powerpoint presentation and teams

Present from PowerPoint Live in Microsoft Teams

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Magnifying and panning

As you present, you can zoom in and out and pan around your slides to call attention to specific points and keep your presentation dynamic.

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen. 

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the b est option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

How to Share PowerPoint on Zoom or Teams (Live PowerPoint)

Whether you’re delivering a pitch, teaching a class, or sharing insights with your team remotely, the ability to seamlessly share your PowerPoint presentations via online meeting platforms like Zoom and Microsoft Teams is crucial.

In this guide, we will walk you through the steps to share your PowerPoint slideshows on Zoom and Microsoft Teams efficiently and will also offer tips to ensure your presentations go smoothly.

We will walk you through the process, step-by-step. Let’s dive in.

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How to Share PowerPoint on Zoom

First, let’s see how to share a PowerPoint presentation on Zoom.

Step 1: Join or Start a Zoom Meeting

Begin by joining an existing meeting or starting a new one. Once you’re in the meeting, ensure your PowerPoint presentation is open on your computer.

Step 2: Share Your Screen

Look for the “Share Screen” button in the Zoom toolbar, usually located at the bottom of the meeting window. Click it to open the screen-sharing options.

Step 3: Select Your PowerPoint Window

In the screen sharing menu, you’ll see all the windows you have open. Select the window that displays your PowerPoint presentation. If you want to share sound from your presentation, don’t forget to check the “Share computer sound” option. Then, click “Share.”

Step 4: Present Your PowerPoint

Once you’ve shared your screen, start your PowerPoint slideshow as you normally would. Your participants will now see your presentation in full screen.

How to Share PowerPoint on Microsoft Teams

If you’re using Microsoft Teams, here’s how to share your PowerPoint presentation.

Step 1: Join or Start a Teams Meeting

Similar to Zoom, the first step is to join or start a meeting in Microsoft Teams. Have your PowerPoint presentation ready to go on your device.

Step 2: Share Content

In the Teams meeting controls, find and click on the “Share content” icon, which looks like an upward-pointing arrow or a square depending on the version.

Step 3: Choose Your PowerPoint File

Teams offers the option to share a PowerPoint file directly. If your presentation is recent, you might see it under the “PowerPoint” section. If not, you can browse for your file by selecting “Browse” and then either “Upload from my computer” or “OneDrive” if your file is stored in the cloud.

Step 4: Navigate Your Slides

After selecting your presentation, it will open in Teams. You can navigate through your slides using the arrow keys or the slide navigator within Teams. This method allows your participants to interact with the presentation if you’ve granted them permission.

10+ Tips for Sharing PowerPoint Presentations

1. check your internet connection.

A stable internet connection is crucial for uninterrupted presentations. Consider using a wired connection for better stability and to reduce the likelihood of connection issues.

2. Close Unnecessary Applications

Close all applications and browser tabs you don’t need during your presentation. This not only helps in reducing distractions but also conserves your computer’s resources, ensuring smoother performance.

3. Use Dual Monitors If Possible

Using dual monitors allows you to have your presentation on one screen and your meeting platform with notes on the other. This setup helps you manage your presentation more effectively while maintaining eye contact with your camera.

4. Familiarize Yourself with Platform Features

Take time to explore and understand the specific features of Zoom or Teams, such as how to switch between presentation modes or how to use in-meeting chat. This knowledge can help you navigate the platform confidently during your presentation.

5. Engage Your Audience

Keep your audience engaged by using interactive elements such as polls, Q&A sessions, or breakout rooms for discussions. Interaction helps maintain attention and fosters a more dynamic and memorable presentation.

6. Practice Screen Sharing Beforehand

Conduct a practice session to familiarize yourself with the screen-sharing process and to check the visibility and readability of your slides. This rehearsal can help you feel more confident and minimize technical glitches.

7. Have a Backup Plan

Prepare for the unexpected by having a backup of your presentation and any necessary platform alternatives ready. Whether it’s a PDF version of your slides or a secondary presentation tool, being prepared can save the day.

