools, file sharing, people sharing
• Mobile accessibility: Mobile app with full access to tasks, projects, and notifications, slightly limited feature set compared to desktop
• Customization: Project customization tools, theme customizations, and more
• Reporting and analytics: Built-in reports with different chart formats, dashboard widgets
• Pricing: Free plan, monthly cost per user for advanced plans

Best for a Customizable Workflow: Monday.com

Intuitive interface

Extremely customizable

Good selection of integrations

Slightly confusing pricing

Somewhat limited reporting tools

Monday.com stands out for its wide range of customization tools. It boasts an intuitive interface that's also highly customizable, ensuring that you and your team members can get the exact features that you need out of the platform. Customization tools include the ability to set different views and create templates for better work management. It also offers a good selection of integrations, so it will probably work with the other software that you use.

Monday.com's reporting tools are somewhat limited, so if reporting is important to you, you may want to keep looking. In addition, its pricing structure is a little confusing, forcing you to pay for sets of team members instead of individuals. Despite that, the software is highly customizable and boasts a good selection of integrations, so it's still absolutely worth considering for anyone who wants a customizable task management solution.

• Features: File sharing, collaboration tools, automations, and more
• Integration: Gmail, Zapier, Slack, LinkedIn, Outlook, Teams, and more
• Collaboration: Comments, file sharing, update notifications, and more
• Mobile accessibility: Mobile app with the ability to view and keep track of tasks, attach files, use offline, and more
• Customization: Customizable dashboards, customizable views, automations
• Reporting and analytics: Customizable reports and dashboards
• Pricing: Free plan, monthly subscription per user for paid tiers

Best for an End-to-End Workspace: Notion

Tools for task management, creation, and more

Excellent note-taking tools

Can get a little complicated with many projects

Some missing advanced features

Notion isn’t just a great task management platform; it's also highly recommended for its document and creation tools. In particular, Notion boosts great note-taking tools that allow you to spend less time outside of your task management software and more time getting things done.

Notion is generally easy to use, but it may take time to get set up with the platform according to your needs. Plus, as you add more projects, it can start to get a little complicated to manage. And because Notion prioritizes features like note-taking and document creation, it lacks some of the advanced features that other task management platforms have, like some of the views and collaboration tools. Still, if you're looking for an end-to-end workspace that allows you to spend less time bouncing around apps, Notion is an excellent option.

• Features: Document creation tools, to-do list tracking, collaboration tools, and more
• Integration: Figma, Slack, Box, Canva, Dropbox, and more
• Collaboration: File sharing, task assignment, comments and mentions, more
• Mobile accessibility: Mobile app with full access to read and edit tasks and documents
• Customization: Customizable dashboard, custom themes
• Reporting and analytics: Workspace analytics, limited reporting overall
• Pricing: Free tier, monthly subscription cost per user per month for paid tiers

Best For Microsoft Users: Microsoft Project

Good integration with Microsoft tools

Automated scheduling tools

Good budgeting tools

No mobile app

Integrations a little limited

Microsoft users who want to remain in the larger Microsoft ecosystem should subscribe to Microsoft Project. Microsoft Project is a slightly niche service; it really only integrates well with Microsoft services, and all users will need a Microsoft account. However, for the right team that uses Microsoft Teams and relies on Office, it may well be the perfect solution. On top of the great integration with Microsoft tools and services, it also offers helpful budgeting tools, along with scheduling tools that can be automated for a more streamlined workflow.

There are some instances where Microsoft Project wouldn’t be the best option. For example, the service doesn’t have a mobile app, so if you want to access it on mobile, you’re limited to using the web interface. However teams that only use the desktop interface will be perfectly fine with this, and the additional tools like helpful custom fields, custom boards, and good reporting, may make these downsides worth the trade-off.

• Pricing: Starting at $10 per user per month
• Features: Large selection of views, customizable templates, automated scheduling, more
• Integration: Microsoft Office 365 services
• Collaboration: Collaboration tools integrated with Microsoft Teams
• Mobile accessibility: Web access only
• Customization: Custom fields, custom boards, more
• Reporting and analytics: Pre-built reports to track progress

The Bottom Line

Great task management software allows you to customize the platform to your needs while remaining easy to use and relatively full-featured. Because of this, AirTable is the best option for most users, however, some may find that platforms like Notion, Asana, and ClickUp are better for their needs.

Things To Consider When Buying Task Management Software

User-Friendliness: It can sometimes be hard to walk the line between ease of use and advanced features, but it's important that task management tools provide a relatively easy-to-use experience. Task management software should be usable almost right away, allowing you to jump right into managing your tasks without much hassle. Some more advanced task management software may take a little more time to get used to. Take into consideration how familiar you are with task management tools generally how much time you're willing to spend getting used to a new platform before you subscribe to one.

Functionality: What good is a platform that doesn't offer the features that you need? Task management services can offer a range of different functions, but very few offer every single function out there. Make a list of the types of features and functions that you need before you subscribe to a new task management platform. Common features include the ability to view data in different ways like with Kanban boards, reporting and analytics tools, and collaboration features. That said, you may not need all of these. For example, if you're looking for a platform that only you’ll use, then collaboration may not be as important.

“The devil is in the details, and, at an enterprise level, a shallow solution with a one-size-fits-all design doesn’t truly fit anyone,” says Kevin Tapscott, Global Leader, Software Solution Center, Zebra Technologies.

Customization: Customization tools are an incredibly important aspect of any task management platform. Your workflow will likely differ from anyone else's, so make sure you can customize a platform to better serve your workflow, rather than changing your workflow to serve the platform. Many task management platforms allow you to customize how you view data, how you label your data and tasks, the types of reminders you get, and more. These features may take some time to set up when you first log into your task management software. However, in the long run, they’ll save you tons of time in managing the tasks that you need to complete.

“In addition to basic office reminder tasks, service-based one-time and recurring tasks that have other assignments, schedules, and deadlines, as well as past due warnings and condition-based triggers are critical functions that software must have to be beneficial,” says Rick Agajanian, Chief Product Officer at WorkWave.

Integration: Look for a task that can integrate with the other tools that you already use. This will allow you to spend less time bouncing around between different apps. Many task management platforms integrate with other work-related services, like Slack, Google Drive, and more. If you use other services regularly, it's worth checking to make sure that your task management platform integrates with these services before you subscribe, if these types of integrations are important to your workflow.

Collaboration Features: Perhaps you're looking for a task management platform that only you'll use. In that case, collaborative tools won't be important to you or your workflow. But for anyone who plans on using a task management platform with team members, collaboration features are incredibly important. Commonly, task management platforms allow team collaboration, such as the ability to comment on different tasks and make changes to tasks as they're completed. Some services go further with built-in chat features and file-sharing features. If these kinds of features could enhance your workflow, whether you have a small team or a large one, make sure a platform offers them before you subscribe.

How We Chose The Best Task Management Software

Our contributor Christian de Looper consulted several task management platform experts before compiling this list of the best task management software. These included Rick Agajanian, Chief Product Officer at WorkWave, and Kevin Tapscott, Global Leader, Software Solution Center, Zebra Technologies.

For each software considered, Christian considered aspects like user-friendliness, functionality, customization, integrations, and collaboration. He also considered what makes a particular platform unique in this category. Ultimately, While there are many task management tools out there, a few of them seem to be head and shoulders above the rest in terms of functionality – like AirTable, which includes most of the features that you would want from a task management platform. There should be a task management platform for all users’ needs.

Why Should You Trust Us?

Christian de Looper is a consumer tech expert who has spent countless hours reviewing software and devices. Christian knows what makes great software great. In his role as a freelance writer with many different clients that use different platforms, Christian himself has used many of the platforms on this list and has a deep understanding of what makes or breaks task management software, as well as what features are ultimately most important.

If you have to juggle many different tasks at any given time, then you really need some task management software. At the most basic task management software solutions could just be to do apps, like Apple Reminders or Google Tasks. However, other platforms will offer much more advanced features that could help you spend less time managing your tasks, and more time completing them. If you're unsure about whether or not you need task management software, it's worth trying out the free plan of one of the solutions on this list.

Task management software presents your tasks in an easy-to-understand way. Often, you'll be able to view all your tasks on a calendar, columns view, or even a simple to-do list. Task management software can also allow you to more easily collaborate with others. For example, you can have multiple users working on the same task at any given moment, while still remaining up-to-date on any changes to the task at hand. Some task management software offers other tools, like document, editing, and file sharing tools. “Users may be tempted by systems that are overly basic and seem appealing at first glance due to an easy interface, but these systems often end up being too lightweight or do not have the tracking and reporting aspects needed to properly manage work,” Agajanian says.

