cover letter for hr apprenticeship

Apprenticeship cover letter examples

An apprenticeship can be a great way to strengthen your skills and kickstart your career. The trouble is, these positions can be competitive.

So, in order to stand out, you need a persuasive application – and that includes an engaging and creative cover letter.

Not sure how to write a standout application? That’s OK, we can help. Check out our step-by-step guide and apprenticeship cover letter examples below to get started.

CV templates 

Apprenticeship cover letter example 1

Apprenticeship cover letter example 2

Apprenticeship cover letter example 3

The Apprenticeship cover letter examples above should give you a good idea of the type of content you need to include in your own cover letter, and how it should be structured.

But if you’re really looking to wow recruiters and get your CV in front of the very best employers, then check out our guidance on how to write your own effective cover letter below.

How to write an Apprenticeship cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To build an instant connection with the recruiter reading your cover letter, start with a warm greeting.

It should be friendly but not casual – keeping it professional at all times.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of *Type of Apprenticeship* with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The bulk of your cover letter should be focused around highlighting your suitability for the job you are applying to.

Doing this will show the recruiter that you are suitable candidate and encourage them to open your CV.

The best way to do this, is by studying the job advert you are applying to, and find out what the most important skills and knowledge are.

Once you know the most important requirements, you then need to highlight your matching skills to the recruiter. In a few sentences, tell them exactly why you are a good fit for the job and what you can offer the company.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Apprenticeship cover letter

So, what type of information should you write about in your Apprenticeship cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Apprenticeship cover letter templates

Copy and paste these Apprenticeship cover letter templates to get a head start on your own.

Hope you’re well. I am writing in relation to the Electrical Apprentice position at Mears Group as advertised on Glassdoor Jobs. As an individual with a genuine passion for electrical work and a strong desire to learn and grow in the field, I am eager to contribute to electrical projects while gaining hands on experience under the stewardship of experienced professionals.

I possess a HND in Electrical Engineering from Bradford College, where I gained foundational knowledge in electrical circuitry, wiring, troubleshooting, safety practices, and technical mathematics. I am a fast learner and can quickly grasp new concepts, while aiming to thrive in a collaborative environment and supporting the delivery of high-quality work according to project deadlines.

During my academic journey, I obtained “A” grades for all my subjects, helped an instructor install complex components for a client one day ahead of schedule, and received a commendation for resolving electrical-related problems when participating in school competitions and workshops.

I look forward to attending an interview and discussing my competencies in further detail. Thank you for considering my application.

Kind regards

James Goldstein ¦ 07777777777 ¦ [email protected]

Good day Gary

I am writing to express my sincere interest in the Apprentice Welder vacancy advertised by Severfield Group on LinkedIn. As an enthusiastic individual with a genuine passion for welding and a strong desire to build a successful career in the field, I am excited at prospect of contributing my skills and commitment to your establishment.

I have acquired foundational knowledge through a HND in Welding & Fabrication from Capital City College, as well as hands-on school project experience in MIG, TIG, and Stick techniques. I am focused on prioritising safety in all aspects of welding and following regulations to ensure a secure work environment for myself and others. As an apprentice, I would welcome the opportunity to absorb knowledge from seasoned personnel to be able to apply it effectively in practical settings.

Some achievements I contributed towards in seven projects include, completing 50 high-quality welds with 0% defects or rejections, and ensuring no accidents through maintaining an excellent safety record.

Enclosed is my CV for your review, and I look forward to discussing my competencies in further detail. Thank you for considering my application.

Matt Turner ¦ 07777777777 ¦ [email protected]

Good afternoon, Shaun

I am excited to apply for the available Apprentice Mechanic position at Volkswagen UK. As a dedicated individual with a passion for automotive technology, I have the desire to contribute my mechanical aptitude to deliver success for your esteemed organisation.

With a HND in Motor Vehicle Engineering and hands-on workshop experience gained at Newark College, I possess the competencies necessary to check, diagnose, and repair various mechanical issues. My focus remains on providing excellent customer service, while partnering with team members in a stimulating and high-performing environment.

Some notable accomplishments at college include aiding in troubleshooting and resolving engine malfunctions faster than any other student, helping a mentor complete routine maintenance tasks for three clients two hours ahead of schedule, as well as receiving positive feedback from supervisors for producing exceptional work at all times.

I am confident that my career aspirations firmly align with your business goals. Please find my CV attached and thank you for considering me for the aforementioned role.

Robert Stokes ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Apprenticeship job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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• Cover Letter
• Apprenticeship Cover Letter Sample & Guide

Apprenticeship Cover Letter Sample & Guide

Our customers have been hired by:

You were practically born holding a power tool. Maybe it even feels like you know the inner workings of complex mechanisms just by looking at them. Convincingly pouring that kind of skill and aptitude onto paper may seem a bit challenging, though.

That’s why you’re here. To learn exactly how to write a stunning apprenticeship cover letter, no matter your profession.

This guide will show you an apprenticeship cover letter example, and reveal the best tips and the step-by-step process for writing an apprenticeship cover letter.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Sample cover letter for a resume— See more cover letter examples and create your cover letter here .

Find more inspiration in some of these related guides below:

• Electrician Cover Letter Examples
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• Construction Cover Letter Examples
• Mechanical Engineer Cover Letter Examples
• Interior Design Cover Letter Examples
• Volunteer Cover Letter Examples
• Entry Level Cover Letter Examples
• Cover Letter for an Internship
• Best Cover Letter Examples for Every Job

Apprenticeship Cover Letter Sample

Byron Sloan

Logistics Apprentice

323-606-4255

[email protected]

Linkedin.com/in/byrongsloan

Long Beach, 05/29/2022

Pamela Hawkins

Head of Logistics, Conrad Freight, LLC

180 Sarah Drive

Lake Charles, LA 70629

337-496-5247

Dear Pamela,

When I discovered the opening for a logistics apprentice to join your company, I felt the need to share my application with you immediately. I believe my contribution as a skilled initiate in logistics could help change your business for the better. I’m sure under the tutelage of more experienced professionals, my skills would flourish and prove useful to your team.

As a trained logistics apprentice, I know how to handle important goods and keep accurate, efficient, and organized records for customers from all industries and sectors. I graduated within the top 4% of my class at Santa Monica College, with distribution center management, system controls, and supply chain management being my favorite subjects. I never let my GPA drop below 3.8 across all three.

During my second-year, three-month internship at FCDO Services, I spotted a potential shipping error in the records of their 7 biggest clients. My supervisor, Martha Wilkes, later told me that rectifying an error saved the company up to $250,000 in damages. That’s just one simple example of what I could bring to the table at Conrad Freight.

Pamela, it’d be an absolute delight to be able to talk to you in person about this apprenticeship opportunity. I would welcome the chance to discuss this position, my qualifications, and how I could help streamline your shipping system controls to increase their efficiency to 110%.

