functional resume 2022

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What is a functional resume?

It is a resume format used by professionals who want to highlight their skills over experience.

Before we dive-deeper into the use and meaning of a functional resume, we need to understand the types of resume formats available to us.

There are 3 standard resume formats used by professionals from different industries. This blog will help you understand how and when to choose a functional resume for your job application.

The following questions will be answered in the article:

• What is a Functional Resume Template?
• Difference between Chronological vs Functional Resume
• Why do we use a Functional Resume Template?
• Pros & cons of functional and chronological resume formats
• Who should use a Functional Resume Template?
• How to make a Functional Resume?
• How to structure a Functional Resume Template?
• Tips to write a Functional Resume

Types of Resume Format

There are three different types of resumes that are accepted within the industry. These resume templates are:

Reverse Chronological Resume Layout

In which your information starts from your current/last-held profile and dates back to the beginning of your education. It includes all your major achievements and information listed along with important dates.

The resume template examples follow the below-mentioned structure:

• Contact information
• Resume summary or resume objective
• Work experience
• Additional Sections

Combination Resume Layout

It is a combination of the reverse chronological resume format and the functional resume format. It allows a candidate to showcase their skills and achievements with evidence from their professional experience.

The points on this format of the resume are grouped based on the skills highlighted.

The resume template examples follow:

• Skills Summary
• Additional Skills
• Work Experience

What Is a Functional Resume Template?

Functional resumes are essentially skill based resumes, wherein professionals expand and highlight their relevant skills rather than their work experience.

This format is recommended by resume experts for people with gaps in their employment history or for ones who have changed their jobs a lot.

To help you understand better, here are a few pointer about functional resume:

• It focuses on your skill set rather than your work experience
• It works best for when your work history is not related to your targeted job
• It works in favor for professionals with gaps in their employment history or those who have frequently changed jobs

The ideal structure of the resume template is:

• Resume objective

Also Read: What is the best type of resume format?

Functional Resume vs Chronological Resume

Functional resume template: why do we use it.

People who benefit from a functional resume are:

• Professionals joining creative industries - because your portfolio matters more than your resume.
• Professionals transitioning Industry - as a detailed job descriptions could be too difficult for unfamiliar recruiters to comprehend.
• Overqualified or Under-qualified Candidates - who are joining mid-level jobs.

A few key points about the functional resume format:

• The functional resume can be used by candidates to focus on skills and avoid the work history.
• Since the focus is on the skills, it helps mask the job shifting trait of the candidate.
• The functional resume format is not parsed by most ATS since the ATS only looks for points under the relevant work experience.
• The functional format is not a well accepted resume format as it raises suspicions in the minds of the recruiters that the candidate is trying to hide something.

Functional Resume Template: Who Should Use It and When?

A functional resume template is particularly useful for job-seekers who:

• Have frequently changed jobs
• Have gaps in their work history
• Are reentering the workforce
• Are transitioning into new careers
• Under-qualified or Overqualified for particular job posts

The reason functional resumes work well for these people is that most of our acquired skills are transferable despite our careers not standing well.

For example , if you have been a sales manager, you were possibly responsible for training, coaching, and customer relations. These skills could even be used in your functional resume for a Public Relations Manager.

In a chronological resume , this information might not appeal to a recruiter. Essentially you did not hold the title of Public Relations Manager. However, the functional resume format showcases that despite your job profile you have dealt with PR-related issues.

Eventually it comes to how you illustrate yourself. If you give the employers the same information in an improved package you are bound to increase your chances for an interviews. Functional resumes describes more than just background and experience.

How to Make a Functional Resume?

Before we move on to making a functional resume, first we need to understand the format of a functional resume.

How to Format a Functional Resume?

• Strategically group your key skills into different categories
• Keep the employment section brief
• List your previous designations along with the company in your employment section
• You can omit selective information due to non-compliance with the target profile

Structure of a Functional Resume Format

Follow the order given below to make your resume using the Functional Format:

Contact Information

• Qualifications Summary
• Relevant Skills
• Professional Experience (dates optional)
• The Additional Section

Key Sections In a Functional Resume

Functional resume summary.

Here are a few pointers to keep in mind while drafting a functional format summary:

• Spend maximum time on crafting your functional resume summary
• It should be the last section that you write in your resume
• Highlight your key skills and achievements that align with your target profile
• Limit your summary to 3-4 lines
• Avoid writing boring and elaborate summary, keep it concise and relevant

Also Read : How to write a resume summary

In functional resumes, the candidate’s skills are more important than their work history.

The skills section in a functional resume template should include at least three skills that are significant to the target job. For each skill, group 3 or 4 points which can provide evidence for the same.

Quantifying your skills in your functional resume instills confidence in the employer. It showcases that you are able to fulfill the requirements of the position.

In a functional resume template, skills come after your personal details and before your professional or academic experience. To best highlight your functional resume skills list ensure a combination of

• Skills listed in the job description
• Skills you possess

Although adding your contact information looks like the easiest part of the resume writing process yet many functional resumes manage to miss relevant contact details. Include your:

• Phone number
• E-mail address
• Home address (city and state)

You may even include your LinkedIn URL but do not redirect the recruiter to an empty profile.

Your name should ideally be the largest text on the page between 20-24 pt. font size. The rest of your font may correspond to the font style and size of the rest of the page.

Professional Experience

In functional resumes, the professional experience section showcases your experience without prominent display. This shifts the focus on the skills and other qualifications you have for the position.

To conceal your missing work experiences:

Label your period of unemployment

You may have been unemployed for legitimate reasons like being a parent or doing an independent study or being a full-time student. You may describe yourself in the following ways to label your period of unemployment:

• Full-Time Student
• Independent Study
• Full-Time Parent
• Family Management
• Adventure Travel
• Personal Travel

You must always demonstrate on your functional resume that you were doing something during your gaps in employment. Refrain from explaining them as a result of:

• Rehabilitation, or

Refrain from specific dates

In the functional resume examples you might notice minimal mention of the periods of employment. This creates the impression that even if you were unemployed during the middle of the year 2010, it appears as though you have been consistently working.

This is an acceptable way of “fudging” in functional resumes.

Drafting the education section of functional resume is similar to reverse chronological format resume.

• Include the name of the university along with the location
• Name of the course along with the GPA
• Date of enrollment and graduation

However, if your educational experience corresponds to the job you are applying for then you must mention the skills you have acquired in due process.

In case your degree is not relevant to your field, keep this section short. You may also consider changing the headline to "Training and Education" to incorporate more volume of relevant skills.

Functional Resume Format Template Sample

An example of a free functional resume sample template is attached for a better understanding of how you can proceed with writing your resume.

Tips for Crafting a Functional Resume

• Employ professional or sans-serif fonts such as, Arial, Verdana, Trebuchet MS, Century Gothic, Calibri, Lucida Sans, Tahoma, etc. over serif fonts
• Maintain the font size larger than 10 pts. but smaller than 12 pts. for the section points
• Maintain the font size larger than 12 pts. but smaller than 14 pts. for the section headings
• Stick to the same date format. The standard date format in functional resumes is (mm/yy)
• Follow the current trends. Resume examples 2019 may differ from resume examples 2022
• Refrain from cramming your resume with gimmicky graphics
• Leave more white space for your recruiters to have a comfortable read
• Do not include pictures in your functional resumes
• Do not try to fit every important information on a one-page resume. Do not, however, exclude key details about your career

Functional Resume or Chronological Resume: Which Should You Use?

Pros & cons of using a reverse chronological resumes.

Pros of using a reverse chronological resume

• It provides a clear view of your career trajectory
• This format is widely accepted by recruiters
• It works in your favor if you have an extensive work history related to your targeted job

Cons of using a reverse chronological format

• It highlights your career gaps in your resume
• Showcases unrelated work to your targeted job

Pros & Cons of Using Functional Resumes

Pros of using a functional resume format

• It helps in hiding career gaps in employment history
• It is advantageous for fresher who have no work experience
• It is the best choice for professionals changing their career trajectory

Cons of using a functional resume format

• It send a message to the recruiters that you are hiding something
• It is not ATS compliant
• It doesn't cover your entire work history

Why do Recruiters Dislike this Format?

Recruiters usually skip to the work history to figure out what you might be hiding. In the process, if you manage to impress with your skills, you are good to go.

• Within the context of skills and accomplishments, it gives you a better opportunity to make yourself stand out despite having significant experiences.
• Recruiters are familiar with that fact that the functional resume format covers gaps in the applicant’s experience.

Use with Caution

Although a functional resume might sound like it could suit your situation yet you must be conscious of the few drawbacks to this approach.

Excluding the dates or titles can raise the recruiter's suspicions that you might be trying to hide something.

It can be frustrating for recruiters to figure out where you performed a particular accomplishment.

So carefully evaluate your situation, weigh the pros and cons and if you consider the functional resume template an the advantage which outweighs the drawbacks you may go ahead with it. The skills-based resume could present you in the best light.

Key Takeaways

• It is critical to choose the best resume format for the job application. The best best format should ideally employ all the necessary keywords .
• Picking a proper format ensures focusing on either of the two - your skills or your career progression
• Make sure that your resume format do not make your recruiters suspicious of your achievements.
• Your resume format should address two points - how well you can you do the job and If you the company can work with you?
• Opt for a functional resume template if you have frequently changed jobs or have gaps in their work history
• Quantify your work experiences with your achievements using the Cause Effect formula
• Write a strong skills section and boast any certifications or awards you have received

Hiration does not recommend the use of functional resumes.

Go to Hiration's career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries.

You can also write to us at [email protected] .

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Functional Resume Format: Examples & Templates

A functional resume – also known as a skills-based resume – focuses on your skills and qualifications rather than your work history. Read on to learn how to write a functional-style resume using our Resume Builder.

• 30% higher chance of getting a job‡
• 42% higher response rate from recruiters‡

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What is a functional resume?

The functional resume format highlights your skills over work experience. Your abilities may be grouped under sections like “Summary of Qualifications” and “Relevant Skills,” and they are placed directly above your professional summary or resume objective.  The purpose of a functional resume is to show potential employers that you have the skills to get the job done, even if you lack work experience.

Functional resume templates

Our professionally designed resume templates have been curated to help you showcase your job qualifications effectively so you stand out in today’s competitive job market. Whether you are a student, career changer, or have gaps in your employment history, we have a functional resume template. 

Explore our wide range of layouts and formats to find the perfect template that suits your unique career goals and aspirations. Let your resume make a lasting impression with our modern and eye-catching designs.

When to use the functional resume format

A functional resume is an incredibly useful and valid way to present your qualifications in several circumstances, such as if you’re a first-time job seeker or have employment gaps.

Here’s a closer look at how to use the functional resume format for each situation.

You’re a first-time job seeker or don’t have much work experience.

If you’re low on work experience, emphasize your other job qualifications in a functional resume. For example, you might place your educational experience directly under your resume objective, followed by your skills .