Task management software can vary widely in cost. Base plans are usually free, Allowing you to use the most basic features of a platform without having to pay at all. Usually, these free tiers are free forever so they aren't a free trial that expires after a few weeks. However, they're also usually limited in the kinds of features that they offer. Paid plans are usually paid on a subscription basis, and these can range up to $30 per user, per month, which can get expensive if you have many team members. Most average plans cost around $10 per user per month.

Usually task management software is web-based, meaning that you don't have to install anything on your computer to start using it. All you have to do is head to the website and you'll be able to start using the software. That said, often these platforms also work with mobile apps, which you will have to install on your mobile device. If you have an Android phone, that will involve going to Google Play and downloading the app. If you have an iPhone, you'll have to head to the App Store to download it. Downloading an app on your phone should be relatively easy, and the process is the same as any other app.

You'll know it's time to start looking for new task management software if you find that your current software doesn't offer the kinds of features that you need. Many task management software solutions are built to grow as you grow, so if you are finding that your software doesn't offer the kinds of features that you need, you may just need to upgrade to a higher-cost plan. That said, if the general workflow of the software you're currently using doesn't fit what you need any more, it may be time to start looking for an entirely new platform.

While task management software is often built around helping teams better work together, there’s plenty of great task management software for individuals too. Many of the task management platforms for teams can be used by individuals just as easily. There are plenty of task management options with base plans for one person, allowing individuals who want to better manage their workflow to do so at a reasonable price. There are even task management options that are specifically built for one person. However, these aren’t as common as those built for team collaboration.

Yes. Many task management software options offer a free plan to allow users to use basic features at no cost. The majority of these lock the most helpful features behind a paywall, however. In many of these cases, once you start using a free plan, you’ll find that you need to upgrade to get access to the tools that are most helpful to your workflow.

There are some task management platforms that are free to use, however their features are a little basic. For example, Apple users can use the Apple Reminders service, which is a simple to-do style app available on the iPhone, iPad, Mac, and Apple Watch. Android users could use Google Tasks – Google’s take on a to-do app. If you’re willing to pay for task management software but would prefer not to, it’s a good idea to try the free versions of a task management platform first, then upgrade if you find that you absolutely need to. In most cases, you’ll likely find that you will need to upgrade, but at least you can make sure before you spend any money.

There are a number of different types of task management software. For starters, there’s the to-do style task management software. These platforms are designed around creating to-do lists. While they sometimes offer additional features like the ability to organize tasks in different ways, set recurring tasks, and so on, they’re still largely built around the concept of a to-do list. Other task management software is instead organized around databases or big spreadsheets of tasks that can be organized into boards, lists, calendars, and so on. Most task management software built for helping teams work together is organized into databases rather than to-do lists, even if many of them don’t refer to them as databases.

It depends on the task management software. Most task management software developers tout the security of their platforms, with many platforms arguing that they offer full encryption, for example. Most task management software should be secure, but if you're worried about security – for example if you store sensitive financial information in your task management software – then look at the specific claims around security of the platform that you’re interested in subscribing to. Again, the majority of them offer at least basic encryption, if not more, in terms of data security.

One of the best things about task management software is that it syncs in the cloud to ensure it’s up to date on all of your devices. As such, most task management software is at its best when you have an internet connection, but most platforms also allow you to update tasks and make changes even when offline, then syncing those changes when you reconnect. Keep in mind that if you’re working with others, the changes you make won’t be reflected for others if you’re offline. If you work alone, those changes won’t reflect on other devices until you reconnect to the internet.

U.S. News 360 Reviews takes an unbiased approach to our recommendations. When you use our links to buy products, we may earn a commission but that in no way affects our editorial independence.

Top 10 Task Management Apps for every Team in 2023

Projects are made up of a bunch of tasks. Right from the development of an idea, you need to plan, track, test, monitor, and report all the tasks that are involved in the project. Task management comes in handy with all these, helping you complete the project efficiently and in the most effective way possible.

Task management is defined as the process of handling the entire life-cycle of a task, right from planning to tracking to execution. It helps teams track tasks from the beginning, setting deadlines,   prioritizing tasks , and assigning them to the right people. It ensures projects stay on track and get completed on time.

If you are looking for the best task management apps to increase productivity at work, there are a few good options available. Here are some of the popular task management apps to look for in 2023.

Popular Task Management Tools To Consider in 2023

If you are looking for the best task management apps to increase productivity at work, there are a few good options available. Here are some popular task management apps to look for in 2023.

1. Kissflow Project[ Get Started Now ]

Kissflow Project   is a complete project management suite that supports task management as well. It is intuitive and simple to use, even for absolute beginners. You can customize your forms to ensure the right details are captured for each task and extraneous fields are deleted, giving your team the best possible picture of what needs to be done. Kissflow Project is an ideal project management tool option for functional project managers and people who are new to project management.

Kissflow Project checks all the boxes with a comprehensive suite of   project management features . It is an easy-to-use and aesthetic Graphical User Interface that makes this one-stop solution an excellent choice for all types of organizations.

The   Kanban boards   help you effectively track all your tasks and keep them organized. Once complete, you can generate powerful reports that help you make better, data-driven decisions and fix inefficiencies. Also, it’s ideal for   non-project managers   and creative teams to manage their team tasks.

Custom forms, customizable   project management templates , rule-based WIP limits, and personalized boards meet the unique needs of your project and organization. The “user swimlane view” gives you a holistic view of what each project participant is working on.

Kissflow Project offers 3 pricing tiers : Free, Starter, Pro, and Enterprise.

• Free:   Unlimited users. Offers customizable steps, 3 custom views, simple reports, a simple activity log, and a 50 GB storage limit.
• Basic : Costs $5 for one user per month and for minimum 10 users.
• Advanced:  Costs $12 per month for minimum 10 users.

Podio is meant to function as a virtual “social workspace,” an online hub for   project collaboration   that engages users and is easy to customize. Podio has an app marketplace, from which teams and users can select apps to meet their needs, as well as a function to design apps if there’s not one to suit your team’s purposes. One challenge in task management on Podio is that assigning a task to multiple team members results in duplicate tasks, which makes tracking difficult.

Pricing:   Podio is free for five users but it’s limited by minimum functionalities. Paid plans start from $9 to $24 per user per month.

HiTask is a task management app that’s easy to use and works well for businesses of all sizes. Users can upload documents and attach them to specific tasks for easy storage and organization, but the free and low-cost plans have relatively low storage allowances.

Teams handling sensitive information may find the lack of security features problematic. Users like the intuitive drag and drop interface. HiTask has only a few integrations, but it does sync with Google Calendar, and a Chrome extension lets you create tasks directly from the browser’s toolbar.

Pricing : HiTask has a free plan for up to five users. Paid plans go from $5 to $20 per user per month depending on your feature requirements.

4. MeisterTask

With strong   project integrations   and solid security features, MeisterTask is a good choice for teams that need a central communication hub for tasks and projects that involve sensitive information. MeisterTask was created for   agile teams   and has kanban boards as well as static project boards.

To-do lists can be divided into sub-lists, and users can assign relationships among tasks with alerts to notify a team member when an upstream task has been completed, but there are no WIP limits ( work-in-progress limits ). While the interface is attractive, some users find it cluttered and complain of a lack of flexibility in display options.

Pricing:   MeisterTask’s basic plan is free while the higher functionality versions are paid. The Business plan starts from $6.29 per user per month and supports workflows and sophisticated permissions. There’s also an Enterprise plan that can be tailored to your needs. They also have a Pro plan for small teams and it starts at $4.19 per user per month.

5. Proofhub

SaaS-based Proofhub has both kanban boards and Gantt charts for task management and allows users to track the time spent on each task. Group chat and direct messaging features facilitate easy   communication   among team members. Proofhub has very few integrations, so it may not meet the needs of all organizations. Some users feel the app isn’t able to handle the demands of large organizations or complex projects and that it’s best suited for   project management for small teams .

Pricing:   ProofHub offers a flat fee irrespective of the number of users unlike a lot of other tools in this list. There are two plans: the Essential plan is priced at $50 per month while the Ultimate Control plan costs $99 per month.

6. Workfront

Formerly known as AtTask, Workfront allows teams to collaborate on tasks and projects and makes use of social features to facilitate a collaborative virtual workspace. Workfront supports the implementation of   project management methodologies   such as Waterfall and Agile and has all the essentials of   time tracking , reports, and task assignment.

If you’re looking for a simple task management app, Workfront may have too many bells and whistles as it’s meant for   enterprise businesses   with complex workflows.

Pricing:   Workfront does not have explicit pricing plans but offers them upon request.

TaskQue offers a combination of features to maximize productivity and organize tasks while keeping distractions at bay. You can easily assign tasks and know when team members are available. You can dig deep into the performance of individuals, thereby increasing transparency. You can collaborate and share files from within the app.

