how to respond to a work assignment email

9 Ways To Acknowledge An Email From Your Boss (+ Samples)

If your boss has sent you an email with a task to get done, it might be wise to acknowledge it. This article will look at how to respond to an assignment given by your boss so you have a better understanding of how it works.

1. Thanks For Sending Me This

“Thanks for sending me this” is one of the best ways to acknowledge an email from your boss. It works well because it shows that you’re grateful to have received a message from them, and it shows that you’ve understood what they asked of you.

If you have more questions about what they need, it’s wise to include them after this phrase. If you fully understand what they are asking, then get to work on it.

Using phrases like this is good for two reasons. First, appreciation and acceptance are always polite. “Thanks” is always going to be a suitable choice professionally, so you should get used to using it.

Secondly, “sending me this” implies that you’ve read all the details they’ve provided. It means you’ve understood what they’re asking, and you’ll get to work straight away for them.

• Thanks for sending me this. I’ll be sure to get right to work with it.
• All the best ,
• Dear Mr. Hodge,
• Thank you for sending me this. I’m glad you came to me looking for help here.
• Best wishes,

2. That’s Really Helpful. Thank You

“That’s really helpful” is a good way to acknowledge an email that provides you with useful updates. If you learned new information or have been informed that something important is going to happen, this phrase works well.

Similar to the above phrase, we can use “thank you” to show our appreciation. It’s a simple form of acknowledgment, but it goes a long way when you’re writing to your boss.

If you can show that you’re polite and resourceful, it’ll paint you in a much better light with your boss. Who knows. Maybe they’ll start to give you some more important tasks, and you’ll be climbing the ladder before you know it.

• Dear ma’am,
• That’s really helpful. Thank you for the update , and I’ll be sure to get right to work.
• All the best,
• Dear Mrs. Smith,
• That’s really helpful. Thank you so much. I’ll get right to work with my new team.
• I hope you’re well,

3. Okay, I’ll Get Back To You If I Have Any Questions

“I’ll get back to you” is a good way to show that you currently don’t have any problems to note. It shows that you acknowledge what your boss has emailed you, and you will now spend time working toward completing the task.

“Okay” is one of the most simple ways to accept a task or challenge. It shows that you’ve received, read, and understood an assignment.

“If I have any questions,” shows that you’ll be working hard on the project. If anything comes up that you’re not sure about, you’ll reply to your boss again to ask them for some help.

• Dear Mr. Stuart,
• Okay, I’ll get back to you if I have any questions. Thanks for letting me know.
• Kind regards,
• Dear Mrs. White,
• Okay. I’ll get back to you if I have any questions when I start working on it.

4. Received With Thanks

“Received with thanks” is a more blunt phrase we can use. It works well professionally because it gets right to the point. Some people don’t like using it because it feels like a wasted email.

Remember, email inboxes can be very busy. If your boss receives a lot of emails during a working day, it’s probably not a smart idea to email them with every little response, acknowledgment, or query you have.

The more emails you send, the more annoying they can be. Therefore, “received with thanks” as the only phrase in the email is a bit of a waste of time.

If you’re going to use this one, make sure you elaborate just a bit more.

• Received with thanks. I have already started to work on this project, so it should be done by Friday.
• Dear Mr. Smart,
• Received with thanks. Let me know if there’s anything else I can do for you before I finalize these instructions.

“Noted” is similar to the above phrase. It’s another blunt one, but this time it’s only one word. We should still make sure to elaborate further if we’re going to use this form.

Again, we don’t want to clog our boss’s email up. The last thing we want to do is annoy them, so they don’t trust us with tasks again.

Always elaborate if you’re going to write “Noted.” If you don’t have anything to elaborate on, it’s probably best not to reply to your boss. You could ask them if they need help with anything else, or you could give them a rough time frame of when to expect your work.

• Dear Mr. Pamela,
• Noted. I’ll be sure to contact you as soon as I’ve completed this. I imagine it’ll be done by Wednesday.
• Hey Michael,
• Noted. If you have anything else you need from me, please let me know . I’ll get to work immediately otherwise.
• Kindest regards,

6. I Have Received And Understood

“I have received and understood” works well to start an email to your boss. We usually include the information we receive right after this phrase. Repeating it helps us to show that we’ve understood our assignment.

This is known as a reconfirmation. When someone has provided us with information, and we relay it back to them to show that we’ve understood, we reconfirm it.

For example:

• I want you to work in the yard.
• I will work in the yard.

Generally, you can just say “I will” to show you agree to the terms. However, repeating “work in the yard” is a great way to show that you’ve understood exactly what’s been asked of you. The same rules apply to business emails.

• Dear Mr. Peterson,
• I have received and understood your message about finding new candidates for the role. I’ll check the CVs in the morning.
• Best regards,
• Dear Mrs. Suestorm,
• I have received and understood the project you recommended to me. I’ll get a team together to address it.

7. Got It, Thanks

“Got it, thanks” is slightly more informal. We can use this phrase when we are familiar with our boss, and we know they don’t mind a bit of informal language here and there.

It’s great because it’s snappy. It gets right to the point and shows that you understand what has been asked of you.

Many people like to go overboard when it comes to emailing their boss. They feel like a lot of words need to be used to show that they are smart enough to handle the responsibility.

Often, using too many words can turn your boss away from asking you for help again. It’s best to keep formal emails as simple as possible, especially when they’re only there to acknowledge your role.

• Dear Mr. Bossman,
• Got it, thanks. I’ll let you know when I’m done with it.
• Dear Mrs. Smythe,
• Got it, thanks. Please let me know if there’s anything else you’re going to need.
• Best wishes to you,

8. I’m Working On It

“I’m working on it” shows you are diligent when responding to your boss. If they’ve given you an assignment, “I’m working on it” shows that you’ve taken the time to get to work right away.

Other people might have wasted time before starting a job from their boss. If you use this phrase, it shows that you’re proactive and you’re willing to stop what you’re doing to make sure to get the most important tasks done first.

• Dear Mr. Walker,
• I’m working on it as we speak. I’ll have it ready by the end of today ’s shift.
• Hey Arnold,
• I’m working on it. Bear with me while I send you my preliminary results.

9. No Reply

Sometimes a reply isn’t necessary. You do not have to send emails to everything you receive because this will clog up both your and your boss’s email. If they did not ask for a reply, or you do not think it warrants one, you don’t have to reply at all.

This is all based on whether you trust your instincts. If you believe that a reply is unnecessary, you can leave it out. Usually, this is made clear if the email your boss sent you is short and gets right to the point.

If they elaborate or say something like, “please respond when you’ve read this,” then it’s probably better to reply. They’ve asked you to do so, so not replying would be foolish.

Since we’re not replying to our boss, in this case, it doesn’t make sense to include any email samples. Instead, just continue with the work they’ve provided you and only reply once you’ve completed it.

You may also like: 12 Best Replies To A Thank You Email From Your Boss

Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here .

• “I Received” or “I Have Received” – Which is Correct?
• Is “Dear All” Appropriate In A Work Email? (8 Better Alternatives)
• 6 Steps To Politely Remind Someone To Reply To Your Email
• 12 Better Ways To Say “Well Received” (Professional Email)

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7 Effective Assignment Email Reply Sample Templates for Your Success

If you’ve ever received an assignment email from your boss or professor, you know how important it is to respond in a timely and professional manner. But crafting the perfect reply can be a daunting task, especially if you’re not sure what to say. That’s why we’ve compiled a variety of assignment email reply samples to help you navigate this communication challenge. From simple acknowledgements to more detailed responses, these examples will give you a solid foundation to build upon. Whether you’re looking to simply confirm receipt of the assignment or provide more detailed feedback, you’ll find plenty of helpful guidance in these samples. So why wait? Dive in and start crafting the perfect response today!

The Best Structure for Assignment Email Reply Sample

When it comes to responding to an assignment email, there are a few key elements that you should include in your reply. By following a specific structure, you can ensure that your response is clear, concise, and effective in conveying your understanding of the assignment.

The first element of your response should be a salutation that addresses the person who assigned the task. This can be as simple as “Hi [Name],” or “Dear [Name],”. Remember to keep your tone professional and respectful, regardless of how casual the initial email may have been.

The second element should be a brief expression of gratitude for the opportunity to complete the assignment. This shows that you are enthusiastic about the task and that you appreciate the work that went into creating it. A simple “Thank you for assigning me this task,” or “I appreciate the opportunity to work on this project” can go a long way in building a positive professional relationship with the person who assigned the task.

Next, it is important to acknowledge any specific instructions or requirements that were outlined in the assignment email. This shows that you have carefully read through the email and understand what is expected of you. Use specific language to describe what you understand the task to be, and ask any clarifying questions if necessary. This ensures that you are on the same page as the assigner and can prevent any misunderstandings down the line.

After acknowledging the instructions, it can be helpful to outline your plan for completing the task. This can include a timeline for completing certain aspects of the task, or a breakdown of the steps you plan to take in completing the assignment. This demonstrates that you have thought critically about how you will approach the task and can give the assigner peace of mind that the project is in capable hands.

Finally, it is important to express your availability for follow-up or additional questions. End your email with a sentence that offers to answer any questions or provide additional information as needed. This presents you as a communicative and reliable partner in the project, rather than simply someone who is completing a task and moving on.