The job places more importance on skills than experience.

If the job doesn’t require heavy experience and places a premium on specific skills, then the functional resume will spotlight your relevant skills. A good technique to emphasize your skills is to categorize them by major areas of expertise (e.g., “ Computer Skills ,” “Marketing Skills,” or “ Soft Skills ”), with four to five accomplishments within each area.

You have employment gaps.

The functional resume format downplays employment gaps in your career by focusing on your relevant skills and educational achievements over work history . A functional resume places employment toward the bottom of the resume layout, highlighting your capabilities and downplaying employment dates.

How to write a functional resume

Resume Objective

When crafting a functional resume, use a resume objective instead of a professional summary . It is your chance to tell hiring managers what you can do for them and why you want the job. Highlight your job-relevant expertise and define your goals for the position in three to five sentences. Tailor your objective to the company and job requirements.

Summary of Qualifications

Follow the lead of the job seeker in the functional resume sample above and use a summary of qualifications to display examples of how you’ve used your job-relevant skills. If you excelled in an internship, volunteer position, personal project or extracurricular activity, mention those accomplishments here.

Professional Skills

A great way to display your skills in the functional resume format is to group them by category. For example, if you’re applying for a web developer job, you might create a “Software,” “ Technical ,” or “ Computer Skills ” category where you list all the programs you’re proficient with.

Work History

Place the work history section of your functional resume under your skills section. For each job, display the company name, job title and employment dates. Start from the most recent job and work your way backward.

In your skills-based resume education section , feature your highest academic credential (e.g., diploma), including the institution’s name and location. If you don’t have professional work experience, then place your education section before your work history section.

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Functional resume examples

Use these functional format resume examples for popular jobs as a foundation for your resume or visit our resume examples page for hundreds more job and industry-specific examples. We also have dozens of resume templates , from professional resume templates to creative and modern , as well as free downloadables you can use to create your skills-based resume.

Use the following functional format resume examples for popular jobs as a foundation for your skills-based resume, or visit our resume examples page for hundreds more job and industry-specific examples. We also have dozens of resume templates to choose from.

Functional resume example for a babysitter

Like the job seeker in this skills-based resume sample, showcase activities or volunteer work you’ve participated in that display your ability to monitor and take care of children, and highlight a mix of pertinent soft skills (such as patience and flexibility) and hard skills (such as First Aid and CPR).

Functional resume example for a bartender

While drink mixing skills are valuable, make sure your functional style resume also lists skills related to working with and supervising teams, managing supplies and inventory, and keeping dining areas clean and organized.

Functional resume example for a cashier

List activities or part-time work where you’ve had to display good customer service in your functional resume and include hard skills that can help you excel, such as basic math or familiarity with payment apps.

Functional resume example for a cook

Emphasize transferable skills such as teamwork or efficiency that show you can thrive in fast-paced work environments along with your cooking specialties. If applicable, make sure your skills-based resume includes recognition you’ve received for your cooking. 

Functional resume example for a customer service representative

In this functional resume sample, the job seeker makes a compelling case by presenting past activities that utilize valuable skills for a customer service role. The candidate also points out important soft skills that make up for the lack of professional experience.

Functional resume example for a graphic designer

Feature your software proficiencies, and if you have a portfolio, add it to your functional resume header. If you’re writing a functional resume for a career change, include a good mixture of soft skills like organization and time management and explain how you’ve used your creativity to create designs. 

Functional resume example for a maintenance technician

List your vocational training as part of your education section and highlight technical skills and knowledge you’ve gained through training in your skills-based resume. 

Functional resume example for a medical assistant

Select one of our functional resume templates to spotlight your communication skills, empathy and other intangible qualifications that are necessary for working with patients. 

Add a section for your certifications and licenses under your resume education section.

Functional resume example for a restaurant server

This example of a skills-based resume highlights summer jobs and volunteer work that shows the job candidate already has plenty of solid experience, even if it’s not full-time employment. Notice how they display soft skills that pertain to customer satisfaction.

How to make a functional resume

1. write a compelling objective statement.

Your resume objective is your chance to make the perfect first impression. First, zero in on your top qualifications and feature skills the employer is looking for. For example, if you’re writing a social worker resume and a central requirement is “always putting the client first,” then you might introduce yourself as a “dedicated, client-focused social worker with a keen ability to actively listen, set boundaries and empathize.”

2. Arrange your skills by themes or topics

The functional resume format allows you to group your skills under subcategories and organize them into different sections. This is where the employer will see your professional accomplishments. Add three to five skills per topic. 

• Use the “Summary of Qualifications” section to present up to three skills that you’ve learned or used in projects, extracurricular activities or internships related to the job you’re applying for, and briefly expand on them, just like our skills-based resume samples. 
• Below your summary of qualifications, add a “Professional Skills” or “Relevant Skills” section to dive further into your abilities. Use that section to display the job-specific abilities you’ve attained through practice, education and repetition, such as Adobe Photoshop, editing, translation or budgeting.
• Create a bulleted list of your soft skills — the personal traits or intangible abilities that are not tied to one specific job or industry, such as interpersonal skills , critical thinking and problem-solving.

3. Include relevant projects and activities in your functional resume

Your work history will look slightly different in the functional style resume from the combination and chronological formats. Whereas the combination and chronological resumes feature an extensive work history section with action verbs and bullet points, a skills-based resume will only include your job title, the company name and dates of employment.

Still, you can make a good case for your abilities by featuring relevant internships, skills gained from work experience, volunteer work, or extracurricular activities. Providing such details in a functional resume can be as impactful as describing past professional experiences.

4. Keep your skills-based resume short

Your functional resume should be one page long, especially if you don’t have a lot of work experience. A short resume is easier for recruiters, hiring managers and ATS software to scan your resume for relevance.

Ready to write your resume ? Our Resume Builder is the perfect tool to help you structure your skills and achievements in a functional resume format quickly and easily. 

Write a functional resume in minutes with our Resume Builder

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Key takeaways

Here are our top five tips from this article:

• Use a resume objective instead of a professional summary on a functional resume. 
• Categorize your skills into types or topics and add three to five skills under each category. 
• If you don’t have professional work experience in the job you’re applying for, highlight your achievements from relevant volunteer work, extracurricular activities, community service work, or internships. 
• Tailor your functional resume for the job you want. 
• Be concise. Keep each section brief and your resume to one page.

Functional resume format FAQ

Who should use the functional resume format.

Use the functional resume format if you are applying for your first job, have gaps in your employment history, or plan to change careers because it highlights your skills and education over your work history.

How should I display my skills in a functional resume format?

We recommend listing your related skills in a functional resume because it helps employers see your most relevant qualifications. It’s acceptable to create headings such as “Soft Skills,” “Programming Skills,” or “Leadership” in your resume template. You might consider grouping your skill set by theme, such as “Technical Skills,” “Customer Service Qualifications,” or “Leadership Credentials.”

How do you write a functional resume?

To write a professional resume in the functional format, start with your contact information, followed by a strong professional statement to outline why you’re the best applicant for the job. After that, focus on your relevant hard, soft and transferable skills. 

One way to do so is to create a section highlighting your most relevant skills for the job with descriptions of how you used them. Then, add another to call out specific skills. Review the functional resume example on this page for guidance, and browse our library of sample resumes for more functional resume examples.

What is the difference between the functional resume format and the other resume formats?

The main difference between the functional resume format and other resume formats, such as the chronological and combination formats, is that it focuses on the candidate’s skills and abilities rather than their work history. We’ve detailed the key differences below.  

Functional resumes:

• Functional resumes focus on your relevant skills.
• Provide detailed subsections for your skills.
• Include relevant training and nonprofessional activities.

Chronological resumes:

• Chronological resumes highlight work history and achievements.
• Include a relatively brief list of key skills.
• Good fit for those with substantial career experience.

Combination resumes:

• Combination resumes blend skills and work history.
• Emphasize relevant skills and work experiences.
• Ideal for those with a few years of relevant experience or those who are changing careers. 

What does a functional resume highlight?

A functional resume highlights your skills, abilities and accomplishments rather than your work history. Functional resumes are organized by skill categories, such as communication, leadership or project management. 

This format is ideal for job seekers who have gaps in their work history, are changing careers or have limited work experience. It allows them to showcase their relevant skills and accomplishments without focusing on their work history. 

Why might you choose to create a functional resume?

You might choose to create a functional resume if you have one or more of the following:

• Gaps in your work history: Functional resumes effectively highlight skills and achievements when you have gaps in your work history. This format lets you focus on your skills and accomplishments rather than your work history.
• Changing careers: If you are changing careers, a functional resume can help you emphasize the skills and experiences you have that are relevant to the new industry or position you are seeking.
• Limited experience: If you are a recent graduate or have limited work experience, a functional resume can help you highlight your strengths and skills, which can help you stand out from other candidates.
• Highlighting skills: If the position you are applying for requires specific skills, a functional resume can help you showcase those skills and how you have used them in your past experiences.

A functional resume is an effective format for job seekers who want to highlight their skills and accomplishments and de-emphasize their work history.

How do you make an ATS-friendly functional resume?

An ATS-friendly functional resume is a resume that has been optimized to pass through Applicant Tracking Systems (ATS). We recommend using our ATS resume checker to scan your resume for common errors that might prevent it from passing automated resume screening software. 

Here are some tips for creating an ATS-friendly functional resume:

• Use relevant keywords: Use keywords that are relevant to the job you are applying for throughout your resume. 
• Use clear headings: Use clear headings to organize your resume into sections so that the ATS system can easily identify the different sections of your resume.
• Use simple formatting: Use simple formatting and avoid using tables, graphics or images, as ATS systems may have difficulty reading them.
• Use a standard font: Use a standard fon t such as Times New Roman, Arial or Calibri, as these fonts are easily readable by ATS systems.
• Avoid using abbreviations: Avoid using abbreviations that the ATS system may not recognize.
• Include relevant experience: Include relevant experience in your resume, but make sure to highlight your skills and accomplishments rather than your work history.

By following these tips, you can create an ATS-friendly functional resume that will increase your chances of getting noticed by employers and landing an interview.

How we reviewed this article

Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process .

• Kent State University. Article. Functional Resume Format
• HR Dive. Article. O’Donnell, Riia. Eye tracking study shows recruiters look at resumes for 7 seconds
• Coursera. Article. Functional Resume Guide: Template and Tips

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How to Write a Functional Resume [4 Free Templates Included]

Struggling with your resume because you just graduated from university and don’t have much work experience?

Or maybe you’re switching careers, and aren’t sure how to make your past position relevant for the new field?

Whichever the case, the solution is pretty simple:

Use a functional resume format!

• What’s a Functional Resume?

When to Use a Functional Resume?

How to write a functional resume.

• What Are Some Other Resume Formats (and When To Use Them)

What is a Functional Resume?

A functional resume, also known as the skill-based resume, is a resume format that focuses on your professional skill test as opposed to work experience.