8. Optimize Your Presentation for Screen Sharing

Design your slides with screen sharing in mind. Use large, readable fonts and high-contrast colors to ensure your content is easily visible to all participants, even on smaller screens.

9. Mute Notifications

Turn off notifications on your computer and any other devices to prevent disruptions during your presentation. This includes email alerts, message pop-ups, and other notifications that could distract you or your audience.

10. Direct Attention with Annotations

Both Zoom and Teams offer annotation tools that allow you to draw attention to specific parts of your slide. Use these tools sparingly to highlight key points or to guide your audience through complex diagrams.

11. Share Only What’s Necessary

When sharing your screen, select the option to share only the PowerPoint window rather than your entire screen. This approach keeps your presentation focused and prevents accidental sharing of private information.

12. Ensure Good Audio and Lighting

Good audio and lighting are essential for keeping your audience engaged. Use an external microphone if possible, and position yourself in a well-lit area, ideally with the light source in front of you, to improve visibility.

Mastering the art of sharing PowerPoint presentations on Zoom and Teams can greatly enhance the impact and effectiveness of your virtual meetings.

By following the steps and tips outlined in this guide, you’ll be well-equipped to deliver engaging, seamless presentations that captivate your audience and communicate your message clearly.

How to View Notes in PowerPoint While Presenting on Teams

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

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Home Blog Presentation Ideas Presenting a Team to an Audience

Presenting a Team to an Audience

Introducing the involved team to the audience is vital in academic or business presentation contexts. It boosts the authority over the topic to discuss. In this article, we will discuss the importance of presenting a team to an audience. How to introduce your team members, explain their role within the organization, and tips + examples to succeed.

Table of Contents

What is to present a team to an audience?

Requirements for presenting a team to an audience, how do presentation templates help us introduce the team with style, case studies for presenting a team to an audience, tips for presenting a team to an audience.

As commonly seen in business presentations that involve more than one speaker, the team is introduced to the audience before covering the topic of the meeting. This implies stating each member’s role for the team, the area they worked on, the expertise they bring to the team, and why they joined the project.

For the audience, a well-crafted team presentation by an organization allows them to appreciate the different perspectives that led to the result. Acknowledging which member took a significant role in what area will enable them to tailor the questions that may arise. 

From a trustworthiness point of view, a formal introduction of the team helps build the organization’s reputation. This is particularly crucial in academic presentations , as the team leader conducts the presentation, and team members involved in the research may not even be present. The slide presenting the team gives context about each team member’s contribution, role, and current position in the research team.

Presenting a team to an audience also serves as a motivational factor for the team itself. It boosts confidence and promotes respect among the coworkers since they receive equal credit for their contribution. Presenters could refer to both the professional and soft skills of the team members if they had significance in the project outcome to showcase.

Even if we can label this stage as something “quick to complete,” truthfully, presenting a team to an audience requires a clear vision of the team structure.

The team leader is the person in charge of this process since their work was to assign the tasks to complete each step of the project due to be presented. Therefore, the team leader must keep the team’s organogram in mind.

Taking notes during each stage helps to remember which person was involved in which particular area, especially for last-minute changes. During the team presentation, the org chart template must reflect the hierarchy within the team, roles, and responsibilities .

A background check to introduce each team member is recommended. This helps reduce unnecessary information for the presentation. Some examples are:

• If we talk about a business scenario, briefly expose each team member’s expertise in the niche you’re about to present. This could be either work experience or an academic degree on the topic.
• For research presentations, such as conferences given in scientific congresses, next to each name, add the maximum degree each person achieved. Be sure to include the specific area of research the person is working on right now and mention if they are part of another collaboration team. That last point is essential for young researchers slowly building their academic reputation and seeking to network with other professionals in their area.

Another important aspect is to consider the format in which the team presentation will be made: if live, with the entire team on board, or if the team leader performs the speech and introduces them via photos on a slide. Again, this question entails studying the audience and the kind of event in the first place. 

Presentations involving the presence of the entire team usually happen for entrepreneurism , where the team involved in the development of a product or service is introduced to the audience of potential investors . In this case, we talk about teams with 20 members or less. 