By following this structure, you can ensure that your assignment email reply is clear, concise, and effective in conveying your understanding and approach to the task at hand. Remember to keep your tone professional, and to express your gratitude and availability throughout your response. This can help build a positive relationship with the assigner and lead to more fruitful and fulfilling collaborations in the future.

Assignment Email Reply Samples for Different Reasons

Reply to an assignment request.

Dear [Name],

Thank you for your email requesting me to take on the assignment. After reviewing the requirements and my schedule, I am pleased to inform you that I am available to take on the task. I will ensure that I deliver the results within the deadline and to the best of my ability. Please let me know if there are any specific instructions or guidelines that I should follow.

I look forward to working with you on this project.

Best regards,

[Your Name]

Reply to an Assignment Extension Request

Thank you for your email requesting an extension on the assignment deadline. I understand that the requirements may have been more extensive than initially anticipated. After considering your request, I am pleased to announce that I am willing to move the deadline by [specified time].

I believe this will give you sufficient time to complete the work to the best of your ability. Please make sure to inform me if there are any difficulties after which we can discuss further.

Please do not hesitate to reach out if you require any further support.

Reply to an Assignment Feedback Request

Thank you for your email and request for feedback on the assignment. I have extensively evaluated your work and believe that it is well done. You have covered all the requirements outlined, and I am impressed by your attention to detail.

However, I would recommend that you focus more on incorporating outside sources and analyzing the data to support your arguments. Incorporating different perspectives can help to improve the quality of the assignment significantly, reflecting the efforts you have put into it.

Once again, thank you for completing the assignment. Please feel free to reach out if you require any further clarification or feedback.

Reply to an Assignment Reschedule Request

Thank you for your email and requesting for a reschedule of the assignment. I understand that you are going through some circumstances that have led to the request. I am willing to oblige and reschedule the assignment to a later time that suits both of us.

Please let me know your preferred date and time to avoid any complications.

Reply to an Assignment Clarification Request

Thank you for your email requesting clarification on the assignment instructions. I apologize for any confusion or misunderstanding. Please find below a brief outline of the specific requirements and guidelines for the assignment.

[Insert specific instructions and guidelines]

I hope this clarifies the issue. Please reach out to me if you have further questions or concerns.

Reply to an Assignment Completion Confirmation

Thank you for your email confirming the completion of the assignment. I understand that you have put in tremendous effort and are glad to hear the positive feedback from the reviewer.

Once again, congratulations on the fantastic job on the assignment, which reflects your commitment and hard work. Please do not hesitate to reach out if you require any further support or assistance.

Reply to an Assignment Feedback Review Request

Thank you for your email requesting a review of the feedback on the recent assignment. We appreciate your request and the efforts you put in completing the task. Please find the following feedback below:

[Provide feedback]

I hope this feedback helps you in your future endeavors. Please feel free to contact me if you require any further clarification or assistance.

Tips for Writing an Effective Assignment Email Reply Sample

Responding to an email assignment can seem like a simple task, but the language you use and the tone you convey will have a significant impact on the success of your reply. Here are some tips to make sure your email reply sample conveys professionalism and effectiveness:

• Be prompt: Responding to the email as quickly as possible is important, especially if the sender has a deadline to meet. A quick response can also demonstrate your level of commitment and attention to detail.
• Use a clear subject line: Make sure your subject line accurately reflects the email’s content and purpose. This helps the recipient prioritize it properly among other emails in their inbox and provides an immediate frame of reference.
• Address the recipient appropriately: Greet the recipient by using their name and appropriate title, if any. Addressing them informally could be perceived as unprofessional and insensitive.
• Be concise and clear: Be sure to keep your email brief and to the point while avoiding vague language and unnecessary details. Use bullet points to communicate complex or lengthy information more effectively for easy comprehension.
• Include a thank you note: Show your appreciation by thanking the sender for giving you the opportunity to complete the assignment. This simple gesture can build goodwill and encourage future collaborations.
• Review and proofread before you hit send: Mistakes or typos can negatively impact your professional image and could lead to misunderstandings or miscommunication. Go over your email several times to make sure that it is error-free and grammatically correct.

Following these tips can help you create an email reply sample that is clear, concise and professional. Remember, your email reflect your professionalism and adaptation to any environment. You want to leave a positive impression that will inspire trust and respect for you within your team or collaborators.

Assignment Email Reply Sample FAQs

What is an assignment email reply sample.

An assignment email reply sample is a pre-written response template used to reply to emails containing assignments or tasks.

Why should I use an assignment email reply sample?

Using an assignment email reply sample saves time and ensures a consistent response to email requests for assignments or tasks.

How do I customize an assignment email reply sample?

You can customize an assignment email reply sample by adding details specific to the assignment or task requested, such as the deadline, requirements, and any other relevant information.

Can I use an assignment email reply sample for all types of assignments?

While an assignment email reply sample can be used for many types of assignments, it may not be suitable for more complex or specialized tasks. In these cases, it may be necessary to craft a more personalized response.

What should I include in an assignment email reply sample?

An assignment email reply sample should include a polite greeting, confirmation of receipt of the assignment request, any necessary clarifications or questions, a brief summary of the task or assignment, and a statement of intent to complete the task by the requested deadline.

What if I am unable to complete the assignment by the requested deadline?

If you are unable to complete the assignment by the requested deadline, you should inform the requester as soon as possible and negotiate a new deadline if necessary.

What if I have additional questions or concerns about the assignment?

If you have additional questions or concerns about the assignment, you should ask for clarification from the requester before proceeding with the task.

Happy Assigning!

Now that you have some great templates and tips for responding to your assignment emails, it’s time to put your newfound knowledge to the test! Remember to always read your assignment thoroughly and jump on any important details. And if you ever find yourself in need of further inspiration, come back and visit us again. We’re always updating and improving our content to ensure you have everything you need for success. Thanks for reading, and best of luck with your assignments!

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How to Answer Emails Professionally (With Examples)

Emails are the major means for professional business communication and ensuring you respond to emails professionally is easily one of the most important parts of your business. If written poorly, you can lose a major prospect. If written excellently, you will easily turn prospects into clients.

Personally, I have noticed that the quality of my responses usually determines if a client will hire my services and how much the client will spend.

Basically, your answers to professional emails should be well-thought-out and carefully crafted. Most times, it is not advisable to reply to emails instantly.

In this article, we will discuss everything you need to know about writing professional emails, the best practices and tie it up with some business email examples to help you get started with yours.

This post is part of a series of posts on Professional Emailing. We recommend that you also read the other posts in the series below:

• PEM 101 (Part 1): How to Contact your Clients Effectively Using Business Emails
• PEM 101 (Part 2): 9 Tips You Need to Write and Respond to Emails Professionally
• PEM 101 (Part 3): 12 Rules of Writing Emails Professionally and Effectively
• PEM 101 (Part 4): How to Write Professional Emails: 7 Critical Ingredients
• PEM 101 (Part 5): How to Answer Emails Professionally (With Examples)

After reading a professional email, allow time for your mind to completely digest the email and come up with good responses.

In answering business emails , pay careful attention to the tone in your emails. This is normally reflected in the words you use to express yourself.

For example, instead of saying,

Please send all the shipping documents for the next batch of drugs.

… it is more amiable to say,

Kindly send the shipping documents for the next batch of drugs

In addition, always make sure your emails are straightforward and clear. From the beginning of the email, state the most important information. Written information generates more meaning than spoken words. So avoid using unnecessarily big words. Instead, focus on the information you want to pass in your replies and ensure the information is complete.

Different Ways to Answer Emails Professionally

There are different ways to respond to emails professionally , depending on your intention in the email. Email for acknowledging the receipt of an email is usually straightforward and direct, but most other replies require carefully crafted responses.

Basically, email replies usually follow the normal pattern of writing professional emails . You may have to begin with an acknowledgment of the last email before replying to the questions in the email. Each question should be answered in a separate paragraph. This will help you cover all questions and also help your recipient easily grasp your answers. Importantly, learn to always acknowledge the emails you receive if you cannot reply within 24 hours of receiving them. You can store templates for acknowledging emails professionally in your “canned responses” if you are using Gmail.

Top 28 Tools You Need to Write Emails Like a Professional

How to Respond to An Email Professionally

Responding to emails professionally is an important skill to have as a professional. It helps you appear more competent and generally makes you a better and more efficient worker.

Emails are means of communication, this means at its core, your email should send a message, if your recipient fails to understand what you’re sent, your email loses its essence.

So, how do you write emails people actually understand?

Start with the Subject

The first and arguably the most important part of your email is the subject line as this is the first part of your email your recipient reads. Your subject line determines whether or not your email will get opened, this is why it’s important that your subject line is written properly.

When writing professional email subject lines, do not make the mistake of sounding obscure. Your subject lines should be as straight to the point as possible, this means summarizing the details of the email.

If you’re sending an email about a project, include that in your email subject. Like this:

This should be the case for every email you send.

Move to the salutation

The next part of your email is the salutation. This is important, as it dictates how the recipient will feel about your email. If you’re emailing your colleague and already have a cordial relationship, you can use their first name.

This isn’t the case if you’re emailing your superiors or someone you don’t have a relationship with. In this case, the best thing to do would be to address them by their full name or necessary honorifics if there are any.

