sending an assignment email

How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

Gather all necessary information related to your assignment, such as the due date, submission guidelines, and any specific instructions given by your instructor.
Review your assignment to ensure it meets the requirements and makes sense.
If your instructor has provided a specific email address or subject line to use, make note of it.
Consider attaching your assignment in the appropriate format if required.

What to Include In the Email

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

Introduce yourself briefly and mention the course or assignment you are submitting. This provides context for the recipient.

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

Writing an effective email for the submission of an assignment is essential to ensure clarity and professionalism. By following the steps outlined in this article, you can confidently compose your email and increase the likelihood of a positive response. Remember to always be polite, concise, and include all necessary information. Good luck with your assignment!

Additional tips:

Double-check all the information before sending the email to avoid any errors or omissions.
Use a professional email address and avoid using casual or inappropriate language.
If there is a specific email format recommended by your institution, consult it for guidance.

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How to Write an Email to a Professor (With Examples)

Hannah Yang

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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How to Write an Email to Submit an Assignment

An email is an essential tool for communication in the modern world, especially in the academic world. Whether you're a student, teacher, or professional, writing emails has become a crucial part of our daily lives. In the academic world, emails are a common way of submitting assignments, communicating with teachers and professors, and collaborating with classmates.

In order to make a good impression, it would be considered beneficial to write an email to submit an assignment properly. Before moving forward in the blog, let's talk about why is it important to write an email before submitting an assignment.

Importance of writing an email before turning in an assignment:

An email to submit an assignment allows students to communicate with their teachers in a professional and organized manner. This helps to establish a clear line of communication between the student and teacher and sets the tone for the rest of the course. What happens when you form communication before turning in an assignment is that it gives you a chance to convey the particulars, context, or any other important information that you feel like sharing with the teacher before he or she can keep it in mind before evaluating your paper.

Moreover, emails can provide a permanent record of communication between the student and teacher. This is useful for both parties, as it allows the teacher to easily refer back to previous correspondence if necessary, and the student to have a record of the communication for their own reference. In addition, emails can be easily saved, archived, and searched, making them a great tool for record-keeping purposes.

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

1. Use a professional email address

The first step in writing an email to submit an assignment is to use a professional email address. Your email address is often the first impression people have of you, so it's crucial to choose a professional email address that reflects your identity. Avoid using personal email addresses that include nicknames, humor, or casual language. Instead, use an email address that includes your first and last name, or your initials and last name.

For example, go for "[email protected]" which is a professional email address, whereas "[email protected]" on the other hand is not.

2. Give a clear subject line

The subject line of your email is the first thing people see, so it's important to keep a clear and concise subject line. The subject line should provide an overview of the content of your email, so the recipient knows what to expect.

For example, "Assignment Submission: [Name of Assignment]" is a clear and concise subject line that clearly indicates the purpose of the email. Avoid using vague or misleading subject lines, as this can lead to confusion and can make it more difficult for the recipient to understand the content of your email.

3. Start with a formal greeting

When writing an email to submit an assignment, it's important to start with a formal greeting. The greeting should include the recipient's name if you know it, and a polite salutation such as "Dear [Name],".

If you don't know the recipient's name, use a general greeting such as "Dear Sir/Ma’am,". The greeting sets the tone for the rest of the email, so it's better to choose the right words and tone.

4. Provide a brief introduction

In the next section of your email, provide a brief introduction. This section should briefly introduce yourself and explain the purpose of the email.

For example, "My name is [Your Name] and I am a student in [Name of Course]. I am writing to submit my [Name of Assignment] for your review and feedback." This section should be short and to the point, so the recipient knows who you are and why you're writing.

5. Attach the assignment

The most important part of your email to submit an assignment is to attach the assignment itself. Make sure that the attachment is saved in a file format that is compatible with the recipient's computer, and that the file is clearly labeled with your name and the name of the assignment.

For example, "Name - [Name of Assignment].pdf". It's also a good idea to include a brief description of the attachment in the body of your email, to ensure that the recipient knows what the attachment is.

6. Provide additional information

In this section of your email, provide any additional information that the recipient may need. This could include a brief summary of the assignment, any specific instructions or guidelines that the recipient should follow, and any other relevant information.

For example, "The assignment is based on [Name of Topic] and includes [Number of Pages/Words]. I have followed all the guidelines and instructions provided in the guidebook and as given in the problem statement.

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The Writing Center • University of North Carolina at Chapel Hill

Effective Email Communication

What this handout is about.

This handout is intended to help students, faculty, and University professionals learn to use email more effectively. It can help you determine whether email is the best mode of communication in a particular situation and write messages that successfully convey your meaning to your intended audience.

Although email is a valuable tool, it creates some challenges for writers. Miscommunication can easily occur when people have different expectations about the messages that they send and receive. Email is used for many different purposes, including contacting friends, communicating with professors and supervisors, requesting information, and applying for jobs, internships, and scholarships. Depending on your purposes, the messages you send will differ in their formality, intended audience, and desired outcomes.

So—how do you know when sending an email is the most effective way of accomplishing your communication goals? When is a brief message OK, and when it is more appropriate to send a longer, more professional-sounding email? How should you decide what style of writing is appropriate for each task? Keep reading for answers to these questions!

When is email the appropriate form of communication to use?

Email is a good way to get your message across when:

You need to get in touch with a person who is hard to reach via telephone, does not come to campus regularly, or is not located in the same part of the country or world (for instance, someone who lives in a different time zone).
The information you want to share is not time-sensitive. The act of sending an email is instantaneous, but that does not mean the writer can expect an instantaneous response. For many people, keeping up with their email correspondence is a part of their job, and they only do it during regular business hours. Unless your reader has promised otherwise, assume that it may take a few days for them to respond to your message.
You need to send someone an electronic file, such as a document for a course, a spreadsheet full of data, or a rough draft of your paper.
You need to distribute information to a large number of people quickly (for example, a memo that needs to be sent to the entire office staff).
You need a written record of the communication. Saving important emails can be helpful if you need to refer back to what someone said in an earlier message, provide some kind of proof (for example, proof that you have paid for a service or product), or review the content of an important meeting or memo.

When is email NOT an appropriate form of communication to use?

Email is not an effective means of communication when:

Your message is long and complicated or requires additional discussion that would best be accomplished face-to-face. For example, if you want feedback from your supervisor on your work or if you are asking your professor a question that requires more than a yes/no answer or simple explanation, you should schedule a meeting instead.
The information is highly confidential. Email is NEVER private! Keep in mind that your message could be forwarded on to other people without your knowledge. A backup copy of your email is always stored on a server where it can be easily retrieved by interested parties, even when you have deleted the message and think it is gone forever.
Your message is emotionally charged or the tone of the message could be easily misconstrued. If you would hesitate to say something to someone’s face, do not write it in an email.

Who is your audience?

People have different opinions what email should look like, so it is always helpful to be aware of the expectations of your audience . For example, some people regard email as a rapid and informal form of communication—a way to say “hello” or to ask a quick question. However, others view email as simply a more convenient way to transmit a formal letter. Such people may consider an informal email rude or unprofessional.

A message like this one might be OK to send your friend, but not to your professor:

Do you know what the assignment is about? Can U help me?

Although it may be obvious to you that you wouldn’t send such an email to your professor, let’s carefully examine what assumptions this message makes about the reader and their expectations. The tone of this message is very casual; it assumes that the reader knows who the sender is and has a close personal relationship with the sender. Because it contains an ambiguous reference to “the assignment,” this message also assumes that the reader is familiar with the subject matter at hand (for instance, it assumes the reader will know which course and which particular assignment the sender is referring to). The writer also makes an implicit assumption about the reader’s comfort with the language that is often used when sending an instant message or text message. The “U” might be taken by some readers as a sign that the writer is too lazy to type out the word “you.”

Making assumptions about your audience’s expectations increases the risk that your message or its tone will be misinterpreted. To ensure that your message has its intended effect, use the following questions to help you think about your audience and their needs:

Who is your audience? How often does your audience use email to communicate?
What is your audience’s relationship to you—for example, is the reader your teacher? Your boss? A friend? A stranger? How well do you know them? How would you talk to them in a social situation?
What do you want your audience to think or assume about you? What kind of impression do you want to make?

Important components of an effective email:

Subject lines.

Email subject lines are like newspaper headlines. They should convey the main point of your message or the idea that you want the reader to take away. Therefore, be as specific as possible. One-word subjects such as “Hi,” “Question,” or “FYI” are not informative and don’t give the reader an idea of how important your message is. If your message is time sensitive, you might want to include a date in your subject line, like “Meeting on Thurs, Dec 2”. Think about the subject lines on the email messages you receive. Which ones do you think are most effective? Why?