If you were to create a traditional resume, you’d list out your work experience in reverse chronological order as follows:

Whereas, in the case of a functional resume , you list out each of your skills, and then back them up by highlighting how you’ve practically applied them in the past:

It’s better to use a functional resume in the following situations:

• You’re a recent graduate with no work experience. As the functional resume focuses on skills rather than experience, it can be very helpful to students.
• You’re switching careers . If you have some work experience, but the said experience isn’t relevant for the position you’re applying for, you can use a functional resume to highlight how your skills make you the right candidate.
• You have a long history of unemployment (or gaps between jobs). Since the functional resume format focuses on skills, you can use it to downplay your work experience gaps.

That being said, in around 90% of cases, we don’t recommend using a functional resume .

While it does have its perks (e.g. standing out as a recent graduate), it also comes with significant downsides.

First off, it’s nowhere near as popular as the traditional resume format, and in certain parts of the world, recruiters might not even know that the functional format is a thing.

In addition, some recruiters might find the lack of work experience in a resume suspicious because it can hint the candidate isn’t being truthful (e.g. red flags, being fired from previous employment, etc.).

These 2 disadvantages combined make a compelling case against the functional resume format.

So, if you do decide to create a functional resume, weigh the pros and cons and proceed at your own risk!

Want to also learn how to create a traditional resume ? Check out our guide!

First things first - pick a compelling resume template to get started. We recommend using our Functional Resume template:

Then, create the following sections on your resume:

• Contact Information
• Resume Summary
• Skill Summary

If you have additional space once you’re finished with these sections, you can fill it up with some optional sections (which we’ll explain a bit down the line).

Now, let’s walk you through each of these sections and explain how to do them right:

#1. Contact Information

While it might sound elementary, there’s a ton of tid-bits you need to know about getting the contact information section right.

Here’s what you need to include in the contact information section:

• First and last name
• Current job title
• Email address
• Phone number
• City and country you’re based in

Optionally, you can also include links to relevant social media profiles. For example:

• If you’re a writer, you can link your portfolio page or website.
• If you’re a developer, you can link your GitHub profile.
• If you’re a marketer, you can link your Instagram or Twitter page.
• Your LinkedIn profile link (if it’s up-to-date).

#2. Resume Summary

The next section on your functional resume is the “resume summary.”

This section goes right under your contact information, and looks something like this:

In a nutshell, a resume summary is a 2-4 sentence recap of your biggest professional achievements and career highlights.

The goal of this section is to show the recruiter (in one glance) that you’re qualified for the position you’re applying for.

Here’s what a well-written resume summary would look like:

• Professional executive assistant with experience in supporting high-level CEOs and other executives for over 5 years. Experienced in customer support, data entry, and scheduling meetings. Skilled in time management, MS Office, and Adobe Photoshop.

#3. Skill Summary

This one’s going to be the bulk of your functional resume.

In a skill summary section, you mention the top 3 skills required for the position you’re applying for and then provide information on how you’ve gained the said skills right under them.

Let’s say, for example, you’re a recent graduate applying for a role in marketing. Here’s what your skill summary could look like:

Copywriting

• Wrote over 20+ well-researched papers for my university.
• Worked at the university news media as a journalist, interviewing interesting university alumni and publishing their stories on the website.
• Created and published high-quality tech articles on my personal blog (www.exampleblog.com).
• Participated in a university project for a real-life company (Company X), where we had to come up with ideas for expanding to a new market.
• With the help of my team, came up with 5 ideas, out of which 3 were actually implemented by the company.
• Came up with 100+ topic ideas for content on my personal blog, some of which got over 50 shares when published.

Project Management

• Acted as a team leader for most of my university projects, ensuring that they were completed on time, and that every group member contributed.
• Was part of the Startup Weekend organizational committee. Helped source speakers, organize the event, find sponsors, and overall ensured that the event went smoothly.

#4. Education

The next section on your functional resume is Education , and this one’s actually pretty straightforward.

Here, list out the following information:

• Name of the degree (e.g. B.A. in Computer Science)
• Name of the university and dates attended (e.g. Boston State University, 2012 - 2016)

Optionally, you can also include the following as part of your education section :

• GPA. If you had an impressive GPA in your university (3.5 - 4.0), you can list it in your resume. Most companies, however, don’t really care about your grades all that much .
• Honors. E.g. Cum Laude, Magna Cum Laude, etc.
• Academic Achievements. Your thesis, interesting or noteworthy research papers you’ve written, etc.
• Courses Attended. If you’ve taken some very impressive classes (and they’re related to the role you’re applying for), you can mention them in your education section.

#5. Optional Sections

Still have some space left on your resume? Here are some other sections you can include:

• Projects - In our opinion, this one’s the most underrated resume section. Here, you can include any kind of personal or university project you’ve worked on. E.g. blog you’ve started, a piece of software you coded, etc.
• Extracurricular Activities - If you’re a recent graduate, you can include a section about the extracurricular activities you’ve participated in during university.
• Languages - Knowing an extra language or two can always come in handy. When filling these out, though, make sure to include your level of understanding (Beginner, Intermediate, Advanced, Fluent, or Native).
• Work History - Yep, you CAN include work history on your functional resume. If you decide to do this, though, your resume will be a combination resume and NOT the functional one.

Other Resume Formats

There are 2 other resume formats in addition to the Functional one:

• Reverse-Chronological Resume Format
• Combination Resume Format

Here’s what they’re about:

#1. Reverse-Chronological Resume Format

This one’s the most common resume format out there and it’s what most people have in mind when they refer to a “resume.”

This resume format simply lists out work experiences in reverse-chronological order and backs them up with other essential resume sections (skills, education, etc.).

Unless you have specific reasons to use either of the other resume formats (combination or functional), we recommend you stick with this one.

#2. Combination Resume Format

The combination resume is almost the same thing as a functional resume, with a small twist.

In addition to the skill summary section on the resume, you also add a work history section (which helps even out the downsides that come with a functional resume).

Usually, the combination resume is used by senior professionals with a decade’s worth of work experience.

4 Free Functional Resume Templates & Examples

Want to get started with your functional resume?

All you have to do is pick one of our free templates and you’re good to go!

#1. Functional Resume Template

Our functional resume template adds a dash of style to the traditional black-and-white resume.

Use this template to present your skills and talents in the best way possible!

#2. Combination Resume Template

This combination template allows you to showcase your skills without having to cut down on work experience.

#3. College Resume Template

Our College resume template is perfect for recent university graduates, allowing you to emphasize your skill-set over your work experiences.

#4. Professional Resume Template

Looking for something a bit more professional? This resume template is a prime favorite for job-seekers who are serious about their careers.

Key Takeaways

And that just about sums up everything you need to know about functional resumes!

Now, let’s do a small recap of everything we’ve learned so far:

• A functional resume format is a type of resume that focuses more on skills rather than work experiences.
• You can use a functional resume if you’re a recent graduate with little work experience or if you’re switching careers.
• To create a compelling functional resume, you want to get your skill summary section just right.
• Functional resumes, however, are not that common in most parts of the world, so we recommend sticking to a conventional resume format to most job-seekers, instead.

Discover More Resume Templates

• One Page Resume Templates
• 2 Page Resume Templates
• Google Docs Resume Templates
• Word Resume Templates
• Chronological Resume Templates
• Creative Resume Templates
• Minimalistic Resume Templates
• High School Resume Templates

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• Resume Help
• What Is a Functional Resume? Template, Examples, & Tips

What Is a Functional Resume? Template, Examples, & Tips

Our customers have been hired by:

A functional resume is the best solution for you if you're switching careers, have employment gaps, or just graduated with not much work experience.

Thanks to the functional resume format, you can effectively deal with a winding work history. And it’s easier to write than you think! Simply follow our detailed guide with expert tips and functional resume examples.

This guide will show you:

• What is a functional resume (+ functional resume template).
• What does a functional resume highlight, and who the functional resume format is best for.
• How to write a functional resume based on samples.
• Expert tips on writing an effective functional resume.

Want to save time and have your resume ready in 5 minutes?  Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click.  See 20+ resume templates and create your resume here .

Sample resume made with our builder— See more resume examples here .

Are you looking for different examples? See:

• Resume Examples for All Jobs
• Best Resume Templates
• Word Resume Templates
• Modern Resume Templates
• Career Change Resume Example
• Simple Resume Template
• Entry Level Resume Examples
• Graduate Resume Examples
• Student Resume Examples
• Stay at Home Mom Resume Examples

Functional Resume Example

Aiden Evans

405-123-4567

[email protected]

linkedin.com/in/aiden-evans8012

Accomplished and certified IT manager with over 10 years of experience in managing and implementing IT strategies in the technology sector. Eager to support TechMasters Corporation in refining and advancing their IT operations. Successfully led a team that created an innovative data backup system, reducing recovery time by 50%.

IT Innovate Hub, Edmond, OK

June 2011–Present

Key Qualifications & Responsibilities

• Managed an adept technical team responsible for maintaining and updating network hardware.
• Led the implementation of innovative software solutions to streamline workflow.
• Coordinated and oversaw company-wide IT training.

Key Achievement:

• Spearheaded the development of a novel data backup system that cut recovery time in half.

Binary Blaze Solutions, Edmond, OK

July 2005–May 2011

• Assisted in the management and troubleshooting of IT systems.
• Collaborated with teams to implement new software solutions.
• Played a crucial role in the transition to a more efficient project management system.

Master of Science in Information Technology

University of Oklahoma, Norman, OK

August 2003–May 2005

Relevant extracurricular activities

• President, IT Students Society

Academic achievements

• Graduated cum laude
• Network architecture and administration
• Project management
• Excellent communication
• Problem-solving
• Leadership and team management
• Proficient in Java, C++, SQL
• Cybersecurity

Certifications

• Certified Information Systems Security Professional (CISSP), 2006
• Project Management Professional (PMP), 2011
• 2020, IT Manager of the Year, IT Innovate Hub

Memberships

Member of the Project Management Institute since 2011

• Organized a seminar series on effective project management techniques for fellow members.
• English—Native
• Spanish—Intermediate
• Regularly contribute to a technology blog with over 5k subscribers.
• Volunteering as a mentor for young aspiring IT professionals.

What Is a Functional Resume?

A functional resume , also known as a skill-based resume, is a type of resume format that focuses on skills and experience over chronological work history. The purpose of a functional resume is to present a candidate’s experience in a skills summary section instead of the work experience section.

Because of its properties, it's sometimes called a skills-based resume . This resume format works for people targeting a job whose work history doesn’t relate directly.

Sounds too good to be true, right? Here’s the problem: The functional resume format is the one most recruiters hate . Why? Consider this. Statistically speaking, recruiters spend 7 seconds scanning each resume. They don’t read resumes. They skim them for what’s most important.