There are some nuances in professional email salutations. For example, if you’re part of a customer service team responding to an email, the best thing to do would be to address the customer by their first name as this feels more personal.

Understanding the nuance is the first step to using the right salutations.

Proceed to The Body

The body of your email is an important part of your email as it contains the message you’re trying to convey. The body should start with an introduction, detailing what the email is about before going into detail.

When writing the main purpose of your letter, you must ensure to use a professional and cordial tone, regardless of what the email is about.

Close the Email

Your email closing should summarize everything about your email, especially if you need the recipient to perform a task. The closing of your email is where you reiterate what you need them to do and include any specific details like when and how you need the task done.

Closing Remark and Signature

When closing your email, refrain from using closings that could be misinterpreted. This means sticking to closings like: “kind regards”, “Sincerely,” and “Yours sincerely”. These are the safest bets when it comes to closing remarks.

As a professional, you must have a signature attached to your email at all times. An email signature should consist of your name, position and the name of your company.

Seven (7) Ways to Write Professional Email Subject Lines – With Samples

Writing Professional Email Responses and Professional Email Writing Examples

A simple email of acknowledgment could read:, here’s a more detailed letter of acknowledgment: formal email example, how to reply to an email example: here’s a professional response to email inquiries for information, how to respond to an email requesting information : professional email response to request for materials, how to reply to an email saying thank you professionally, how to reply to an email agreeing.

Always maintain a cordial tone in your emails if you want favorable responses. As I said earlier, allow some time to pass before replying to a professional email; that’s the best way to minimize mistakes.

About The Author

Dr. Ayoade Oyedotun

Related posts.

9 Tips You Need to Write and Respond to Emails Professionally

12 Rules of Writing Emails Professionally and Effectively

How to Write Professional Emails: 7 Critical Ingredients

8 Simple Lessons for Writing Irresistible Business to Business Emails

29 thoughts on “how to answer emails professionally (with examples)”.

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Dear Mr Shishuranjan,

As discussed telephonically, please clarify that you will provide 4 water resistant security posts and one water resistant tent for a monthly rental not exceeding Rs 6000/- per month, for the project period. Please also you will be in position to initially deploy 1 supervisor and 4 security guards w.e.f. 8th Aug 2016, and increase the strength at a short notice subsequently.

The letter of intent shall be issued based on your reply.

Capt Ashok Bajpai (Retd.)

Hi Mr. Ashok,

Would you like us to review this email for you?

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With the tips and the samples given, It will be a great help especially to most of us beginners.

I’d love to share a whole list of alternative emails which effectively helped during my job search.

http://gapyearguide.sg/index.php/2016/08/02/ultimate-email-kit/

Hope it helps!

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Greetings from xyz company!! I am a Recruiter in xyz currently hiring for resources. Viewing your profile in the job board I felt you would be interested to apply for a career with us for the below opportunities. 1. Senior analyst 2. Team Manager

How could we reply this mail

Hello Sanu,

Thank you for your question. You should read our post on applying for jobs online – https://woculus.com/guidelines-apply-jobs-via-email/ .

It will guide you. Thanks.

how to best reply to our mail

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Hello Abdi, You can go through a gazillion series of emails here at https://woculus.com/category/professional-emailing/professional-email-responses/ Do let us know if we can provide more help. Thank you.

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How do I respond to a compose email sent to my Gmail & what does cc & bcc means

Thank you for your question.

BCC means Blind Carbon Copy and is used to copy other people in your email without exposing their emails to the people in the email thread; while CC means Carbon Copy and is used to copy other people in an email and ensuring that everyone in the email thread knows the people that are copied.

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How To Respond to an Email From Your Boss (Plus Tips)

I get it. Although receiving negative feedback, which is a frequent topic of employee-employer discussions, is never something anyone ever really looks forward to, learning how to deal with constructive criticism is a skill that is worth mastering. Gaining awareness of your performance and areas for improvement is crucial for professional development, so it shouldn’t cause you stress.

Although it’s not very helpful, this is possibly the simplest thing to say to a worker who hasn’t done anything particularly wrong but hasn’t necessarily done anything noteworthy either. Do more than simply say “thank you”; gently prod your manager for more information if you want to learn something useful from the meeting. You can find out if he keeps bringing up your current position or starts talking about potential projects you could work on by asking him to take on more tasks. If the former is true, it might indicate that you need more time to complete the tasks you already have before adding anything else to your plate.

When your manager has a large team to manage, she probably isn’t worrying about the little things. Instead of criticizing the 2% of your peers who had less than favorable things to say about your performance, she commends you for outperforming your peers. However, because you should always strive to improve, concentrating on that shortcoming will be more beneficial for you in the long run than accepting your compliment and returning to your desk. Additionally, you’ll demonstrate to her that you care about improving by actively looking for small ways to grow.

You want to gather as much information as you can if your boss is presenting you with a specific area or item that needs improving. Unless you believe the criticism is unfounded, in which case you should politely ask for an example to be clear about prioritizing the issue, acknowledge that you understand what he is saying and why he is saying it.

Set up a follow-up meeting to discuss the plan and assess your improvement and progress before the conversation is over. If you do that, you’ll have succeeded in making this a two-way conversation that most likely wouldn’t have happened if you had simply nodded and said, “OK.” It’s imperative to listen to your manager’s advice without becoming defensive.

She’s given you feedback, but it’s limiting and generic. When you encounter these types of generic comments, there isn’t much you can do, so you should always be ready. Consider the meeting as a once-in-a-lifetime opportunity to talk about bigger-picture issues if you don’t often have one-on-one time. Make it known that you’re willing to assume more responsibility and that you’d welcome the opportunity to simplify her life. Once she begins describing her requirements and objectives, you can fill in the blanks with suggestions for assistance.

Making a list of potential new duties can also assist you in shifting the conversation to your own objectives and aspirations. To get more specific information about your growth trajectory once the conversation has shifted toward ramping up a particular area, you can pose questions like, “Where do you see me fitting into this initiative within the next year?” No matter what your boss says during a performance review, you can influence the direction of the conversation by asking specific questions that center on the how, the why, and the when, ultimately assisting you in excelling in your role. More than 1,000 clients have used Elevated Resumes to get jobs at companies like Google, Oracle, Anthropologie, KPMG, ESPN, and more. The full-service resume company creates individualized, exquisitely designed resumes that creatively highlight your abilities and experience. With the Muse Coach Connect, you can collaborate with one of Elevated Resumes experienced content specialists to make sure that your experience and skills stand out from the competition. The Elevated team works with each client until they’re 100% satisfied—in fact, they’ve never received a rating of less than five stars.

• Respond to an assignment. …
• Respond to acknowledgment or a compliment. …
• Respond to unspecific or generic praise. …
• Respond to general or unspecific criticism. …
• Respond to specific negative feedback.

How to respond to emails from your boss

You might receive an email from your manager or boss for a variety of reasons. They frequently write to give you feedback, thank you or acknowledge something you did, assign you a task, or ask you a question. Make sure to include a professional salutation and sign-off in your response, regardless of the reason for their email, but you don’t have to format it as formal business correspondence. Try to keep the message brief and address your supervisor with a title or name that fits your relationship with them.

To learn how to write your email’s body, take a look at the following guidelines:

1. Respond to an assignment

Your response should serve as an acknowledgement if your boss emails you to let you know about a task. The message can be brief. Start by stating that you understand the message and thank you for the notification. Include an intention to get started on the assignment. Include any queries you may have regarding the assignment in a separate paragraph or as bullet points below the email’s main body.

Example: Ms. Lee: Ive received your email about the database project. I appreciate you giving me such clear instructions and entrusting me with the task. I look forward to getting started as soon as possible. Would it be appropriate to include Francis from the IT department in our upcoming correspondences in relation to a point you made in your instructions?

2. Respond to acknowledgment or a compliment

Effective managers frequently email their staff to express appreciation for a job well done. In your response, begin by expressing your thanks. Your appreciation goes beyond simple politeness to convey your appreciation for the official recognition of your efforts and your belief that it promotes employee morale. The rest of your response should express how you feel about your work and your desire to continue achieving high standards.

Example: Dear Mr. Nolan, thank you for your kind words about my report. I’m relieved that it went well because it was my first time in a formal setting writing a finance report, so I was concerned about getting it right. I hope to maintain the same level of quality in upcoming reports.

3. Respond to unspecific or generic praise

Praise that is not specific or general refers to statements like “good job” or “you’re doing well.” They are generally encouraging, but they don’t detail exactly what you are doing well, so you can’t maintain or improve Thank your supervisor for the thoughtful review in your response, but concentrate on posing specific queries to elicit responses that can be put into practice. Before responding, think about your accomplishments and any potential areas for improvement. Reiterate your gratitude and try to include any necessary follow-up questions in subsequent emails.

Example: Ms. Kline: I appreciate your kind words about how I’ve been doing so far. I appreciate the feedback and hope to continue doing well. However, I had some concerns regarding the length of some of the reports I had written. Sometimes I feel Im under- or over-explaining certain topics. What do you think?.