Greetings and Sign-offs

Use some kind of greeting and some kind of sign-off. Don’t just start with your text, and don’t just stop at the end without a polite signature. If you don’t know the person well, you may be confused about how to address them (“What do I call my TA/professor?”) or how to sign off (Best? Sincerely?). Nonetheless, it is always better to make some kind of effort. When in doubt, address someone more formally to avoid offending them. Some common ways to address your reader are:

Dear Professor Smith,
Hello, Ms. McMahon,
Hi, Mary Jane,

If you don’t know the name of the person you are addressing, or if the email addresses a diverse group, try something generic, yet polite:

To whom it may concern,
Dear members of the selection committee,
Hello, everyone,

Your closing is extremely important because it lets the reader know who is contacting them. Always sign off with your name at the end of your message. If you don’t know the reader well, you might also consider including your title and the organization you belong to; for example:

Mary Watkins Senior Research Associate Bain and Company

Joseph Smith UNC-CH, Class of 2009

For your closing, something brief but friendly, or perhaps just your name, will do for most correspondence:

Best wishes,
See you tomorrow,

For a very formal message, such as a job application, use the kind of closing that you might see in a business letter:

Respectfully yours,

Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’)

Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. This can be useful if you want to convey the same exact message to more than one person. In professional settings, copying someone else on an email can help get things done, especially if the person receiving the copy is in a supervisory role. For example, copying your boss on an email to a non-responsive co-worker might prompt the co-worker to respond. Be aware, however, that when you send a message to more than one address using the Cc: field, both the original recipient and all the recipients of the carbon copies can see all the addresses in the To: and Cc: fields. Each person who receives the message will be able to see the addresses of everyone else who received it.

Blind copying emails to a group of people can be useful when you don’t want everyone on the list to have each other’s addresses. The only recipient address that will be visible to all recipients is the one in the To: field. If you don’t want any of the recipients to see the email addresses in the list, you can put your own address in the To: field and use Bcc: exclusively to address your message to others. However, do not assume that blind copying will always keep recipients from knowing who else was copied—someone who is blind copied may hit “reply all” and send a reply to everyone, revealing that they were included in the original message.

Some additional tips for writing more effective emails

Think about your message before you write it. Don’t send email in haste. First, decide on the purpose of your message and what outcome you expect from your communication. Then think about your message’s audience and what they may need in order for your message to have the intended result. You will also improve the clarity of your message if you organize your thoughts before you start writing. Jot down some notes about what information you need to convey, what questions you have, etc., then organize your thoughts in a logical sequence. You can try brainstorming techniques like mapping, listing, or outlining to help you organize your thoughts.

Reflect on the tone of your message. When you are communicating via email, your words are not supported by gestures, voice inflections, or other cues, so it may be easier for someone to misread your tone. For example, sarcasm and jokes are often misinterpreted and may offend your audience. Similarly, be careful about how you address your reader. For instance, beginning an email to your professor or TA with “Hey!” might be perceived as being rude or presumptuous (as in “Hey you!”). If you’re unsure about how your message might be received, you might try reading it out loud to a friend to test its tone.

Strive for clarity and brevity in your writing. Have you ever sent an email that caused confusion and took at least one more communication to straighten out? Miscommunication can occur if a message is unclear, disorganized, or just too long and complex for readers to easily follow. Here are some steps you can take to ensure that your message is understood:

Briefly state your purpose for writing in the very beginning of your message.
Be sure to provide the reader with some context. If you’re asking a question, cut and paste any relevant text (for example, computer error messages, assignment prompts you don’t understand, part of a previous message, etc.) into the email so that the reader has some frame of reference for your question. When replying to someone else’s email, it can often be helpful to either include or restate the sender’s message.
Use paragraphs to separate thoughts (or consider writing separate emails if you have many unrelated points or questions).
Finally, state the desired outcome at the end of your message. If you’re requesting a response, let the reader know what type of response you require (for example, an email reply, possible times for a meeting, a recommendation letter, etc.) If you’re requesting something that has a due date, be sure to highlight that due date in a prominent position in your message. Ending your email with the next step can be really useful, especially in work settings (for example, you might write “I will follow this up with a phone call to you in the next day or so” or “Let’s plan to further discuss this at the meeting on Wednesday”).

Format your message so that it is easy to read. Use white space to visually separate paragraphs into distinct blocks of text. Bullet important details so that they are easy to pick out. Use bold face type or capital letters to highlight critical information, such as due dates. (But do not type your entire message in capital letters or boldface—your reader may perceive this as “shouting” and won’t be able to tell which parts of the message are especially important.)

Proofread . Re-read messages before you send them. Check your grammar, spelling, capitalization, and punctuation. If your email program supports it, use spelling and grammar checking tools. Try reading your message out loud to help you catch any mistakes or awkward phrasing that you might otherwise miss.

Questions to ask yourself before sending an email message

Is this message suitable for email, or could I better communicate the information with a letter, phone call, or face-to-face meeting?
What is my purpose for sending this email? Will the message seem important to the receiver, or will it be seen as an annoyance and a waste of time?
How much email does the reader usually receive, and what will make them read this message (or delete it)?
Do the formality and style of my writing fit the expectations of my audience?
How will my message look when it reaches the receiver? Is it easy to read? Have I used correct grammar and punctuation? Have I divided my thoughts into discrete paragraphs? Are important items, such as due dates, highlighted in the text?
Have I provided enough context for my audience to easily understand or follow the thread of the message?
Did I identify myself and make it easy for the reader to respond in an appropriate manner?
Will the receiver be able to open and read any attachments?

Sample emails

Use what you’ve just learned to explain why Student 2’s email to Professor Jones is more effective than the email written by Student 1. How does the tone of the messages differ? What makes Student 2’s email look and sound more appropriate? What are the elements that contribute its clarity? If you were Professor Jones and you received both messages, how would you respond to each one?

Email from Student 1:

hey, i need help on my paper can i come by your office tomorrow

Email from Student 2:

Hi Dr. Jones,

I am in your ENGL 101 class on Thursdays, and I have a question about the paper that is due next Tuesday. I’m not sure that I understand what is meant by the following sentence in the prompt:

“Write a 10 page paper arguing for or against requiring ENGL 101 for all UNC freshmen and provide adequate support for your point of view.”

I am not sure what would count as “adequate” support. Would using 3 sources be OK?

Can I come by your office tomorrow at 2:00 pm to talk to you about my question? Please let me know if that fits your schedule. If not, I could also come by on Friday after 1:00.

Here are two versions of an email from a supervisor, Jane Doe, to a group of her employees. Which version do you think is most effective? Why?

Version 1 of Jane Doe’s Email:

Subject: tomorrow As you know, tomorrow afternoon we’ll be meeting to discuss the status of all of our current projects. Donuts will be provided. Be sure to arrive on time and bring along the materials you have been working on this week—bring enough copies for everyone. Some of these material might include your calendars, reports, and any important emails you have sent. Also, I wanted to remind you that your parking permit requests are due later this week; you should turn those in to Ms. Jones, and if she is not at her desk when you stop by, you can email them to her.

Version 2 of Jane Doe’s Email:

Subject: materials for Wed. staff meeting

Hi, everyone—

For tomorrow’s 3 p.m. staff meeting in the conference room, please bring 15 copies of the following materials:

Your project calendar
A one-page report describing your progress so far
A list of goals for the next month
Copies of any progress report messages you have sent to clients this past month

See you tomorrow—

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Lamb, Sandra E. 2006. How to Write It: A Complete Guide to Everything You’ll Ever Write , 2nd ed. Berkeley: Ten Speed Press.

Terminello, Verna, and Marcia G Reed. 2002. E-Mail: Communicate Effectively . New Jersey: Prentice Hall.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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How to Email a Professor: Tips and Samples

Dec 19th 2023

There are many situations when you need to email your professor: Asking a question, inquiring about your grades, or informing them about a missed class. If you’re wondering how to write an email to a professor, at the end of this article, you’ll find several email samples you can use for different occasions.

How to write an email to a professor: A step-by-step guide

1. Make sure you really need to send that email

If you want to email a professor asking a question, check your syllabus first. Chances are pretty solid you’ll find the answer. The syllabus can tell you about your workload, assignments, deadlines, and more. Your classmates are another valuable source of information, so make sure to talk to them first.

If the syllabus, or your peers, can’t answer your question, it’s fine to send an email with additional inquiries.

2. Use your school email

This is the best course of action because such an email looks professional and shows a recipient that your message is about classes. If you don’t have an educational email address, make sure to use an appropriate email address like [email protected] . Your [email protected] address isn’t suitable for academic correspondence.

3. Write a clear subject line

The subject line defines if a recipient opens your email, so make sure it’s clear, concise and to the point. A good subject line tells a professor what your email is about and how they should act on it.

4. Include a proper email greeting

Start your email to a professor with an appropriate and respectful salutation. Double-check their name before sending an email and make sure your greeting is followed by a comma.

5. Remind who you are

Professors have lots of students, so it’s important to tell them your name and the class you’re attending. This helps you save the recipient time and ensures you get a reply faster.

6. Get straight to the point

After greeting a professor and introducing yourself, it’s time to state your question or request. Keep it concise and clear, so the recipient can quickly comprehend what it’s about and what action is expected from them.

7. End an email politely and include a professional signature

How to end an email to a professor? Thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your name.

8. Proofread your email

Pay attention to grammar, spelling, and punctuation. Make sure to stick to a formal tone and avoid emojis or informal abbreviations like FYI or ASAP. Check the spelling of your professor’s name one more time.