Byron Sloan 

With that kind of a plugged-up cover letter, you won’t even need insurance! Time to break down the inner workings of any great apprenticeship cover letter.

Apprenticeship Cover Letter Template

This is how you can write apprenticeship cover letters worthy of a true craftsman:

1. Use the Right Format for Your Apprenticeship Cover Letter

Plumbing, electricity, carpentry, or HVAC installations—they all have two things in common.

For one, they need a specialist to take care of them with their expert handiwork if these systems are to work properly at all.

Secondly, you need to ensure your cover letter follows the right format if you want to have the slightest chance of scoring the apprenticeship.

And trust me, it’s worth it. In struggling and flourishing economies alike, apprenticeships have been shown to increase employment stability.

Here’s what to do to score one for yourself:

• You should know ahead of time what  parts of the cover letter you want to include so that you have a rough schematic of how much space you will need.
• Use correct  cover letter margins in the whole document. 1” of space on each side is the right choice.
• Set the line spacing to single or 1.15.
• Choose a good cover letter font . If your letter looks like a poorly put-together piece of wooden furniture, guess what impression that makes on your future boss.

Read more:  How Long Should a Cover Letter Be?

2. Learn How to Address Your Apprenticeship Cover Letter Correctly

Your apprenticeship could take place in many kinds of establishments.

Regardless of industry, the number one thing for you to do (or keep doing, rather) is to fight for a good first impression.

Learning how to address the cover letter to get that internship is therefore one of the keys:

• Include your current contact information in the top-left corner, complete with your phone number, e-mail address, and full name.
• Optionally add your LinkedIn profile or other socials. Just make sure to clean your online presence first 
• Below, after skipping a line, write down the city and date.
• Skip another line, then add your recipient’s name and contact information.
• Don’t know whom you’ll be writing to? Search around online, or call in directly to ask for the name.

Read more:  Professional Cover Letter Header Examples

3. Excite Them in the Opening of Your Cover Letter

Many people mess this part up.

It’s surprisingly difficult because of the temptation to use “To Whom It May Concern” as your opening .

Big, massive red flag.

One, it’s not the 1900s, and two, you’re not addressing the Queen of England.

Do this instead:

• Use a proper cover letter salutation . You guessed it, you should use the name of the recruiter, that’s why we scouted it out.
• Clearly state why you’re applying, what position and trade interests you, and include an interesting fact or achievement to hook them right from the start before you elaborate.

Read more:  How to Start a Cover Letter Like a Pro

4. Demonstrate Clearly Why You’re The Best Choice for the Apprenticeship

The middle section of your cover letter is all about keeping them reading.

Applying to be an electrician’s apprentice? Mention your penchant for tinkering with broken household appliances.

Apprentice plumber in the making? Maybe you helped out a neighbor unclog their rusty pipes.

Whatever it may be, this is how you want to bring up achievements on your apprenticeship cover letter:

• The job posting you found? It should tell you exactly what skills they’re looking for in an ideal apprentice—use that as leverage to demonstrate you actually have those skills and give examples based on past achievements.
• Embellish those achievements with impactful numbers, you know, the time and dollars you saved, the areas you improved efficiency in, customer commendations, the like.
• Emphasize more of your qualities, like willingness to learn, aptitude for handiwork, or inquisitiveness. Just be genuine!  Lying on a cover letter or resume won’t get you far.

Still not sure what to talk about? Read more: What Your Cover Letter Should Say

5. Explain Why You Want This Job

As an apprentice, you’re not likely to possess the pro skills in the profession you’re applying for. Not at the start, anyway.

That’s why the company would need serious time to invest in you, and hopefully keep you around after your apprenticeship is over.

Prove that the feeling is mutual:

• Look the company up on the internet. See what their website says, what kind of reviews they get. Are they known for customer relations? Excellence in their trade?
• Find something that speaks to you personally and explain it’s one of the reasons why you want to join their team.
• By demonstrating excitement, you show them you’re in it for the long haul, and not likely to jump ship after just a few months. This matters a lot, since  most apprenticeships last 3 or 4 years , and they don’t want to keep re-training newcomers.

Pro Tip: Avoid mentioning salary requirements on your cover letter . If you’re just a beginner, they likely won’t expect you to know much, so you’re not really in a position to haggle.

6. Close out the Cover Letter With an Offer

We’re almost done here, but you can’t hang your hat up just yet.

What’s an apprenticeship cover letter without an appropriate ending?

• Provide a time and date for a possible call or in-person interview.
• Repeat one more time why in your mind you are an excellent candidate they stand to benefit from.

Read more: How to End a Cover Letter: Examples & Tips

7. Add the Cherry on Top and Sign the Cover Letter Like a Pro

The hiring manager will not remember your cover letter if you let it go out with a whimper.

There are probably hundreds that he has to go through, so why would he?

Be unique, or be forgotten—that’s the harsh truth of the world.

• Sign off the cover letter using a phrase such as “Best regards”, or “Sincerely”. Repeat your full name below that to hammer it harder than an unruly nail that just won’t stay put.
• If you were asked to add any extra cover letter attachments, be sure not to forget about them.
• Use your digital signature if you have one.
• Save the cover letter with a professional file title . It should come in PDF format.

Pro Tip: After a week has passed, if you haven’t heard back, follow up your application with another message. That is sure to send off some sparks!

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

Thanks for the read! Do you think we left out any crucial info for this apprenticeship cover letter? Maybe you’re not sure what to actually talk about—direct all questions to the comments section!

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How to write a cover letter for an apprenticeship?

Cover letters or covering letters are what you include with your CV when applying for an apprenticeship . Think of them as the story of your CV – you will expand on the shorter points and bullet lists of your skills and show how your experience makes you the perfect fit for the role. 

If you have never written one before, a cover letter can feel like a difficult task. But as long as you stick to a few simple rules there is no reason why you shouldn’t be able to write a strong cover letter that really sells you to a prospective employer.

How long should an apprenticeship cover letter be?

The ideal length of a cover or covering letter is no more than one side of an A4 page – any longer and you risk rambling. Any shorter and you won’t have covered enough of your skills and experience or explained why you should get the job. Four paragraphs is a good length.

Cover letter basics

Write a new letter for each application.

It can be tempting to copy and paste your way through numerous applications, but each letter should be unique. After all, each role is different, as is each company you apply to. It’s ok to have similar points and explanations for skills, but each letter you write should feel distinct from one another.

It’s ok to use a template as a starting point

You can find numerous templates online to help guide you. As long as you aren’t copying someone else’s work it’s ok to use one. Details like where to include the date, who you are sending the letter to and your contact details are all important, and a template will show you this. There’s a lot of variety out there, so make sure whichever you choose it is clear and easy to read – not one big block of text.

Address it to a named person

One of the ways you can make a good impression is by addressing your letter to a named individual. It shows that you have done some research about the company, and you are serious about the application. You can easily find out the name of the person you need to write to by looking at the company website, emailing or phoning the company.