4. Respond to general or unspecific criticism

Similar to the aforementioned, general or unspecific criticism describes suggestions for improvement without outlining your flaws or how you can improve. It can be difficult to respond to criticism of any kind, and asking your supervisor to be more specific about their criticism might make you appear defensive. Be grateful for the feedback, try to identify your shortcomings, and make sure to make them clear in your message to avoid misunderstandings. Send off the email by expressing a desire to collaborate with the manager to establish benchmarks and solve the problem.

Example: Dear Mr. Marvin, I appreciate your comments on my work for this company. Despite being disappointed in myself for my shortcomings, I value the chance to improve. I am aware that I need to improve my ability to work with others on a team because both my communication and teamwork abilities need improvement. If it’s okay with you, I’d like to discuss a strategy for improving these qualities as well as others, such as coming up with KPIs for my upcoming evaluation.

5. Respond to specific negative feedback

You might occasionally hear direct criticism from your manager. The criticism may be in reference to a particular mistake you made or to your overall performance. If this occurs, it’s critical to keep a positive outlook and see the criticism as a chance to improve. Begin your response email by expressing thanks for their honesty. Indicate that you are aware of the criticism and that you want to make changes. Inquire about scheduling a meeting to discuss a plan for improvement and a follow-up to evaluate your progress. Remember to include potential dates and times for the meeting.

Example: Dear Ms. Gilbert, thank you for your honest assessment of my performance. I am aware that there are a number of things I could improve, especially in the areas of teamwork and punctuality. I want to take actions to improve my approachability and dependability as a team player. I would greatly appreciate your opinion on whether it would be possible to create and discuss a plan in person. Im available at your earliest convenience.

Why is it important to respond to your supervisor’s emails?

It’s crucial to reply to emails from your supervisor for a number of reasons, including:

It’s generally a good idea to reply in writing out of deference to the sender of the email, unless they specifically state that a response is not required. They receive a response email letting them know you’ve received and comprehended their message. If the message contains instructions or operational changes, such as new specifications for the project you’re working on, acknowledging it can be especially crucial.

In some emails, your supervisor may request a response. For instance, they might have a query or require clarification on a subject. Try to respond as soon as you can in these situations, especially if the situation is urgent. Because of this, your manager might appreciate your promptness and professionalism, which could help you advance in your career.

Expectation

Other emails might imply that you need to respond without specifically requesting it in writing Such emails include those that contain compliments, criticisms, or recommendations. An appropriate response from you could include your appreciation for the input or advice as well as your intention to act on it, such as by following their advice or making improvements to yourself.

Tips for responding to emails from your supervisor

Here are some pointers for answering emails from your boss:

Respond promptly

Generally speaking, it’s best to reply to work emails the same day you receive them or no later than 24 hours after receiving them. With some emails, a faster response time may be advisable. For instance, emails with criticism typically have a higher priority than emails with praise. Emails that detail important assignments may be even more so. Try to reply to these urgent messages as soon as you can.

Avoid justification

Try to refrain from providing justifications for any actions or behaviors that may have prompted criticism when responding to it. Justification attempts may harm your working relationship with your supervisor, so it’s crucial to concentrate on how you can improve your performance the following time. Instead of responding to criticism, try to understand it, and collaborate with your manager to create a plan for improvement.

Your supervisor should receive a response email primarily to let them know that you have received and comprehended their message. It’s frequently best to have in-person discussions about the topic for comprehensive ones. In light of this, try to limit your response to one or two short or medium-length paragraphs. Your message should be longer if you have any questions.

How to Ask Your Boss for Anything (+ the Email Templates You’ll Need to Ask)

How do you politely respond to your boss?

• I really appreciate you noticing; it makes me so happy to hear!
• I appreciate you noticing that I put a lot of thought and time into that project.
• I appreciate you taking the time to let me know how you feel.
• It means a lot to me to know you’ve noticed me, so thank you for the positive feedback.

How do you respond to an email professionally?

• Keep it quick, simple, and focused. …
• Format for clarity. …
• Avoid jargon, buzzwords, all caps, all lowercase, emoticons, and textspeak.
• Don’t keep them waiting for a reply. …
• Read and respond to the whole email. …
• Never hit “Send” when you’re angry.

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35 Examples for Gracious Replies: Responding to a Compliment at Work

By Status.net Editorial Team on January 20, 2024 — 10 minutes to read

Getting a compliment at work is always nice, and it’s important to know how to respond professionally and politely. In this article, we’ll look at examples of tasteful responses to compliments in the workplace. Whether it’s positive feedback for a job well done or recognition of your leadership abilities, you’ll learn appropriate ways to react that are humble and suitable for the office environment.

Best Practices for Accepting Compliments

• Acknowledge the compliment. This is a simple and essential step that shows your appreciation for the kind words. You can say things like “Thank you” or “I appreciate that” .
• Be humble. Even if you feel proud of your accomplishments, try to remain humble in your response. For example, you could say, “I had a great team supporting me” or “I was lucky to have such a fantastic opportunity” .
• Own your success. While it’s important to be humble, it’s also essential to take credit for your hard work and achievements. For example, you could say, “Thank you, I put a lot of effort into that project” .
• Be authentic. Your response should come across as genuine, not scripted or insincere. Be yourself and express your gratitude in your own way.
• Don’t dismiss the compliment. Avoid downplaying your accomplishments or brushing off the compliment. Accept it graciously and remember that it’s okay to accept praise for a job well done.

Example Compliments at Work with Gracious Example Answers

• – “You’re a great communicator” – “I really appreciate that. Clear communication is something I strive for.”
• “You’ve built a great team” – “Thank you. It’s a collective effort and I’m proud of what we’ve achieved together.”
• – “Your report was very thorough” – “Thanks for noticing! I wanted to make sure we covered all bases.”
• – “Great job on your presentation today!” – “Thank you! I’m glad you found it informative and engaging.”
• – “You always meet your deadlines” – “Thank you. I try my best to manage my time effectively.”
• – “Your positive attitude is infectious” – “That’s such a nice compliment, thank you! I believe positivity goes a long way.”
• – “You were such a big help with that project” – “I appreciate that! I was happy to be a part of the team, and I’m glad I could contribute.”
• – “Your leadership really made a difference” – “That means a lot to me, thank you. I believe in empowering everyone on the team.”
• – “You handle clients so well” – “Thank you for noticing. I always try to understand their needs and concerns.”
• – “You have a great eye for detail” – “I appreciate your compliment. Attention to detail is important to me.”
• – “You always know how to lift the team’s spirits” – “Thanks! I think a positive work environment is key to our success.”
• – “I loved your idea in the meeting” – “Thanks! I’m glad it resonated with you. I’m excited to see where it goes from here.”
• – “Your work ethic is impressive” – “Thank you, I’m passionate about what I do, and it’s great to be recognized for it.”
• – “You’ve really improved our process with your insights” – “I’m glad my suggestions have been helpful. Thank you for the acknowledgment.”
• – “You are so organized, it’s amazing!” – “Thanks! Organization helps me stay on top of things, and I’m glad it’s making a difference.
• – “Your design work is outstanding” – “Thank you! I enjoy the creative process and I’m happy you like the results.”
• – “You’re a problem-solver” – “I appreciate the compliment. I love tackling challenges head-on.”
• – “You’re very reliable” – “Thank you, I believe reliability is key to teamwork.”
• – “You have a knack for making complex topics understandable” – “That’s very kind of you to say. I’m glad I could make things clearer.”
• – “You went above and beyond on this project” – “Thank you, I wanted to ensure we delivered the best possible outcome.”
• – “You’re an excellent mentor” – “I’m flattered, thank you. I enjoy sharing knowledge and helping others grow.”
• – “You adapted to the changes so well” – “Thanks! Adaptability is crucial, especially in our fast-paced environment.”
• – “Your creativity is inspiring” – “I really appreciate that. It’s great to know that my work can inspire others.”
• – “You always stay calm under pressure” – “Thank you. Staying calm helps me think more clearly through tough situations.”
• – “Your technical skills are top-notch” – “Thanks for the compliment. I’m always trying to stay updated with the latest advancements.”
• – “You’re a great listener” – “I appreciate that. Listening is important for understanding and collaboration.”
• – “Your initiative has really impressed me” – “Thank you. I’m always looking for ways to contribute and make an impact.”
• – “You’ve significantly increased our team’s productivity” – “I’m glad to hear that. Thank you for acknowledging my efforts.”
• – “Your presentation skills are excellent” – “Thank you! I’m happy to hear you think so. I’ve been working on improving them.”
• – “You have a great way with words” – “That’s very kind of you to say. Thank you.”
• – “Your analysis was spot on” – “Thanks! I’m glad my work could provide clarity.”
• – “You’re always so prepared” – “Preparation is key, isn’t it? Thank you for noticing.”
• – “You have an incredible ability to focus” – “Thank you. Focusing helps me produce my best work.”
• – “You’re so quick to adapt to new software” – “I appreciate that. I enjoy learning new technologies.”
• – “Your contributions to the project were invaluable” – “That’s very generous of you to say. I’m pleased to have been able to contribute significantly.”

Example Phrases for Responding to Compliments at Work

Expressing gratitude.

• Thank you! I really appreciate your kind words.
• That’s so thoughtful of you to say. Thank you!
• I truly appreciate your feedback. Thank you for taking the time to share that with me.