9. Put yourself in your professor’s shoes

Reread the email as if you are a professor who receives it. Is it clear who’s writing to you and what they want? Is the tone of the email polite and respectful? Does it comply with a formal email format? If all your answers are “Yes,” then feel free to send your email.

Email to professor samples

Once you’ve learned how to email a professor, it’s time to practice. Below, you’ll find a number of email samples for different situations. Please keep in mind that these examples are for reference only, and you should always personalize and tweak them to your needs.

If you frequently need to email your professor, you can add these templates to Spark and reuse them whenever needed. Learn how templates in Spark work .

1. Email to a professor about not attending class

Subject: History 1B: Class attendance Dear Professor Smith, This is Lexie Brown, from History 1B, Section 1. I am writing to inform you that I won’t be able to attend your class on Thursday, as I have a doctor’s appointment at 11 AM. Please find attached my assignment we are supposed to submit by Thursday. I will also do my best to look through the materials you provided for this class and ask my classmates to share their notes. Thank you. Best regards, Lexie Brown

2. Email to a professor about grades

Subject: History 1B: Inquiring about my grade Dear Professor Smith, My name is Lexie Brown, from History 1B, Section 1. I was wondering if we could set up an appointment to discuss my grade on [Assignment name] . I have checked that your office hours are scheduled on Wednesdays from 2 to 5 PM. If this is correct, please let me know if I can come. I look forward to your reply. Kind regards, Lexie Brown

3. Email to a professor asking a question

Subject: Question about the History 1B assignment Dear Professor Smith, I am Lexie Brown, from History 1B, Section 1. In the syllabus, the deadline for our latest assignment is listed as April 9th. However, in class on Monday you mentioned April 12th as the deadline. Could you please verify the correct deadline? Thank you so much for your time. Sincerely, Lexie Brown

4. Email to a professor asking for an appointment

Subject: History 1B: Appointment request Dear Professor Smith, I am a student in your History 1B class, Section 1. I faced some difficulties with selecting a topic for my research paper, and I would appreciate it if I could discuss it with you during your office hours. Please let me know if you are available to meet this week. Thank you for your time. I look forward to your reply. Best regards, Lexie Brown

Want to become better at email? Get Spark . This free and powerful email client lets you use email templates, so you can save time with writing similar emails. It also gives you email superpowers like snoozes, email scheduling, and follow-up reminders to help you work with email faster.

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Writing Tips

How to Write an Academic Email

4-minute read

21st October 2019

When you email a professor or tutor for the first time, you want to make a good impression. But how can you do this? Our top tips for writing an academic email include the following:

Consider whether you need to send an email. You may be able to find the information in your syllabus, timetable, or other course materials.
Write a clear subject line setting out what your email is about.
Let the recipient know who you are and make a specific request.
Use a clear, concise writing style and appropriate academic language.
Proofread your email carefully before hitting send.

Check out our guide below for more on how to write an academic email.

1. When to Send an Academic Email

If you say the word “inbox” to an academic, they will shudder in horror. This is because most lecturers and tutors receive dozens of emails every day. Keeping on top of this can take a lot of time and effort.

So, before writing an email, ask yourself: Do I need to send this?

Often, you can find the information you need in other places. If you want to know about a reading assignment, for example, you should check your syllabus, course documentation, or reading list.

This isn’t to say you shouldn’t ask for help. Academic staff are there to assist you. But they can do this more effectively if they have time to spare, so it’s best only to email someone when you can’t find the information elsewhere.

2. Subject Line

Every academic email should have a clear subject line that sets out why you’re emailing. For example, if you need to discuss a paper you’re writing, a vague subject line like “Question” or “Urgent!” may be easy to overlook.

Instead, you could write something like:

Aristotle Paper – Tutorial Request for Wednesday

This is short and simple, but the recipient will immediately understand the topic of your email, what you need, and when you need it.

3. Be Specific About Why You’re Emailing

The text of your email should be as specific as possible. To do this:

Set out who you are and your relationship to the recipient.
Explain your situation in no more than a couple sentences. For more complex requests, you’re better off setting up a meeting in person.
Suggest how the recipient can help you address the problem.

This will ensure the recipient knows who you are and what you need from them. The simpler you make this, the easier it will be for them to respond.

4. Be Clear, Concise and Formal

As well as being specific, you need to use an appropriate writing style. This should be clear, concise, and formal . Be sure to:

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Address the recipient using their proper title (e.g., Dear Prof. Smith ).
Use academic language as appropriate (avoid slang and emojis).
Be polite in your request; don’t make demands.
Thank the recipient for their time at the end of the email.

It may be the recipient is happy for you to use a less formal writing style. But it’s best to stick to formal, respectful language until you get to know them.

5. Proofread Carefully

Finally, be absolutely sure you proofread your email before sending it.

This will save you from any embarrassing typos, ensuring your email is easy for the recipient to understand.

Example Academic Email

In closing, here’s an example of an academic email:

Dear Prof. Smith,

I am a first-year student on your Ancient Greek Philosophy module, and I was hoping we could meet to discuss the upcoming Aristotle paper (due on March 3).

I am planning to write about Plato and Aristotle, and I have attended the lectures and completed the required reading, but I have questions I would like to ask before I begin writing. Will you be available to meet this Wednesday?

Early afternoon would be best for me, but I am happy to adapt my schedule if you are not available then. If we cannot meet, do you have any books or research papers about Plato and Aristotle that you can suggest?

Thank you for your time.

Kind regards,

Isaac Kinsella

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Sample Email For Sending Assignment To Professor

January 11, 2023
Academic Emails

Sample email for sending assignment to professor - unitwriter

Communication between professors and students is normal in the educational field. Students are advised to reach out to their professors if they have any academic challenges.

Emails are the preferred means of communication between faculty and students. To facilitate this, most educational institutions provide both faculty and students with professional email addresses.

Students looking to submit assignments and other relevant documents can send them through these emails. To make it easier to send emails to your professor, we’ve also created some templates, that can easily be modified for the purpose.

It doesn’t matter whether you’re sending an assignment on time or you missed the deadline, we’ve put together some great emails to make things easier.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, don’t forget attachment, wait patiently, clear subject line, end formally, school website, course syllabus, other students, template 1: assignment submission, template 2: assignment submission, template 3: late assignment submission, template 4: requesting feedback on assignment, template 5: delivering first part of assignment (multiple part assignment), tips for emailing professors.

There’s no need to worry about the content of your email to your professor. Simply follow some basic and professional curtsy to avoid any problems while increasing the chances of a positive response.

You should avoid using informal titles when addressing them. Keep in mind you’re addressing their station and using their official email address.

No one wants their school to think they’re over-friendly with one of their students. School administrators have access to these emails so you should address the professor properly.

Additionally, professors put in a lot of effort to achieve their titles. So, you should address them as such.

If they aren’t yet professors, address them as Dr. if that’s what they are. Addressing a professor as Dr. could end up causing problems.

Students may not consider it a big deal but professors appreciate it when students use the title, they worked their hardest to earn.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

In this age of information, colleges worldwide provide their students with emails they can use to communicate with their peers and faculty. Any communication between faculty and students is expected to pass through these emails.

Students are usually forbidden from contacting professors through their personal email addresses. Not only does this help you the student but it also helps the professor.

The school would be able to moderate any conversation between staff and students and the emails can easily be retrieved in the event of any investigation.

Contacting a professor through their personal emails is a good way to get them into trouble or receive no response from the professor.

They expect work-related emails through their official email addresses. Contacting them through their personal email addresses could end up annoying them.

It doesn’t matter how close you may be to the professor. You should always use a formal tone in your emails. Refrain from using emojis and other slang that are considered informal.

Keep in mind that the professor is not one of your peers. Using formal language is a sign of respect for the professor and their station.

You’re writing to the professor at their formal station. Ensure that you use a formal tone when communicating with them. Additionally, any sign of over-friendliness between students and professors could lead to questions.

No one likes reading bad vocabulary and this includes professors. They expect students at that level of education to have good writing skills, especially when writing simple emails.

To avoid common grammar errors, students can use tools like Grammarly to identify and rectify such mistakes. These tools are completely free and integrate well into your favorite email client.

That said, it’s worth noting that these tools aren’t perfect. So, it’s advisable to go through your writing even after Grammarly corrections have been made to avoid any mistakes.

It doesn’t matter how entitled you may be feeling, you should always be polite in your emails, especially to people in authority. Even if you dislike the professor, you shouldn’t show it in your email.

Try your best to be polite in your email, unless you’re looking for a negative or no response. The professor would most likely skip over your email if your tone isn’t polite.

Don’t give the professor unnecessary work to do. They have busy schedules and the last thing they want to do is spend the next few hours looking through their student list to identify who you are or which class you may be in.

Introduce yourself, your class, and section (if applicable) in your email or add it to the email signature.

Don’t write them an entire essay, it isn’t an assignment. Keep your message as short as you possibly can, while maintaining all necessary formality.

Professors receive emails from different sources daily and wouldn’t have the time to read through your long email. So, it’s advisable to keep your email short and to the point while maintaining a polite tone.