In big tech conferences, the team leader introduces the team, making it optional for them to attend the event. Large corporations opt for videos that brief about the company’s structure, sometimes followed by an organogram presenting the department directors or people strictly involved in the project, plus their role.

Academic conference presentations include a slide that briefs the team members, their roles, and expertise. A friendly practice is adding a photo of the whole team on the following slide since that helps boost the presence of the organization they work. 

One common issue speakers face in this kind of presentation is lacking graphic design skills. Therefore, the resulting slides may look dull, unattractive, or filled with pointless data. This is where presentation templates come to give a helping hand.

The first thing to consider with PowerPoint or Google Slides templates is that you don’t require a broad knowledge of either software or graphic design. The pre-made designs are fully editable, crafted by professionals who seek to help users power up their presentations for quality results. Hence, you don’t need to worry about matching color schemes, font pairing, or how much text to include in the slide – those decisions were pre-made for you.

Secondly, these presentation slides help us save countless hours, as, for instance, an organogram would take to build line by line. You simply drag the photos required into the presentation, insert the text in the placeholder areas, and that’s it.

To further understand this topic, we will introduce three potential scenarios for presenting your team in front of an audience.

Case #1 – Presenting a team at a tech conference for a product release

A medium-sized company – whose trajectory in the mobile phone industry goes back to 2020 – is currently attending a trade show similar to CES . They aim to present themselves as manufacturers of docking stations for phones and tablets with wireless charge technology.

Since their company’s reputation is still developing, this is their most significant trade show attendance. Therefore, it’s vital to present the team backing up the company, to ensure trustworthiness. At the same time, they only count with a limited space area at the exhibition stand.

The HR and Marketing teams envision a strategy that attends to the executives’ demands for presenting the team as innovative while not missing the chance to promote the product in the brief attention span they can get.

The following example shows how to introduce the team; four pillars of innovation with a track record background.

The slide shows experience based on previous company roles. It reinforces the idea that the innovation of the company is driven by people breed in the most important mobile and engineering companies in the world.

Since consumers go around the stands, inquiring about details on products that pick their interest, the stand is designed following these premises:

• A section to show actual product samples that consumers can test to check their quality and performance.
• A big display of the team slide. This will drive the attention of industry resellers.
• A big screen showing a reel that explains in 40 seconds what the product does + 20 seconds about what the company is, its values, and its team.
• Make digital flyers available for the customers; briefing about the product, the company’s history, and testimonials from selected workers with broad expertise in the subject.

By using these four strategies, the company ensures three key points. First, they grab the consumer’s attention by showing an actual product they can try. Secondly, they target people passing by, with the 1-minute reel, which can be seen from afar and a panel of team members well known in the mobile and engineering fields. Finally, the flyer retains the customer’s interest by presenting not just the product but information about the company, contact data, and the names of the people involved in this product release. Such information (company’s website/social media or team members’ names) can be researched later by consumers, helping bring authority and trust to the brand.

Case #2 – Pharmaceutical conference in which a team presents their cutting-edge development

A well-respected team of researchers is attending a pharmaceutical conference. The poster session showcases their latest research paper about a new compound to treat insomnia without rebound effects. Fellow researchers look at what the poster exposes, the data that backs up the research, and the names of the scientists involved in this study.

At the time of delivering the presentation, the team leader for this research group opens the presentation with a slide listing the title for the research and the area group where their study takes place. Since the topic may be a bit controversial, the team leader opts to present the team first, as a couple of his coworkers in this project are respected neuroscientists that researched insomnia, with well-acknowledged articles on the topic.

By doing this team introduction at the beginning of the presentation instead of the usual practice of leaving the team slide to the end, the team leader ensures no spectator would label the research as silly material. The curriculums of the team members speak of their expertise on the subject, their trajectory as respected scientists, and their non-conventional approach to the discipline. The placing of a presenting a team slide is crucial for attracting the audience’s interest and backing up their authority on the subject.

Case #3 – A company meets their new SEO team

The marketing department of an e-commerce company is seeking to delegate the SEO efforts to a specialized team. Their current workload doesn’t allow the marketing members to dedicate the required time to SEO, and their lack of a proper strategy and skills, demotes them in search engine rankings against their competitors.