Acknowledging Team Effort

If a compliment involves a project that you were a part of or a team you worked with, don’t forget to acknowledge their efforts. Including your team members in your response will not only reinforce the team spirit but also make you appear more humble:

• Thank you! I couldn’t have done it without the support of our team.
• I appreciate your kind words. Our team did an amazing job, and I’m fortunate to have them!
• Thanks for your compliment! This success was definitely a team effort, and I’m proud to work with such great people.

Keeping It Professional

While it’s important to express gratitude, try to maintain a professional tone when responding to compliments at work. Avoid overly emotional or exaggerating responses and stay professional with these examples:

• Thank you. I’m glad my work met your expectations.
• I appreciate your acknowledgment. It was a challenging task, but I’m happy with the results.
• Thank you for your positive feedback. I’ll continue to strive for excellence in my work.

How to Respond to Specific Types of Compliments at Work

Praise from supervisors.

• Thank you for noticing: “Thank you for noticing the extra effort I put into the project. I’m glad it made a difference.”
• I appreciate your feedback: “I am grateful for your feedback, and I will continue to work hard to meet your expectations.”
• I’m glad my work helped the team: “It’s great to hear that my contribution helped the team achieve the goals. I’m happy to be part of such an amazing team.”

Compliments from Colleagues

• Thank you for your kind words: “Your kind words mean a lot to me. I’m glad I could be of help to you!”
• We’re in this together: “Thank you! We all contribute to the team’s success, and I’m glad I could play a part in it.”
• Let’s continue to support each other: “I really appreciate your compliment. Let’s keep supporting each other and strive for the best as a team!”

Compliments from Clients or Customers

• Your satisfaction is my priority: “Thank you for your compliment. Your satisfaction is my priority, and I’m glad I could meet your expectations.”
• I appreciate your feedback: “I’m grateful for your kind words and feedback. It helps me improve my work and offer better service in the future.”
• Glad to be of service: “Thank you! I’m delighted to know that my assistance made a difference. If you need any further help, please don’t hesitate to ask.”

Turning Compliments into Opportunities

Encouraging team morale.

When you receive a compliment at work, take the opportunity to acknowledge and share the credit with your team. For instance, you could say, “Thank you! Our team worked really hard on this project, and everyone contributed their best.” This response encourages team morale by highlighting the collaborative nature of your success.

To further boost morale, consider sharing specific examples of your team’s efforts. You might say, “I appreciate your kind words! Sarah’s creativity and Mike’s strategic thinking really helped bring this project to life.” — this way you help foster a supportive and appreciative work environment.

Opening a Dialogue for Feedback

Receiving a compliment can also be a great opportunity to engage in a deeper conversation about your work. For example, respond with: “Thank you for the compliment! I’m curious, what specifically did you find noteworthy about the project?” (This opens the floor for more in-depth feedback and helps you identify areas of improvement.)

Don’t hesitate to also ask for advice on how to keep up the good work. A simple response like, “I appreciate your kind words! Do you have any suggestions on how we can maintain this success in the future?” demonstrates your willingness to learn, grow, and continuously improve your performance.

Turning compliments into opportunities is a reliable way to not only improve your work and relationships but also grow personally and professionally in an encouraging and supportive atmosphere.

Common Mistakes to Avoid When Receiving Compliments

• Downplaying the compliment: Many people have a natural tendency to deflect compliments by downplaying their achievements or skills. This can make the person giving the compliment feel as if their kind words are not being valued. Instead, try to simply say “thank you” and accept their praise graciously.
• Denying the compliment: Similar to downplaying, some people outright deny the compliment, saying they didn’t do anything special or that it wasn’t a big deal. This can come across as dismissive. Remember that someone went out of their way to compliment you, so acknowledge their efforts by accepting the compliment gracefully.
• Over-explaining your success: When receiving a compliment, it’s not the time to go into detail about how you achieved your success. This can make you seem boastful, and it detracts from the simple act of accepting praise. Keep it short and sweet, such as “I appreciate your kind words. Thank you.”
• Attributing your success to luck: While it’s important to remain humble, try to avoid giving all the credit to luck or chance. Doing so undermines your own abilities and hard work. Instead, simply agree with the compliment by saying something like, “It was a team effort, but thank you for acknowledging my role in it.”
• Fishing for more compliments: When you receive a compliment, don’t try to solicit more praise by asking how great you were or how helpful you’ve been. This can make you appear egotistical and insincere. Just express your gratitude for the compliment, and leave it at that.

The key to receiving compliments in a professional setting is to be gracious and humble, while also acknowledging your accomplishments.

Frequently Asked Questions

What are some humble ways to acknowledge a compliment on my performance.

When receiving a compliment on your performance, show humility by expressing gratitude and sharing credit with your team members, if applicable. For example:

• “Thank you! I couldn’t have done it without the support of my team.”
• “I appreciate your feedback! Our collaborative efforts made this achievement possible.”

What’s a friendly response when someone praises my work effort?

When someone praises your work effort, respond with a friendly yet professional tone. Express heartfelt appreciation and offer a positive comment in return. Examples include:

• “Thank you so much! Your encouragement means a lot to me.”
• “I’m glad you liked it. Your hard work also plays a significant role in our success.”

How can I show appreciation for a compliment received from a colleague?

To demonstrate appreciation for a compliment from a colleague, acknowledge their praise and consider offering a genuine compliment in return. You may say:

• “Thank you for your kind words. Your commitment to our project has also been inspiring.”
• “I truly appreciate your feedback. You’ve also done a fantastic job on [a specific task or project].”

What should I reply when my work is appreciated by my manager?

When your manager appreciates your work, show gratitude and briefly mention your ongoing commitment to your role. Possible responses include:

• “Thank you for acknowledging my work. I’ll continue to strive for success.”
• “I’m grateful for your support. It motivates me to keep delivering my best.”

How can I professionally accept a work accolade via email?

Example: Dear [Sender’s Name],

Thank you for your kind words regarding my work on [Project Name]. I am truly grateful for your support and acknowledgment.

Best regards,

[Your Name]

What’s the best way to respond to ‘thank you’ in a professional setting?

When someone says ‘thank you,’ it is polite to acknowledge their gratitude and keep your response concise. You may respond with:

• “You’re welcome.”
• “It was my pleasure.”
• “I’m happy to help.”
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Oct 28, 2022

How to respond to “thank you” with 6 email samples and template

Here’s how to respond to any thank you email politely. Get our best tips and 6 example emails to help you succeed.

Lawrie Jones

Table of contents

If someone has sent you a thank you email, you need to respond – but how?

We explain how to respond to any thank you email politely. We’ll show you how your response to a thank you email can help to strengthen your relationship and leave the recipient with a smile as wide as yours.

How to respond to "thank you" emails

We all get hundreds of emails a day, but most of us will still sit up and smile when we receive a thank you email. If someone has sent you a thank you email, you need to respond – but how?

We can show you the best way of politely responding to a thank you email. We’ll show you how your response to a thank you email can help to strengthen your relationship and leave the recipient with a smile as wide as yours.

The key to a positive thank you email is being polite but hitting a personal note – expressing just what the message means to you. But don’t stop there; you can also use the thank you email to build a better relationship.

Learn it all in our guide to writing the best thank-you email responses.

Should you reply to an email just to say "thanks"?

Before we get into the examples, let’s answer a few common questions:

Should you reply to a thank you email?

Understandably, you’re cautious about clogging up someone's inbox, but you should always respond to a thank you email.

• Firstly, you’re acknowledging receipt, so they know it arrived.
• Secondly, it shows you appreciate them taking the time and effort to email you.
• Thirdly, you can use email to build a better relationship – and we’ll show you how.

Can I just say “thanks” in my email response?

If someone says thank you, you can send a simple “thanks” back. But if you’re taking the time to email, adding some extra information makes the email more personal and professional. 

When should I send my thank you email response?

If you’re going to send a thank you email response, do it as soon as possible. Ideally, you’ll do it the same day and certainly within 24 hours. Any later than that, and your recipient may wonder why you bothered.

How to say "you're welcome" professionally in an email

The art of saying thank you often involves not saying thank you at all. That’s right, thank you is a throwaway word that doesn’t express much emotion.

OK, if someone thanks you for taking out the garbage, there’s no need to go over the top, but even “I appreciate your email” is better than a bog-standard “thanks”.

Here are some alternatives you can use. (While some may use thanks, they’re not “thank you”, so they still count!)

• I appreciate your message
• Your message means a lot to me
• Thanks for the kind words
• Glad I could help
• It’s great to know I’ve made a difference
• It’s my pleasure!
• No need to say thanks; it’s what I do

These are just a few examples of how to say thanks without saying thanks. You can see some more examples below or develop your own. 

Your replies must reflect the context. You can be less formal when responding to thanks from a friend, for example, than your boss or MD.

"Thank you" email response format

We've written the best guides in the world on how to structure formal emails, so be sure to check that out! 

The core of any thank you response email is the same, with these four essential parts:

Subject line

We normally suggest considering your signature, but since this person has emailed you before, they’ll know who you are, so don’t worry about it.

Let’s delve into each section in more detail.

This is easy; as you’re responding to the email thread, just click reply, and you’ll use the same one!

OK, if you want to, you can start a whole new email thread, but there is no need. 