Pricing:   The free plan supports up to 10 users while the Premium plan starts at $5 per user per month. There’s also a 60 day free trial period.

And don’t forget to try our Free and Customizable Templates:

–   Marketing Plan Template to Streamline your Marketing Efforts –   Social Media Calendar Template for Social Media Planning

Asana   lets you create visual boards with different color codes and lists to see what stage your project is in and know which tasks need your immediate attention. It also allows creating project templates to save time when managing similar projects in the future. While not as powerful as others, its easy-to-use interface is a massive selling point.

Pricing:   There’s a free trial, basic plan, and paid plans start at $9.99/user/month.

Trello   is a leading task management software that lets you work with your teams. It uses boards, lists, and cards that are easy to use. It’s ideal for individuals or small teams that manage a handful of tasks. The basic plan is free to use.

Pricing : However, there are paid plans that add automation, integrations, priority support, and more.

10. Zoho Projects

With Zoho Projects, you can keep track of tasks, collaborate with your team, and run intuitive reports. It comes with powerful features like Gantt charts, task dependencies, milestones, and feeds for easy communication. You can share documents from within the tool

Pricing:   There’s a forever free version with basic features and limited users.

–  Content Calendar Template for Strategic Content Planning

–  Competitive Analysis Template for Strategic Content Planning

How Task Management is different from Project Management?

Task management, a part of   project management   is a pretty simple idea. It’s how you break complex projects into simple, bite-sized tasks so you can manage them quite easily.

Projects have a clear start and end date and have   milestones   in the middle to know how close you are to completion. Tasks, on the other hand, are units of work. They are actions that need to be accomplished as the   project progress . They create an ongoing process that forms a part of your daily work.

Task management focuses on organizing tasks (that may be spread across   multiple projects ), prioritizing them, setting deadlines, and delegating tasks. Project Management is far more encompassing.

In addition to task management, it also focuses on resource allocation, budgeting, and   dependencies . Usually, task management capabilities are built within   project management software .

Why do you need Task Management Software?

The simplest form of a task management solution is pen and paper. It’s an inexpensive and effective means of organizing all your tasks and to   stay organized at work . But, its use is limited to only individuals and doesn’t work for slightly larger teams.

However,   using a   project tracking software   to keep track of tasks and sub-tasks helps with many things:

• Everyone’s tasks are on the same system and it ensures that team members know what others are working on
• Since all the tasks are organized, it’s easier to find information and   collaborate   with each other
• You have access to your tasks from anywhere and anytime
• You can easily keep track of tasks and know which ones need immediate attention
• Prioritize tasks, set deadlines, and assign tasks to people
• Generate   project reports   to identify bottlenecks

Features to look for in task management software

Various   task management software   on the market offers a variety of features. However, there are a few must-haves:

• The ability to record an unlimited number of tasks
• The ability to add custom fields and data to individual tasks
• The ability to add attachments to task cards
• Sub-task capabilities
• Multiple ways to visualize tasks based on need
• An activity log on individual task cards
• Contextual communication mechanisms
• Task-status updates and email notifications

Make sure that your pick offers these capabilities.

Manage All your Tasks with Kissflow Project

With   Kissflow Project   you can easily organize all your tasks in multiple kanban boards and invite team members to collaborate with you. You can assign priorities, set deadlines, and ensure that your task management in projects is right on track.

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Simplify Tasks, Maximize Impact with TaskOPad!

Take charge of your workflow, stay organized, and achieve unparalleled productivity with our task management software.

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Unlocking organizational Productivity Is as easy as 1-2-3

TaskOPad brings a productivity software so powerful that makes your work organised in just 3 steps.

Input your task and select the team member you want to assign it to.

Track daily, weekly progress of the tasks and its dependencies.

Send and recieve docs and files for approval and mark them as done.

Take Your Work From Chaos To Control

Unlock exponential growth potential with our cutting-edge task management tool, which streamlines operations and maximizes productivity. Elevate your business efficiency, leaving more room to focus on strategic innovation and expansion.

Task Management

Simplify your workload with our task management tool, ensuring organized task lists that enhance productivity. Achieve more in less time, as you effortlessly manage tasks and drive success.

Project Management

Elevate project collaboration with our comprehensive project management solutions, fostering seamless communication and efficient task allocation. Empower teams to work together cohesively, achieving project milestones with precision.

Chat Discussions

Enhance teamwork and idea sharing through TaskOpad's chat discussions feature. Seamlessly exchange thoughts, brainstorm, and drive projects forward with real-time collaboration and insightful conversations

A Task management Tool Built for Every Business & Every Team.

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CA / CS/ CPA Firms

We understand how important and stringent government compliance has become. We see that a lot of CA and CPA firms go through a lot of stress and undue pressure for basic task management and client information so that they can comply to the government norms on time and in the right way. Inability to do so leads to the loss of the client and they also end up shelling huge penalties. With TaskOPad, Managers can easily assign tasks to their team mates for various clients, take control of the dashboard to check the progress and also share insights and information real time with their team.

Law firms can definitely benefit from TaskOPad. When dealing with several multiple clients especially when cases are lengthy and complex. It can be a tedious process to maintain and go through all the documents every time it needs to be presented in court. An advocate can easily get a summary of the case history from the automated reports and can have real time discussion with their team members before going to court.

Business Outsourcing is a typical case of a Task based work. BPO’s and KPO’s can specifically benefit from TaskOPad as team leads and floor managers can easily use task management software to ensure that team members can achieve their targets. They can also chat real time for support and guidance from their managers while speaking to a client.

Real Estate

Real Estate Firms can streamline the functions that is required from each of their departmental heads and can create sub-tasks for their team members, with a task management app who will contribute to it. So the engineering team, Maintenance team, sales team and marketing can have a real time updates.

Service Sectors

Several companies involved in the service sector like Travel companies, Recruitment companies , Debt Recovery Agents , Architectural Firms , CHA Agents, Consulting companies etc.

Event Management Companies

Event management companies handle several high profile wedding, corporate events, tradeshows and lot more. The planning, organizing needs to be precise and careful otherwise it leads to a lot of mayhem. Such companies can use TaskOPad to plan organize and check which task have been completed and which need more co-ordination etc.

IT Companies

IT Companies have several teams working on similar projects who need to constantly collaborate and work in unison. In such kind of companies TaskOPad comes handy. A manager or leader can have a birds eye view of which projects have hit a roadblock and which are progressing.

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We are in real estate industry and it is very difficult to us to manage our daily tasks with team , one day know about the Taskopad and started using that and very happy with product and support

Very simple and easy going app to manage the daily tasks and workflow. Taskopad made my life easy and thanks to the Taskopad team for amazing support. kudos...!

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Unlock your potential and manage your classes, tasks and exams with mystudylife- the world's #1 student planner and school organizer app..

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The MyStudyLife planner app supports rotation schedules, as well as traditional weekly schedules. MSL allows you to enter your school subjects, organize your workload, and enter information about your classes – all so you can effortlessly keep on track of your school calendar.

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Become a master of task management by tracking every single task with our online planner – no matter how big or small.

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20 best task management software

Task management software is more than a digital base for your to-do lists. It’s a collaborative space where your teams can come together and understand their role in shared workloads.

This guide walks through the features you should look for in team task management software and 20 vendor examples to kickstart your research for the perfect tool.

What is team task management?

Task management is the systematic process of planning, organizing, assigning, tracking, and completing tasks to meet your business objectives. Each task is a single unit of work that individual team members are responsible for completing. Managing these overall tasks involves coordinating team members’ efforts, setting priorities, and monitoring task progress to ensure efficient collaboration, streamlined workflows, and successful project outcomes.

Why do teams need task management software?

The right task management software will move your team away from endless email chains and focus on the necessary tasks to keep your work and projects flowing. From here, it’s easy for teams to work together efficiently and identify potential issues such as bottlenecks or imbalanced workloads.

What features should task management software have?

When researching team task management software, you’ll notice that platforms have a wide range of features, and some will share common functionality. Before you invest, check your preferred tool is equipped with the following:

• Multiple views : Visualize your tasks using common views like Calendar, Kanban, List, or countless alternatives. For example, monday work management offers 15+ options, including Gantt Charts, which visually display task milestones and dependencies between items for a clear overview of your work.
• Intuitive interface : Ensure your team easily adapts to any new task management tool.
• Range of integrations : Connect your task management software with multiple other tools in your tech stack to prevent tool-hopping.
• Custom automations : Simplify repetitive workflows by setting up automations that run in the background. For example, an automation could email the entire team when someone completes their task.
• Ability to set subtasks and dependencies : Break tasks down into smaller chunks called subtasks and specify the order they must occur by making some tasks dependent on the next. For example, editing a blog post would depend on someone writing the first draft.