In those 7 seconds, here’s what recruiters look for in particular:

• Your relevant qualifications
• Your job titles
• The highest level of responsibility you reached
• Where and when you’ve developed your skills

A functional resume hides what the recruiters are looking for. Worse—you lose credibility if your skills don’t link to relevant job experience . Does that mean such resumes are totally worthless? Well, not so fast.

The point of a functional resume is to help those who don’t have relevant work experience . It’s not about hiding your skills, it’s about showing they go beyond traditional work history. So, what does a functional resume highlight? It focuses more on your skills and areas of expertise rather than providing an exhaustive account of your work history. 

Here is what sets a functional resume format apart:

• A richer resume introduction .
• A more in-depth skills section.

And that’s what matters for some jobs. To land an interview, you need to emphasize your strongest abilities: a set of hard and soft skills . 

Let’s see if the functional resume can work for you and how to write a functional resume example from scratch.

A functional resume won’t work if you don’t have any work history behind your belt whatsoever. Sound like you? Switch over to this guide: No Work Experience? Here’s How to Write Your Resume

Who Is the Functional Resume Format Good For?

In general, the functional resume is best when:

• You’re pivoting to a new industry where your work history doesn’t match.
• You’re highlighting your specific skills needed for the targeted position.
• You lack work experience relevant to the position you’re applying for.
• You have many gaps in your employment history.

Need some specific examples? 

Here are the most common types of candidates who benefit from a functional, skills-based resume:

• Creative types—your portfolio is what matters most, and the functional resume gives you more creative space to showcase your talent in an application.
• Overqualified candidates—helps to show your skills and not your work history.
• Military transitioner resumes —detailed military work experience is difficult for you to show since recruiters don’t come across them as often.

The major positive of a functional resume is its versatility. And skills do matter a lot to recruiters. Still, functional resumes are suitable for extremely few job-seekers.

Luckily, there are other common resume structures to pick from:

• Chronological resume works best for candidates with a linear, well-structured employment history who want to highlight work history and key professional achievements.
• Combination resume is best suited for highly experienced job-seekers: it highlights skills and links them to relevant experience.

Functional vs. Chronological vs. Combination Resume 

I’ve analyzed the most popular resume layouts so that you can easily see the pros and cons of each resume format and make your final decision:

Read more: How to Make a Resume That Stands Out: Expert Tips

Functional Resume Template and Why It Works

Now you know the basics of a functional resume. You understand who it’s best for.

Time for some fun—seeing a functional resume in action. Let’s have a look at a well-written functional resume template and see why it can be so effective.

Functional Resume Example—Concept Artist

Janice Sather

Concept Artist

773-546-5235

[email protected]

www.jsatherconcept.com

linkedin.com/in/jsatherconcept312

Twitter: twitter.com/jsatherconcept312

Resume Objective

Passionate concept artist with a BA in Fine Arts from Northwestern University seeking to leverage my experience as a concept art developer with Technicolor. Experienced in developing visual guides (see my portfolio) and creating project artwork for clients' publishing needs. Interested in developing and creating new conceptual art forms for both digital and print designs to increase brand awareness for large companies and organizations in the tech and robotics industry.

Skills Summary

CONCEPTUAL DESIGN

• Created project-defining artwork for various projects in the FMCG industry, gaming industry, and technology industry.
• Designed and produced characters, objects, atmospheres, and the general style to provide practical content that direct and indirect groups can capitalize on.
• Worked with clients to design, develop, and deliver art pieces according to their specifications.

GRAPHIC DESIGN

• Worked regularly on the overall graphic, layout, and production of digital and online visual content.
• Spearheaded daily design on several projects in the technology industry.
• Art direct product photoshoots for print ads and marketing materials.

ILLUSTRATION

• Created over 3,000 portraits in both oil, pen, and ink.
• Developed and implemented new graphic concepts and designs for several promotional campaigns and advertisements.
• Collaborated with different creative teams to design and illustrate the publication of a series of comic books.

Work History

Graphic Design and Illustrator March 2018—present Jsather Concept, Chicago, IL

Freelance Conceptual Artist May 2012—September 2017 Conde Nast, Chicago, IL

BA in Fine Arts

Northwestern University, 2010

Additional Skills

• Software: Photoshop (CS2), Illustrator, 3DS Max, Rhino 3D, Maya, Adobe, Flash, After Effects, Dream weaver, Microsoft Word, Excel, Adobe, PageMaker, PowerPoint
• Spanish: Intermediate Working Proficiency

Wow—Janice has talents . And she backs up her talents with key skills. She chose the functional resume format to highlight the different skills she has as an artist.

See her use of resume bullet points in the skills section? It’s easily scannable for any HR recruiter to glance through. She may not be a seasoned candidate who worked one job in the last several years. But her skills show how her transition to the new role will go smoothly with all the key achievements she highlights.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

When you’re done, Zety’s resume builder will score your resume and our resume checker will tell you exactly how to make it better.

How to Write a Functional Resume?

You’ve seen the functional resume in action. And the functional resume format is super helpful. But you need a bit more detail to make each section of your functional resume shine. Look no further—this section breaks down each part of your functional resume.

Let’s start with the basic layout of sections on a functional resume:

• Name and Job Title
• Contact Information —address, phone number, email, and social media accounts (if necessary)
• Resume Objective —emphasize skills and achievements
• Skills Summary —highlight your skills in this section of your functional resume
• Work Experience —smaller section but can be omitted
• Education —highest degree and most relevant certificates
• Additional Skills —extra to the position you’re applying to

Let’s break down each section, so you know how to write a functional resume.

1. Start With Your Name and Job Title

Seems to be the easiest part of your functional resume, right? Well, it’s a bit more difficult than you think. What job title should you put if you’re a creative type or unemployed?

Or, should it be for the position you’re hoping to land? If your skills match the position, then go with a standard title—artist, copywriter, or teacher.

But—if you’re the one using a functional resume to switch roles or industries, don’t add a job title, as it could confuse the recruiter.

Need more information on what job title to put on your functional resume? Read our guide: 450 Job Titles that Work on a Resume & Job Hunt [Current & Desired!]

2. List Your Contact Information

Make sure your contact information on a resume is up-to-date. Do include your mobile phone number, a LinkedIn profile on your resume , and an email address. Ensure your email looks professional.

3. Go With a Resume Objective

Let’s downplay the gaps in your employment with a pitch-perfect resume objective. It gets your functional resume off on the right foot—by showing off your skills and key achievements.

Include 3-4 examples of your most relevant personal achievements. Choose achievements based on the position you’re applying to. Convince the recruiters you’ll use your skills to benefit your future employer.

Need help writing your resume profile? Check out our in-depth guides: Resume Summary Examples (30+ Professional Summary Statements) and 50+ Resume Objective Examples: Career Objectives for All Jobs (+Tips).

4. Write the Perfect Skills Summary

This is the shining moment for your functional resume. It should make the hiring manager’s brows heighten. It should convince them your skills are more important than your work history.

Remember, the position you’re applying to has requirements. This is the section where you prove you’re capable of nailing the job role.

Follow these simple steps to get the skills section right:

• Compile a master list of all the skills you have. Include your soft skills , hard skills , as well as technical skills .
• Go to the job offer and see the skills needed for the position. Write these skills down.
• Compare these skills to your master list and identify the ones which overlap.
• Select 3-4 of these skills and list them in this section of your resume.
• Give evidence of each skill with 3-4 bullet points. One bullet point should quantify your skill in a relevant way.

Want to know more information on how to put your skills on a resume? Read our guide: 99 Key Skills for a Resume (Best List of Examples for All Types of Jobs) .

5. Describe Your Work Experience

Now comes the hard part. How do you show relevant work experience when you have gaps in employment ? Follow our tips, and it shouldn’t derail your application.

First, think about why you were unemployed. There are many acceptable reasons for why people are unemployed. Were you a full-time student? Parent? Travel? Label your periods of unemployment and list why it’s the case. Maybe you took on a lot of intermittent projects but had no stable workplace.

Use years instead of months to indicate your work experience on your functional resume. If you had a gap within the year, it still shows you had consistent work, with small breaks in between.

When you list your work history, be sure to list the dates, job title, and company name for each position you held. Add the location of the company as well.

6. Add Your Education

The education section tells your employer you have value. It also factors into what skills you have on your functional resume.

If you’re fresh out of school or have breaks of employment, consider adding the following:

• Relevant coursework
• Dean’s List
• Study abroad

Read up on more tips for your education section in our dedicated guide: How to Put Your Education on a Resume [Tips & Examples].

7. Detail Your Additional Skills

Use this section in your functional resume to add any additional skills you have apart from the ones you listed in the skills summary section.

Only add skills to boost your chances. Here are some ideas:

• Software—WordPress, SEM Rush, Adobe InDesign, MS Office Suite
• Certificates
• Volunteer Work

Now you’ve polished your functional resume sample to perfection. In a world where every corporate job offer attracts, on average, around 250 applicants , do yourself one more favor. Remember to write a cover letter to send alongside your functional resume. Cover letters are still expected today!

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

See more cover letter templates and start writing.

Key Takeaway

And there you have it! You’re now ready to write a functional resume for your specific needs.

Don’t think of your imperfect work history as a vulnerability. Think about the great skills you have—and highlight it with a pitch-perfect functional resume.

Here’s everything you need to know about writing a functional resume:

• A functional resume format is best for those who don’t have a traditional work history—or have none at all.
• A functional resume draws the recruiter’s attention to your skills.
• A well-written example of a functional resume must be tailored to the job you’re applying for.

Do you have any questions about writing a functional resume? Maybe you’d like to share advice on how to get everything right? Give us a shout-out in the comments below. We’re always happy to help!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

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Functional resume: What is it & how to write one (with examples)

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What is a functional resume?

Functional resume templates and examples

4 tips for writing a great functional resume, when should you write a functional skills resume, a resume that functions.

Most hiring managers spend approximately seven seconds looking at a resume . That’s all it takes to decide whether you’ll get an interview . 

While they’re certainly noting your work experience, they’re also looking for things like typos, life experience, and education. If you’re a recent graduate or newly employable , you might not have extensive industry experience, so it’s best to flaunt other notable qualities. That’s where a functional resume comes in. 

What is a functional resume? 

A functional resume is what one uses to focus on relevant skill sets and qualifications and omits work experience. We’ll differentiate between this skills-based resume and other resume types and note when the former is most appropriate, as well as how to write a functional resume.

We’ve outlined the key sections of a functional resume with example templates below:

Contact information

Put essential details like the following in the top right-hand corner of your resume: 

• First and last name
• A work-appropriate email address
• Phone number
• Your city and country
• Links to your website or portfolio
• Links to up-to-date professional social media, like a LinkedIn profile

Summary statement

Include a 2–4 sentence statement about your professional identity and why you’re applying for this position. Make sure to personalize this to each job ad and organization. 

Here are a few summary starement examples for functional resumes:

Recent graduate 

Recent graduate of [program name] from [university name]. Experience with [list skills acquired through internships or other experiences]. Knowledge of [areas of study that apply to job description]. Detailed-oriented and a resourceful problem solver [or other soft skills listed on job description]. 