After a lengthy process, an the company built a team whose values align with the company’s strategy. The first meeting is about to take place between the marketing department and the SEO team. The marketing department only has a brief reference about the SEO team since the HR recruiters managed the entire process.

As an introductory meeting, the location picked is the meeting room for the company, which has a large table and a projector. Seating in front of each other, both teams greet and proceed to continue with the agenda. The SEO team prepared a presentation that exposes their history and expertise, the team members that will take part in this project, under which roles, and KPIs gathered after their initial analysis of the data provided by the company.

The team leader for the SEO crew proceeds to explain their history, previous experiences, and success stories in similar projects. The presenting the team slide features each team member participating. It showcases pictures, names and role; this helps the marketing team to identify each member quickly.

One by one, each of the 10 members of the SEO crew presents themselves, referencing their role in the project and the essential skills that will contribute to this company’s growth. They also explain that they would be using a state-of-the-art SEO management platform to conduct their research, analyze data, and track progress, to complete the tasks efficiently.

Thanks to the detailed presentation, the marketing managers now understand who is in charge of which section and whom to contact for the project’s different parts. The rest of the team members in the marketing department can see similarities and affinities for work areas, which in turn contribute to building a healthy relationship with their new coworkers.

This section will summarize some tips for making a great team presentation.

Tip #1 – Setting the right tone with a presentation template

As mentioned above, presentation templates save countless hours in effort and thinking about design styles for our work. But truthfully, a properly designed presentation template has the impact of expressing our vision in a graphic format.

When selecting the presentation template to use, opt for one whose color range meets your company’s branding. Avoid overdoing transition effects since they can be overbearing for your audience. 

The simpler, the better. Here are some suggestions for about us presentation templates you can check.

Tip #2 – Establish the key message

Presenting a team to an audience is also the perfect opportunity for leveraging why any customer should hire your team’s skills. Write your narrative around that idea, and be clear about which competitive edge your team can bring to the table. Give precise facts about past experience and success stories your crew helped to write for other consumers with similar needs.

Tip #3 – Be clear about roles

This is vital since it speaks about the professionalism of your team. A great team manager must keep in mind the roles of their crew, and the reason why they were assigned. 

Although an organogram can help, it’s best to let the structure of the presentation be the primary asset. If a proper hierarchy is established, your team members can take turns introducing themselves when required according to the narrative constructed about the team’s experience.

Tip #4 – Make transition spaces work for you

Instead of prolonging awkward pauses between the introduction of each team member, make the presentation fluid by letting the next team member continue exposing a similar line of thought. For example, a team member can expose her expertise as a financial analyst in emerging markets, and then her coworker can take the lead by talking about his experience as a corporate investment manager.

Tip #5 – Let your team’s individual success help the narrative

In some situations, it can be ideal to talk about your team members’ previous expertise and why they landed with the current project. We are, after all, the consequence of our decisions and experience; therefore, mentioning key milestones in a team member’s career (if related to the topic) sets the ground for discussing certain approaches.

A “success” story is not always required; even a failed attempt can be seen – in academic research – as profitable since it brings a different perspective from textbook instructions. 

Let your team individuals expose why their experience shaped the perspective in which they can see this upcoming project, and why they consider a creative thinking approach can be beneficial for business results or even mentoring others.

Selected Templates for Preparing Team Presentations

Check our range of products specifically selected to help you create the best introduction for your team.

1. Organizational Charts PowerPoint Template

A collection of 14 slides to create professional-styled organograms for your presentation. Take a look at the different styles and how they will match your presentation style. Fully editable in PowerPoint and Google Slides

Use This Template

2. Meet the Team PowerPoint Template Slides

A presentation template designed to introduce your team members with a photo, title, and a brief placeholder text. Clean, contemporary-styled, and easy to edit.

3. Team Introduction Template for PowerPoint

Modern and vibrant layout to present your team with style! This fully editable template adapts to your desired color theme in just seconds. Use the different slides to change between typical text introductions to showcase the most important skills your coworkers bring to the team.