Explain what you need from them as politely as you can. Don’t just demand something from them as if you’re entitled to it. They would simply ignore your email and focus on more pressing matters.

If you’ve already discussed what you need from them earlier, you can politely remind them in a single sentence. You don’t need to remind them of the time you met and everything that occurred.

If you’re submitting an assignment, you should ensure that it’s properly attached. Those things can be quite tricky sometimes.

Can’t remember the number of times I sent an email informing someone of an attachment only to receive a response that I didn’t attach the documents.

Ensure that the assignment is properly attached before you click send on your email. That said, most professors would excuse the mistake so long as the deadline for submission isn’t up.

Don’t send a hundred reminder emails. You can send a reminder after 24 hours, if your email requires them to respond. Otherwise, you should simply wait or you can visit their office within.

Remember that the professor might not view something as urgent in the same way that you do. They can be working on more serious problems than you are.

Therefore, if your request is urgent and you haven’t heard from them, you can go to their office. Sending them a ton of email reminders won’t advance your cause.

It’s okay to send reminders, but you should be mindful about when, how often, and how you do it.

Depending on how urgent your request is, you can send them a reminder if you don’t hear back from them within a day or two.

Don’t wait till the last minute to send your assignment or contact your professor. While it’s advisable to submit your assignments before the deadline, you should still send them even when the deadline is passed.

Don’t wait around wondering whether they’ll accept it or not. Simply forward the document and also include an apology for the late delivery and the reasons in as few sentences as you possibly can.

It doesn’t matter how genuine your reason may be, professors won’t have time to read long excuses. So, try and simplify it for them as much as possible and they may accept your excuse with a warning or a few lost points.

If you want a response, don’t forget to include a subject in your email. Every day, professors get a ton of emails from colleagues, students, and other academic and non-academic sources.

If your email doesn’t have a subject line, it will just be ignored. The subject line can be something like this:

Example: Assignment Submission – {{ Course Title }}

Thank them for reading your email before ending it. If you didn’t provide them in the first paragraph, you can add your complete name, class, and section numbers when you sign off.

Example : Thank you Sincerely {{ Your full name }} {{ Class and Section }}

How To Find Your Professor’s Email

If this is the first time you’re emailing this professor and you don’t have their email address, you can find it by following any of these approaches.

You can locate your professor’s official email address on your school’s website. Most colleges feature faculty pages where you may learn more about specific professors, including their contact information.

You can also look at the course overview page on your learning management system for the professor’s contact details.

The course syllabus is another area where you can find the professor’s professional email address. The course syllabus often includes their contact information as well as attendance policies.

Most likely, you weren’t the only student who occasionally had to email the professor. You can get the professor’s email by asking your friends. You’ll probably get some advice on how to look for the email if none of them have it.

Sample Email For Sending Assignment to Professor

Email Subject Assignment Submission – {{ Full name }}

Email Subject {{ Assignment/Class name }} – Assignment Submission

Email Subject Late Assignment Submission – {{ Your name}}

Email Subject {{ Assignment/Class name }} – Assignment Submission and Feedback Request

Email Subject {{ Assignment/Class name }} Assignment Submission – Part {{ Number }}

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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Jun 25, 2022

Blog Academic Institutions How To Write An Email To Your Professor—6 Copy-Paste Templates

Do you ever struggle with what to say to a professor in an email? Writing an email to a professor requires more thought than sending a text to a friend.

It’s important to treat interactions with your professors in a mature, competent way. When you do that, your professors will be more inclined to help you. Plus, you’ll demonstrate to them that you can conduct yourself professionally—which will impress them and make them remember you for when opportunities arise, give them positive things to say about you in letters of recommendation and more.

Today’s blog will provide multiple email templates that you can use when emailing your professor in any of these common situations.

Scheduling a Meeting

If you want to schedule a meeting with a professor to go over an assignment, ask clarifying questions from class or questions about an upcoming exam, but can’t attend your professor’s regular office hours, use this template: Subject: Meeting About _____

Dear Professor (or however your professor address him/herself, i.e. Dr., first name, etc.) _____,

I hope all is well. I started working on my assignment for _____ and I just had a couple of questions to make sure that I am on the right track. I also wanted to ask a question about yesterday’s lesson on _____, as I was a little confused and I want to ensure that I fully understand the content for the test next week. I know on the syllabus you mentioned that you have available office hours at _____ but I am not able to make it. Will you be at your desk at _____ or _____. Thank you, _____ Asking How to Improve Your Grade on an Assignment or Exam

If you’re unsatisfied with your grade on a recent assignment or exam, here is a template that will help you ask your professor on how to improve or if there are any extra credit options. Even though you’re probably frustrated with your grade, make sure to email your professor in a kind, professional way. Subject: Extra Support on _____

Dear Professor _____,

I hope all is well and that you enjoyed your weekend. I saw that you posted the grades for our last reports. I was a little surprised and discouraged by my grade.

I was wondering if you offer any extra credit opportunities, revisions or if you have any advice for me on how to improve on a future assignment. Are you available to meet _____ or _____ to discuss my report and a plan? Let me know what works for you.

I look forward to hearing from you,

Best, _____

Requesting an Extension

If you’re having a really tough, busy few weeks and you have an important assignment coming up, but you need more time to complete it, here is a template on how to tell your professor what is going on and to kindly ask for an extension. Be very specific about why you need an extension. Everyone is juggling multiple priorities, so telling your professor only that you’ve been “stressed out, sick or busy” isn’t enough. Explain the specific barriers you’ve faced when trying to complete the assignment. Even better, attach a note from your coach, employer or doctor who can attest to why you need an extension. Subject: Extension on _____

I hope all is well. I have been extremely busy and stressed with assignments in other classes and with _____ (sports practice, on-campus job, other commitment, health condition, etc.). I do not think that I will be able to submit my best work to you with all of the other tasks on my agenda. I was wondering if you would consider granting me an extension on our upcoming project/paper and submit it by ______?

Asking for a Letter of Recommendation

If you know of a professor that you are close with or one who enjoys working with you, here is a template on how to ask for a recommendation for a future job or graduate school. Make sure that you give your professor at least two months’ notice so they have time to write a thoughtful recommendation.

Subject: Letter of Recommendation for _____

I hope all is well and that you had a great _____ (summer, winter break, fall semester, etc…) I am applying for a _____ (summer internship, full-time job, graduate program, summer program, etc…) at _____. I really value and appreciate how you have helped me grow as a student and cultivated my interest in ____. The position requires a letter of recommendation, and I was wondering if you would consider writing one for me? If you are able to write it, I will follow up with a deadline and any additional information. I have attached a resume and cover letter below as a reference. I look forward to hearing from you, Kind Regards, _____ Information about a Particular Class

If you’re picking classes for the upcoming semester and you have researched a few classes or are unsure what you want to choose, here is a template that will help you ask a professor for more details on a class. If you have never taken a class with this professor before, make sure that you fully introduce yourself. Subject: Information on _____

My name is _____ and I am a rising _____. I am trying to narrow down a few classes for the next semester. I am interested in _____ and I am considering majoring in _____. I was doing some research in the course catalog and I found your class. I am emailing you to see if you would consider sharing more details and potentially the syllabus on _____. Or, if you could refer me to a student who took this class who I could contact, that would be very helpful.

Thank you, _____

Personal Advice

If you developed a close relationship with a professor and you’re having a personal problem, here is a template to help if you feel comfortable enough to reach out to him or her.

Subject: Personal Help With _____

I hope all is well. I recently encountered/am struggling with _____ and I’d love to talk to you about it. Will you be available _____ or _____ so I can come in and discuss this with you?

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Daniella is our Academic Insights Strategist and a current senior at Bates College. She writes about challenges facing college students and tangible ways students can thrive in their academic and professional lives.

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Learn How To Write Email To Teacher For Submit Assignment

Email has transformed communication by providing a quick and efficient way to exchange messages digitally. In this blog we will mainly focus on how to write email to teacher for submit assignment. We will also explore the concept of email and its importance in facilitating written correspondence. Step-by-step instructions will be provided to help students navigate this process successfully.

From using a professional email address and writing clear subject lines to express gratitude and maintaining professionalism, each step is explained in detail.

Additionally, we will discuss essential do’s and don’ts to consider when composing emails to teachers. By following these guidelines, students can improve their email writing skills, create positive impressions, and increase their chances of receiving helpful responses from teachers. This blog is the resource for mastering effective email communication with teachers.

So, let’s connect with us and know how to write email to teacher for submit assignment.

What Is Email?

Table of Contents

An email is a digital communication method that allows individuals to exchange messages electronically. It has revolutionized how people communicate, providing a quick and efficient way of sending written correspondence.

With the invention of email, communication barriers such as distance and time zones have been overcome, enabling instant and seamless interactions.

Moreover, email offers various features like attachments, forwarding, and organization, making it a versatile tool for both personal and professional communication. Nowadays, tools like a LinkedIn email finder are widely used by organizations, to find emails from their existing networks on LinkedIn. Then, they can send them informational messages to represent themselves and make connections with their future customers.