Why it works : Highlights experience and demonstrates basic knowledge relevant to an entry-level position.

Career change 

Results-driven [or other soft skill] [field or job role] with over [number] years of experience in [industry]. In-depth knowledge of [hard skills]. Strong [skills] with a commitment to [value]. Recipient of [certification or award]. Achieved the [name a specific example of an accomplishment with stats, if possible]. Ability to thrive in fast-paced environments . 

Why it works : Places strong emphasis on hard and soft skills that are transferable to the desired company or industry. 

Significant gaps on functional resume

[Job title] with [years of experience]. Seeking to [goal] at [company name]. Have [most significant/relevant work accomplishments with stats]. Spent the last [number of years] developing my [2–3 soft skills]. 

Why it works : Explains what this person did during the career break and reflects accomplishments or acquired skill, like being a new mom or caregiver.

Here’s an example of a skills section on your functional resume:

Skills and qualifications are the center of any resume. 

Carefully read the job description, study the company's values and mission statement, and align your language to both.

Outline three hard skills that are required or valuable to the job role, and be specific about how you acquired and used those skills with action verbs and statistics.

Imagine you’re transitioning from a sales to a project manager role. Highlight commonalities between the roles and use examples from your previous position to show proficiencies outlined in the job ad. 

Here’s an example:

Sales management

• Acted as liaison between clients and the sales team. Managed five accounts for tech development companies and led and organized more than 10 employees.
• Implemented digitized sales interface and increased team productivity by 25% and turnover by 45%, resulting in 2.5M in sales.
• Increased sales quota by 230%. Exceeded sales quotas for six consecutive years.

Education section

Use this space to outline degree specifics while highlighting honors, achievements, or relevant courses and certifications.

Now that you know what to include in your functional resume, it’s time to start writing. Here are four tips for building an effective document:

1. Match the job description

Hiring managers spend a lot of time perfecting the job description to make sure they get the best candidates. Write down the requirements, responsibilities, and skills, and create a checklist you can mark off as you include each on your resume. 

For example, if a job ad mentions they’re looking for people who can “work independently and meet deadlines,” be sure your resume emphasizes a history of successfully working on your own and borrows their phrasing. Try including language like “comfortable with team and independent work” and “deadline-oriented” in your summary, skills, or work experience sections.

2. Show your hunger for learning

Curiosity is an essential trait for a successful career and a behavior that many employers actively seek out. Demonstrate a love for learning so hiring managers understand how you’ll approach obtaining new skills and experiences.

Like all hard and soft skills on your resume, show rather than tell. Describe experiences where you learned new tools, studied a certification, or polished a craft to advance your career or improve performance . 

3. Make it look good

Hiring managers often sift through hundreds of resumes to fill a position. And an applicant tracking software is likely taking a first pass at your resume, scanning it for essential keywords and moving it along. A cluttered resume with inconsistent formatting could be the difference between getting put in the “Yes” or “No” pile. 

Here are a few general rules to increase your chance your resume is chosen:

• Guide the eye : A hiring manager wants to know one thing: do you have the experience and skills that fit the job description? Use white space, an easy-to-read font size, and appropriate headers to guide the eye to the most important information. Avoid overcrowding — it creates a frustrating reading experience. 
• Don’t go business casual : Comic sans on a resume is the equivalent of showing up to your first day in sandals and bathing trunks — it’s not appropriate. Use professional typefaces such as Arial, Times New Roman, or Helvetica. Avoid bright colors or creative design elements if it isn’t relevant to the job posting or industry.

• Stay consistent : Consistency will take you far on a resume. It shows attention to detail and professionalism. Make sure bullets are the same style and formatted the same across the page, headers are the same size and font, and spacing is consistent. 
• Try a template : If this is your first resume or you expect to make drastic changes to a previous one, try using a free template. Online resume builders offer a variety of styles with different customizing options to help you create a document you feel confident about.

4. Get a second opinion

Fresh perspectives are invaluable. Once your resume is created, ask for constructive feedback . If possible, reach out to someone with industry experience as they’ll better understand what employers are looking for. Friends and family with professional experience can also offer a fresh take if that’s not an option.

While combination resumes give hiring managers the most well-rounded understanding of your experience, functional resumes are a better fit for the following circumstances: 

• Career change : You’re changing professions mid-career or late in life and have little to no relevant work history. 
• New grad : You recently graduated from your college or university program and haven’t yet attained professional experience.
• Big career break or sabbatical : You have a large employment gap that might look worrisome on an application.

Learning how to craft a good resume is an integral part of the job search. If a functional resume is the format that works best for your needs, pay careful attention to aligning your skills with what your potential employer is looking for to stand out from candidates that use the traditional resume format.

Don’t worry too much about lacking work experience. Show off personal achievements and skills with a comprehensive and well-constructed functional resume and you’ll have a good chance of getting that first interview .

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Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

Resume best practices: how far back should a resume go?

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Functional Resume Template (+ Good Example to Follow)

The functional resume is a good choice for some candidates—but only if you know how to use it. Read a functional resume example prepared by experts and start writing.

You’ve heard that some candidates go for the functional resume instead of the classic chronological one.

But why? What’s their secret? Is a functional resume always a good idea? Can it improve your chances of landing an interview?

We’re here to explain all of that.

In this guide:

• A functional resume example that works.
• How to use a functional resume format to highlight your skills.
• How to create a functional resume template for your job application.
• Expert tips and examples to increase your chances of getting an interview.

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Want to check other resume formats and writing tips? Check the articles below:

• American Resume Format: Examples & How-To Guide
• Chronological Resume Format: The Most Popular Resume Format Out There
• Comparison of Functional and Chronological Resume Formats
• General Resume Example (Good for Most Jobs)
• How to Write a Career Change Resume?
• OpenOffice Templates for Everyone
• The Best Way to Write a Resume
• Use These ATS-Friendly Resume Templates to Succeed
• What's the Best Resume Format Right Now?
• What Is a Chrono-Functional Resume?

Need a resume example for a specific profession? We’ve got over 280 resume samples to choose from.

Functional Resume Template

Sophia Castillo

Creative Project Manager

(123) 456-1234

[email protected]

linkedin.com/in/sophia.castillo8

Resume Summary

PMP-certified creative project manager with a background in photography and marketing. Keen to deliver advertising projects to successful completion at MoonCo Agency. Helped to cut costs by 12% at an advertising agency through efficient staffing solutions. Delivered 10+ marketing projects involving collaboration with creative teams within the deadlines and budgets.

Skills Summary

Project Management

• Coordinated 10+ marketing projects from conceptualization to delivery within established deadlines and budgets.
• Created an in-house creative team at A&G Agency, which lead to cutting advertising production costs by 12% in 2021 while ensuring smooth collaboration with all stakeholders.
• Managed scheduling and hiring of creative project crews, including booking artists, models, photographers, stylists, and lighting specialists to ensure smooth cooperation and timely production of photoshoots and advertising graphics.

Photography

• Shot 6 photographic essays for Sacramento Fashion Week in the years 2018–2022 to showcase the event’s highlights, present fashion, and illustrate the collaboration between designers and models.
• Produced high-resolution still and video images, including in-studio and lifestyle photography, in collaboration with editors, creative directors, and brand managers for advertising purposes.
• Evaluated the technical requirements of 20+ photography projects and assisted with purchasing and rental decisions to comply with the high-quality standards of agencies and customers.
• Developed the brand concept for an upcycled fashion store, including the brand voice, marketing strategy, and design for marketing collateral.
• Assisted in evaluating advertising campaigns and marketing strategies by providing insightful feedback to creative directors and marketing teams.

Work History

Freelance Photographer

January 2016–April 2020

Project Manager

A&G Agency, Sacramento, CA

March 2020–present

Marketing Associate

Lemon Fairytale, Sacramento, CA

January 2017–February 2020

Bachelor of Fine Arts in Photography 

Sonoma State University, CA

September 2012–June 2016

Certification

• Project Management Professional , PMP Institute, January 2020
• Business Marketing Certificate , Santa Rosa Junior College, September 2016–May 2017
• Verbal and written communication
• Leadership skills
• Time management
• Creative thinking
• Microsoft Office
• Adobe Creative Suite
• Shooting street photography and presenting it on a personal Instagram account

Now, let’s uncover the intricacies of functional resumes:

What Is a Functional Resume?

Functional resume , also called skill-based, is a resume format that emphasizes professional skills instead of work history. You can benefit from using this format if you have gaps in your career or you’re switching professions, but you must follow certain rules to ensure your resume is ATS friendly.

Each functional resume template includes a skill summary—that’s why it’s also called the skill-based format. It’s the most important section of this resume format, as it highlights the key skills of the candidate. 

When to Use a Functional Resume?

Many hiring managers and recruiters discourage job applicants from using the functional resume format. These are facts—most hiring specialists prefer the classic reverse-chronological resume style . But does that mean you can’t use it?

Of course not!

The functional resume template is a good idea if you’re in one of these situations:

• Gaps in work history : by emphasizing skills, you can take the attention away from the dates in your work history.
• Career change: you can convince employers you’ve got what it takes to be successful at the new profession by highlighting the skills needed for the job.
• Many freelance gigs: showing the skills you’ve mastered while being a part of the gig economy and backing them up with specific examples is more efficient than giving a long list of jobs.
• Military transition resume : this format can help you show the skills you gained while in the military and prove they can translate well to civilian professions.

The functional resume format can be a great choice—but only if you know how to use it to your advantage.

Pros and Cons of Functional Resumes

Advantages:

• Gives spotlight to the skills
• Stands out from standard resumes
• Great option for creative professionals, military-to-civilian individuals, career changers, and individuals with gaps in work history

Disadvantages:

• Disliked by recruiters who prefer focusing on candidate’s work history
• Might get rejected by ATS systems

So, the choice is yours. Before deciding if you should use the functional resume template, carefully consider factors such as your career progression, work experience, and the type of job you’re applying for. Once you conclude that the functional resume is the way to go—move on to the next chapter and learn how to write one.

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How to Write a Functional Resume?

Pull up your sleeves and get ready to do some work. Soon, you’ll have a picture-perfect functional resume ready to send out.

Follow these steps to create your functional resume template in no time:

1. Create the Layout of Your Functional Resume

A good functional resume format must match specific guidelines. Since not all recruiters feel excited to see this type of resume , you must strive to win their approval by making your application super professional. And a great resume layout is a good starting point.

Here’s how to make a good functional resume layout:

• Use professional resume fonts such as Calibri, Cambria, Times New Roman, Georgia, etc. to increase readability.
• Set the font size to 10–12 pt. Experts recommend doing this to maximize the page’s capacity while keeping the contents legible.
• Apply 1-inch resume margins on all sides to balance the text and white space.
• Make resume headings stand out with 13–14 font size.
• Separate paragraphs and sections with white space.
• Go for a one-page resume to serve all the information on a silver plate.
• Save your functional resume in a PDF or Doc format .