Paragraph 1: The 'Why'

Your opening paragraph is where you get the reader’s attention. Explain WHY you are writing to the company and WHY you are applying for the job. You can include information here relating to where you saw the job opportunity e.g. ‘I am writing regarding your advertisement for a construction apprentice on the Talentview website’.

Paragraph 2: Sell yourself

Sell, sell, sell! This is your opportunity to tell the prospective employer why you should get the job. What is it about you – your experience, skills or interests – that makes you the perfect candidate? What can you offer them? You can make reference to your CV here, by selecting a few strengths or achievements mentioned and expanding on them.

Paragraph 3: What you know about the company

Show that you have done your research about the company – its history, values and the work it does. If it is a construction company, you could make reference to some of the projects it has been involved in, and what excites or interests you about working for the company. 

Paragraph 4: Call to action

This is the final paragraph and your last chance to impress, so it’s important to get it right. 

The end of the letter is your chance to summarise what you would bring to the job. You can finish by thanking the recipient for their time reading the letter, and then providing a ‘call to action’. This could be by asking for a meeting or a phone call to discuss the position further. Sign off your letter formally. It is best practice to use ‘yours sincerely’ if you have addressed the letter to a named person, and ‘yours faithfully’ if you have addressed it to ‘Sir/Madam’.

Check your letter

Read your letter again in a few hours time or the following day. There will be some changes you will want to make. Go back to it a couple of times until you are happy with it.

Have more than one person check your cover letter if possible. Someone who works in a similar industry would be ideal, but a friend or relative who will give you honest feedback is also helpful. Read it out loud, too, because this will help you to hear clunky or awkward sentences or highlight missing words and spelling errors.

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Apprentice Cover Letter Examples & Writing Tips

Use these Apprentice cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Apprentice Example 1
• Apprentice Example 2
• Apprentice Example 3
• Cover Letter Writing Tips

An apprentice is someone who is learning a trade or craft. They work under the supervision of a skilled worker to gain experience and knowledge in their chosen field.

If you’re looking for an apprenticeship, you’ll need to write a cover letter that showcases your skills and experience. Check out the examples and tips below to learn how to write an effective cover letter for an apprenticeship.

Apprentice Cover Letter Example 1

I am excited to be applying for the Apprentice position at ABC Company. I believe that my skills and experience would be a valuable addition to your team.

I have worked in the construction industry for the past five years. I have experience in a variety of roles, including carpenter, electrician, and plumber. I have also worked as a site supervisor, which has given me experience in managing and coordinating a team of workers.

I am a motivated and hardworking individual who is always looking for new opportunities to learn. I am excited to learn more about the Apprentice position and to see how I can contribute to ABC Company’s success. I look forward to hearing from you soon.

Apprentice Cover Letter Example 2

I am writing in regards to the Apprentice position that is currently available at your company. I am confident that I have the skills, experience, and drive that would make me the perfect candidate for the job.

I have been working in the Apprentice industry for the past three years and have gained a wealth of experience in that time. I have worked in a variety of roles and have learned how to be successful in a number of different environments. I am confident that I have the skills and knowledge necessary to be a valuable asset to your team.

I am a hard worker who is always willing to go the extra mile for my clients. I have a proven track record of being able to deliver results and exceed expectations. I am also a team player who is able to work well with others.

I would be grateful for the opportunity to discuss my qualifications with you in further detail. Thank you for your time and consideration. I look forward to hearing from you soon.

Apprentice Cover Letter Example 3

I am writing to express my interest in the Apprentice position that you have posted. I believe that I would be a great fit for this position due to my extensive experience in the field of sales and marketing.

I have been working in the field of sales and marketing for over 10 years now. My first job was as an assistant to the VP of Sales at a small company called ABC Corp. I worked there for two years before moving on to another company called XYZ Corp. There, I worked as a sales representative for three years before being promoted to the position of sales manager. I held that position for five years before deciding to move on to another company called DEF Corp.

At DEF Corp, I was promoted to the position of vice president of sales after only one year. I held that position for four years before deciding to leave the company and pursue other opportunities. I am currently employed by a company called GHI Corp where I hold the position of senior vice president of sales.

I have always been fascinated by the world of business and how it works. This fascination has led me to take several courses in business management and leadership. I also enjoy reading about business trends and how they affect companies and their employees.

I believe that my experience in the field of sales and marketing makes me a perfect candidate for this position. I am confident that with my experience, I will be able to hit the ground running and make a positive impact on your company’s sales figures.

I would like to thank you for taking the time to consider my application. I look forward to hearing from you soon.

Apprentice Cover Letter Writing Tips

1. show your passion for the trade.

When applying for an apprenticeship, it’s important to show employers that you’re passionate about the trade. One way of doing this is by talking about your experience in the field, whether it’s through volunteering, working or attending school. You can also highlight any awards or recognition you’ve received for your work in the trade.

2. Customize your cover letter

Apprenticeship positions are highly competitive, so it’s important to make sure your cover letter is tailored to the specific job you’re applying for. Pay close attention to the job requirements and highlight any experience or skills you have that match their needs.

3. Highlight your commitment to learning

Employers want to know that you’re willing to learn and grow in the trade. Show them that you’re serious about becoming a skilled tradesperson by highlighting your commitment to learning. For example, you can talk about how you’ve been taking night classes or online courses to improve your skills.

4. Proofread your cover letter

Proofreading your cover letter is one of the most important steps in ensuring your application is error-free. Typos and grammatical mistakes can be a major turnoff for employers, so be sure to take the time to review your letter carefully.

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For employers, latest guides and advice, how to write a cv for an apprenticeship, essential apprenticeships information to know before applying, apprenticeship training examples: what do apprentices learn, how to write a cover letter for your apprenticeship application.

• July 25, 2022
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Looking to ace your application for an apprenticeship but staring at a blank page and wondering where to start?

No worries! We’ve got a few tips to help you get through it.

What is a cover letter?

First up, you’re probably wondering why a cover letter needs to be included with your apprenticeship application. Surely everything should just be explained in your CV?

Not necessarily, because your CV should be factual and concise – no rambling allowed!

Your cover letter gives you the opportunity to let your personality shine through. Use this opportunity to explore the reasons why you would love to work with the company you’re applying for (this shouldn’t be a copy-and-paste job to all). How do you think you’d make a great addition to an existing or new type of apprenticeship scheme they are offering?

Use your cover letter to sell why you’re the best person for the job. Explain why they shouldn’t miss out on your skills and experience. Tell them what your hopes are for your future in the industry.

The general rule of thumb is to make sure you don’t duplicate anything written on your CV – nobody wants to read the same thing twice.

Employers are very busy people, many running their own businesses, so their time is precious, and they’ll easily become disinterested if you aren’t straight to the point.

Keep all this in mind when structuring your cover letter:

There’s no one-size-fits-all for writing a great apprenticeship cover letter. Do your research and make sure each one you write is tweaked on a case-by-case basis – don’t reuse the same one!