If you’re emailing someone you know, so there’s no need to be overly fussy and formal. Don’t worry about using “Dear”. Instead, you can use something like “hello” or “hi”.

You don’t need to go into massive amounts of detail when responding to a thank you email unless you want to.

The body copy should express your thanks (obviously), but you can also use it to provide some extra relevant information.

Let’s say a customer expresses their thanks for something you’ve done; why not ask them to leave a review on your Trustpilot?

Or if your manager thanks you for something you’ve done, highlight some of the other things you’ve done (and then arrange a meeting to discuss your raise!

Or, in another example, you can reply to a recruiter thank you email with a request to stay in touch about new opportunities.

There’s no need to overthink your sign-off. A simple “kind regards”, “many thanks”, or “speak soon” will suffice.

How to reply to a “thank you” email professionally examples

1. "thank you" reply email for appreciation.

Receiving a thank you email in appreciation of something you’ve done is great, so double up the love and send one back. This email thank you reply is fairly formal, so it’s suitable to use with a boss, customer or colleague.

Despite warning against it, we’re using “thank you” here. Why? Because it’s the easiest way to express how you’re feeling, but swap it for something else if you prefer.

1.1. How to reply to an appreciation email from your boss

Getting a thank you email from your boss is a lovely bonus (although not quite as lovely as money, which will hopefully follow!).

When you message your boss back, you might want to highlight some of your great work, so she understands how valuable you are. That’s the approach we take in this reply to an appreciation email from a boss.

1.2 How to reply for an appreciation email from a manager

What’s the difference between a manager and a boss? A manager is a person who directs you on a day-to-day basis; your boss could be any senior manager.

The distinction matters here because you can be less formal with a manager you see daily. (On the flip side, don’t be informal with a senior boss, you never know how they’ll take it).

In this reply to appreciation from a manager, we keep the message short and snappy.

1.3 How to reply for appreciation email from client

When emailing a client, keep things brief and formal (unless they’re a friend or someone you have known for a long time).

Sometimes lighthearted, informal and funny emails don’t translate well, so just go with the basics. See how that works in this reply to an appreciation email from a client.

2. "Thank you" reply to introduction email

Introduction emails are an essential part of the networking process; you should always say thanks if a friend, colleague or boss has introduced you to someone new – and here’s how.

Check out our thank you reply to an introduction email. 

3. Reply to a candidate "thank you" email

If you’re interviewing candidates , you’ll inevitably receive a candidate thank you email.

The interview process is complex, and you’re limited in what you can say, so stick to the basics, and you’ll be respecting all rules and giving every candidate a fair chance of success.

4. Sample reply to "thank you" email from customer

If a customer has taken the time to message you, that’s a great sign you’re getting something right! We’ll assume they’re contacting you about a product, so let’s push them to do a little more.

See how that works in our reply to a thank you email from a customer.

"Thank you" email reply template

Let’s go back to basics with this thank you email reply template. This should provide a simple basis for any thank you reply emails for clients, customers, bosses, and more.

Be sure to adapt it and add a bit more personality

"Thank you" email reply with Flowrite

Flowrite is your new favorite tool to write reply emails faster. Here's how it works:

We are obviously biased, but you can try Flowrite for free for 30 days to see for yourself!

Final thoughts

Wiring a thank you email response isn’t as easy as it appears. You’ve got to acknowledge what has been said and offer some words on what it means and what you’ll do with the update.

Use our thank you response emails to strengthen your relationship with your customers, clients, candidates, or boss.

It’s great to receive thanks and even better to send it – so consider reaching out to someone who has helped you. You can see how they reply and compare it to our examples here.

In today's world, a little bit of kindness can go a long way.

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32 Formal Responses To Work Appreciation Email (From Boss Or Client)

• February 4, 2024

Last Updated on February 4, 2024 by Ketan

Well, receiving work appreciation improves your confidence.

This certainly encourages you to work harder. 

But, just ‘Thank you’ doesn’t make it an effective response.

When your client or boss appreciates the work you delivered, look for better ways to reply. 

Show how their words make you feel valued and respected at work.

Because they’ve taken their time to appreciate your efforts.

In this article, we will discuss sample examples of how to respond to work appreciation mail and thank them sincerely.

Best Responses To Appreciation Email From Boss

Your boss has written a personal appreciation mail acknowledging your valuable contribution. 

In return, you want to respond in the most genuine way possible. 

To avoid any boring or awkward reaction, you must refer to some response examples, and here are the samples for you. 

1. “Thanks, boss, for your appreciation. But, without your help, I don’t think I could get it done so effectively.”

2. “I want to thank you for trusting me and giving me a chance to work on this project. At first, this was quite difficult, but I’m glad that I got it done right.”

3. “Well, I can’t thank you enough for giving me such a challenging task. This gives me a chance to do something new and to make the best use of my abilities.” 

4. “I sincerely like to thank you for welcoming to the team . All because of your encouragement, I easily adjust to the work and environment.” 

5. “I’m glad that you noticed my contribution. Your supportive nature, helps me to work my best and get the project done effectively.” 

6. “Thank you for your work appreciation, I feel more confident in my ability than before.” 

7. “All this happened because of your constant support and mainly your trust that I can do it. I’m so grateful for your support.” 

8. “Thank you for your mail and especially for appreciating my work. So happy that I achieved the set level of work quality.” 

9. “I also like to thank you for being such a great leader and guiding me throughout.”

10. “Dear sir, I’m so thankful for acknowledging my hard work. Working with you on this first project was such a learning experience for me, and I also enjoyed every minute of it. Thanks again.” 

11. “Sir, thanks for choosing me for this project and working alongside me. I will continue to do my best for the company’s growth and success.” 

12. “I’m feeling so honored as you noticed my best efforts. Also, I would like to give credit to the supportive colleagues who helped me to handle the tasks perfectly.”

13. “Thank you so much for your appreciation. Also, it makes me feel guided to accomplish the work on time.”

14. “This was such a great learning experience for me. Thank you for the opportunity.” 

15. “Thank you for taking the time and share this appreciation email. This helps me to believe in myself. Being new to the team, I was nervous, but now I feel more relaxed about myself.”

16. “It is my pleasure to work with you on such a challenging assignment. Your timely support helped me to deliver the best I can. You, too have a nice weekend . See you next week with another great project.”

17. “I heartily like to say thank you for such recognition. I like to give you credit for what I’m able to achieve here. I learn many things from you every day, So thank you for your support and contribution to this.”

Good Replies To Appreciation Email From Clients

Sometimes, clients are so happy with the project quality, that they can’t help but send you a personalized work appreciation email. 

Well, this is your chance to strengthen your professional connection.

Also, respond that keeps their trust in your services or skills. 

Make your replies even more engaging when your client appreciates your work.

1. “Thank you for taking the time and write this mail of appreciation. Glad that we can complete the project on time. So excited to take on the next projects soon.”

2. “Glad to know that you are satisfied with our services. We’re looking forward to working with you, too. Thanks for your feedback.” 

3. “Thank you, sir. Your kind words inspire us to keep doing our job perfectly. Let us know if you need any more support from us.”

4. “Truly appreciate your feedback. Thanks, we’re always here to serve you the best we can. Feel free to get back to me, if you need any extra support.”

5. “So happy that you’re fully satisfied with our services. After all, we make sure that our work meets the client’s expectations perfectly.”

6. “We’re so grateful to serve clients like you. Thanks for your feedback, this inspires us to go the extra mile to serve you the best.” 

7. “We are so delighted to get your positive response on our services. We assure to provide you with the best services that we can.”  

8. “Thank you for your nice words. Happy that you enjoyed our services. This would be also helpful if you can leave your review on our company profile page. Let me know once it’s posted. Thank you again.” 

9. “We can’t thank you enough for your words of appreciation. It’s part of our job and we make sure that we deliver the best job like this always.” 

10. “I’m so happy to hear that our services meet your expectations. You can count on us anytime.”

11. “So happy that we meet your satisfaction level. Feel free to reach out to us, if you need any further support.”

12. “Thank you for the appreciation. It’s part of my job and I will keep doing the best I can.”

13. “Glad to see that our services fulfill your needs precisely. Feel free to let us know if you need any extra help or support.”

14. “It is my pleasure to support your business with my skills and knowledge.”

15. “Your appreciation inspires me to continue delivering the best work. Thank you so much.” 

READ NEXT:  How To Reply To ‘Not Interested’ Response?

How To Respond To Work Appreciation Email?

No matter if this is from your team manager, boss, or client, you should respond to an appreciation email that sounds professional and feels genuine.

While in person, you can limit it to ‘thanks’ but when a client or boss takes time to write a personal email just to appreciate your work, take your time to reply effectively.   

You want these connections to last long and such small gestures are vital. 

The boss who appreciates you for the work you did, might be surprised by your excellent work quality.

And appreciate your skills, too.

In response, tell your boss that you also appreciate them showing confidence in your abilities. 

Same, when a client sends you appreciation emails for your timely project delivery, it’s their positive feedback that proves your work meets their satisfaction. 

In any case, your reply to appreciation email which goes beyond ‘Thanks’, makes it sound engaging.

This makes your professional connection better. 