Now you know the features and functionality you’re looking for in a quality task management software, here are twenty solutions to compare when researching the right platform for your team.

1. monday work management

Best for: Any size of team that wants to reach shared goals faster and at scale.

monday work management is a feature-rich work management platform built on top of the monday.com Work OS.

Companies use our platform to plan and organize any type of workflow or project, with task management being a key collaboration feature. monday work management offers the following features:

• 15+ board views, including the Workload View delivering visibility into team member capacity. This visibility is essential for task assignment as project leads and managers have clarity about what each team member is available to work on.
• Customizable dashboards using 10+ drag-and-drop widgets to display high-level project data. You can see to-do lists, team goals, and task reports at-a-glance and in real time.
• Automations to eliminate repetitive tasks from your workflow, like updating team members with email or Slack notifications when each task is complete. This enables peers to review the work, or move on with their task at the next stage of the project.
• Recurring tasks  are another automation you can set up. For example, schedule regular team meetings to keep on top of your projects, or set up recurring requests for weekly project reports.
• Integrations with the tools you already know and love, so you can run powerful projects without switching tabs. For example, you might integrate monday work management with Google Drive to attach docs to your tasks or Slack to update a team channel following completion.
• Time tracking to ensure your team spends its time efficiently. Use the data to accurately forecast how long your team might need to allocate to specific tasks, or to bill clients accordingly.

monday work management pricing

monday work management offers five different price plans:

• Free: $0 for up to 2 users: 20+ column types, 200+ templates, iOS & Android apps, whiteboard collaboration, shareable forms, and more
• Basic : $27/month/3 users with annual billing: Unlimited users, 5GB storage, unlimited boards/docs, custom fields, unlimited free viewers, and more
• Standard : $36/month/3 users with annual billing: Unlimited users, 20GB storage, 6-month activity log, integrations, guest access, and more
• Pro : $57/month/3 users with annual billing: Unlimited users, 100GB storage, 1-year activity log, time tracking, workload management, and more
• Enterprise: Custom pricing, 5-year activity log, up to 50 boards, dedicated customer success manager, enhanced admin controls, and analytics

More details on monday.com pricing here

Best for: Teams seeking simple task and project management with clear communication capabilities.

Asana is a task management software offering a simple interface for tracking your team projects’ various sections, tasks, and subtasks.

Key features

• Customizable views , such as the Timeline view to gain visibility into upcoming deadlines or the Workload view to understand team member capacity.
• Task celebrations which occur when you check the task completion box.
• Integrations with 200+ tools in your tech stack, allowing you to automate tasks between them. For example, you might create a new Google Drive folder for each new task you add in Asana.
• Weekly focus mode , which allows you to capture your top priorities for the week ahead.

Asana pricing

• Free : Up to 15 users
• Premium : Starting at $10.99/user/mo
• Business : Starting at $24.99/user/mo
• Enterprise : Custom pricing, includes Business plan features, custom branding, data export, and 24/7 support

Related: Asana alternatives , Asana pricing , Asana work management

Best for : Cross-functional teams aiming to streamline workflows and communication.

Wrike is a project management software you can use to assign tasks to team members, upload files, set deadlines, and track progress. One of Wrike’s strengths is supporting cross-collaborative teams from a central platform.

• Multiple dashboard views to gain insights into task statuses.
• Real-time collaboration , including commenting and file sharing from a central location.
• Customizable pre-built templates designed for marketing, IT & engineering teams, etc.

Wrike pricing

• Free : Suitable for teams up to five people
• Team : From $9.80 per user/mo for teams of 2-25 people
• Business : From $24.80 per user/mo for teams up to 200 people
• Enterprise : Custom pricing is available for companies who require features like user audit reports and custom access roles.
• Pinnacle : Additional enterprise features include advanced reporting, budgeting, and billable hours tools.

Related: Wrike pricing

Best for : Agile software development teams focused on issue tracking and project planning.

Jira is an Atlassian product created for software developers who follow Agile project management principles.

• Interactive timelines , including mapping work items, task dependencies, and new releases.
• Reports and insights tied to your tasks and overall projects to understand metrics like deployment frequency and cycle time.
• Autonomy preferences allow you to decide whether your projects are company or team-managed.

Jira pricing

• Free : For up to 10 users
• Standard : From $7.75 per user/mo
• Premium : From $15.25 per user/mo
• Enterprise : Custom pricing for unlimited sites, central security controls, user subscriptions, 24/7 Enterprise support.

Related: Jira pricing, Jira work management

Best for: Visual thinkers and small teams managing tasks with a simple, card-based interface.

Trello uses a Kanban-style methodology for task management which will appeal to teams who like to visualize all the projects they have on the go and the specific tasks they need to complete.

• Boards, lists, and cards , where boards represent projects, lists are each project stage, and cards are for individual tasks. Users move cards between lists once they’ve completed them to indicate they’re ready for the next project stage
• Multi-device compatibility , including availability on your browser and mobile devices, even when you’re offline
• Collaboration , including commenting or tagging teammates on specific cards and adding relevant attachments

Trello pricing

• Free : For up to 10 boards
• Standard : Starting at $5/user/mo
• Premium : Starting at $10/user/mo
• Enterprise : Starting at $17.50/user/mo for larger organizations requiring advanced security and controls.

Related: Trello pricing , Trello vs. monday.com

6. Basecamp

Best for: Startups and small teams looking to centralize project communication and tasks.

Basecamp offers a way to set up a single page to house everything you need for each project.

• Project scheduling tool which displays your deadlines, milestones, dated to-dos, and relevant events.
• Campfire conversations which act as Basecamp’s in-built group chat tool.
• Doors that are integrations to external tools like Slack, Airtable, Google Drive, Miro, etc.

Basecamp pricing

• Basecamp : $15 per user/month
• Basecamp Pro Unlimited : Starting from $299/month for unlimited users

Related: Basecamp alternatives

7. Evernote Teams

Best for: Creative teams requiring note-taking and information sharing in a digital workspace.

Evernote Teams is a collaborative workspace for note-taking, brainstorming, or hosting a company wiki. 

• Real-time collaboration , including the ability to edit notes simultaneously. 
• Task assignments , with functionality such as delegations and reminders. 
• Searchable document repository to find the right note based on its title, keywords, content type, or dates. 

Evernote Teams pricing

• Professional : From $17.99 per user/mo

Teams : From $20.83 per user/mo

8. Airtable

Best for: Data-driven teams wanting a flexible database and project management solution.

Airtable is a no-code database platform designed to help teams manage projects and store data.

• Spreadsheet view with a drag-and-drop function to manipulate your data layout.
• Multiple views, including Kanban, Gantt, List, and Calendar.
• Rich media support , including the ability to attach videos, images, and audio files to your tasks.

Airtable pricing

• Free : Designed for individuals or small teams
• Plus : Starting at $10/seat/mo
• Pro : Starting at $20/seat/mo
• Enterprise : Custom pricing for larger teams requiring features like unlimited workspaces, extensions, and Salesforce & Jira on-prem sync integrations.

Related: Airtable pricing , Airtable vs. monday.com

9. Smartsheet

Best for : Teams involved in business operations requiring access to dynamic spreadsheet capabilities.

Smartsheet is a spreadsheet-like project management platform designed to help teams manage work, automate repetitive tasks, and collaborate on documents.

• Multiple data views , including Grid, Chart, Gantt, and Calendar.
• Pre-built templates for tasks like planning and budget goals which you can customize to fit your requirements.
• Customizable forms to collect insights and data from internal or stakeholders.

Smartsheet pricing

There are four Smartsheet pricing options:

• Free : Suitable for individuals
• Pro : Starting at $7/user/mo
• Business : Starting at $25/user/mo
• Enterprise : Custom pricing is available for large teams, with access to Smartsheet Advance offerings.

Related: Smartsheet project management

10. HubSpot

Best for : Sales and marketing teams that need to track leads and manage customer relationships.

HubSpot isn’t a traditional task management software. However, it does offer the ability to add tasks within the CRM platform.

• To-do list prioritization for scheduling tasks related to your customer base
• Task dashboards which act as a base for your tasks, contact details, and meetings
• Embedded reporting , including past task tracking of closed deals, calls made, and activities completed

HubSpot pricing

• Free : $0 for marketing, sales, service, CMS, and operations tools
• Starter : From $30 per month
• Professional : From $1,600 per month
• Enterprise : From $5,000 per month

11. Todoist

Best for: Small teams focused on a holistic approach to collaborative task management.

Todoist is a simple task management app that enables teams to manage tasks, projects, and collaboration in one place.