• Avoid buzzwords and cliches – be authentic.
• Identify your unique selling points (USP’s).
• Include examples if you have any.
• Don’t reuse the same cover letter – tailor the content to each role.
• Proofread two or three times before sending.

What to include in an apprenticeship cover letter?

Think of the cover letter as your first interview for the job. What do you want the employer to know from the very beginning?

To give you an idea of how it should be structured, with a bit of help from Prospects.ac.uk, we’ve produced this mini guide below.

Again, this is only a suggestion, so make sure you add your own creative flair!

The first Paragraph

• This should be your opening statement.
• Set the scene.
• Who are you addressing?
• State the role you’re applying for and the date you’re available to start.

Second paragraph

• List your skills and experience that are relevant to the role.
• Include examples of how you meet the specific requirements of the role or how you expect your skills to benefit the company as you learn and grow.

Third paragraph

• Showcase that you know all about them but highlighting some research or facts you’ve discovered about the company.
• Let them know why you’d love to work for them and what first attracted you to the position.
• Reaffirm what you can offer their company.

Final paragraph

• Reiterate your interest and why you should get the job.
• Mention any unavailable dates for interview if needed.

How long should a cover letter be?

If we could give you one piece of advice, it’d be: Don’t waffle. Your cover letter shouldn’t be pages long, any employer will give up reading after the first page.

Your cover letter shouldn’t be any longer than three or four paragraphs – and definitely no longer than a side of A4.

Example cover letter

To help you get started, we’ve pulled together an example cover letter below.

Dear [First Name] [Surname] ,

I am writing to apply for the role of [apprenticeship role] at [company name] . Please find my CV enclosed with relevant details of my experience and qualifications to date.

I am particularly interested in [apprenticeship role] offered by your company, [list the reasons your skills fit the job requirements] . I feel that my previous experience in [list an example of relevant experience and why it would help in the role] .

As you can see from my CV, I have a keen interest in [explain your interests related to the job role] . I can see your company holds high values in [do a bit of research – this can then be tailored to how you see it working best, i.e. Do you like the company’s ethos? Do you like how they position themselves in the market? Do you like how they generate brand awareness] . I believe the skills I can bring to the table are [list relevant skills you can offer them and how it could benefit the role] .

Thank you for taking the time to consider my application. 

Yours sincerely/faithfully ,

Where can you apply for apprentice jobs?

So now you’re feeling confident that you can master the basics, where can you find apprenticeship jobs?

There are hundreds of different apprenticeships to choose from and finding an existing or new apprenticeship scheme in your area that fits your interests can feel a bit daunting. The first step is doing your research before narrowing down your interests and the type of apprenticeship you’d like to do.

See how you can use the Government’s ‘ Find an Apprenticeship ’ service to view the options.

You can also check out our Jobs Board to find an apprenticeship that’s perfect for you. 

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10 apprenticeship facts and stats that employers need to know

The idea of taking on an apprentice may at first seem daunting for a business owner, but there’s no need for it to be that

7 tips that will help you nail any apprenticeship interview

Once you’ve decided that an apprenticeship is the right route for you, you’ll need to apply for the apprenticeship and then prepare for an interview if

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22 September 2023

Your Guide to Apprenticeship Cover Letters

A cover letter for an apprenticeship… NOOOOO!

It’s a massive blow. You’ve already put an unholy number of hours into your CV. You spent your weekend attacking, and being attacked by the application form. It has, in short, been a nightmare – and now they want a cover letter too.

Take a few deep breaths. Put the kettle on, and make a cup of tea. Then keep reading.

Writing a cover letter for an apprenticeship is a bit like getting in and out of tight trousers. It’s tricky. But with the help of this step-by-step guide, you’ll soon get the hang of it.

• Why apprenticeship cover letters are important

How to write a cover letter for an apprenticeship

Example cover letter, template for an apprenticeship cover letter, why apprenticeship cover letters are important….

A cover letter is a formal letter that accompanies a CV, outlining who you are, and why you think you’re the right person for the job.

The fundamental aim of an apprenticeship cover letter is to persuade a recruiter to read your CV , and eventually invite you to a face-to-face interview.

The best advice we can give you is to write a UNIQUE cover letter for every apprenticeship you apply to. It’s fine to start off with a master copy or template, but employers will smell a generic cover letter a mile off.

• Your apprenticeship cover letter should be no longer than one side of A4
• Tailor the content to the specific role you’re applying for
• Avoid buzzwords and cliches , e.g. describing yourself as ‘always giving 110%’ or ‘dynamic’
• Triple-check your spelling and grammar before submitting.

Step 1: Dear Barbara,

The opening address of an apprenticeship cover letter is crucial. The crowd can turn against you after just three words. It’s a savage, savage sport.

Avoid writing ‘ Dear Sir/Madam ‘ or ‘ To whom it may concern ’. This gives the impression you are sending 50 CVs to 50 different employers. Barbara will not be impressed, and she might not even read your application.

Addressing your cover letter to the name of the person who will read it  will show you’ve done your research. If you’re unsure who you’re writing to, contact the company and ask. And if you don’t hear back, go with ‘ Dear Hiring Manager ’.

Step 2: Introduction

Start by specifying what position you are applying for , and where you found the vacancy.

Employers are usually hiring for multiple positions at the same time. So you want to make sure you’re being considered for the right role. Start with this…

‘I am writing to apply for the engineering apprenticeship with GSK, as advertised on RateMyApprenticeship.co.uk. Please find my CV enclosed. ‘

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Step 3: Company research

Now that they know why you are writing to them, it’s time to explain to the recruiter why you are interested in their apprenticeship.

Before you do anything else, do your research on the company. What makes them tick? What social issues do they care about? What qualities do they look for in employees?

The more your cover letter aligns with what they want, the better your chances of progressing to the next stage. Here’s a list of areas to focus your research on…

• Origins of the company
• Their vision and values
• Background of directors/the manager of the team you’re applying to
• Has the company been in the news recently?
• Any major projects the company has been involved in

If you want to find out more about the specific role you’re applying for, have a look through the 1000s of apprentice-written reviews on RateMyApprenticeship.co.uk.

Now, return to your cover letter and write a short paragraph that explains why you want to do the apprenticeship and, more specifically, why you want to do it with this company.

For example:

‘I was particularly drawn to an apprenticeship at Vodafone after discovering the groundbreaking projects I could get involved with; including making the UK’s first-ever 5G holographic call. My aptitude for problem-solving, combined with a desire to drive real change in the world, makes me a perfect candidate for this role. ‘

Here, you have demonstrated that you know and understand the vision and values of the company.

What’s more, you have declared an interest in helping the company achieve its mission.

Onto the next section. This has been brilliant so far. A triumph.

Step 4: Experience and qualifications

You’re on a roll, so it’s time to show how your unique skills, qualifications and experiences make you the dream candidate for this apprenticeship.