A Sample Format Of An Email To Tacher For Submission Of Assignment

There are few things that must be present in an email to submit assignments. Here are those few things:

Sender’s email address.
Subject of the email.
Greetings to the teacher.
Email body paragraph
Formal Closing ( Thank you, With regards)
Personal Details ( Name, Student ID, email, contact number)

Steps On How To Write Email To Teacher For Submit Assignment In 2023

Here are some steps to write an email to teacher to submit the assignment:

1. Use An Official Email Address

Use an official email address when sending an email to your teacher is important for maintaining professionalism and ensuring that your message is recognized and prioritized.

2. Choose A Clear And Short Subject

Start by selecting a subject line that clearly indicates the purpose of your email. For example, “Question about [Course Name]” or “Meeting Request for [Course Name].”

2. Begin With A Polite Greeting

Start your email with a respectful salutation, such as “Dear [Teacher’s Name],” or “Hello Professor [Last Name],”

3. Introduce Yourself (If Necessary)

If your teacher is not familiar with you or if you’re contacting a new teacher, briefly introduce yourself. Mention your name, the course you’re enrolled in, and any relevant details to help them identify you.

4. State The Purpose Of Your Email

Clearly state the reason you are writing the email. Be specific and concise if you have a question, need clarification on an assignment, or have a request.

5. Provide Context Or Background Information

If your email requires additional context, briefly explain the situation or any relevant details. This will help your teacher understand your query better.

6. Ask Your Question Or Make Your Request

Clearly articulate your question or request. Be polite and respectful in your wording. If you need assistance with an assignment, be sure to specify the assignment’s name, due date, and any relevant details.

7. Be Clear And Come To The Main Concern

Keep your email short and to the point. Avoid unnecessary information or lengthy explanations. Use clear and straightforward language to ensure your message is understood.

8. Use Proper Email Protocol

Maintain a professional tone throughout your email. Avoid using informal language or abbreviations. Use correct grammar, punctuation, and spelling. Proofread your email before sending it to avoid any errors. You can also benefit from using an SPF checker to verify your email’s authenticity and reduce the risk of being marked as spam.

9. Attachments and Additional Information

If you need to attach any files or documents, clearly mention them in the email and ensure that the attachments are properly labeled and relevant to the email’s purpose.

10. Express Appreciation

Always thank your teacher for their time and assistance. Show gratitude for their support and dedication to your education.

11. End With A Closing And Your Name

Conclude your email with a professional closing, such as “Best regards,” or “Sincerely,” followed by your full name.

12. Include Relevant Contact Information

Ensure that your email signature includes your name, student ID (if applicable), and any other contact information your teacher may require to reach you.

13. Review and Send

Before sending your email, take a moment to review the content to ensure it is clear, respectful, and free of any errors. Once you are satisfied, click the “Send” button.

14. Follow-Up if Needed

If you do not receive a response within a reasonable time, consider sending a polite follow-up email as a gentle reminder.

Remember to maintain a respectful and professional tone in all your email communications with your teacher. Clear and concise communication will help ensure your message is understood and addressed effectively.

Do’s And Don’t That Should Be Keep In Mind When Writing Email To Teacher

There are certain things that a student must keep in mind while writing an email to teacher:

Use a clear and concise subject line that accurately reflects the purpose of your email.
Begin your email with a polite greeting, addressing your teacher respectfully.
Introduce yourself and mention the specific class or course you are in.
Clearly state the purpose of your email, such as submitting an assignment.
Use proper grammar, punctuation, and spelling to maintain a professional tone.
Keep your email focused and to the point, avoiding unrelated information.
Express gratitude for your teacher’s guidance and support.
Proofread your email before sending it to ensure clarity and correctness.
Attach the assignment or any relevant documents as requested.
Don’t use informal language or abbreviations that may be inappropriate in a formal setting.
Avoid using excessive capitalization, exclamation marks, or emojis.
Don’t make demands or use an entitled tone in your email.
Avoid using slang or colloquial expressions.
Don’t include personal information that is not relevant to the assignment submission.
Avoid sending incomplete or unedited assignments.
Don’t send multiple emails for the same issue unless necessary.
Avoid using a generic or vague subject line that doesn’t provide specific information.
Don’t forget to include a professional sign-off and your full name.

It is important to learn how to write good emails to teachers. By following the steps and tips discussed above, students can ensure their emails are clear, polite, and professional. Writing effective emails helps students communicate their needs, ask questions, and submit assignments properly. It also helps build a positive relationship with teachers and creates a better learning environment. Remember, email is a powerful tool when used correctly.

Using the information from this guide, students can improve their email writing skills and communicate better with their teachers, which will help them succeed in their studies. Remember, a well-written email can significantly affect how teachers perceive and respond to student queries and requests.

1. Why Is The Subject Line Important In Email?

It is important to mention the subject before writing an email to someone because it is the main point of the whole email. By writing the subject line in the email, it is convenient for the recipient to understand the email clearly.

2. How should I address the teacher in the email?

Start the email with a respectful salutation, such as “Dear Professor [Last Name]” or “Hello [Teacher’s Name].”

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1.3: Assignment: Writing a Formal Email

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Sara Ferguson
Grossmont Community College

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Self-Introduction and Email Assignment

For this assignment, you will send an email to your professor. Use the tips in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette . The purpose of this email is to introduce yourself by email.

Email Guidelines

The email should follow the email guidelines in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette .

Send your email to your professor at _____________________.
The subject line should state what the email will be about. It should be short and specific.
Address the reader by his or her title, unless the reader asks you not to.
Identify yourself. Write your full name and state which class you are in.
Give a pleasantry, or short greeting. This makes the tone friendly and polite.
State the reason for writing. Give some background information if necessary.
Thank the reader and include a short sign-off.

Self-Introduction Guidelines

The self-introduction should be attached.
Write 1 or 2 paragraphs
Complete the self- introduction on a Word doc or compatible.
Languages you speak, purpose for attending college, English language goals, hobbies or interests, and any other information that you think your professor should know

Other Notes about Emails

If you include an attachment, tell the reader that a file is attached
If you have many questions, make a list. This will help the reader see all of the questions so that he or she will respond to them all.
Use white space in between sections of your email. This makes it easier to read.
Keep emails short and specific.

How to Attach a Document

Write your self-introduction on Word or compatible.
Save the document with your self-introduction.
When you open a new email, click the "Attachment" button. Sometimes, it looks like a paperclip.
Find the saved document. Click "Open." This will attach it to your email.

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How to Email Your Professor (With Examples)

Lisa Freedland is a Scholarships360 writer with personal experience in psychological research and content writing. She has written content for an online fact-checking organization and has conducted research at the University of Southern California as well as the University of California, Irvine. Lisa graduated from the University of Southern California in Fall 2021 with a degree in Psychology.

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How to Email Your Professor (With Examples)

Every academic year, more and more professors complain that students do not know how to write nor respond to emails. Often, students are simply not taught how to write such emails to begin with. Some students are entirely clueless about what they’re doing wrong. To help make sure you don’t make these same mistakes, we’re going to show you how to email your professor (with examples)!

Keep on reading so that you can be confident in what you’re saying before you even hit “send.”

Emailing professors: A how-to guide

We’re sure that you’ve emailed people before, whether teachers, coworkers, friends, or family, but emailing professors is a little different. Emailing professors requires a level of formality not typically required when emailing people you’re already familiar with (yes, even if you know the professor well!). So, to make sure you don’t leave a bad impression on your professors, we’ve established a few tips that you should go by before sending off that email. Let’s get into them!

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Be professional

Perhaps most importantly, you should be professional when emailing your professors. But, what do we mean by this?

Simply, being professional when emailing your professors means using proper grammar, not using slang or emojis, and using their proper title (we’ll get into what this means next).

Further, if you’re asking for an extension for an assignment, giving a heads-up as to why you’ll be missing class, or anything along these lines, try not to give away too much personal information as to why. For example, rather than saying you have a stomach ache or caught the flu, you can instead say that you came down with an illness. The exact sickness (or reason) is not the most relevant information. Your professor will probably be grateful not to know anyway.

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Include their title + name.

Time for titles! If you’re not familiar with what titles are, titles refer to the words used before or after a person’s name that indicate a person’s position or role. When it comes to professors, students normally use either the title “Doctor” (abbreviated Dr.) or “Professor.”

And, as normally comes after someone’s title, you should be sure to include their last name after. So, let’s say you’re emailing a professor called Susan Robinson. You could start the email off with something like:

“Dear Dr. Robinson,” or “Hello Dr. Robinson,” or “Dear Professor Robinson,” or “Hello Professor Robinson,”

All these are fine choices, and it’s entirely up to you to choose whichever you prefer. And, if you haven’t quite noticed, it’s quite common to use “Dear” or “Hello” when starting off an email to a professor, but these aren’t your only options (just common ones). Whichever you use is, once again, up to your personal preference!

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Say something nice

Yes, really. It doesn’t hurt to be nice when emailing professors, especially when you’re asking for their advice or help.

So, how do you start out with something nice? Well, typically, after greeting your professor with their title and name (as we demonstrated above), you’ll add something along the lines of:

“Hope you had a great weekend.”
“I hope you’re enjoying the beautiful weather today!”
“Hope you’re doing well!”