If you want to save time, you can try adapting free resume templates for Word or Google Docs resume templates . 

What about the resume sections you should use? The resume must include the header, follow with a summary, and then move on to the skills summary, education, work history, and optional additional sections.

2. Start with the Header

The point of a resume header is to serve all the contact information straight away. Do it right, and you’ll show the hiring manager that you respect their time and work.

Include these in the header part of your functional resume:

• Name and surname
• Job title or information about your education level
• Professional email address
• Phone number
• LinkedIn address
• Work-related social media or portfolio links

You can make this section more eye-catching using various resume icons or add a dash of color to your name to make it pop.

Make sure you’ve maximized the potential of your LinkedIn profile before adding the link to your resume. If you haven’t—use LinkedIn profile tips to improve it.

3. Write an Eye-Catching Profile

Your resume profile should summarize the whole document and spark the interest of the reader. It should be short and to the point. Depending on your career, you can write a career objective (recommended for entry-level candidates or those changing careers) or a resume summary (best for experienced professionals).

Here’s the not-so-secret formula for writing a great resume profile:

• Choose a personality trait that tells you’re a professional, such as “meticulous,” “motivated,” or “goal-oriented.”
• Add your job title or your highest qualification.
• Mention info about your specialization or field of study.
• Specify how your skills can benefit the company.
• Throw a relevant achievement from your career or other activities.

Don’t write an essay—the profile should be just 3–4 sentences tops—and void using personal pronouns such as “I” and “my” .

4. Make a Great Skills Summary in a Functional Resume

Now, focus. This is the most important section of a functional resume. That’s why this format is also called a skill-based resume. 

The skills summary must highlight the most relevant abilities needed for the job you want. When picking the skills you want to describe, carefully scan the job advertisement and look at the requirements. Notice what are the essential qualifications for the job, and make sure your skill summary matches the job description.

For example, if the job ad calls for the ability to manage conflicts , critical-thinking skills , and conceptual skills , your skills summary must focus on these elements. Provide examples of situations from previous jobs that demonstrate you’ve mastered these abilities.

Here’s how to make the skills summary section in a functional resume template:

• Select 3–4 key skills that match the job requirements.
• Think of situations where you used these skills in previous jobs, freelance gigs, or non-work experiences such as volunteering or in an educational setting.
• Describe 3–4 personal achievements related to each skill using action verbs and factual information based on numbers and percentages.

This also means that every job you’re applying for needs a new resume with a targeted skills summary section!

5. List Your Work History

Yes, your work experience should still appear on your resume. But the good news is that you can shorten it to the minimum. It’s perfectly fine to just add the job titles, names of companies, and work period. So making this section shouldn’t take a lot of time!

6. Mention Education on the Functional Resume

Since education is the gateway to many jobs, it must appear on your resume.

List your highest qualification, such as a college degree, and follow with the name of the institution, years of study, and optional information such as GPA, academic honors, relevant coursework , etc. 

The less work experience you have, the more info you can add to the education section on a resume . So, if you’re writing a student resume , for example, feel free to expand this section.

7. Put Additional Skills on Your Resume

I’m sure the skills summary didn’t list all the abilities you’ve got. So feel free to add a list of the best resume skills that are relevant to the job, such as interpersonal skills , computer skills , language proficiency, etc. They can boost your chances of getting that dream job.

8. Add Extra Sections to the Functional Resume

Still got space on your functional resume template? Then fill it with additional sections. They can come to your advantage, especially if you’re writing an entry-level resume .

Choose from:

• Resume certification and licenses
• Volunteer work
• Personal interests
• References on resume

Once you complete all the sections, make sure to proofread your document before sending it to an employer. Studies show that even a few errors can negatively impact the candidate's perception . You don’t want silly typos to make you look unprofessional!

Even the best resume may not succeed if you skip the cover letter. Not sure how to make one? Then learn to write a cover letter asap!

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Here’s a reminder of the main points of this article:

• Functional resume format puts emphasis on the candidate’s skills instead of work history.
• Functional resumes are a good option for candidates with non-standard work experience, such as freelancers, creative professionals, individuals leaving the military, and career changers.
• Good functional resume templates include the following sections: header, skills summary, profile, work history, education, additional skills, and optional extra resume sections.

Do you have any questions about how to make a functional resume? Or maybe you’d like to share your advice on when you should write a functional resume? Give me a shout-out in the comments below. I’m always happy to help!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Roma is a Certified Professional Résumé Writer and career expert with international work experience and a background in education and humanities. She has spent considerable time assisting individuals in advancing their careers by helping them improve their communication skills in diverse cultural and professional settings. She has written over 50 articles on effective approaches to resume writing and career advice.

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Functional Resume: A Beginner’s Guide with Examples

In today’s competitive job market, it is essential to make a strong first impression on potential employers. However, traditional chronological resumes may not always be the best option for individuals looking to showcase their unique skills and experiences. This is where functional resumes come into play.

A functional resume focuses on a candidate’s skills and accomplishments rather than their work experience. Rather than listing job titles and specific duties, a functional resume emphasizes the candidate’s abilities and how they can add value to a workplace. It is especially useful for individuals who have gaps in their employment history, are changing careers, or have limited work experience.

Why Choose a Functional Resume

A functional resume can be an excellent option for individuals who want to stand out from other candidates. By highlighting their unique skillset, candidates can show potential employers that they have the necessary qualifications and can be an asset to their organization. Additionally, a functional resume can help applicants who have changed jobs frequently, as it emphasizes their transferable skills rather than their work history.

Benefits of a Functional Resume

There are several benefits to using a functional resume. Firstly, it allows individuals to focus on their strengths, making their application more compelling to potential employers. It can also help reduce concerns about gaps in employment by highlighting the candidate’s skills and experience rather than their work history. Additionally, by presenting their qualifications in a clear and concise manner, candidates may be able to attract the attention of hiring managers more effectively.

A functional resume can be an excellent option for individuals who want to showcase their unique skills and experience. By highlighting their strengths and minimizing perceived weaknesses, candidates can increase their chances of getting hired and landing their dream job.

Anatomy of a Functional Resume

A functional resume is a type of resume that focuses more on skills and achievements, rather than the chronological work history. This style of resume is perfect for job seekers who have significant gaps in their work history or who want to highlight their transferable skills.

Structure of a Functional Resume

The structure of a functional resume typically involves a few key sections, which include:

Header : This section includes your contact information, such as your name, email address, phone number, and address.

Summary/Objective : This section is a brief statement that highlights your top skills and experiences. This is where you can showcase your unique value proposition and communicate what you can bring to the company.

Skills : In this section, you list your relevant skills, such as technical skills, hard skills, soft skills, and language proficiency.

Experience : This section lists your work experiences and accomplishments, but it is organized by relevant skills rather than by job title or date.

Education : This section includes your educational background and any certifications or awards you may have earned.

Sections of a Functional Resume

All the sections included in a functional resume are designed to showcase your transferable skills and achievements. Unlike a chronological resume which is primarily focused on your work history, a functional resume is tailored to highlight your areas of expertise.

The Difference between a Functional Resume and a Chronological Resume

The key difference between a functional resume and a chronological resume is the focus on your work history. A chronological resume is organized by dates and job titles, while a functional resume is organized by skills and achievements.

A chronological resume is best suited for job seekers who have a consistent work history with minimal gaps. Meanwhile, a functional resume is ideal for job seekers with limited experience or those who want to highlight their transferable skills.

A functional resume is a powerful tool for job seekers who want to stand out from the crowd by showcasing their skills and achievements. The structure and sections of a functional resume are strategically designed to highlight your unique value proposition and communicate what you can bring to the company.

When to Use a Functional Resume

A functional resume is a great choice for certain job seekers depending on their work history, experience, and career goals. Here are some factors to consider when deciding whether to use a functional resume:

Who Should Use a Functional Resume

Functional resumes are ideal for job seekers who have gaps in their work history, have changed careers frequently, or have relevant skills from other work or life experiences. These types of resumes highlight those skills and experiences rather than focusing on specific job titles or employers.

Another scenario where a functional resume might be appropriate is for recent graduates who have limited work experience but have developed relevant skills through internships, volunteer work, or extracurricular activities.

It’s important to note that functional resumes may not be the best option for recent graduates who are applying to entry-level positions in their field.

Situations that Call for a Functional Resume

There are several situations in which a functional resume may be a better choice than a traditional chronological resume.

If you are returning to work after a long absence, such as raising children, taking care of a family member, or dealing with a personal health issue, a functional resume can help you emphasize skills and experiences gained during that time.

Job seekers who are changing careers may also benefit from a functional resume as it allows them to highlight transferable skills and show how they are relevant to the new industry or job they are seeking.

Finally, if you have had a lot of short-term jobs or freelance work, a functional resume can help you highlight your skills and achievements across those different roles rather than simply listing each job and its duties.

How to Know When a Functional Resume is Appropriate

If you are unsure whether a functional resume is the right choice for you, consider talking to a career counselor or professional resume writer who can help you assess your skills and experience in relation to the jobs you want.

You should also carefully consider the job listing and the employer’s needs. If the job posting emphasizes specific job titles or required experience, a traditional chronological resume may be a better choice.

A functional resume can be a great option for job seekers who have varied work history or skills gained outside of traditional employment. By emphasizing skills and experiences over job titles and employers, it can help you stand out to potential employers and showcase your strengths.

Preparing to Write a Functional Resume

Before you start writing your functional resume, it’s important to take the necessary steps to ensure that your final document is effective in highlighting your skills and qualifications.

Steps for Preparing a Functional Resume

Research the job description:  Start by reviewing the job posting or job description thoroughly. Highlight and make note of the skills, experiences, and qualifications that the employer is seeking.

Make a list of your own skills and qualifications:  Next, make a list of your own skills and qualifications, taking into account the job requirements that you have identified. This list should include both hard and soft skills, as well as any relevant experience, education or certification.

Evaluate your career history:  Take time to evaluate your career history and consider any significant achievements, projects, and experiences that demonstrate your strengths and key competencies.

Decide on resume sections and order:  Once you have compiled your list of skills and qualifications, you can start organizing your resume sections. Decide on the order of your sections based on what is most relevant and eye-catching to employers.

Identifying Your Skills and Qualifications

Hard skills:  These are specific, measurable technical skills that you have developed through education or experience. Examples include proficiency in a particular computer program or language, hands-on experience with a specific tool or machinery, or certification in a particular discipline.

Soft skills:  These are personal attributes that reflect how you interact with others and contribute to an organization’s culture. Examples include communication skills, time management, problem-solving, and leadership skills.

In a functional resume, you will want to prioritize your skills and qualifications above your experience. This way, any potential employer can quickly see what you bring to the table and how you can benefit their organization.

Choosing the Right Format for Your Functional Resume

There are three main formats to consider when writing a functional resume: chronological, hybrid, and functional.