The trick is to keep this section as relevant as possible to the role you’re applying for. So if you’re applying for a Catering Apprenticeship and you work part-time in Lidl’s bakery or have completed an online cooking course, that’s cover letter GOLD.

If you don’t have any experience in the world of work, instead focus on any modules you’ve studied at school or college that inspired you to consider this career path.

Step 5: ‘I’d love an interview’

The difficult bit is over now. There is nothing left but a final flourish, in which you end the cover letter. It’s hard to trip up here.

In a couple of sentences, thank the recruiter for considering your application and express your enthusiasm for attending an interview.

‘Thank you very much for considering my application. I would enjoy the opportunity to interview so that we can discuss the apprenticeship programme in more detail. ‘

Step 6: So long, farewell

If you started the letter with a personal name, like Barbara, end your apprenticeship cover letter with Yours Sincerely . Or, if you didn’t manage to find Barbara’s name, Yours Faithfully .

And that’s it! You’ve finished writing your apprenticeship cover letter. It’s biscuit tin time.

Using the examples from each step in this guide, we’ve put together an example cover letter for an Engineering Apprenticeship.

Dear Barbara Smith,

I am writing to apply for the engineering apprenticeship with GSK, as advertised on RateMyApprenticeship.co.uk. Please find my CV enclosed.

I am particularly interested in the engineering apprenticeship offered by GSK because of the programme’s focus on chemical engineering. GSK’s devotion to the research and development of existing, but also new medicines, aligns with my own desire to contribute to the creation of new medical practices. I see from the recent news coverage that GSK is focusing on local COPD care, and I feel that my work experience in my local hospital makes me an ideal candidate for this apprenticeship.

As my CV describes, my three years working at Carlos’ Cakes have given me teamwork skills, as well as the ability to work confidently as an individual. I am a conscientious and committed student, on course to achieve three A-Levels. My focus on the three sciences, particularly biology, has provided a groundwork of knowledge that will be needed for this apprenticeship. I have proficient skills using Microsoft Word, PowerPoint and Excel, as well as the desired experience with Photoshop software.

Thank you for considering my application, I would enjoy the opportunity to interview so that we can discuss the apprenticeship programme in greater detail.

Yours Sincerely,

Before you go…

Before you return to The Sims , here are TWO final things to remember when writing a cover letter for an apprenticeship:

• If an online apprenticeship application asks you to write a cover letter in a text box, write it in a Microsoft Word document (or equivalent) first, then copy and paste it in. This way, you can check your spelling and grammar before sending off the cover letter and save it to your device.
• If you are asked to email your CV and cover letter, write your name and the title of the apprenticeship you are applying for in the subject line.

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Written by Louise

Since joining RateMyApprenticeship.co.uk in 2018, Louise has penned countless blogs and how-to guides, alongside award-winning campaigns that connect millions of students with top employers like Lidl, J.P. Morgan and Police Now. With 9 years writing experience, Louise has previously covered everything from Wowcher vouchers to Ghanaian music festivals - making her more versatile than Vaseline.

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Apprenticeship cover letter: 6-step structure for success

Your cover letter accompanies your CV when you’re applying for an apprenticeship and needs to do three important things.

Firstly, it needs to act as your introduction to the recruiter or employer. Secondly, it needs to help you begin building rapport with them. Finally, it needs to encourage them to read on and open your CV.

For this reason, you need to make sure you’re getting the format and content of your cover letter perfect. To help you get it right, we’ve put together a 6-step guide to writing an apprenticeship killer cover letter — check it out below:

1. Begin by addressing the recipient

Where possible, your cover letter should address the recipient by name. This is the best way to start building rapport with them and to show that you have a genuine interest in their opportunity.

You’ll need to use your detective skills to find out the name of the recruiter/employer and there are several ways you can do this. First, check if their name or email appears on the job advert. No luck? Check the company website and see if there’s a ‘meet the team’ style page — if there’s a HR, hiring manager or recruitment person there, you could use their name. If you still haven’t found a name, head to the company LinkedIn profile to do some further digging.

However, if you do your research and can’t find their name, don’t panic! Simply start your letter with ‘hello’ or perhaps a ‘hi’ if you’re including this in the body of an email. Try to avoid using ‘dear sir or madam’ as, nowadays, it comes across as rather impersonal and outdated.

2. Follow up with a friendly greeting

It’s important to be aware that your cover letter will be read by a real person, so you don’t want it to come across as rigid or stuffy.

So, next, show that you’re personable and friendly with a greeting — something like ‘I hope you’re well’ is the perfect way to start off.

3. Let them know which apprenticeship you're applying for

Remember, some recruiters/employers might be hiring for multiple vacancies, so you need to tell them specifically what apprenticeship you’re applying for.

It’s also a nice idea to let them know where you found their vacancy in the first place. For example:

‘I would like to apply for {name of apprenticeship} as advertised on {name of website}.’

Explaining why you’re interested in this apprenticeship is a good way to stand out from the crowd, so try to add a couple of sentences about how your interests and career goals align with the role, for example:

I’m particularly interested in working for your company as you stress the importance of social media marketing and blogging within the role. I have a keen interest in digital marketing and have recently set up my own blog which already achieves 500 visitors per month. I’ve also recently completed the Google Digital Garage course in order to develop my skills.

4. Demonstrate why you're suitable for the role

Next up, the main body of your cover letter needs to explain why you’re a suitable candidate for the apprenticeship you’re applying for.

Scan through the job description and pick out the key requirements and skills that you possess. Then, give a brief example of how you’ve used these skills. This helps the reader to quickly identify that you’re a good fit for the position.

For example, if the employer is looking for someone with strong written communication skills who is capable of writing reports, you might say:

‘During my time at college, I regularly contributed to the student newsletter. This voluntary position required great attention to detail in writing and editing. Paired with my grade B in English at GCSE, I’m now a confident writer.’

Or, perhaps they’re looking for applicants with customer service skills. In this case, you might say:

‘Having held numerous part-time retail jobs, I’ve assisted all types of customers in all types of settings. I’ve quickly learnt the importance of exceeding each customer’s expectations and how to solve their problems and queries professionally, quickly and effectively.’

You should also list any other important skills that you have, your most relevant qualifications and experience and give them some information about your current situation. For example:

‘I’m a recent school leaver’ or ‘I’m currently working in a similar role and looking to bolster my skill set.’

5. Showcase your achievements

Showcasing your achievements is something you need to do in both your cover letter and CV. But as your cover letter is only short, it’s best to choose your biggest and most relevant achievement.

Depending on your level of experience, this could be from school, an extra-curricular activity or previous roles. You might have achieved top grades in a relevant subject during your time in education, or if you’re more experienced, you might have increased sales for your employer or received some impressive feedback. For example:

‘In my final year of school, I was awarded Best Science Student of the Term’ or ‘In my part-time café job, I received a personal recommendation from a regular customer, due to my friendly and professional customer service.’