Make sense? Some professors appreciate such niceties. Not only will it indicate that you realize they have a life outside of academia, but it’s also just a polite thing to do. Yes, admittedly, some professors might not care, but others will!

Give context (i.e. who you are)

College professors have tons of students. So, oftentimes (if not always), they may need a little reminder on how they know you. This is especially true if you’re not in touch with them frequently. This is exactly what you should do next – explain who you are!

If you’re a student of theirs, the easiest way to do this is to mention what class of theirs you’re enrolled in, and what time it meets (or, if there are names for each section, you can mention that instead). This will give them some context before you ask a question, so they can understand exactly what assignment, topic, or question it is you’re asking about. This might go something like:

“This is *insert your name* from the Psychology 101 section that meets Tuesdays and Thursdays from 1-2:30 P.M.”

Alternatively, if you’re not a student of theirs, explain your desired relationship to them (e.g., are you interested in enrolling in their class? Do you want to work in their research lab?). If this is the case for you, this might look like:

“This is *insert your name*, a second-year student majoring in Psychology. I am interested in enrolling in Psychology 102 next semester, and… *can ask/introduce your question here*”

Now, unless you are 100% sure that your professor knows who you are by name, we definitely recommend you don’t skip this step! It may be awkward if your professor has to ask who you are after your initial email, so, better safe than sorry!

Last, but not least, try to use your university email if you have one! This immediately signals to your professor that you’re either a student or faculty member at their college. Your school email may make them more inclined to look at your email.

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Be straightforward

Since they have so many students, professors also receive a lot of emails. So, when emailing them, make sure to get straight to the point (no beating around the bush!). Be specific about your question, and provide context if needed. If you’ve already tried to solve your problem or answer your question in a number of ways, mention these. Doing so will cut down the amount of unnecessary emails sent back and forth. Also, it will also help you understand what tips or advice they shouldn’t give you (as you’ve already tried them).

On a similar note, if you have a question about a test or due date, we highly recommend checking your class syllabus first. These will contain your important test and due dates 99% of the time, if not more.

And, most importantly, remember to make your subject line specific and clear. For example, if you have a question about an assignment’s due date, your subject line could be something along the lines of “Question about Due Date of Assignment Name .” This will make it clear to the professor what the context of the email is, and will help avoid any misunderstandings.

After asking your question (or saying whatever you needed to say), it’s time to sign off! Most commonly, people will do this by using a “Best,”, “Thanks,” “Sincerely,” or something along those lines, followed by their name. If your university email does not include your full name, write both your first and last name in your sign off. This will make it clear to the professor who you are, even if they have another student with the same first name.

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A few examples

Time for a few examples! Here they are:

1. If you’re asking a professor a question about an upcoming test date:

Hello Dr. Johnson,

Hope your week is off to a great start!

This is John Smith from your Chemistry 404 Monday/Wednesday/Friday 11 am – 12 pm class. Last Monday, you mentioned that our upcoming midterm is scheduled for September 25th. However, on the class syllabus it says that the test is planned for September 21st. I was wondering on which of these dates the midterm will be taking place?

Thank you in advance.

2. Generalized email to a professor:

Dear Dr. Last Name ,

Hope you’re doing well!

This is Your name from Your class at time . I had a question about * elaborate on the question.*

We hope that you’re now well-versed on how to write an email to a professor of yours. However, how do you go about cold emailing a professor for a research opportunity? That’s a great question! Let’s see.

How to email a professor for research opportunities

Luckily, the format for emailing a professor for research is not too different from that of emailing any professor. So, if you’ve already read all our tips above, you’re off to a head start. However, there are a few differences.

Components to include

Before we get into what makes an email to a professor for research different, we should first list the basic components of this type of email (as they largely overlap with a normal email to a professor). Any email to a professor (for research) should:

Have an informative subject line
Be professional and straightforward
Include their title and name
Include why you want to join their research lab (why you’re interested in their research specifically)
Mention any previous experience (if applicable)
Elaborate on why research is important to you/will help you reach your goals
Ask to schedule a time to meet or discuss possible research opportunities
Your resume and transcript (attached to the email!)

Since we’ve already covered most of these components above (under Emailing Professors: A How-To Guide), we’ll now be focusing mainly on the unique aspects of writing an email to a professor for research.

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Do your research!

If you’re interested in doing research, now’s your time to show off your skills! Before you go about emailing any research professor for an opportunity to work in their lab, you must first know what their lab studies. Doing this research will help you elaborate on why you want to join their specific lab, rather than any others, which will help you stand out amongst possible applicants (and will help you know if you’re actually a good fit for the lab or not!).

Why are you interested in their research?

After you’ve done research on the research of the professor you’d like to work with, use this information to detail what exactly about their research interests you. This can normally be done within 1-2 sentences, and should be specific – make sure to relate it to your interests and goals! This may look something like:

I am particularly interested in topic . I recently read your name/year of research paper on topic and developed an interest in your research. Specifically, I was fascinated by mention one of the findings of the research paper . If possible, I would love the opportunity to work in your lab to help contribute to further research on this topic during time frame.

If this seems a little confusing right now, don’t fret! We have some actual examples for later, so you can get an idea of what this section should look like when real topics and findings are included.

Ask to schedule a meeting

Now, it’s time to schedule a meeting (or, at least ask to)! After you go about mentioning what you find interesting about their research and expressing an interest in working in their lab, you should make a request to meet with them. There’s a few different ways you can do this:

“ If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities.”
“If you have time, I would love to set up a time to talk about potential research opportunities.”
“Would you be available to meet sometime this week to discuss your research?”
“Would it be possible to meet with you to further discuss Topic and my possible involvement in research? I am available on Days and Times .”

Simple, right? After you ask to schedule a meeting, we highly recommend mentioning that your transcript and resume are attached to the email (and make sure to actually attach them). If you do not attach them, professors will often ask for them promptly afterwards (but not always).

Last, but not least, finish off the email with a nicety! You can do it more formally, with something like, “I greatly appreciate your time and consideration.” Or, you can do it more casually, with something along the lines of, “I look forward to hearing from you!”

Which way you choose is ultimately up to you – just make sure to be respectful!

More examples

Time for some more examples! These are real examples of emails written to professors, in which students were asking for research opportunities (although some names and info have been slightly altered). Here we go!

1. Email from a student without any prior research experience:

“Dear Dr. Lee,

I hope this email finds you well. My name is Abigail Thompson and I am a first-year undergraduate at the University of Minnesota, majoring in Psychology and minoring in Japanese. I am currently looking for opportunities to get involved with research over the summer.

Psychological research, especially that relating to social psychology, sounds very interesting to me, so I am hoping to get involved early into my undergraduate career. I have reviewed your faculty profile and am interested in name of the research paper , especially how you explored how people who have experienced traumas cope with what they’ve been through. If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities. I greatly appreciate your time and consideration, and my resume and transcript are attached to this email.

2. Email from a student with prior research experience:

“ Dear Dr. Pudi,

I hope this email finds you well. My name is Jacqueline Fisher and I am a sophomore at UCLA, majoring in Psychology. I am currently looking for opportunities to get involved with research for this upcoming semester or over the summer.

Last summer, I assisted in research at the University of California, Berkeley, where we studied people’s psychological responses to traumatic events. I am also interested in developmental psychology and how your research studies the effects of marital conflict on children.

If you have time, I would love to set up a time to talk about potential research opportunities. I greatly appreciate your time and consideration, and my resume is attached to this email.

Have a wonderful time frame .

Jacqueline ”

Dear Reader,

You’ve now reached the end of the article!

I hope that this guide (and our example emails) have helped you gain the knowledge and skill of being able to email your professors (for class, research, or otherwise!). It’s sure to come in handy at some point, so, we wish you good luck, and send you off!

All the best,

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Apr 10, 2023

How to write an email sending documents with 6 samples

Sending documents is an essential skill in the professional word. Gain confidence by reading our tips and check out 6 document email samples at the end.

Lawrie Jones

Table of contents

If you're working in an office, you're probably sending documents every day. But are your emails up to scratch?

Whether emailing customers, clients, or colleagues, we can show you how to create better messages. We break down document emails into the basic building blocks, showing you how to create better correspondence.

We'll explore how to use the correct language, tackle tone of voice and structure, and then finish with 6 solid gold samples and a template.

What to write in an email when sending documents

Let's start with the good news. You don't need to write a long and detailed email when sharing documents. The attachments are what matters, so you'll just need to introduce them, explain what they are and explain why you're sending them.

Here are some of the principles for writing better document emails:

Use clear language.
Keep messages clear and concise.
Include relevant information about the purpose or context of documents.
Spend time getting the tone of voice right for your audience (formal for customers and clients and friendly for colleagues, friends, and family).
Stay polite and professional at all times.

Writing document emails can be as simple as a few sentences, or it can stretch to half a page. Focus on the easiest and most effective way of sharing your message.