• Task assignments including the ability to create projects, add tasks, set due dates, and assign responsibility.
• Messaging functionality which allows team members to share files, discuss details and provide updates.
• Task filtering so users can see each other’s activity streams or upcoming due dates.

Todoist pricing

• Starter Plan: For up to 5 active projects.
• Business Plan : From $6 per member/mo

12. MeisterTask

Best for : Creative teams seeking intuitive project planning and visual workflows.

MeisterTask is another Kanban-style task management tool that gives teams a clear overview of their to-do lists.

• Agendas which are private boards visible only to individual team members
• Task watchers to keep relevant people in the loop about specific tasks
• Task relationships allow you to tag whether tasks are related or duplicates

MeisterTask pricing

• Basic : For up to three projects
• Pro : $8.25 per user/mo
• Business : $20.75 per user/mo
• Enterprise : Custom pricing is available for a dedicated account manager, personalized onboarding assistance, and SAML single sign-on.

Best for : Teams requiring knowledge-sharing and project management using a single platform.

Notion is an all-in-one workspace that uses custom blocks, including text, images, or tables, to store your notes, documents, and project tasks.

• Task views allow you to filter by calendars, task lists, Gantt Charts, tables, and more
• Template library with access to 5,000 customizable templates to suit your project tasks.
• Integrations with tools like Loom or Slack so you can attach video messages or conversations to your tasks.

Notion pricing

• Free : Small teams can try a limited block trial.
• Plus : Starting from $8/user/mo
• Business : Starting from $15/user/mo
• Enterprise : Custom pricing with advanced security features, among other benefits.

14. MS Project

Best for : Large enterprises managing complex projects with advanced scheduling.

Microsoft Project is a platform that allows you to manage large-scale projects from a central location.

• Coauthoring tools which allow multiple stakeholders to update task lists and project schedules simultaneously.
• Interactive roadmaps you can build to increase visibility across your organization.
• Timesheet submissions for capturing time spent on tasks.

MS Project pricing

MS Project is available as part of the following cloud-based packages:

• Project Plan 1: $10 per user/mo
• Project Plan 3 : $30 per user/mo
• Project Plan 5: $55 per user/mo

15. Microsoft OneNote

Best for: Teams on a budget requiring collaborative note-taking and information organization.

Microsoft OneNote uses Notebooks as the highest level of organization within the platform, which includes sections and pages to store your notes and tasks.

• Built-in OneNote templates for mapping out project lists
• Task prioritization by adding High, Medium, or Low project tags
• Handwriting compatibility using Surface or Surface Slim Pen 2 devices allows you to digitize your handwritten meeting notes and transform them into tasks

Microsoft OneNote pricing

OneNote is available with a Microsoft 365 subscription, which starts from $6 user/mo for a Business Basic package.

16. Adobe Workfront

Best for : Creative teams that need to manage projects, approvals, and digital assets.

Adobe Workfront is a cloud-based collaboration and project management solution that enables teams to track progress, tasks, resources, and budgets in one place.

• Automated handoffs to simplify reviews and approval of work tasks.
• Real-time dashboards that enable you to gain visibility of your work and address any bottlenecks.
• Scenario planning tools to anticipate how incoming tasks will impact your team.

Adobe Workfront pricing

Adobe Workfront offers Select, Ultimate, Prime, and Custom pricing plans, but you must contact the vendor for an accurate quote.

Best for : Visual collaboration, brainstorming, and diagramming among remote teams.

Miro is a visual task management tool you can use as a digitized version of a whiteboard and sticky notes.

• 2,000 Miro and community templates offering frameworks like mind maps and service blueprints.
• Integrations with 130+ apps in your existing workflow, including Jira, Zoom, and Google Docs.
• Flowchart maker to plot out the essential tasks in your project processes.

Miro pricing

• Free : For unlimited team members.
• Starter : From $8 per member/mo
• Enterprise Plan : Custom pricing for SCIM license management, enhanced security with 2FA, domain control, etc.

Best for: Teams looking for integrated project management and communication.

Hive is a productivity software that enables teams to manage upcoming tasks and collaborate on wider projects.

• Six project layouts , including database and summary views
• Meeting note task assignment enabling you to take action following team discussions
• External user task assignment if you need to work with guest users like freelancers, clients, or third-party business partners

Hive pricing

• Teams : From $12 per user/mo
• Enterprise : Custom pricing available for enhanced security and permissions, custom analytics, etc.

19. SmartTask

Best for : Businesses seeking an all-in-one platform for task management and CRM.

SmartTask is a work management platform with tools to organize recurring or one-off tasks.

• Task estimates for individual tasks if you need to budget or allocate resources.
• Video meetings which you can trigger directly from tasks.
• Automatic tasks are generated by sending your email communications directly to SmartTask.

SmartTask pricing

• Free : For unlimited users
• Premium : From $7.98 per user/mo
• Business : From $10.98 per user/mo
• Enterprise : Custom pricing available, including white labeling, SSO, Enterprise API, etc.

Best for : Teams requiring dynamic spreadsheets and project management capabilities.

Any.do is a simple task management platform accessible from various desktop and mobile devices, including smartwatches.

• Automated WhatsApp notifcations for deadline reminders.
• Smart calendar view that displays all upcoming tasks in one place.
• Task color-coding to categorize your work.

Any.do pricing

• Personal : For individual users
• Premium : From $3 per month
• Teams : From $5 per user/mo

monday work management: the perfect team task management software

There are all kinds of task management apps, tools, and software at our fingertips to make us more productive than ever before. monday work management stands out from the rest by making team task management easier, while also being adaptable for all functions related to executing tasks, projects, and processes more efficiently. Here’s how it excels:

• You can set up your task management views including Kanban, calendar, Gantt chart, and task list options.

• You can set rules for dynamic assignments, notifications upon task completion, and a lot more.

• You can integrate with 72+ favorite tools to make a seamless workflow.

• You can streamline communication with one place for comments, updates, and file sharing.
• When you use monday work management as a project management software , you can get a ton of insights into the success and profitability of your project tasks with dedicated and customizable dashboards.
• You can build custom workflows with no-code building blocks and choose from over 200 automation recipe options that make your team task planning so much more efficient.

Since monday work management  is built on a Work OS , it’s an all-in-one platform for everything your business needs, and can grow and scale along with it. You can use monday.com as a CRM for the sales team, create processes and workflows for marketing content, onboard new employees, and manage IT requests.

What is task management software used for?

Task management software is used to organize teams' workflows and projects by assigning tasks and tracking progress. It enables teams to collaborate more efficiently, reduce their reliance on email, and focus instead on progress tracking and delivery.

What are the benefits of team task management?

Teams who use task management software will enjoy the following benefits:

1. Increased clarity & visibility: Team task management is all about accountability. Each team member should know who is working on what, the requirements, and the time frame for the task. When mapped out for everyone involved, managing time, prioritizing tasks, and reassigning work becomes easier.

2. Reduced stress: Task management can prevent a lot of frustration because it relieves your team of questions like “Who is the owner of that task?” or “How can I prioritize my other work in accordance with this project?”

3. More data points for accurate project reporting: Task management isn’t just crucial for project planning and execution—it also comes in handy with post-project analysis. For example, if you’re managing cross-company content requests, you can track details like task completion date and department to get a big picture of demand over time.

4. Boosted productivity: 82% of people rely on a list or an email inbox as their means of task management. Surely there is a better way? Task management helps you accurately take stock of your tasks and assign priorities and deadlines. You can spend more time doing what matters most instead of searching for what to do next.

What is the simplest way of managing tasks?

Here are some classic steps for team task management, no matter what tool you decide to use:

1. Make a list of your team’s required tasks: Add additional details, such as which are recurring vs. one-off. Use a start and end date as your boundaries. 2. Add task deadlines and timeframes: This is critical information before you assign tasks to your team. Be sure to leave enough time for execution and feedback. 3. Assign task priorities: Different priority levels, such as low, medium, and high, provide a more granular view of what's important for your team. They can also help you refine due dates. 4. Note other relevant task information: You might include task dependencies, important files, or related client information. 5. Assign each task to a team member: Review each team member’s workload to ensure no one has too much on their plate. 6. Track your team’s progress: Check in with your team regularly to see if you need to make any adjustments.

monday work management can help you manage and automate many of these steps.

What are the 4 types of tasks?

To determine which tasks are a priority, some teams use the Eisenhower Matrix, which divides tasks into those that are:

1. Urgent and important, for example, if a deadline for a critical project is due today 2. Not urgent but important, for example, arranging a long-term planning and strategy development session 3. Urgent but not important, for example, attending a team social meeting in your calendar 4. Not urgent and not important, for example, browsing your social media feed.