6. End with a professional sign off

Finally, you’ll need to sign off in a professional but friendly manner. Use terms like ‘thank you for your time’, ‘kind regards’ or ‘looking forward to hearing from you’.

If you’re sending an email, add a formal email signature to the bottom to look more professional. This should include your full name, phone number and email address.

Structure your cover letter for success

We understand that writing a cover letter can feel daunting, particularly when you’ve never written one before or really want the role!

By following the six steps above, you can put together a strong, personable cover letter that will sell your skills and land you an apprenticeship in no time.

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How to Write a Great HR Cover Letter

​While you might read hundreds (or thousands) of cover letters as part of your HR job, it can be a challenge to write one of your own. Where do you begin? What should you include? How do you get someone to read it carefully? And probably the most important question: Do you still need one?

The answer is yes . A cover letter is still an important tool in an effective job search. The cover letter's job is to give the reader specific information tailored to the open position. It is also the perfect place to show passion for your career. You want to go above and beyond what's on your resume by giving a personal touch to your achievements and stories of success.

You're likely familiar with the basics of a cover letter. You should have a strong opening that highlights an accomplishment, talks about your excitement for the job or shares a networking connection. The body should showcase your most relevant stories of success and skills (using either paragraphs or bullet points), and your closing should thank the reader for their time. But a cover letter is also an opportunity to stand out by tailoring your message.

What follows is an overview of the various types of cover letters, how to decide which one you should use and how to best personalize your cover letter to capture your reader's attention.

Types of Cover Letters

Did you know there are many types of cover letters? You're likely familiar with the traditional cover letter that responds directly to a job posting, but there are actually several versions you might need to utilize in your job search. Some of the more common types include:

Job-Posting Reply Letters

Your "normal" cover letter. This cover letter is tailored to a specific job posting and company.   Key Tip: Focus on demonstrating why you are the best candidate for the role by showcasing specific skills and achievements tailored to the open position.

Cold-Call Letters

A letter used to reach out to a company or recruiter to explore potential opportunities. You're not responding to a particular job posting but instead introducing yourself to a company you'd like to work for.   Key Tip: A cold-call letter needs to grab the reader's attention. Consider a powerful first sentence highlighting your best result or answering a specific problem: "Does your organization need a proven diversity and inclusion expert with 20+ years of experience?"

Recruiter Letters

A recruiter letter is simply a letter sent to a recruiter or search firm. You'll use this kind of letter when you want to respond to job postings placed by a search firm or to explore potential roles the recruiter is trying to fill.

Key Tip: Similar to a traditional cover letter, you'll want to talk specifically about your best achievements related to the job you're targeting.

Networking Letters

This letter's purpose is exactly as it sounds: to network with a colleague, an acquaintance, a former manager and anyone else who can help your search.

Key Tip: Immediately let your contact know why you're reaching out and how they can help you. Are you seeking a recommendation? A new connection to get your foot in the door at a company? Keep the letter brief and to the point.

Should You Write an E-Note or Traditional Letter?

An e-note is simply a letter sent in the body of an e-mail rather than a stand-alone letter in a separate attachment. There's no need to let the recipient know you're enclosing a cover letter—just write it in the e-mail itself.

An e-note is shorter than a traditional cover letter attachment and doesn't have the normal heading (with your name, contact info and formatting that matches your resume). Both an e-note and a traditional cover letter should be customized to the job and focused on your achievements.

In most cases, an e-note is the best approach with just a few exceptions. If you're submitting your documents to a database or e-mailing a top executive (like a CEO or member of a board), you'll still want to use the traditional cover letter. If you're simply e-mailing your resume, use an e-note instead.

Key Tip: I recommend writing a traditional cover letter and then copying and pasting the body of the letter when you need to use an e-note (simply remove the format/heading). Then read through it to make sure it isn't too long for an e-mail.

Write Separate Cover Letters for Specific Jobs

There's no doubt that an effective cover letter needs to be written for individual jobs and companies. But how? Focus on your best achievements, relevant skills and something that the resume may not have: a personal touch!

Look through your resume for some of your best stories and proudest moments. Maybe you reduced the average time-to-hire by weeks or lowered the monthly health insurance premiums by 36 percent. Consider using these results within your cover letter by sharing the story in detail, with information on how you went above and beyond.

Also, consider showcasing your best skills, whether they are talent sourcing, creating job descriptions, preparing budgets, onboarding, benefits coordination, project management or any other HR-related function. Don't forget about leadership, mentoring and training—key skills for many HR positions. You can also share your relevant education, training, certifications, credentials and organizational activities, including being a member of the Society for Human Resource Management (SHRM).

Lastly, don't forget the human touch. Write about why you are passionate about what you do. Why do you love HR? What skills are you fantastic at? Why are you the perfect fit for this role? How can you help transform the organization's HR efforts?

The best piece of advice when writing a great cover letter is to tailor it to your goal . Think about your best, most relevant skills and achievements that you want to showcase. Then add a personal touch about why are you excited about this opportunity. Taking a few minutes to customize your cover letter will improve your chances of achieving your goal: to earn an interview.

DOWNLOAD A SAMPLE COVER LETTER

Laura Fontenot, ACRW, CPRW, is an award-winning expert resume writer who has helped thousands of clients excel in their job search for more than 15 years. She offers a complimentary resume review at www.masterworkresumes.com and at linkedin.com/in/laura-fontenot-acrw-cprw .

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HR Trainee Cover Letter Example

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City, State, Zip Code

Home : 000-000-0000 Cell: 000-000-0000

[email protected]

Dear Ms. Frost,

I am writing to apply for the HR Trainee position with Nexus Corporation. I recently graduated with an associate’s degree in Human Resource management and am eager to put my newly learned skills into practice. In my college studies I took part in an internship with the Human Resources Department at Morningside Industries where I assisted HR personnel in conducting background checks on potential employees scheduling interviews and maintaining staff files.

I have strong organizational skills with great attention to detail. In addition I am friendly and outgoing. I have been commended for my ability to make people feel comfortable which is definitely an asset in the Human Resources field. I would love the opportunity to join the Human Resources staff at Nexus Corporation as an HR Trainee so that I could contribute my knowledge skills and personal attributes.

I am confident that you will find me to be a qualified candidate for your HR Trainee position. Please do not hesitate to reach out by phone or email to set up an in-person interview. I look forward to meeting with you and thank you for your consideration.

Keyla Gallegos

There are plenty of opportunities to land a position, but it won’t just be handed to you. Crafting a cover letter that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.

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13 Human Resources Cover Letter Examples

Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter examples for Human Resources professionals, helping you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start a Human Resources cover letter is by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager." Then, begin with a strong opening line that grabs their attention and clearly states your intent. For example, "As a dedicated HR professional with X years of experience, I was excited to see your job posting for [Job Title]." This not only shows that you've done your research, but also immediately presents you as a qualified candidate. It's also beneficial to mention any personal connection or referral you may have to the company, as it can make your application more memorable.