4. Member Profile PowerPoint Template

Be as detailed as you desire in your team introductions, thanks to this Member Profile PowerPoint Template . This presentation is ideal for small teams; it allows the team leader to be specific about their team members’ skills and experience.

Features a bar chart design to indicate the skills capacity and a placeholder area for quotes or a brief written introduction by the person.

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Presentation Approaches, Presentation Skills, Presenting a Team, Teamwork Filed under Presentation Ideas

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Bringing the latest capabilities to Copilot for Microsoft 365 customers

• Jared Spataro, Corporate Vice President, AI at Work
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With Microsoft Copilot, we are bringing the power of generative AI to everyone across work and life. And with Copilot for Microsoft 365, we are committed to making sure our commercial customers have access to the very best generative AI models and capabilities from Microsoft.

Today we are announcing two important updates for users of Copilot for Microsoft 365 . First, we are bringing priority access to the GPT-4 Turbo model to work with both web and work data. We will also be removing limits on the number and length of conversations while increasing file uploads. Second, later this month we are bringing expanded image generation capabilities in Microsoft Designer to users of Copilot for Microsoft 365, including priority access during peak times.

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Discover Copilot features that work alongside you

Priority access to GPT-4 Turbo and unlimited conversations

Starting today, all licensed commercial customers will have priority access to GPT-4 Turbo in Copilot for Microsoft 365. As part of this change, we are removing the limits on the total number of chats per day and the number of turns per conversation, along with additional updates.

Together, these changes mean that customers will receive faster, more comprehensive responses whether they are using Copilot in the web context or in the work context.

In the web context, Copilot users get the power of the latest foundation models grounded in the latest public information from the web. The web context includes commercial data protection , meaning Microsoft doesn’t retain your prompts or responses, doesn’t have eyes on your prompts or responses, and doesn’t use your chat data to train the underlying foundation models—ensuring a more secure alternative to using other public generative AI services.

The work context lets you go even further by grounding in your work data––that’s your calendar, emails, chats, documents, meetings, contacts, and more––so you get contextually accurate responses. Copilot can help you quickly scan your email for important messages to prioritize, help you get ready for key meetings by pulling information from across your work, and help you ideate on the best path forward. The work context also benefits from enterprise-grade data protection, going further to ensure that your data remains within the Microsoft 365 service boundary.

Expanded image generation capabilities in Microsoft Designer

Starting next month, we’ll increase the number of image generation boosts per day from 15 to 100. Powered by the DALL-E 3 model, Microsoft Designer image generation allows users to create custom images from text descriptions, transforming written ideas into visual art. Users will be able to initiate up to 100 rapid image generation requests daily, significantly reducing waiting times for image creation and unlocking new productivity.

Harnessing the full power of Copilot

We are learning alongside our customers that AI is so much more than a new technology. It is a new way of work that gives organizations the opportunity to completely reinvent their business—rewiring everything from core processes and workflows to hiring and training the workforce of the future.

These new capabilities will be initially available in copilot.microsoft.com , followed by the Copilot mobile app , in Windows, and in Edge, as well as the places where users can access the work context directly, like in Microsoft 365 . Additional details about these changes are available on the Copilot for Microsoft 365 documentation page .

Learn more about  Microsoft Copilot  and visit the  Copilot for work  site for actionable guidance on how you can start transforming work with Copilot today. For the latest research insights on the future of work and generative AI, visit WorkLab .

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Advancing the new era of work with Copilot, Windows, and Surface  

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The weird PowerPoint craze

Exhibit A that work still dominates our lives: PowerPoint parties

The pandemic made hanging out weird in a lot of ways. Group activities became highly coordinated — if they happened at all. There was a ream of questions to answer before even the most casual interactions: Who's going to be there? Who else have they seen lately? Are they vaccinated? Have they tested recently? Even once you got to wherever you were going, there were rules and expectations. You were supposed to awkwardly stand or sit 6 feet away from each other and try to figure out what everyone was saying from behind a mask, with all the muffled noises and half-blocked facial expressions that came with them. A lot of social interactions moved online, which came with its own sense of formality — group Peloton rides , Zoom trivia, whatever the Houseparty app was , or Clubhouse . Chill time, for good reason, required work to achieve.