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10 Best Task Scheduling Software for Task Managers in 2024

Engineering Team

February 13, 2024

Managing a team’s tasks, deadlines, and projects can be challenging. The more complex the project, the more difficult scheduling becomes. 

But don’t worry! Task scheduling software is here to help automate common repetitive tasks, introduce process efficiencies , schedule jobs, improve team efficiency, and make sure you never miss a deadline.

What Should You Look for in Task Scheduling Software?

3. hub planner, 6. clockify, 8. microsoft to do, 9. timehero, 10. infolio.

In task scheduling software, search for functionalities that work best for your workflow. You need a tool to be customizable, so it doesn’t limit its capabilities to just one team. Choose a tool that can be used by marketing, sales, and software teams for scheduling tasks.

Here are some of the best features to look for in your task and workload automation software:

• Task creation and assignment : Is it easy to quickly schedule multiple tasks and assign them? Automation features are crucial for task scheduling to cut the busy and manual work
• Visual project timelines : Can teams understand their priorities and dependencies at a glance? You need visual scheduling software that gives everyone the 10,000-foot view

• Task prioritization : What task needs to be addressed first? Prioritization features are crucial to successful workload automation so you prevent over- or under-working your team
• Robust reporting : How do you analyze it all? The best task and job scheduler tools give you everything in a detailed report with simple breakdowns
• Team collaboration capabilities: Can anyone schedule tasks and will everyone be alerted? The best scheduling software keeps teams in communication and out of the email blackholes
• Real-time job scheduling : Does your job scheduler have drag-and-drop capabilities to quickly change and update workloads? Real-time job schedulers use workload automation to correctly assign quick or last-minute changes with error-handling capabilities to avoid unrealistic schedules

Also, pay attention to the importance of an easy-to-use interface, scalable features, and seamless integration capabilities in an advanced task scheduler. After all, the tool should fit your team like a glove, not vice versa.

The 10 Best Task Scheduling Software to Use in 2024

With ClickUp, task management has never been easier because it has all the features you could need as an advanced task scheduler professional.

Designed to streamline your workflow, ClickUp is an advanced tool to schedule tasks with impressive features for task creation, assignment, and prioritization. 

The platform’s intuitive task scheduler ensures you’re always on top of your project schedule without the hassle of context-switching . With ClickUp, managing a complex project becomes as straightforward as managing your daily to-do list.

In addition, ClickUp offers tons of business management and task management templates , a robust resource to enhance your team’s productivity despite complex schedules. And with the ClickUp Calendar View , you can visualize your schedule, tasks, and deadlines, enabling you to better prioritize your work and avoid last-minute rushes.

ClickUp best features

• ClickUp Tasks in a list, board, box, calendar, and Gantt chart view, depending on your working style
• Project managers rejoice—ClickUp is robust enough to serve as your entire team’s central coordination point
• Built-in time tracking is perfect for tracking productivity and to see if tasks are completed within the estimated time
• Seamlessly integrate with many other tools, so you can keep all your work in one place.
• AI learns your common repetitive tasks and builds those tasks and subtasks for you
• Keep track of specific discussions or feedback related to tasks with assigned comments so no critical information is lost
• Task templates make scheduling activities simple compared to other productivity apps

ClickUp limitations

• The vast range of features might initially overwhelm some users
• Occasional delays in real-time synchronization on mobile devices
• Customization of notifications for individual projects can be a bit complex

ClickUp pricing

• Free Forever
• Unlimited : $5/month per user
• Business : $12/month per user
• Business   Plus : $19/month per user
• Enterprise : Contact for pricing

ClickUp ratings and reviews

• G2 : 4.7/5 (2,000+ reviews)
• Capterra : 4.7/5 (2,000+ reviews)

Hitask offers simple task scheduler features in an easy-to-use package. It seamlessly facilitates collaboration, making sophisticated job scheduling and team progress tracking feel like a breeze.

The tool’s mobile app is robust and user-friendly, so you can create tasks on the go. And no matter where you are in the world, Hitask has got you covered with multilingual support. 

In addition to basic task management software features, Hitask offers color-coded tasks and Google Calendar Sync, making it a visually appealing and practical choice to manage tasks. Its in-app file sharing and team chat functions promote effective communication, making it easier than ever to get quick feedback from your team.

Hitask best features

• Shared task and project management makes it easy to delegate work and keep everyone in the loop
• Color-coded tasks not only bring aesthetic appeal but also make sorting and prioritization a visual treat for workload automation
• In-app file sharing and team chat functions promote effective communication and quick feedback
• Google Calendar Sync keeps your tasks and deadlines aligned with your existing schedule
• Multilingual support broadens accessibility for international teams

Hitask limitations

• Limited integration options can limit seamless workflow with other tools
• The interface, though user-friendly, may seem outdated to some

Hitask pricing:

• Business : $5/month per user
• Enterprise : $20/month per user

Hitask ratings and reviews:

• G2 : 4.4/5 (90+ reviews)
• Capterra : 4.0/5 (40+ reviews)

Hub Planner specializes in resource scheduling and time tracking. 

As a project manager, you’ll find it easy to monitor who’s doing what, when, and for how long with this advanced task scheduler. 

Beyond its impressive project scheduling software capabilities, Hub Planner takes a deep dive into analytics, providing you with insights that can help optimize your resource management. 

With its timesheet feature, it simplifies time tracking and reporting. 

To top it all off, Hub Planner is customizable, meaning you can tailor it to fit the exact needs of your project or team.

Hub Planner best features

• Easily allocate and manage resources, making optimal use of your team’s time and skills
• Gathers and presents data on your resource allocation, providing insights for improved efficiency
• Simplifies time tracking and reporting, keeping your project schedule on track
• The customizable interface allows you to tailor the tool to fit the exact needs of your project or team

Hub Planner limitations

• Steeper learning curve for new users compared to other productivity apps
• Could use more integrations with popular tools
• User interface could be more intuitive

Hub Planner pricing

• Pro : $7/month per user
• Business : $25/month per user
• Enterprise : Contact Hub Planner for pricing

Hub Planner ratings and reviews

• G2 : 4.0/5 (100+ reviews)
• Capterra : 4.2/5 (60+ reviews)

nTask is more than just task scheduling software. It’s a comprehensive project management solution that ensures you have everything you need to see a project from inception to completion. 

While it’s equipped with an impressive array of features, it remains user-friendly and easy to navigate, ensuring you’re always on top of your tasks. 

nTask brings team members together by offering collaborative tools that facilitate effective teamwork. It also helps you keep an eye on the bigger picture with Gantt charts and project timelines. 

Risk and issue tracking are also part of the package, making sure you’re always prepared to deal with unexpected hurdles.

nTask best features

• Despite being feature-rich, it’s easy to navigate, making task management hassle-free
• Bring team members together and streamline communication
• Use risk and issue tracking to stay prepared and ready to deal with any unexpected hurdles in your project

nTask limitations

• While nTask provides a comprehensive suite of project management tools, it can be overwhelming for first-time users due to its steep learning curve
• Its mobile app is a bit lacking in terms of functionality when compared to its web version
• Some users have also mentioned the absence of more robust file storage and sharing capabilities

nTask pricing

• Premium : $3/month per user
• Business : $8/month per user
• Enterprise : Contact nTask for details

nTask ratings and reviews

• G2 : 4.4/5 (10+ reviews)
• Capterra : 4.2/5 (100+ reviews)

If you prefer a clean and uncluttered workspace, Quire has got you covered. It offers a visually appealing, tree-structured view of tasks, making it easy to break down big projects into manageable tasks and subtasks. 

In Quire, you have a platform that encourages focused work, free from unnecessary distractions. It also caters to those who enjoy visual planning, with Kanban boards to manage your tasks visually. 

For those who are always on the go, Quire’s powerful mobile apps ensure you can manage your tasks no matter where you are. 

And with built-in collaboration features, team communication, and coordination are made easy.

Quire best features

• Break down complex projects into manageable tasks and subtasks with Quire’s tree-structured view
• Kanban boards offer a visual way to track tasks and manage workflow
• Be more productive and manage tasks from anywhere thanks to a powerful mobile app
• Facilitate team communication and coordination, promoting a cohesive work environment

Quire limitations

• Quire’s minimalist design, while appealing to some, might lack advanced features for more complex project management needs
• No built-in time-tracking feature, which may be inconvenient for teams needing to monitor task duration for critical jobs
• Users have mentioned the need for more integrations with other commonly used tools

Quire pricing

• Professional: $7.65/month per user
• Premium: $13.95/month per user
• Enterprise: $19.95/month per user

Quire ratings and reviews

• G2 : 4.6/5 (60+ reviews)
• Capterra : 4.7/5 (100+ reviews)

For teams that want to dive into the nitty-gritty of task management, Clockify is the tool of choice. It offers in-depth time tracking, enabling you to see exactly how much time is spent on each task. 