Human Resources professionals should end a cover letter by summarizing their interest in the position and their belief in their ability to fulfill the role effectively. This can be done by reiterating key points made in the body of the letter, such as relevant skills or experiences. The closing should also include a call to action, such as expressing eagerness for an interview or further discussion. It's important to end on a professional note, using a formal closing like "Sincerely" or "Best regards," followed by your full name. Remember to thank the reader for their time and consideration. This ending not only shows your enthusiasm for the position but also your respect for the reader's time and effort.

A Human Resources cover letter should ideally be about one page in length. This is because hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point increases the chances of it being read in full. Your cover letter should be long enough to clearly outline your skills, experience, and interest in the position, but short enough to maintain the reader's attention. Typically, this equates to about 3-4 paragraphs. The first paragraph should introduce yourself and state the position you're applying for, the middle paragraphs should highlight your relevant skills and experiences, and the final paragraph should conclude by expressing your interest in the role and the company.

Writing a cover letter with no experience in Human Resources can seem daunting, but it's entirely possible. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Explain why you are interested in the field of Human Resources and how your interest was sparked. 2. Highlight relevant skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the role. These could include communication skills, organizational skills, problem-solving abilities, or any other skills that you think would be beneficial in a Human Resources role. Be sure to provide examples of how you have used these skills in the past. 3. Show your knowledge of the field: Do some research about the company and the HR field in general. Show that you understand the role of Human Resources within a company and how it contributes to the overall success of the organization. This will demonstrate your commitment and enthusiasm for the field. 4. Mention any relevant education or training: If you have taken any courses or received any training related to Human Resources, be sure to mention this. This could include courses in business administration, psychology, or any other related field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the position and your eagerness to learn and grow within the field. Thank the hiring manager for considering your application and express your hope for an opportunity to further discuss your qualifications. Remember, everyone has to start somewhere, and a well-written cover letter can help you stand out, even if you don't have direct experience in the field.

Related Cover Letters for Human Resourcess

Recruiter cover letter.

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Entry Level Human Resources Cover Letter

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Apprenticeship cover letter

Apprenticeships provide a viable alternative to university. If you've chosen to earn while you learn our apprenticeship cover letter example shows you how to impress with your application

Start by proving your attention to detail in your introduction. What do they call their apprenticeship programme? (Do they even use the word apprentice? Sometimes they can be called school leaver schemes). Are they asking you to apply for the whole apprenticeship programme, or do they want you to specify which specialism or track you're interested in?

Just like in any other application you'll need to tailor your letter to the company, even if you are applying for more than one apprenticeship and using a similar letter for each application. Use anything you know about the company to make your letter specific - have you seen a local project they are undertaking? Do they advertise locally or nationally? do they do any community work?

When applying for this route into work it's important to let the recruiter know that you have positively chosen an apprenticeship instead of university. You need to make sure that your letter gets across that you really want to work for the organisation. Look carefully at the company's website and pick something about them that appeals to you. This could be that they are long-established, a large multinational or a local, family firm.

Also don't be embarrassed about saying good things about yourself. It's not boasting, it's just letting them know why you'll be an asset to their company. This is no time to be modest. There's no need to lay it on thick, an accurate mention of your skills will be enough. There will be lots of applications for recruiters to read so you want to make it easy for them to find out about you.

Please be aware that this is an example. Use this cover letter template to help generate ideas and structure your own document but avoid copying and pasting. Your cover letter needs to be original and tailored to the job you're applying for.

Jo Yotan 54 The Close Nearton Herechester HC5 1CH [email protected] 07788 999000

Ms Geraldine Cranefeld Student recruitment manager International Engineering Engineering House XYZ Business Park Herechester HC7 4JP

5th May 2023

Dear Ms Cranefeld

2023 Engineering Degree Apprenticeship Programme

I would like to apply for your 2023 Engineering Degree Apprenticeship Programme and am attaching my CV. I would like to get a degree through combining practical, on-the-job learning with classroom experience and I am particularly interested in the Electronics Engineering Programme on offer.

Since completing my A-levels in maths, IT and physics, I have worked at Foodhouse Superstore, covering shifts as rostered. I have mainly worked in stock replenishment, helping out on other teams if needed, including customer service on tills and the shop floor.

I also have a Saturday job at a local car repair workshop. In the two years I have worked there, I have been involved in all aspects of car repair. Recently, I have taken on more of the electronic and diagnostic work, enabling me to use and improve my problem-solving skills.

I did my Year 10 work experience at a HVAC company, where I spent time on site with one of the field engineers and worked in the office to see how jobs are booked and scheduled. I was particularly fascinated by how heating and ventilation systems are planned in the design department.

My time management and organisation skills have helped me to combine schoolwork with my weekend job while also keeping up my sports. I am pleased that I helped my netball team win the cup at the same time as achieving good grades.

I am keen to work for International Engineering, as a local company which works across the UK and internationally. I would like to use my engineering training to work on your alternative energy projects, such as the collaborations with African nations to reduce the dependency on oil.

I look forward to hearing from you.

Yours sincerely

(Sign your name here)

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• How to Write the Perfect HR Cover Letter (With Examples)

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09 February 2021 - 4 min read

Whether you’re just getting started in your HR career or you’re already an accomplished people professional looking for a new and exciting job opportunity, a well-written cover letter is essential to making the best impression on a prospective employer. While your CV proves useful in giving an outline of your overall experience, a cover letter should tell a story about your career journey, showing how your experience relates to the job you’re applying for. Cover letters can be tricky to master, however, especially if you’ve not had the chance to write many in the past. So, if you’re serious about landing your next HR gig, take a look below at our handy guide on how to write the perfect HR cover letter.

How to Write the Perfect HR Cover Letter

Step #1: dates, addresses, and contact information.

Before you even get to the body of your cover letter, you need to work out the header layout of the relevant dates, addresses, and contact information for your cover letter. Begin with your name and address in the top-right corner of the page, like this: Your Name Street Address  City Postal Code E-mail Address Phone Number Then, a space below on the left-hand side, you’ll also want to add:

Hiring Manager’s Name Hiring Managers Title (if possible) Company Name Company Street Address City Postal Code Date Including this information on your cover letter ensures that it gets to the right person at the right address and guarantees that potential employers have immediate access to your contact details - which we would say is a super important element to scoring an interview! 

Step#2: Add a personal touch

Now that we’ve gone over the semantics of formatting all the key contact information in your header, it’s time to think about personalising your initial introduction. To start your cover letter off right, your best bet is to address the hiring manager. If their name is not listed on the job posting, do a little investigating on the company website or make a quick call to the office to see if you can find out their name. If the hiring manager’s name is, say, Jane Smith, make sure you use a formal, full name salutation with a comma to follow. For example:

• Dear Ms. Jane Smith,

If you can’t find a name to personalise your introduction, you can also use:

• Dear Sir/Madam,
• Dear Hiring Team,  or
• Dear Hiring Manager,

Only use the alternative introductions if you’ve genuinely exhausted all of your outlets to find the right name. Also, avoid using phrases like ‘To Whom It May Concern’ or ‘Greetings’ as they’re typically considered an outdated practice in the modern recruitment world.