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How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

• Gather all necessary information related to your assignment, such as the due date, submission guidelines, and any specific instructions given by your instructor.
• Review your assignment to ensure it meets the requirements and makes sense.
• If your instructor has provided a specific email address or subject line to use, make note of it.
• Consider attaching your assignment in the appropriate format if required.

What to Include In the Email

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

Introduce yourself briefly and mention the course or assignment you are submitting. This provides context for the recipient.

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

Writing an effective email for the submission of an assignment is essential to ensure clarity and professionalism. By following the steps outlined in this article, you can confidently compose your email and increase the likelihood of a positive response. Remember to always be polite, concise, and include all necessary information. Good luck with your assignment!

Additional tips:

• Double-check all the information before sending the email to avoid any errors or omissions.
• Use a professional email address and avoid using casual or inappropriate language.
• If there is a specific email format recommended by your institution, consult it for guidance.

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   Home » Articles & News » Why You Should Reply To Emails From Your Manager Straight Away

Why You Should Reply To Emails From Your Manager Straight Away

• Self Management
• Starting a new job

Are the amount of emails in your inbox increasing? It’s your responsibility to keep up with them, especially if they are from your boss! Find out why it’s important to reply to your manager right away.

Email etiquette can seem like a minefield at times. Different people expect different norms to be followed, and offices operate in different ways. It is always a good idea to learn what is expected in your particular workplace and to follow its particular quirks and norms as best you can.

However, there are some email tips that will never steer you wrong. One such tip is to answer emails from your manager immediately, or as quickly as you reasonably can during the working day. Here’s why.

Show That the Message Has Been Read and Understood

Once your manager has received a reply to their message, acknowledging that you have read and understood it, they can put it out of their minds and get on with the next task. Managers tend to be extremely busy, so your manager will appreciate being able to tick something off their mental list.

Quick acknowledgements like this help to build trust and show your manager that they can rely on you to be on the ball. This is all good news for your standing within your team and for your eventual career progression.

Your response does not need to be long unless the original message calls for a detailed response. For example, your manager might email to assign a task to you. A suitable reply might be “no problem – I’ll have that with you by the end of the day” or something similar. It takes seconds to politely acknowledge an email, even one that does not strictly “require” a response, and the positive results are worth it.

Take the Opportunity to Ask Questions

Sometimes, an email from your manager might require additional clarification. You might be missing necessary information to complete a task, or simply need to confirm when the deadline is for a piece of work they have assigned to you.

Responding immediately with any follow-up questions allows your manager to answer while the subject is still at the forefront of their mind. Getting the information you need quickly also means that you can get on with the task as soon as possible.

Demonstrate That You Are Using Your Time Well

Good managers trust their staff and do not micromanage them or their time. Even so, you should strive to show your manager that you are on-task and using your time well. This is particularly true if you are working from home, which more people than ever have been doing since the start of the pandemic. While working remotely makes many people more productive, it does mean that there is an extra step when it comes to showing your manager that you are using your time appropriately.

Responding to emails quickly shows that you are at your desk, focused on work, and attuned to respond to any tasks or requests that come your way in a timely manner.

Bonus Tip: Let Your Manager Know When You Have Completed a Task

Managers are not mind-readers and they have a lot of priorities to juggle. Therefore, if your manager has assigned you a task, always drop them a quick email to let them know when it’s done.

For example, you might email and say, “I’ve finished pulling those reports you asked for. They’re saved in the usual folder.” If you don’t let them know, they may incorrectly assume you have missed a deadline or simply forget that they assigned you the task at all.

In some instances, your manager will let you know that you don’t need to notify them about a completed task. This particularly applies to things you do regularly. But until you’re asked to do otherwise, notifying them when assigned tasks are completed is polite and potentially very useful.

Activity: Clean Up Your Inbox

Missing an email from your manager (or even from a colleague or client) can be annoying at best and can cause serious workflow problems at worst. Therefore, it is vital that you operate a clean and tidy inbox where you can prioritise effectively and see new emails as soon as they come in.

Next time you have a spare half hour, use it to tidy up your inbox. We recommend never deleting work emails unless you absolutely have to, because you never know when you might need to refer back to something. Instead, create folders into which you can sort emails when they have been dealt with.

While we don’t necessarily advocate the “ inbox zero ” method, a tidy inbox is much easier to handle and minimises the risk of missing important messages.

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How To Respond to an Email From Your Boss (Plus Tips)

• Respond to an assignment. …
• Respond to acknowledgment or a compliment. …
• Respond to unspecific or generic praise. …
• Respond to general or unspecific criticism. …
• Respond to specific negative feedback.

I get it. Although receiving negative feedback, which is a frequent topic of employee-employer discussions, is never something anyone ever really looks forward to, learning how to deal with constructive criticism is a skill that is worth mastering. Gaining awareness of your performance and areas for improvement is crucial for professional development, so it shouldn’t cause you stress.

Although it’s not very helpful, this is possibly the simplest thing to say to a worker who hasn’t done anything particularly wrong but hasn’t necessarily done anything noteworthy either. Do more than simply say “thank you”; gently prod your manager for more information if you want to learn something useful from the meeting. You can find out if he keeps bringing up your current position or starts talking about potential projects you could work on by asking him to take on more tasks. If the former is true, it might indicate that you need more time to complete the tasks you already have before adding anything else to your plate.

When your manager has a large team to manage, she probably isn’t worrying about the little things. Instead of criticizing the 2% of your peers who had less than favorable things to say about your performance, she commends you for outperforming your peers. However, because you should always strive to improve, concentrating on that shortcoming will be more beneficial for you in the long run than accepting your compliment and returning to your desk. Additionally, you’ll demonstrate to her that you care about improving by actively looking for small ways to grow.

You want to gather as much information as you can if your boss is presenting you with a specific area or item that needs improving. Unless you believe the criticism is unfounded, in which case you should politely ask for an example to be clear about prioritizing the issue, acknowledge that you understand what he is saying and why he is saying it.

Set up a follow-up meeting to discuss the plan and assess your improvement and progress before the conversation is over. If you do that, you’ll have succeeded in making this a two-way conversation that most likely wouldn’t have happened if you had simply nodded and said, “OK.” It’s imperative to listen to your manager’s advice without becoming defensive.

She’s given you feedback, but it’s limiting and generic. When you encounter these types of generic comments, there isn’t much you can do, so you should always be ready. Consider the meeting as a once-in-a-lifetime opportunity to talk about bigger-picture issues if you don’t often have one-on-one time. Make it known that you’re willing to assume more responsibility and that you’d welcome the opportunity to simplify her life. Once she begins describing her requirements and objectives, you can fill in the blanks with suggestions for assistance.

Making a list of potential new duties can also assist you in shifting the conversation to your own objectives and aspirations. To get more specific information about your growth trajectory once the conversation has shifted toward ramping up a particular area, you can pose questions like, “Where do you see me fitting into this initiative within the next year?” No matter what your boss says during a performance review, you can influence the direction of the conversation by asking specific questions that center on the how, the why, and the when, ultimately assisting you in excelling in your role. More than 1,000 clients have used Elevated Resumes to get jobs at companies like Google, Oracle, Anthropologie, KPMG, ESPN, and more. The full-service resume company creates individualized, exquisitely designed resumes that creatively highlight your abilities and experience. With the Muse Coach Connect, you can collaborate with one of Elevated Resumes experienced content specialists to make sure that your experience and skills stand out from the competition. The Elevated team works with each client until they’re 100% satisfied—in fact, they’ve never received a rating of less than five stars.

How to Ask Your Boss for Anything (+ the Email Templates You’ll Need to Ask)

How to respond to emails from your boss

You might receive an email from your manager or boss for a variety of reasons. They frequently write to give you feedback, thank you or acknowledge something you did, assign you a task, or ask you a question. Make sure to include a professional salutation and sign-off in your response, regardless of the reason for their email, but you don’t have to format it as formal business correspondence. Try to keep the message brief and address your supervisor with a title or name that fits your relationship with them.

To learn how to write your email’s body, take a look at the following guidelines:

1. Respond to an assignment

Your response should serve as an acknowledgement if your boss emails you to let you know about a task. The message can be brief. Start by stating that you understand the message and thank you for the notification. Include an intention to get started on the assignment. Include any queries you may have regarding the assignment in a separate paragraph or as bullet points below the email’s main body.

Example: Ms. Lee: Ive received your email about the database project. I appreciate you giving me such clear instructions and entrusting me with the task. I look forward to getting started as soon as possible. Would it be appropriate to include Francis from the IT department in our upcoming correspondences in relation to a point you made in your instructions?

2. Respond to acknowledgment or a compliment

Effective managers frequently email their staff to express appreciation for a job well done. In your response, begin by expressing your thanks. Your appreciation goes beyond simple politeness to convey your appreciation for the official recognition of your efforts and your belief that it promotes employee morale. The rest of your response should express how you feel about your work and your desire to continue achieving high standards.

Example: Dear Mr. Nolan, thank you for your kind words about my report. I’m relieved that it went well because it was my first time in a formal setting writing a finance report, so I was concerned about getting it right. I hope to maintain the same level of quality in upcoming reports.