Before writing emails, ask yourself the following:

What do you want someone to do with the document? Do you need to request action from the recipient? Make it clear if you need them to act, like review, comment, or proofread it.
Is there a deadline? Always add a deadline for a response if required.
Do you need to provide instructions? You can add details about how documents can be used. You can also offer guidance (and restrictions) on whether documents can be shared and with whom.
Do you need to provide access? Remember to share access to those files before sending online documents (like Google Docs ). For password-protected files, be sure to include the password!
Do they need to confirm receipt? If you're sending something important, like a bill or invoice, it's always a good idea to ask for confirmation of receipt. This is also important when sharing sensitive documents to ensure they've ended up with the correct person.

Email format for sending documents

Writing document emails is an essential skill used in business, and they're easy to put together. We can separate the email format for sending documents into three sections:

Document email subject line
Email body copy
Closing lines and sign-off

Here we explore each in more detail and provide some sample sentences you can use in your daily emails.

1. Email subject line for sending documents

OK, so this is super simple. You need to use your subject lines to explain what your messages are, what's included and anything else (such as a deadline).

The basic principles are familiar. Keep document message subject lines short and informative. Here are a few examples:

Documents attached – (what the documents are attached)
Q1 Sales figures – Attached with this email
Please find (the document name) attached
(Document title) – Attached
Please review by (date) – (Document details)

2. Email body with documents attached

In the email body, we get down to business.

You need to provide a brief introduction and introduce your documents. Then, you can add the context and purpose of your message and clear instructions about what they are and why you're sending them.

Attached you can find the sales figures for Quarter 1. The spreadsheet provides a breakdown of all sales in each product area. This provides a snapshot of all activity and shows we're making significant progress toward achieving our targets.

You'll also want to set out the next steps. For example, you can add contact information and a call-to-action (CTA) with actions, deadlines, and deliverables.

Please confirm that you have received the latest report and are happy with it. Once you have confirmed this, I will share it with the rest of the sales team.

3. How to end email when sending documents

Time to sign off and send with a professional closing. Be sure to include essential information, such as a CTA and contact details.

Thanks in advance for reviewing this quarter's sales figures. If you spot any issues or want to chat about them, please get in touch with me at (insert details). I look forward to hearing from you.

Before sending, it's important to re-read your messages and ensure the spelling and grammar are up to scratch.

Finally, double-check that you remembered to attach the document you're sending and check you've managed permissions and included any passwords.

6 sample emails for submitting documents

By now, it should be evident that sending documents is pretty easy – but in this section, we'll show you.

Here are 6 sample emails for sending requested documents covering several everyday situations you'll find in business. We provide a bit of an intro for each sample, highlighting the critical points you must get across.

1. Sample email for submitting documents

Here's a stripped-back sample for sharing documents. We won't go into detail; we're just delivering the documents and assuming the person receiving them knows who you are, what you're sending, and why.

2. Sample email for sending documents to HR

HR departments might want to see copies of your qualifications, permissions to work, driving license, or other documents.

Here's a sample email for sending documents to HR after an interview.

3. Sample email for document review request

Sometimes you'll want approval on a document, such as sales figures, before sharing it more widely. You can use this email template when asking someone to review a document.

In this sample, we introduce what the document is and lay out our request. We also explain the next steps and include a deadline for return.

4. Sample reply email to document submission

If someone has sent you a document, it's professional to email them to confirm you have received it. Begin each message with a brief thank you and build from there.

Before sending, double-check that you can open the file and do what is needed. It can be embarrassing to have to message back if you can't access a document!

Ready to respond? Here's our sample outlining how to reply when receiving documents.

5. Sample email for sending documents to a manager

When emailing your manager , you'll want to stay polite and professional. We'll assume they already understand the content of the attached document.

However, you'll still need to add your deadline and outline the next steps to ensure you get the response required to do your job.

Here's how to write an email to your manager when sending documents.

6. Apologies for the delay in sending the document email sample

Forgotten to send some important documents? It happens, and here's how to deal with it with a polite apology email .

First, provide a brief apology and an explanation for the delay. Then provide details of the content and context of the documents and clear instructions about the next steps.

Next time, put a note in your diary and don't forget to send the documents!

Email template for sending documents

If your situation doesn't fit the samples here (or you don't like them), this customizable template should do the trick. Each section can be updated and adapted.

By the end, you've got a professional business email for virtually posting your digital documents.

Work from top to bottom should leave you with an email ready to cut, paste, and send. (Remember to attach your documents, or you could look a little silly!)

Final words are attached below...

Sending emails with documents attached isn't exactly exciting, but it is easy. Follow our basic principles and use our samples and template to create compelling messages for every situation and circumstance.

When sending documents, don't waste time getting creative; instead, craft something short and to the point, and it'll do the business.

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Learn how to write a formal email including format, structure, greetings, body, and sign-offs with the help of our formal email examples and template.

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Formal Email for Submitting Assignment: Ultimate Guide & Tips

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In the digital age, mastering the art of communication via email has become indispensable, especially in academic settings. Gone are the days when assignments were handed over in person; now, a well-crafted formal email is your first impression. Whether you’re submitting an assignment to a professor or collaborating with peers, knowing how to compose a professional and concise email can set you apart. This guide will walk students through creating an effective formal email for submitting assignments to teachers or professors, ensuring your work is not only seen but also appreciated.

Key Takeaways

Always start your email with a clear subject line that includes your name and the assignment’s title to ensure immediate recognition.
Keep the email body concise and to the point, clearly stating the purpose of your email, which is to submit an assignment, and include any relevant details about the assignment as instructed in the “Writing the Email Content” section.
Follow the “Attachment Protocol” by naming your files appropriately and confirming the file format is acceptable to your instructor or recipient to avoid any delays in processing your submission.
Adhere to professional etiquette by using a formal tone, polite language, and proper salutations as discussed in the “Professional Etiquette” section to convey respect and professionalism.
In cases of “Special Circumstances” like late submissions or technical difficulties, communicate openly and provide a valid explanation within your email, showing responsibility for your actions.
After submitting your assignment, consider sending a polite follow-up email if you do not receive an acknowledgment within a reasonable timeframe, as suggested in the “Follow-Up Communication” section, to ensure your submission was received.

Preparing Your Email

Using official email.

When sending a formal email for submitting an assignment, always use your academic or professional email address. This shows you’re serious and respectful of academic norms. Avoid casual or personal emails to professors, students, or teachers which might not be taken seriously; always sign them professionally.

Make sure the email account is one you, as students, check regularly for updates from your teacher or professors. You want to see any replies promptly.

Crafting Greetings

Begin your email with a formal salutation like “Dear Professor Smith”. Always use the teacher’s title and last name in email addresses to show respect in your email signature, especially in a long email.

Avoid greetings such as “Hey” or “Hi” in email addresses, which are too casual for this context, especially in a long email to teachers or professors.

Email Structure

Your email should start with an introduction that states why you’re writing. Follow this with the body of your message, where you detail what you’re submitting and any other important information. End with a conclusion in your email that thanks the teacher and students for their time.

Keep paragraphs short, no more than three sentences each. This makes your email easier to read and understand.

Organize your content in a logical order in the email so the teacher and students can follow along easily.

Subject Line Importance

The subject line should clearly state what your email is about, like “Assignment Submission: [Course Name] [Date]”. Keep your email concise but informative enough so the recipient knows at a glance what to expect from your mail.

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Avoid vague subject lines that don’t give clear information about the contents of your email.

Writing the Email Content

Addressing the teacher, proper titles.

Start your email with respect. Use correct titles like Dr., Prof., Mr., or Ms. in emails. Always double-check the spelling of their names and titles. If you’re unsure about gender-specific titles, use their full name instead.

Clear Communication

Your first sentence should clearly state your purpose. Keep your language simple for better understanding. Avoid using jargon unless it’s necessary for your assignment topic.

Main Email Body

Assignment details.

Mention key details such as the assignment name, course code, and submission date right away. If needed, briefly describe what the assignment is about. Highlight any sections you particularly want feedback on to guide your teacher’s review.

Assignment Name: XYZ Project
Course Code: ABC123
Submission Date: [Insert Date]

Requesting Feedback

Politely ask for feedback or comments on your work. Specify which areas you need more guidance or clarification in. Remember to thank them in advance for their time and input via email.

Areas seeking guidance:

Thesis clarity.
Argument structure.
Use of sources.

Ending Professionally

Contact details.

Provide essential contact information at the end of your email:

Full Name: John Doe
Student ID (if applicable): 12345678
Contact Number: (123) 456-7890

Mention alternative contact methods, such as email, if necessary to ensure they can reach you without issues.

End with a formal closing like “Sincerely,” followed by your name and any relevant post-nominal letters (e.g., B.A.). A professional email signature template adds a nice touch if available.

Attachment Protocol

Attaching files.

After crafting your formal email for submitting an assignment, it’s crucial to ensure the attachments are correctly included. Before hitting send, double-check that all required files are attached. Mentioning the number of attachments in the body of your email is a good practice. It alerts your instructor via email to look for them and verify their presence.

File size can be a sneaky issue. Some email systems limit attachment sizes. Always check these limits beforehand to avoid bounce-backs or undelivered emails.