Step #3: Write your elevator pitch

Now the next step is to write your opening paragraph, or what is better known as your elevator pitch. This is your chance to  catch the hiring manager’s attention , introduce yourself and explain why you’re enthusiastic about applying for the specific job role and how it aligns with your career goals. If you’re applying for a general HR role, for example, it should look something like this: ‘I would like to introduce myself as an applicant for the available Human Resources Generalist position at [insert company]. As an accomplished HR professional with [X years] experience, I strive for excellence in each role that I take on, and I am ready for a new opportunity that will both challenge me and build on my existing experience so I can continue to make a positive impact on the people profession.’ If you currently have no HR experience, however, you can try this on for size: ‘I am writing to apply for the available [insert title] position at [insert company], as advertised on [insert platform]. While I’d like to be transparent in saying I am new to the HR industry, I am enthusiastic about the chance to start building a career within your company. I pride myself on working hard to create opportunities from every challenge I encounter, and I am confident that my education and transferable skills would make me a great fit for this role.’ You can expand or condense as you see fit, just make sure to keep your elevator pitch at 1 to 3 lines - after all, it’s about selling yourself well, and to do that, you need to keep things quick and punchy so you don’t lose the hiring manager’s attention.

Top tip:  Before you get started here, consider the tone of voice of your cover letter as well. You’ll want to personalise it to best suit the company you're applying for to make the strongest impact. For example, if it's a big corporation you'd personalise your tone of voice with more formal language, while you could likely use a more relaxed style when applying for a start-up or a creative company.

A useful method for judging this would be to look at the style of writing on their website and social media - are they formal and serious or more friendly and casual? This can give you an indicator of how they like to communicate. (Be sure never to be too casual though - no emojis!)

Step #4: Focus on your qualifications, skills and experience

Following your first paragraph, you’ll want to hone in on your relevant qualifications and skills for your middle paragraph(s). You’ll want to offer up more details about the information you’ve included on your resume and how your experiences apply to the job. Here is an example to get you started: ‘Currently, I work as a [insert title] at [insert company], where it is my responsibility to [insert duties], using my [insert HR-related skills] to improve the efficiency of communication in the workplace between the organisation and employees.’ 

Then go on to explain your past experience and education, and how they tie into the role you’re applying for: ‘My past experience includes [insert past role and company], where it was my job to [insert responsibilities]. While working in this role, I learned a lot about the HR industry through [provide examples], and I believe that applying the skills and professionalism I’ve learned through these experiences to your organisation would be of great benefit.’ It would be a good idea to mention any relevant HR qualifications you have here as well, such as a   CIPD HR qualification , and how that’s contributed to enhancing your knowledge, skills, and credibility. If you’re applying with little to no experience, it’s okay to simply just highlight your relevant qualifications and/or transferable skills instead: ‘My relevant experience includes undertaking a [insert qualification here], where I learned [insert main takeaways]... Or:  ‘As highlighted in my CV, I also have experience working in [relevant jobs], where I picked up a number of industry-related skills that I believe transfer well and benefit both myself and the company in this position, including: 

• Communication skills 
• Proactive decision-making 
• Training, developmental and coaching skills 
• Administrative skills'

In either instance, you can also include examples about relevant projects or situations that provide insight into how you solve problems and excel in your work, drawing attention to the positive impact of your actions in your current or past roles.

Top tip:  When you write your cover letter, also try to include a few keywords from the original job description in these paragraphs.

Step #5: Explain any large gaps

If you’re worried about a glaring gap on your CV, the middle paragraph(s) is also a good place to address this and make it relevant to your application. If you took some time off to travel, for instance, you can write something like: ‘Prior to starting in my current role, I took [X time] off of work to travel. This allowed me the opportunity to learn about different people and cultures, something that I believe has benefited me in the HR profession given that we interact with diverse groups of people and personalities on a daily basis.’ You can also mention any volunteer work or short courses you engaged in during your time away from work. The trick is to put a positive spin on these gaps and demonstrate how they’ve contributed to your development as a professional. 

Step #6: Finish it strong 

Finish off your cover letter by thanking the employer for their time and consideration and reiterating your enthusiasm. For example: ‘I’ve always been a strong supporter of the people profession and genuinely believe it to be an integral part of every organisation. This is why I would be enthusiastic about the opportunity to join your team as an [insert title] and to immediately start contributing to the success of [insert company name]’s mission, goals and objectives. Thank you for your time and consideration, I look forward to hearing from you. Sincerely, (Sign Your Name) Your Printed Name If you’re not a fan of using ‘sincerely’ as a sign-off, you can also use:

• Kind regards,  or
• Respectfully

Step #7: Revise and format

Once you’ve completed your cover letter, always (always!) make sure to read it over a few times to check for any spelling mistakes or other errors. Also check that your margins are 1-inch all the way around and that you’re using a 10- or 12-point, single-spaced font size (in Arial or Calibri, for example) to ensure easy reading. Don’t forget to add a space between each paragraph section either. This keeps things clean, structured and appealing to look at.

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We hope that reading through our guide to writing the perfect HR cover letter has you feeling confident to get started with your job application and helps you land the role of your dreams. Good luck! 

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Hr trainee cover letter example.

If you are looking to break in to the HR sector then you will usually start off as a HR Trainee. A HR Trainee will work alongside other HR professionals and learn all aspects of HR in a generalist way.

As a Trainee in a company, you may get the opportunity to further your qualifications an study specific HR qualifications such as the CIPD qualification which will give you an understanding of the HR way of working.

If you have seen a role in which you want to apply for, please see the below example cover letter which you can use as a guide.

Related : HR Trainee CV Example

Dear Sir/Madam,

Application for the role of HR Trainee

I would like to apply for the role of HR Trainee which you have got advertised in (which publication and when).

I am very interested to work in the HR sector and have been to date working in a busy administration office and have had some experience with personnel records and company forms for staff and managers etc and I am very interested to learn more about Human resources.

I am able to work on my own initiative as well as within a group and I feel that I work well with others and can communicate effectively with others. I am very keen to learn and do what I can to progress for myself and the company that I work for.

I am organised and thorough in my work, I like to keep lists so that no work gets over looked. If I don’t know how to do something then I ensure that I find out how to do it and learn this way.

I am very interested in your company and have been doing some research into your business and feel that I have some transferable skills that would fit into your organisation.

Please find enclosed my CV, if you have any questions, please do not hesitate to contact me and I will be happy to answer any questions that you may have.

Thank you for taking the time to read my letter and CV.

I look forward to hearing from you.

Yours sincerely

NAME SURNAME

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