3. Respond to unspecific or generic praise

Praise that is not specific or general refers to statements like “good job” or “you’re doing well.” They are generally encouraging, but they don’t detail exactly what you are doing well, so you can’t maintain or improve Thank your supervisor for the thoughtful review in your response, but concentrate on posing specific queries to elicit responses that can be put into practice. Before responding, think about your accomplishments and any potential areas for improvement. Reiterate your gratitude and try to include any necessary follow-up questions in subsequent emails.

Example: Ms. Kline: I appreciate your kind words about how I’ve been doing so far. I appreciate the feedback and hope to continue doing well. However, I had some concerns regarding the length of some of the reports I had written. Sometimes I feel Im under- or over-explaining certain topics. What do you think?.

4. Respond to general or unspecific criticism

Similar to the aforementioned, general or unspecific criticism describes suggestions for improvement without outlining your flaws or how you can improve. It can be difficult to respond to criticism of any kind, and asking your supervisor to be more specific about their criticism might make you appear defensive. Be grateful for the feedback, try to identify your shortcomings, and make sure to make them clear in your message to avoid misunderstandings. Send off the email by expressing a desire to collaborate with the manager to establish benchmarks and solve the problem.

Example: Dear Mr. Marvin, I appreciate your comments on my work for this company. Despite being disappointed in myself for my shortcomings, I value the chance to improve. I am aware that I need to improve my ability to work with others on a team because both my communication and teamwork abilities need improvement. If it’s okay with you, I’d like to discuss a strategy for improving these qualities as well as others, such as coming up with KPIs for my upcoming evaluation.

5. Respond to specific negative feedback

You might occasionally hear direct criticism from your manager. The criticism may be in reference to a particular mistake you made or to your overall performance. If this occurs, it’s critical to keep a positive outlook and see the criticism as a chance to improve. Begin your response email by expressing thanks for their honesty. Indicate that you are aware of the criticism and that you want to make changes. Inquire about scheduling a meeting to discuss a plan for improvement and a follow-up to evaluate your progress. Remember to include potential dates and times for the meeting.

Example: Dear Ms. Gilbert, thank you for your honest assessment of my performance. I am aware that there are a number of things I could improve, especially in the areas of teamwork and punctuality. I want to take actions to improve my approachability and dependability as a team player. I would greatly appreciate your opinion on whether it would be possible to create and discuss a plan in person. Im available at your earliest convenience.

Why is it important to respond to your supervisor’s emails?

It’s crucial to reply to emails from your supervisor for a number of reasons, including:

It’s generally a good idea to reply in writing out of deference to the sender of the email, unless they specifically state that a response is not required. They receive a response email letting them know you’ve received and comprehended their message. If the message contains instructions or operational changes, such as new specifications for the project you’re working on, acknowledging it can be especially crucial.

In some emails, your supervisor may request a response. For instance, they might have a query or require clarification on a subject. Try to respond as soon as you can in these situations, especially if the situation is urgent. Because of this, your manager might appreciate your promptness and professionalism, which could help you advance in your career.

Expectation

Other emails might imply that you need to respond without specifically requesting it in writing Such emails include those that contain compliments, criticisms, or recommendations. An appropriate response from you could include your appreciation for the input or advice as well as your intention to act on it, such as by following their advice or making improvements to yourself.

Tips for responding to emails from your supervisor

Here are some pointers for answering emails from your boss:

Respond promptly

Generally speaking, it’s best to reply to work emails the same day you receive them or no later than 24 hours after receiving them. With some emails, a faster response time may be advisable. For instance, emails with criticism typically have a higher priority than emails with praise. Emails that detail important assignments may be even more so. Try to reply to these urgent messages as soon as you can.

Avoid justification

Try to refrain from providing justifications for any actions or behaviors that may have prompted criticism when responding to it. Justification attempts may harm your working relationship with your supervisor, so it’s crucial to concentrate on how you can improve your performance the following time. Instead of responding to criticism, try to understand it, and collaborate with your manager to create a plan for improvement.

Your supervisor should receive a response email primarily to let them know that you have received and comprehended their message. It’s frequently best to have in-person discussions about the topic for comprehensive ones. In light of this, try to limit your response to one or two short or medium-length paragraphs. Your message should be longer if you have any questions.

How do you politely respond to your boss?

• I really appreciate you noticing; it makes me so happy to hear!
• I appreciate you noticing that I put a lot of thought and time into that project.
• I appreciate you taking the time to let me know how you feel.
• It means a lot to me to know you’ve noticed me, so thank you for the positive feedback.

How do you respond to an email professionally?

• Keep it quick, simple, and focused. …
• Format for clarity. …
• Avoid jargon, buzzwords, all caps, all lowercase, emoticons, and textspeak.
• Don’t keep them waiting for a reply. …
• Read and respond to the whole email. …
• Never hit “Send” when you’re angry.

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A former Google recruiter shares 4 emails to send hiring managers to avoid getting mistakenly ghosted — and when to move on

• Ex-Google recruiter Nolan Church explains why candidates might get ghosted after interviews.
• Recruiters often forget, shift priorities, or are unaware of internal changes affecting hiring.
• Nolan says a strategic follow-up strategy can help, but moving on if unresponsive is crucial.

This as-told-to essay is based on a conversation with Nolan Church, a 35-year-old former recruiter for Google and Doordash from Salt Lake City. It has been edited for length and clarity.

Job interviews can be exciting, especially after applying for a wide variety of positions, but the process can quickly become stressful when a candidate doesn't hear back from the recruiter right away.

As a former recruiter at Google and the ex-head of talent at DoorDash, I've seen my fair share of candidates get ghosted by jobs they've interviewed for, and I've definitely ghosted candidates, too, but never intentionally.

Still, ghosting does happen. Before assuming it has intentionally happened to you, here are four scenarios to consider. Also, here's how to follow up with a recruiter properly and when to move on.

1. Recruiters forget

When candidates interview for a role and think, "I really want this job, but I'm not hearing back," I advise them to email the recruiter. Then, if they don't hear back within 24 to 48 hours, send another email.

Candidates often make assumptions about why they aren't hearing back on jobs they've applied for, but, in many cases, the recruiter just got really busy.

Right now, recruiters are expected to do more with fewer resources. This means they're hiring more, working more, and handling more candidates. With everything going on, recruiters often get buried in tasks and forget. Try to give recruiters the benefit of the doubt and assume good intentions first. But when needed, follow up.

One way to follow up with a recruiter is to send them a thank-you email within 24 hours after the interview.

You could try something like:

Email #1: Hey [recruiter/hiring manager name] —

Thank you for coordinating the on-site interviews today. The caliber of the team is impressive. I'm excited about the role and opportunity for impact.

When can I expect to hear back on next steps? Let me know if you need anything in the interim.

Your email should thank them for setting up the interview, and it should give your impressions about the team and role. Then, let them know you're excited about the company and team and ask for the next steps and a timeline.

If the recruiter responds, maintain contact and respond quickly to their messages.

2. Recruiters shift priorities

Recruiters are constantly buried with tasks, which requires them to focus on the business's top priorities. Even though a candidate might feel excited and think they're about to receive an offer, something else might emerge, diverting the recruiter's attention .

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For example, perhaps a new role has just opened, or maybe an internal matter requires immediate attention. Recruiters should strive to treat every candidate as a top priority, but sometimes, internal priorities do take precedence.

If you feel ghosted after sending your thank you note, you could try sending this other email 48 hours after the first email:

Email #2 Hey [recruiter/hiring manager name] — Is there any feedback you can pass along from the team?

This gives a gentle nudge.

3. Something has changed within the business

Sometimes, business circumstances change, including layoffs and hiring freezes, and unfortunately, recruiters aren't always informed first. The tech industry is experiencing a significant wave of layoffs , for example.

When this happens, open roles are often the first to be closed. As a result, there's usually a delay in informing recruiters about these changes, as decisions are made at the management level and require thorough consideration before being communicated.

This leaves recruiters uncertain about how to update candidates on the situation. If you still have yet to hear back, wait 72 hours from the time you sent your second email, and then send:

Email #3: Hey [recruiter/hiring manager name] — Is everything OK?

This is a great strategy because it enables the candidate to push for an answer while being perceived as empathetic and caring. I love this one, personally.

4. Recruiters are talking to other candidates

If a candidate gets ghosted early in the hiring process, the recruiter is most likely talking to other candidates. But if it's later in the process, especially if the recruiter has indicated an offer and the candidate hasn't heard back, it's much less likely to be the case. Still, there's no way of knowing, so following up is still your best bet.

If you still haven't heard anything, it's time to move on to email four, the last email in the sequence. Again, wait 72 hours, and send something like:

Email #4: Hey [recruiter/hiring manager name] — Checking in one last time. Can you pass along any feedback from the team?

If they don't respond to this fourth email, it's safe to assume you've been ghosted.

A solid follow-up strategy is the antidote to ghosting, but nothing is 100% guaranteed

Unfortunately, in today's culture, ghosting does happen, but it doesn't mean it's intentionally happening to you. After all, recruiters are human, and they get busy. But if you've followed up and you haven't heard back, it's time to move on.

Take comfort in knowing that if a company has truly ghosted you, it's a sign that you've dodged a bullet, and that's not a place you'd want to work anyway.

Whether a company moves forward with you or not, you deserve to hear back, and with the right company, you will.

If you're a recruiter or hiring manager and want to share your unique advice, email Manseen Logan at [email protected] .

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