File Naming

Choosing the right filename is as important as the content itself when submitting assignments via email. A descriptive filename helps your instructor identify and organize submissions efficiently. Include details like your name, assignment title, submission date, and email in every file name.

For example, “JohnDoe_Essay1_History_09232023.docx” clearly indicates who submitted it, what it is about, and when it was turned in.

Your instructor might have specific email naming conventions they prefer you follow; always adhere to these guidelines if provided. This shows attention to detail and respect for their preferences.

Avoid using generic filenames like “assignment.docx”. Such names, especially in email submissions, make sorting through multiple submissions challenging for instructors and increase the risk of misplacement or confusion over ownership.

Professional Etiquette

Do’s and don’ts.

Proofreading before sending your formal email for submitting an assignment is crucial. It ensures you present your work professionally. Rushing email submissions can lead to errors, reflecting poorly on you.

Keep your emails professional. Avoid slang or emojis in emails as they are not suitable in this context. This maintains the seriousness of your academic endeavors.

If you do not receive a response to your email, it’s okay to follow up. However, don’t send multiple emails in a short period. This can be seen as spamming and may annoy the recipient.

Polite Tone

Maintaining a respectful and courteous tone is essential when communicating via email, especially in an academic setting. Express gratitude in your email towards the receiver for their time and assistance with your assignment.

Avoid language that comes off as demanding or entitled. Such tones in emails can harm your relationship with instructors or peers.

Proofreading Guidelines

Before hitting send, check your email for any spelling or grammar mistakes. These small errors in your email can detract from the professionalism of your submission.

Reading aloud helps catch awkward phrasing that might not be obvious at first glance. Tools like Grammarly offer additional support in ensuring your email communication is clear and error-free.

Special Circumstances

Late submission.

Sometimes, despite our best efforts, we might need to submit an assignment late. Apologize first. This shows respect and responsibility. Briefly explain why the email delay happened but avoid sounding like you’re making excuses.

Then, ask if a late submission can be accommodated. Be polite and understanding of the instructor’s policies.

Requesting Extension

There are times when life gets in the way, and we simply cannot meet a deadline as planned. In such cases, it’s crucial to communicate openly through email with your instructor about needing an extension.

Firstly, clearly explain your situation in a few sentences. If you have a new deadline in mind, suggest it via email to show that you’ve thought ahead and are committed to completing the work.

Remember to say in your email that you understand if they can’t grant this request. This demonstrates maturity and professionalism.

Clarifying Assignments

Misunderstandings happen more often than not. To minimize confusion:

List specific points needing clarification.
Mention any discrepancies found promptly.

This approach saves time for both parties involved by reducing unnecessary back-and-forth emails.

Always thank them in the email for their time in clarifying your doubts beforehand; it’s courteous and respectful.

Follow-Up Communication

Requesting meeting.

After submitting your assignment via a formal email, you might need to discuss it further. Propose several dates and times for a meeting. This shows you’re flexible. Briefly mention what the meeting will cover. This helps both of you prepare.

Ask for confirmation of the date and time or suggest alternatives. It’s important to make this email process as smooth as possible.

Follow-Up Etiquette

Now, let’s talk about how to follow up properly after sending that initial email or request for a meeting.

Wait at least 48 hours before following up. People are busy, and this gives them enough time to respond. When you do follow up, be polite. Remind them gently of your previous email but avoid sounding impatient or rude.

Always end with a thank you for their attention to your request or issue. Gratitude goes a long way in communication.

Additional Email Purposes

Notifying absence.

If you can’t attend a class or meeting, notify as soon as possible . Valid reasons like illness or emergencies are understandable. Always attach supporting documents if needed, such as a doctor’s note.

In your email, request information on what was missed during your absence. This shows responsibility and eagerness to keep up with responsibilities despite unforeseen circumstances.

Requesting Materials

Sometimes, you might need specific materials like lecture notes or assignments. Be clear about which materials you need and why. For example, mention if you lost notes or missed a class.

Always express gratitude in advance for the assistance in providing these resources. A simple “thank you” can go a long way in ensuring prompt and helpful responses.

Recommendation Letter

When asking for a recommendation letter, state clearly its purpose—be it for a job application or scholarship. Provide details on how and where to submit the letter once it’s ready.

Express appreciation towards the person considering writing this recommendation for you. It’s important to acknowledge their effort and time spent on your behalf.

Checklist and Tips

Email checklist.

Before hitting send on your formal email for submitting an assignment, a few checks are crucial. First, verify the recipient’s email address is correct. A simple typo can mean your assignment doesn’t reach its intended destination.

Next, ensure all attachments are included. They should be properly named and formatted according to instructions. This helps the recipient easily identify and access them.

Lastly, double-check your email against any provided guidelines. Make sure each section of your email follows these rules closely.

Content Uniformity

Keeping a consistent format throughout your email is key. Use the same font type and size from start to finish. This creates a professional look that’s easy to read.

When listing items or details, bullet points or numbered lists come in handy for clarity. They break down information into digestible chunks.

Maintain a formal tone throughout the entire message. Formality shows respect and professionalism towards the recipient.

Necessary Information

Include all relevant information right at the beginning of your email. This approach minimizes back-and-forth emails asking for more details.

Be succinct but thorough when describing requests or providing descriptions. Every word should add value to your message.

Ensure any questions you include are direct and clear. Ambiguity can lead to confusion and delays in getting responses.

Crafting the perfect email to submit your assignment isn’t rocket science, but it does require a sprinkle of professionalism and a dash of attention to detail. You’ve got the blueprint now—from prepping your email and nailing the content, to mastering attachment protocols and following up like a pro. Remember, it’s all about making a good impression while getting your point across clearly and concisely.

So, what’s next? Hit that send button with confidence! And don’t just stop there. Use these tips as your secret weapon for all professional emails, whether you’re reaching out to your boss, connecting with a colleague, or making a pitch. You’ve got this—so go ahead and conquer your inbox with style!

Frequently Asked Questions

How do i start a formal email for submitting an assignment.

Start with a polite greeting like “Dear [Professor’s Name],” followed by a clear subject line, such as “Submission of Assignment: [Assignment Title].” Keep it simple and respectful.

What should I include in the body of my email when submitting an assignment?

Mention your name, the course title, and briefly state that you are submitting your assignment. If there are any special instructions or notes about the submission, include them concisely.

What is the proper protocol for attaching assignments to emails?

Always attach your document in a commonly used format (e.g., .docx or .pdf) and name your file clearly with your name and the assignment title. For example, “JohnDoe_Essay1.pdf.”

How can I ensure my email follows professional etiquette?

Use formal language without slang or abbreviations. Check for spelling and grammar mistakes before sending. Be courteous and thank the recipient at the end of your email.

Are there any specific considerations for special circumstances (e.g., late submissions)?

If you’re facing special circumstances like a late submission due to valid reasons, mention this politely in your email. Offer a brief explanation without making it sound like an excuse.

When should I follow up on my submitted assignment via email?

Wait at least one week before following up unless otherwise specified by your instructor. Keep follow-up emails concise and polite, simply inquiring about receipt and review status.

Can I use this type of formal email approach for other purposes besides assignments?

Yes! This approach works well whenever you need to communicate formally via email—whether it’s requesting information, applying for internships, or corresponding with academic staff.

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sending an assignment email

IMAGES

VIDEO

COMMENTS

How To Write an Email For Submission Of Assignment

What To Do Before Writing the Email

What to Include In the Email

Subject Line

Introduction

Email Template – Assignment Submission

How to Write an Email to a Professor (With Examples)

Hannah Yang

Table of Contents

Step 1: How to Write the Subject Line

Step 2: How to Address a Professor in an Email

Step 3: How to Start an Email to a Teacher

Good writing = better grades

Step 4: How to Explain Your Request

Step 5: How to End an Email to a Professor

Step 6: How to Sign Off an Email

Step 7: Edit Your Email with ProWritingAid

Sick Email to Professor Example

Sample Email to Professor Asking for Help

How to Email a Professor About a Grade

Sample Email to Professor for Research

How to Write an Apology Email for Missing a Class

Extension Email to Professor Example

How to Write a Follow-Up Email to a Professor

How to Email a Professor About Getting Into Their Class

Get started with ProWritingAid

How to Write an Email to Submit an Assignment

Importance of writing an email before turning in an assignment:

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

Related Posts;

Your Feedback matters

Effective Email Communication

When is email the appropriate form of communication to use?

When is email NOT an appropriate form of communication to use?

Who is your audience?

Important components of an effective email:

Greetings and Sign-offs

Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’)

Some additional tips for writing more effective emails

Questions to ask yourself before sending an email message

Sample emails

Email from Student 1:

Email from Student 2:

Version 1 of Jane Doe’s Email:

Version 2 of Jane Doe’s Email:

Works consulted

How to Email a Professor: Tips and Samples

How to write an email to a professor: A step-by-step guide

Email to professor samples

Smart. Focused. Email.

How to Write an Academic Email

1. When to Send an Academic Email

2. Subject Line

3. Be Specific About Why You’re Emailing

4. Be Clear, Concise and Formal

Find this useful?

5. Proofread Carefully

Example Academic Email

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