Clockify doesn’t stop at just task scheduling and time tracking. It also provides detailed reports, giving you insights into team productivity. 

You can also add time estimates to tasks, compare them with actual time spent, and identify discrepancies. 

With Clockify, you have a solution that ensures every minute counts.

Clockify best features

• See exactly how much time is spent on each task, fostering transparency and accountability
• Gain insights into team productivity, helping identify areas for improvement
• Identify discrepancies between estimated and actual task completion time

Clockify limitations

• Clockify focuses heavily on time tracking and might fall short for those seeking extensive project management features
• While it offers numerous integrations, they may require a learning curve to set up and use effectively
• Users have also mentioned occasional glitches with the desktop app

Clockify pricing

• Basic : $3.99/month per user
• Standard : $5.49/month per user
• Pro : $7.99/month per user
• Enterprise : $11.99/month per user

Clockify ratings and reviews

• G2 : 4.5/5 (100+ reviews)
• Capterra : 4.7/5 (4,000+reviews)

Things isn’t just another task scheduling software; it’s a productivity companion. 

Built with a beautiful, clutter-free interface, it’s a delight for managing tasks. Whether you’re organizing your daily tasks, planning a project, or even outlining your future goals, Things provides the tools to do it easily. 

The tool’s magic lies in its simplicity, yet its power to manage complex projects is impressive. With key features like Quick Find, task tracking is effortless. 

Its integration with Calendar and Reminders ensures that you never miss a deadline. Its natural language parsing makes creating advanced tasks as easy as writing a sentence.

Things best features

• Prioritizes usability and aesthetics, making task management a delight
• Navigate your routine tasks swiftly and effortlessly.
• Stay on top of deadlines and never miss a task with calendar and reminder integrations
• Creating tasks is as easy as writing a sentence, promoting usability

Things limitations

• Things is a macOS and iOS exclusive, which limits convenient and quick access for users on other platforms
• It also lacks key features for collaboration, which can be a drawback for project managers trying to automate tedious tasks
• No built-in calendar view

Things pricing

The app costs $9.99. 

Things ratings and reviews

• G2 : 4.3/5 (19 reviews)
• Capterra : 4.9/5 (106 reviews)

Microsoft To Do is a perfect blend of simplicity and power. This Windows task scheduler has been designed to help you organize your tasks and to-dos straightforwardly and effectively. 

To Do provides an intuitive way to list your tasks and mark them as they’re completed, and it seamlessly integrates with the rest of the Microsoft system center, creating a smooth workflow. This Windows scheduling tool has a smart daily planner that provides an intelligent and personalized list of daily tasks. 

In addition, you can create shared lists for collaborative tasks, making it easy to coordinate with others. 

And for those with a lot on their plate, Microsoft To-Do’s reminders and due dates make sure everything runs smoothly.

Microsoft To Do best features

• Sync your tasks across Microsoft’s suite of tools, creating a smooth workflow between your Windows task scheduler software and the rest of your digital toolkit
• Provides an intelligent and personalized list of tasks for the day
• Coordinate with others and keep everyone on the same page

Microsoft To Do limitations

• Limited features for complex project management
• No option for task dependencies compared to advanced task schedulers
• Unlike some enterprise job schedulers, this tool may not be robust enough for larger teams

Microsoft To Do pricing

Microsoft to do ratings and reviews.

• G2 : 4.4/5 (50+ reviews)
• Capterra : 4.6/5 (2700+ reviews)

TimeHero is on a mission to make task scheduling automatic. It uses smart algorithms to plan your tasks around your calendar events, so you make the most of your day. 

With TimeHero, you don’t have to worry about manually scheduling tasks; just input what needs to be done and let the job scheduling software handle the rest. Its project templates save you the hassle of setting up similar projects from scratch. 

Its forecast technology also alerts you of missed deadlines, allowing you to adjust your task scheduler accordingly. 

Its integrations with popular tools make TimeHero a great addition to your existing productivity suite.

TimeHero best features

• Uses smart algorithms to plan your recurring tasks around your calendar events and automate processes
• Save time by not having to set up similar projects from scratch
• Reliable and actionable alerts remind you of potential missed deadlines, allowing you to adjust your schedule accordingly

TimeHero limitations

• The artificial intelligence system scheduler feature in TimeHero, while innovative, can sometimes create scheduling conflicts 
• Its interface can be overwhelming for some users 
• There’s a need for more customizable reporting features, according to user feedback

TimeHero pricing

• Basic : $4.60/month per user
• Professional : $10/month per user
• Premium : $22/month per user

TimeHero ratings and reviews

• G2 : 4.6/5 (10+ reviews)
• Capterra : 4.7/5 (20+ reviews)

Infolio takes task scheduling further by transforming it into a comprehensive digital workspace. 

With Infolio, you can manage complex tasks, collaborate on projects, hold discussions, and even create stunning visual presentations—all in one place. This holistic approach to task management makes it an ideal choice for teams looking for a unified platform to house their project information. 

Its digital whiteboards are perfect for brainstorming sessions or visually plotting ideas. Meanwhile, the ability to create visual project presentations makes it a breeze to share your project progress with stakeholders. 

Infolio is more than a task scheduling tool; it’s a complete project command center.

Infolio best features

• Comprehensive task management with custom fields gives you flexibility in categorizing your scheduled tasks
• Team collaboration and chat functions support real-time communication and teamwork for enterprise job scheduling
• Project spaces offer a centralized location for all task scheduler information, promoting organization
• Digital whiteboards offer a platform for brainstorming and visually plotting ideas
• The ability to create visual project presentations can help when sharing progress or results with stakeholders

Infolio limitations

• Limited number of integrations may require additional manual work when used with other tools
• Could benefit from more task filtering options for better task organization
• Lack of a native time-tracking feature means you’ll need a separate tool for time management

Infolio pricing

• Standard: Free
• Professional : $4.99/month per user

Infolio ratings and reviews

• G2 : 4.5/5 (15+ reviews)
• Capterra : 4.5/5 (20+ reviews)

Looking for more tools to manage sales? Check out our sales apps guide!

ClickUp—The Best Scheduling Choice for Your Team

Choosing the best task-scheduling software is about finding the right blend of features and usability that suits your team’s needs. From the comprehensive task scheduler features of ClickUp to the user-friendly interface of Microsoft To-Do, your final choice depends on your unique requirements for your workload automation software.

Want to explore more? Check out ClickUp Task features and see how the Calendar View can become integral to your daily workflow. The goal isn’t just about automating complex tasks—it’s about making your work process more streamlined, efficient, and productive.

Discover how ClickUp can make a difference in your project management journey.

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Build a Task Assignment App with Twilio Whatsapp, Strapi, and Next.js

Time to read: 9 minutes

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In a working environment, each and every individual is assigned a task. Task assignment is one of the most important aspects in the successful completion of a project. However, it is also very important to communicate the tasks assignment duties to the concerned person. Hence, you need a way to send a message to the assignee that a new task has been assigned to them.

In this tutorial, you’ll learn to create a task assignment app using Next.js, Strapi, and Twilio. You’ll learn to use Next.js  for building the frontend UI, Strapi  for building the backend, and Twilio  for sending WhatsApp notifications.

Prerequisites

To follow this tutorial you need the following items:

• Node v16 and NPM v8 - If not installed on your system, you can go to nodejs.org  to download it.
• A Twilio account - If you are new to Twilio click here to create a free account .
• A smartphone with an active WhatsApp account (for testing).

The entire code for this repository is available in this GitHub repository .

Setting Up Project

You’ll need a master directory that holds the code for both the frontend (Next.js) and the backend (Strapi).

To do so, first, open up your terminal, navigate to a path of your choice, and create a project directory by running the following command:

In the task-assignment directory, you’ll install both Strapi and Next.js projects.

Setting Up Strapi

Let’s start by implementing the backend. Strapi is a headless CMS that allows you to create APIs through its intuitive GUI and also allows you to customize the default behavior via code.

To create a Strapi project, execute the following command in your terminal:

This command will create a Strapi project with quickstart settings in the backend directory. You may be asked to install additional packages, if so select yes to proceed.

Once the execution completes for the above command, your Strapi project will start on port 1337 . Open up localhost:1337/admin/auth/register-admin  in your browser and set up your administrative user:

Enter your details and click the Let’s start  button and you'll be taken to the Strapi dashboard:

Creating Collections in Strapi

Under the Plugins  header in the left sidebar, click the Content-Types Builder  tab and then click Create new collection type  to create a new Strapi collection.

In the modal that appears, create a new collection type; enter Task as the  Display name   and click Continue .