Chronological:  In a chronological resume, your experience is listed in reverse chronological order, with your most recent job at the top. Skills and qualifications are typically listed in a separate section below the experience section.

Hybrid:  A hybrid resume combines elements of both a chronological and functional resume. The top section of the resume highlights your skills and qualifications, followed by a chronological listing of your work experience.

Functional:  In a functional resume, your skills and qualifications take center stage. This format de-emphasizes your work history, but still includes a brief summary of your career achievements, along with a list of relevant work experiences.

When choosing the right format for your functional resume, consider the job requirements and the employer’s preferences. By using the appropriate format and putting your skills and qualifications front and center, you can create a winning functional resume that effectively markets your talents and experience to employers.

Writing a Successful Functional Resume

A functional resume is a great way for job seekers to showcase their skills and experiences without emphasizing their job history. By highlighting your professional accomplishments and qualifications, you can create a powerful resume that will capture the attention of potential employers.

Here are some writing tips to help you craft a successful functional resume:

Writing Tips:

Start with a strong summary statement that highlights your skills and qualifications.

Use bullet points to organize your achievements and skills.

Use action words to describe your achievements and skills, such as “created”, “managed”, “designed”, etc.

Be concise and clear with your language. Avoid using overly complicated industry jargon or long sentences.

Use a standard, easy-to-read font and format your resume consistently throughout.

Next, it’s important to consider what keywords to include in your functional resume.

Keywords to Include in a Functional Resume:

Using relevant keywords can help your resume get through automated applicant tracking systems (ATS) and improve your chances of getting noticed by human recruiters.

Here are some common keywords to include in a functional resume:

• Industry-specific skills and qualifications
• Software and technical skills
• Professional certifications and licenses
• Project management experience
• Leadership and team management skills

Remember to include any relevant keywords that match the job description, as this can increase your chances of getting selected for an interview.

Lastly, here are some common mistakes to avoid when writing a functional resume:

Common Mistakes to Avoid When Writing a Functional Resume:

Not including specific achievements or accomplishments.

Listing irrelevant work experience.

Using a generic summary statement that doesn’t match the job description.

Using buzzwords or industry jargon that may not be understood by recruiters outside of your field.

Focusing too much on job duties and not enough on accomplishments and skills.

By following these tips and avoiding common mistakes, you can create a functional resume that showcases your unique talents, accomplishments, and qualifications. Remember to highlight your skills and experience and tailor your resume to each job description to increase your chances of landing your dream job.

Examples of Functional Resumes

Functional resumes are an excellent option for job seekers who want to draw attention to their skills and abilities instead of their work history. Here are three examples to help you understand how to structure a functional resume:

Example 1: Functional Resume for a Recent Graduate

[Your Name]

Recent Graduate | Seeking Entry-Level [Industry/Position]

Motivated and enthusiastic recent graduate with a [Degree/Major] from [University/College]. Strong academic foundation in [relevant coursework/skills]. Passionate about [industry/field] and eager to apply knowledge and skills in a professional setting. Excellent communication, problem-solving, and teamwork abilities.

• [Relevant Skill 1]
• [Relevant Skill 2]
• [Relevant Skill 3]
• [Relevant Skill 4]
• [Year of Graduation]
• Relevant coursework: [Coursework 1], [Coursework 2], [Coursework 3]
• [Project 1]: [Brief description and key achievements]
• [Project 2]: [Brief description and key achievements]
• [Project 3]: [Brief description and key achievements]

Intern, [Company/Organization]

• Assisted with [specific tasks/responsibilities].
• Conducted [research/analysis] to support [project/initiative].
• Collaborated with team members to [achieve goals/outcomes].

Volunteer, [Organization]

• Contributed to [specific tasks/responsibilities].
• Assisted in organizing [events/activities].
• Demonstrated strong [skill/ability] in a team environment.

Additional Skills

• Proficient in [Software/Applications]
• Strong written and verbal communication skills
• Detail-oriented with excellent organizational abilities
• Adaptability and willingness to learn

Certifications

• [Certification 1]
• [Certification 2]
• [Certification 3]
• [Language 1]: Native proficiency
• [Language 2]: Intermediate proficiency

Example 2: Functional Resume for Experienced Worker

Experienced Professional | [Industry/Position]

Results-driven and accomplished professional with [number of years] of experience in [industry/field]. Proven track record of success in [specific areas/achievements]. Strong leadership, problem-solving, and communication skills. Committed to driving [goals/objectives] and delivering exceptional outcomes.

Professional Experience

[Current/Previous Position], [Company/Organization]

• [Key Responsibility/Achievement 1]
• [Key Responsibility/Achievement 2]
• [Key Responsibility/Achievement 3]

[Previous Position], [Company/Organization]

Additional Experience

[Related Experience 1], [Company/Organization]

[Related Experience 2], [Company/Organization]

• Strong leadership and team management abilities
• Excellent problem-solving and decision-making skills
• Detail-oriented and highly organized

Formatting Your Functional Resume

When it comes to formatting your functional resume, there are key design and layout decisions you must make to present a well-organized, polished document that will catch an employer’s attention. Below are some important design guidelines, font and layout considerations, and tips for creating a professional look.

Design Guidelines

Make sure to choose a clean, easy-to-read design that is visually appealing. Use a standard paper size and keep margins at 1 inch all around. Avoid too much white space, which can make the resume look sparse, but don’t clutter the page with too much text or graphics. Sticking to a one-page format is ideal, but ensure that all relevant and important information is included.

Fonts and Layout Considerations

Your choice of font is important, as it can impact the readability of your resume. Choose a font for headings that stands out, such as Arial or Times New Roman, and use a slightly smaller font size for body text. Avoid fonts that may be harder to read, such as script or cursive styles.

In terms of layout, use bullet points to make information easy to scan and digest. Avoid long, dense paragraphs. Use headings and subheadings to organize content and lead the reader through the document. Additionally, use bolding, italicizing, or underlining to highlight important information, but use these effects sparingly.

Creating a Professional Look

In addition to adhering to design and font guidelines, there are other steps you can take to create a professional look for your functional resume. First, make sure that you have consistent formatting throughout the document. Use the same font, font size, and spacing throughout the body of the resume. This helps create a cohesive, polished look.

Secondly, don’t forget the importance of proofreading. Spelling errors, inaccuracies, or other mistakes can detract from the overall impression of your resume. After drafting your functional resume, take time to review and proofread it thoroughly to ensure that it is error-free.

Finally, consider tailoring your design and format to the job you are applying for. Review the job posting and consider the industry or company you are applying to. Adjust the layout or design elements to fit the desired “feel” of the position or organization.

By following these guidelines and tips, you can create a professional, well-organized functional resume that effectively showcases your unique skills and experience.

Tailoring Your Functional Resume to a Job Posting

When it comes to job hunting, tailoring your functional resume to a job posting is crucial. A functional resume is designed to highlight your skills and accomplishments, rather than just your work experience, which makes it a great choice for those who have gaps in their job history or who are changing careers. However, to really make your functional resume stand out, you need to tailor it to the specific job you’re applying for.

Job Posting Analysis

Before you start tailoring your functional resume, you need to carefully analyze the job posting to understand what the employer is looking for. Look for keywords and phrases that are repeated throughout the posting. Pay attention to the qualifications and requirements that the employer is looking for. Think about how your skills and experience match up with what they’re looking for.

Targeted Functional Resumes

Once you’ve analyzed the job posting, it’s time to start tailoring your functional resume. Start by creating a master resume that includes all of your skills and work experience. From there, you can create targeted functional resumes for each job you apply for. Use the keywords and phrases you found in the job posting to highlight your skills and accomplishments that match up with what the employer is looking for.

As you’re creating your targeted functional resume, keep the job posting in mind. Customize your objective statement to align with the position you’re applying for. Use the same language and terminology that the employer uses in the posting. Highlight your skills and accomplishments that are most relevant to the position.

The Importance of a Tailored Functional Resume

Tailoring your functional resume to the job you’re applying for is important for a few reasons. First, it shows the employer that you’ve taken the time to research the position and understand what they’re looking for. Second, it highlights your skills and accomplishments that are most relevant to the position, which makes you a stronger candidate. Finally, it helps you stand out from the other applicants who may be using a generic functional resume.

Tailoring your functional resume to a job posting is a crucial step in your job search. By analyzing the job posting, creating targeted functional resumes, and highlighting your most relevant skills and accomplishments, you can increase your chances of standing out from the crowd and landing the job you want.

Cover Letter Writing Tips for a Functional Resume

When it comes to job hunting, a functional resume can be an effective tool to showcase your skills and qualifications. However, it’s important to remember that your cover letter also plays a crucial role in the application process. In this section, we’ll discuss some tips on how to incorporate your functional resume into your cover letter, highlight your skills and qualifications, and address any employment gaps.

Incorporating Your Functional Resume into Your Cover Letter

Your cover letter should complement your functional resume and not simply repeat information. Therefore, it’s important to think about how your skills and qualifications can be integrated into your cover letter. One effective approach is to use specific examples of how your skills and experience match the requirements of the job you’re applying for.

For example, if you’re applying for a marketing position and your functional resume highlights your experience in social media management and content creation, you could mention specific campaigns you’ve managed in your cover letter. This shows the hiring manager that you have the skills they’re looking for and have experience applying them in a professional context.

Highlighting Your Skills and Qualifications in Your Cover Letter

Your cover letter is a chance to really highlight your strengths as a candidate. Rather than simply listing your qualifications, take the opportunity to explain how your skills and experience make you a good fit for the position.

For example, if you’re a recent graduate with limited work experience, you could focus on your academic achievements and any relevant coursework or projects. Alternatively, if you have years of experience in a particular field, you could explain how that experience has given you a unique perspective on the job you’re applying for.

Addressing Employment Gaps in Your Cover Letter

If your functional resume includes employment gaps, it’s important to address these issues in your cover letter. Rather than trying to hide or explain away the gaps, be honest about what you were doing during that time and emphasize any skills or experience you gained.

For example, if you took a break from work to care for a family member, you could explain how that experience taught you valuable communication and organizational skills. Alternatively, if you pursued a personal project during your employment gap, you could highlight how that experience gave you new perspectives or taught you new skills.

Your cover letter offers a chance to expand on the information in your functional resume and showcase your skills and qualifications. By incorporating specific examples and addressing any employment gaps, your cover letter can help you stand out as a strong candidate for any job.

Submitting a Functional Resume

When it comes to submitting a functional resume, there are several tips and strategies that can help increase your chances of landing an interview. Additionally, it’s important to be prepared to follow up on your application and deal with rejection if necessary.

Tips for Submitting Your Functional Resume

Here are some tips for submitting your functional resume:

Customize your resume for each job application. Your functional resume should be tailored to the specific job you’re applying for. Highlight the skills and experiences that are most relevant to the position.