Over the past few years, life has become much more normal for many people. They're back in the office, going to restaurants and live events, gathering with friends and family in person. Some of the structured nature of their social interactions, however, have not reverted to their previous form. The stilted nature of some pandemic-era habits — many that come with a dash of work — stuck around as a permanent feature. Case in point: the PowerPoint party, where people get together to show each other presentations on various topics in the name of having fun.

PowerPoint parties supposedly started in 2012 as "drink, talk, and learn" gatherings in Canada. Over time, they spread. Kids at Harvard were doing them in 2018 because, come on, it's Harvard kids. Of course, they were. When COVID-19 hit, they really took off, especially among the youngs. It made some sense during the period when we were trapped inside. It's easy enough to share your screen on Zoom or Google Meet, and it was better to have some sort of activity to do instead of just staring at people's faces (and your own) for the eighth day in a row.

But even as we've gotten back to normal hangouts, people are still connecting their laptops to TVs and sharing slides in social settings. Take a spin around TikTok, and you can find loads of PowerPoint-party content. There are presentations on which Beyoncé songs best represent each friend, what to do if you're trapped in an elevator, or whether pigeons are a pest or a pet. In March, Cosmopolitan put out a list of 55 PowerPoint ideas to "spice up your next at-home hang," which included ideas such as making a pitch for each of your friends' celebrity look-alike or "ranking cartoon characters by hotness."

Must we turn something we do at work into something we do in our personal lives? Just hanging out without a plan is fine and pleasant.

I guess I can see how this might be enjoyable, and some of the presentations do seem genuinely clever and funny, but I don't know, man. I love my friends, and also I absolutely do not want to do this with any of them.

Sure, a PowerPoint night is not that far off from, say, a game or movie night. It's a chance to be creative and turn something you do at work into something silly and social. But also, must we turn something we do at work into something we do in our personal lives? Just hanging out without a plan is fine and pleasant. Spontaneity is exciting! Another way to be creative is to put yourself in a situation where you have to be creative by thinking on your feet about conversation topics and activities at random.

The rise of the PowerPoint party also speaks to the workification of our day-to-day lives. The border between work and time off has been blurring for years. The ability to always respond to emails or messages on your phone has made "personal" time more porous . And especially among young, ambitious people, there's a sense that you constantly have to be busy, that everything has to be optimized, that there's always space for programming or growth. People post their workouts on Strava to show off their activity and compare it with their friends' and obsess over their VO2 max to track their fitness. They maintain tightly managed to-do lists and approach even a casual encounter like a networking opportunity. It's a constant rat race that feels exhausting. Even if it's supposed to be goofy, making a presentation for a party entails a level of productivity that we already have to bring to so many other spaces at work or school.

We should be able to embrace unstructured time. Indeed, culturally, that's a norm that's declining, especially for kids. As Vox's Anna North laid out last year , the amount of children's unstructured playtime in the US dropped by 25% from 1981 to 1997. For various reasons, kids don't have as much experience just getting along doing stuff on their own anymore, which can influence their sense of autonomy and deprive them of opportunities to develop important social skills and tools to combat anxiety and depression. It may also mean that as adults, they struggle to go with the flow. Perhaps it's no surprise that young adults who had their childhood activities scheduled down to the minute are embracing the PowerPoint party. But unstructured time is good for people of all ages. It can help with stress and anxiety, add space for rest, relaxation, and creativity, and give people a mental break.

Even if it's supposed to be goofy, making a presentation for a party entails a level of productivity that we already have to bring to so many other spaces at work or school.

Instead of embracing a bit more randomness, people are constantly squeezing friends and family into their calendars. It's not uncommon for someone to send out a Google form to pick out a new book-club book and date, just like they might at work. Responding to a group text message using classic office speak like "touch base" or "circle back" has become the norm in some circles. And, yes, this isn't to say there hadn't been theme parties that required a little planning or game nights with structure, but using products made by tech giants like Microsoft and Google to enjoy a night in with friends feels a lot sadder than relearning the rules of Monopoly. Bonding is important for forming relationships, and collective effervescence is a real thing, but it's hard not to wonder whether there are ways to achieve those things without emulating what we do 9 to 5 or requiring homework before the "fun" begins.