Next, add the following fields for your collection type:

• title - Text  field with Short text  type and title  as the Name
• description - Text  field with Long text  type and description  as the Name
• dueDate - Date  field with date  type and dueDate  as the Name
• user - Relation  field with has one  relation with the User (from: users-permissions)  collection. Change the Field name  under Task  to user .

Once the fields are added your Task  collection page should look like the following:

Click the Finish  button and click on the Save  button to save your collection type.

Next, update the Users  collection type by adding the following field to it:

• phoneNumber - Text  field with Short text  type and phoneNumber  as the Name

Finally, save your collection type by clicking the Save  button.

Sending Task Assignment Messages using Twilio

To send task assignment messages using Twilio WhatsApp API , you need to add lifecycle hooks  in Strapi for your collection types and install the twilio  NPM package. For this application, the user will receive a WhatsApp message whenever they are assigned/unassigned a task.

First, log in to your Twilio account and visit the Twilio console . On the console, look out for the Account Info  section and obtain the Account SID  and Auth Token .

Next, activate your Twilio Sandbox  to send and receive WhatsApp messages.

Next, open up your project directory in your preferred IDE and add them as environment variables to the .env file:

Note : Replace <YOUR_TWILIO_ACCOUNT_SID> and <YOUR_TWILIO_AUTH_TOKEN> with your respective values.

Next, install Twilio’s Node library by running the following command in your terminal:

Next, create a lifecycles.js  file in the /src/api/task/content-types/task  directory path and add the following code to it:

In the above code:

• You add the beforeUpdate lifecycle hook for the Task collection type.
• You get the params property from the event object.
• You use Strapi’s Service API  to query the data ( strapi.entityService.findOne ) from the Task  collection type to get the details for the task getting updated.
• If the user in the update request is not the same as the one currently assigned to the task, then you send a Whatsapp notification to the unassigned user using the sendWhatsappMessage service method, which you’ll implement in the next section.
• You add the afterUpdate lifecycle hook for the Task  collection type.
• You get the result property from the event object.
• If there is an assigned user, then you send a Whatsapp notification to the assigned user using the sendWhatsappMessage service method.
• You add the afterCreate lifecycle hook for the Task  collection type which sends the assignment message to the assigned user after the task is created.

You can read more about model lifecycles hooks  from the Strapi docs.

Next, you need to create a service function to send WhatsApp messages. For that, create a whatsapp.js  file in the /src/api/task/services  directory path and add the following code to it:

• You import the twilio NPM module.
• You export the sendWhatsappMessage() function that takes in two props - to and body .
• You create a Twilio client to access different Twilio services.
• You send a WhatsApp message using the messages.create method while passing in the from number, to number, and the message’s body . The from number is the Twilio sandbox number.

At this point, your backend code is set up and the next thing you need to do is configure the permissions for API routes.

Setting Up Permissions for API

By default, there are two roles in Strapi - Public  and Authenticated . For this application, you want to allow authenticated access to a user to view all tasks and a single task. So, you need to update the permissions for the Authenticated  role.

To do so, navigate back to your Strapi Dashboard, click on the Settings  tab under the General  header and then select Roles  under the Users & Permissions Plugin . Next, click the Edit  icon to the right of the Authenticated  Role.

Next, scroll down to find the Permissions  tab and check the following permissions for the following collection types and click Save  once you are done:

• For the Task  collection type:

• For the Users permissions  collection type:

Click Save  in the top right corner and head back to the Roles  page. Now click the Edit  icon next to the Public  role.

For the Public  role, you only need to enable the login and disable the registration as the new users would be created by the admin from the Strapi Admin panel. So, edit the permissions for the Public  role for the following collection types:

Once finished, click Save .

Adding Data to Strapi Collections

With permissions set up, you can now add some data in the form of users and tasks.

To do so, first, click on the Content Manager  tab in the sidebar, and then add some users to the User  collection type. For the phoneNumber  field, enter your number (in E.164 format ) for testing.

Next, add some tasks to the Task  collection type and assign them to their respective users. Don’t forget to save and publish the tasks when you create them!

As soon as you assign a task to a user, a WhatsApp notification will be sent to that user:

Setting Up Frontend

Since the backend is perfectly set up, let’s build the Next.js frontend application and integrate it with the Strapi backend.

To do so, first, in the task-assignment  directory, run the following command to create a Next.js project:

On the terminal, when you are asked about the project‘s name, set it to frontend . Next, it will install the required NPM dependencies.

For this application, you need the following NPM dependencies:

• axios  - To make HTTP calls to the backend server.
• use-local-storage  - A React Hook for using the browser’s local storage.
• react-bootstrap  - Bootstrap library with React components.

Next, navigate into the frontend  directory and install the above dependencies by running the following command in your terminal:

Finally, start the Next.js development server by running the following command in your terminal:

This will start the development server on port 3000  and take you to localhost:3000 . The first view of the Next.js website will look like this

Writing an HTTP Service

You need an HTTP service to connect with the Strapi API and perform CRUD operations.

First, create a config  directory in the frontend  directory. In the config  directory, create an axios.js  file and add the following code to it:

• You import the axios package.
• You define an Axios instance ( axios ) and pass the baseURL and headers parameters.

Next, create a services  directory in the frontend  directory. In the services  directory, create a tasksApi.js  file and add the following code to it:

• You import the axios config.
• You get the value of the Strapi JWT token from the browser’s local storage.
• find - This method is used to get a list of all the tasks.
• findOne - This method is used to get a specific task by its ID ( id ).

Next, create a usersApi.js  file in the services  directory and add the following code to it:

• login - This method is used to login into the app and get a JWT token from the Strapi.

Creating a Task Component

In this section, you’ll create a component for displaying a single product.

So, first, create a components  directory in the frontend  directory. In the components  directory, create a Task.js  file and add the following code to it:

• task - A product object returned from the API.
• hideView - A boolean property to hide or view the Task’s view link.
• showId - A boolean property to hide or view the Task’s ID.

Creating Login Page

Next, open the index.js  file in the pages  directory and replace the existing code with the following code:

• You import the required NPM packages and hooks.
• You define and export the LoginPage component.
• You define the state variables for the form’s state and API call state using the useState React hook.
• You define the jwtStrapiToken state variable using useLocalStorage hook. This allows you to persist the token in the browser’s local storage.
• When the component is mounted, if the jwtStrapiToken is set, you redirect the user to the tasks page which you’ll implement later.
• You define a callback function handleSubmit to handle the “submit” event for the login form.
• You return the UI for the LoginPage component in which you define a login form with fields for username and password.

Creating Tasks Page

Next, create a tasks  directory in the pages  directory. In the tasks  directory, create an index.js  file and add the following code to it:

• You define and export the TasksPage component.
• You define the tasks state variable using the useState React hook to store all the tasks fetched from the Strapi API and some other state variables to store the API call state.
• In the useEffect hook, you call the find method from the TasksAPI when the component is mounted.
• You return the UI for the TasksPage component by looping over the tasks list.

Creating Single Task Page

Next, create a [id].js  file in the /pages/tasks  directory and add the following code to it:

• You define and export the TaskPage component.
• You use the useRouter hook from Next.js to get the id query parameter.
• You define the tasks state variable using the useState React hook to store the product defined by id from the Strapi API.
• In the useEffect hook, you call the findOne method from the TasksAPI and pass to it the id of the task that you want to fetch.
• You return the UI for the TaskPage component.

With the code and configuration finally set up, you can now test the entire application. Before proceeding, shut down the running servers for Strapi and Next.js and restart them again in their respective terminal windows.

Testing the Application

Next, visit the localhost:3000  and you’ll see the login form:

Next, enter the login details - email  and password , for one of the users that you created earlier. Upon successful login, you’ll be redirected to the localhost:3000/tasks  and see the following result based on the data you added for your tasks:

Next, click on View  on any task and you’ll see the following result for an individual task:

Next, visit the Strapi Admin panel and reassign an already assigned task to another user and a WhatsApp notification will be sent on doing so:

And with that, you have successfully created a task assignment app using Next.js, Strapi, and Twilio.

In this tutorial, you learned to create a task assignment app using Next.js, Strapi, and Twilio. You used Next.js for building the frontend UI, Strapi for building the backend, and Twilio for sending WhatsApp notifications.

Let me know if this project helped you by reaching out to me over email! The entire source code for this tutorial is available in this GitHub repository .

Happy Building!

Ravgeet is a remote, full-time, full-stack developer and technical content writer based in India. He works with and writes about React, Vue, Flutter, Strapi, Python, and Automation. He can be reached via:

• Email: ravgeetdhillon@gmail.com
• LinkedIn: https://linkedin.com/in/ravgeetdhillon
• GitHub: https://github.com/ravgeetdhillon

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