If you absolutely insist on having a PowerPoint party, God bless. Good for you. I don't want to yuck your yum. But also, maybe think about why you feel the need to do it, and, really, don't invite me.

Emily Stewart is a senior correspondent at Business Insider, writing about business and the economy.

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Student, dentist team up for oral cancer presentation

Adams School of Dentistry’s Amy Lawson, DDS ’27, and Ricardo Padilla, DDS, were recently invited to represent ASOD at the UNC Lineberger Comprehensive Cancer Center’s “ Exploring Cancer Spring Event.” The event was inspired by discussions around cancer health care disparities at a weekly collaborative seminar series with NC Central University and NC A&T and soon grew into a large-scale event.

“I was inspired by interdisciplinary collaboration and dialogue between fields such as cancer research, pharmacy, health, and speech-language pathology. This unity and shared mission to raise awareness for cancer and cancer research illustrates the importance of working together to achieve whole-patient care,” Lawson said.

Lawson said Padilla helped her speak with confidence on oral cancer detection and prevention.

Lawson and Padilla put together an exhibition table for the event sharing information about oral cancer prevention, types of oral cancer, dentistry’s role in preventing/detecting/treating oral cancer, and how to apply to DDS and dental hygiene programs at UNC.

“Dr. Padilla was fantastic to work with because he challenged me to come up with the vision for the table while equipping me to make my ideas come to life. He also taught me how to instruct others in oral cancer prevention and detection,” Lawson said. “I am grateful for Dr. Padilla’s enthusiasm throughout the event. Even at the event, Dr. Padilla encouraged me to be the main speaker at our table, instilling in me the knowledge and confidence to share what I had been learning with others.”

Lawson was first inspired to learn more about oral cancers during her classes at ASOD focused on oral pathology. During her coursework and while brainstorming with other students, she learned more about head and neck cancer and how cancer treatments can often exacerbate dental problems.

“Early detection saves lives,” Lawson said. “Routine dental visits are important for the health of both the teeth and soft tissues of the mouth. I hope this project will inspire people to seek routine dental care and cancer screenings so that they can detect cancer early and therefore have better treatment outcomes.”

Students, staff and faculty honored at 2024 Spurgeon Awards

Opinion: Sugar shock: A sweet solution for healthier after-school snacks

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Embedd Excel workbook in PPT and modify while presenting

Hi everyone, I have this small economic model that changes according to certain inputs. It is an Excel with some worksheets. I embedded the file in PowerPoint and I display certain bits from the worksheets. If I change data in the input section in Excel, the data on my PPT will also update. I want this to happen also in presentation mode. I want the user to be able to modify the model while presenting, without going through too many steps, cause as of now, the only solution I found is to have the Excel open on one screen, change the data, go on the PPT(the editing window, not the presentation window) and manually updated the excel components by right-clicking and selecting "Update". Is there any other way to embed a similar object or an excel file into a presentation? I can't seem to find anything that works.

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• Microsoft Agent |

Dear Alexandru Popescu,

I understand your concern and to my knowledge, I would like to convey that there is no setting or feature in the PowerPoint to update the links in the presentation mode.

I agree with you having the ability to update the links in the PowerPoint presentation automatically during the presentation mode in the PowerPoint will benefit the users and I suggest you to add your valuable idea as a feedback in the  PowerPoint · Community (microsoft.com)  which is the best place to share our ideas and improve the Microsoft PowerPoint product.

In addition, I believe your requirement can be achieved with the help of the VBA, I request you give a shot by posting your concern in the Office 365 VBA community to get the detailed help from the Office 365 VBA experts. Reference:  Office VBA support and feedback | Microsoft Learn

In addition, I will keep this thread open so that PowerPoint MVPs and experts in this community can share their ideas on this requirement.

Appreciate your patience and understanding. Have a great day!!

Best Regards,

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