Use keywords from the job description. Many companies use applicant tracking systems (ATS) to scan resumes for relevant keywords. Make sure you include keywords from the job description to increase your chances of passing the ATS screening.

Focus on achievements rather than duties. Instead of listing your job duties, highlight your accomplishments and how you added value to your previous roles. This will help the employer see the impact you can make in their organization.

Keep it concise and easy to read. A functional resume should be no longer than two pages, with clear headings and bullet points to organize the information.

Following up on Your Functional Resume

After submitting your functional resume, it’s important to follow up on your application to demonstrate your interest and enthusiasm for the position. Here are some tips for following up:

Wait a week before following up. Give the employer a chance to review your application before reaching out.

Send a brief email. Keep your follow-up email short and to the point. Thank the employer for their time and express your interest in the position.

Showcase your skills and experience. Use your follow-up email as an opportunity to highlight your relevant skills and experience, and why you’re a good fit for the job.

Be persistent but polite. If you don’t hear back after your initial follow-up, it’s okay to send another email or make a phone call. However, remain polite and professional in your communication.

Dealing with Rejection

Unfortunately, rejection is a part of the job search process. Here are some tips for handling rejection:

Don’t take it personally. Rejection doesn’t mean you’re not a qualified candidate or that you’ll never find a job. It’s simply part of the hiring process.

Ask for feedback. If possible, ask the employer for feedback on why you weren’t selected for the position. This can help you improve your resume and job search strategy moving forward.

Keep a positive attitude. It’s important to maintain a positive attitude and stay motivated during the job search process. Surround yourself with supportive friends and family, and focus on the opportunities that lie ahead.

Submitting a functional resume can be an effective way to showcase your skills and experience to potential employers.

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Reinvention for Moms

How to Write a Killer Functional Resume in 2022

Thinking of using a functional resume style? It’s important to not only understand why you should use a functional resume format, but also how to write a functional resume to land an interview. In this article, I’ll outline why you might want to use a functional resume style as well as how to write a killer functional resume in 2022:

Why you should use a functional resume style in 2022

If you’re making a big career change , for example changing from accounting to human resources, your work history is likely not related to your new career goal. A chronological resume format features the work history and is therefore not the best format for a career change.

Another reason to use a functional resume format is if you’re changing jobs but staying in the same general field. Let’s say for example that you’re working in education and you’re targeting a position as a principal. Your prior work experience is in teaching, not in education administration. A functional resume style will allow you to market your transferable and education-related skills like communication, leadership, and collaboration.

Lastly, a functional resume style is great because it allows you to closely target your resume toward the specific job you’re applying for.

How to write a killer functional resume in 2022

Now that you know why you should use a functional resume format, let’s talk about how to write one:

Step One: Analyze Job Posting

Print out the job posting of the position you are targeting. Take a pen and highlight or underline all the keywords, skills, and qualifications listed in the job announcement.

Step Two: Identify Skill Areas

Make a list of three to four key skill areas that are highlighted in the job posting and that you also possess. These are the skillsets you will highlight on your functional resume.

Step Three: Identify Skill Categories

Include these three to four key skill categories on your resume like in the example below. Make sure to use bullet points, and describe your related skills and achievements using action verbs, nouns, and adjectives.

In Conclusion

Writing a killer functional resume in 2022 is pretty cut and dry when you have a recipe for success! Check out the following additional resources to help you craft a cover letter and ace your next interview!

Lee Cristina Beaser

Lee brings over two decades of expertise in guiding individuals towards career success. Having helped thousands of professionals in a wide variety of industries, she has a deep understanding of the intricacies of the job market. Lee founded The Career Counter, a platform dedicated to providing busy people, especially moms returning to the workforce, with tools and services tailored to their unique career goals.

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Functional Resume Templates

With our functional resume template, you’ll be on your way to interviewing in no time. To get started, just click on a template below and start importing your existing content.

Single Column

Skill-based resume template. Resume is focused on your abilities gained at different companies, rather than career Timeline.

Career-change resume template. If you're switching career fields, pick this template.

Job-hopper resume template. Keep your skills updated when switching jobs.

Competency-based resume template. A functional design that highlights your skills and competencies, making it suitable for professionals with transferable skills and experience in a variety of industries. Ideal for entry- to senior-level professionals.

Double Column

Career summary resume template. A functional resume that highlights your career summary and accomplishments, making it easy for employers to understand your strengths and experience. Great fit for mid-level professionals.

Expertise-focused resume template. A functional resume that focuses on your areas of expertise and the value you can bring to an organization, making it a perfect fit for entry- to mid-level professionals.

What is a functional resume template?

A functional resume template is a fantastic option for anyone who’s starting their career or switching to a different field. The focus is on your professional skills rather than your work history.

Functional resume templates are a format that groups your experience under skill categories instead of job titles to emphasize transferable skills by listing examples of your abilities from both work and personal experiences.

Functional resumes are perfect for highlighting your experience and are easy to write with our already-made template structure .

When to use a functional resume template?

With their specific structure, functional resumes put your skills and achievements front and center and before the work experience. After your contact information, you go straight into your most relevant abilities and accomplishments, and then you can give brief details about your job history.

That’s why this format is preferable to people with employment gaps , military experience, or entry-level.

Functional Resumes are also perfect for jobseekers who are switching industries or want to take a new direction in their career path. The main purpose of this resume template is to put to light your skillset, especially if you apply to a different industry. In this case, emphasizing your transferable skills can help you land a new job.

Unfortunately, a functional resume, as attractive as it can be to some jobseekers, can cause suspicion in recruiters, because of the presented information, which can be taken out of context. That’s why some recruiters prefer a combination of functional and reverse-chronological resumes.

But still, there are so many good reasons to use this formatting if you do it right. Check our guide on how to write a resume .

Tips for building the best functional resume

A functional resume or skill-based structure can be used with the modern design template or the classical one. It will depend only on your personality, experience, and the type of business industry you are applying to. Let’s begin to create the best functional resume, so you can get the job of your dreams:

Take the best from both worlds. You can use some features from the modern design and the traditional one. Keep your resume clean of unnecessary graphics. Use icons only to pop up your skills and achievement sections. Each section on your resume is arranged in blocks to emphasize the important information - your accomplishments and abilities. You can be inspired by some of the best resume designs .

Your resume should be easily readable. That’s why you should choose your font carefully . The best fonts are those that have enough white space to read well on both screens and print, it will make your resume easier to scan/read. Enhancv’s functional resume template uses Lato for all headings, subheadings, and body text. And while the body of the text is consistent throughout, the resume headings are large enough to catch the readers' eye.

Using black, white, and a third color like blue or green is a safe resume color scheme . That’s why we are using a splash of blue to help draw attention without being distracting. The general rule is to make one color dominant, one secondary, and the third to place emphasis. Use white for the background, black for the text, and the third color to highlight important parts like heaters for the different sections.

Select the best layout

A functional resume follows a skill-based structure to emphasize your strengths and achievements, which are one of the first things to list. The resume features several sections: heading, summary, strengths, achievements, experience, and education.

Of course, you start your resume from the header , where you can list your name and contact information. Your name is the biggest thing on the resume to ensure you stand out. It’s always better to add something more about yourself, as a link to your profile in professional networks or if you have a portfolio website that is appropriate to share. Headshot’s not a must to include, but if the recruiters specifically mention it in the job application, you should add it at the header near your name and contact information.

The summary in the functional resume looks a little bit different. The focus here is to highlight your skills and achievements, allowing you to describe your qualifications with more detail using strong action verbs. If you have gaps in your employment history or other problems, here is the place to explain them. Use the summary to illustrate to the recruiters why you're qualified for the position.

The next step is to the key sections on your functional resume. Strengths and achievements are featured first to show recruiters what sets you apart from other candidates. In the first section, list and give examples of your transferable skills like time management, problem-solving, interpersonal skills, organization, leadership, and so on. Emphasize these strengths, giving examples of what you accomplished by applying this skillset to your previous jobs, personal situations, or academic life in the achievement section.

A functional resume is focused on your experience and skills, in the education section you can list the basic facts regarding your degree, including institution name, location, degree, and major. If you don’t have any previous work experience, you should spend more time in the education section by providing more details on your courses if relevant to the job you are applying for. You can check our guide for resumes without work experience .

Another section that you can add to your functional resume is information about your certifications . Especially in the cases in which you decided to career change and took professional retraining courses to enable you to do the job you are applying for. It’s essential to mention this certification on top of your resume in the summary section, or you risk the recruiter just skipping over your resume and missing this information.

Additional sections and information that you can add if applicable to your resume can be - special awards or commendations; testimonials from clients; volunteer work; projects; publications, or special courses. You can list them by importance and significance in separate sections. Name each of your sections, then add a short description below

Number of pages

Keep your resume between one or two full pages . Your application’s length should be determined by the position you’re applying for and the amount of relevant experience you have. If you are an entry-level candidate or a fresh graduate, you can fill up one page effortlessly. It’s your choice how to arrange all the sections - in one or two columns. Functional resumes are very flexible and can give you a lot of freedom to creatively shape your resume on one or two pages.

Functional resume templates pros and cons

• A functional resume is the right choice for candidates with non-traditional work experience or no work experience entirely.
• A functional resume emphasizes your skills and accomplishments. It is an effective way to tell your career story if you have a lot of experience and want your goal is to showcase your accomplishments.
• It is easy to adjust the content to a specific role you’re hoping to land without thinking much about job titles that aren’t relevant to the job application, employment gaps, or lack of experience in the field
• More experienced recruiters don’t like this type of resume formatting because your skills and achievements are laid out without context.
• Some recruiters will skip to the part of your work experience and education and entirely miss evening else.
• Functional resumes aren’t very common, which can lead to confusion, and the recruiter might have a hard time scanning and understanding this alternative formatting

Frequently asked questions about functional resume templates

Do employers like functional resumes, how do i write a functional resume with no experience, are functional resumes still used.

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When to Use a 'Functional' Resume Instead of a Traditional One

W hen you pull up a resume template, it’s pretty straightforward: Your past jobs are listed in reverse chronological order near the top, dating back about 10 years or so. But you may need a “functional” resume sometimes, even if templates for it are a little harder to find.

What is a functional resume?

A functional resume is one that leads with your work-related skills and abilities listed right after your contact information. Most of the time, per Indeed , this is done in a bulleted list. You can have a list for skills you’ve acquired in past positions, in school, or during job training, as well as any awards you’ve gotten.

The goal here is not to show a hiring manager what you’ve done in the past, but what you’re prepared and equipped to do for their company. Leading with your talents and accomplishments shows that you’re competent and capable, not just that you’ve had jobs before or have gone to school.

When to use a functional resume

There are a few times to use functional resumes, as well as a few times to stay away from them. Try one out if you’re any of the following, according to Novoresume :

• A recent graduate lacking work experience
• Switching industries and looking for an entry-level job
• If you’ve held a variety of titles with little relevance to each other and/or the job you’re looking for now

Keep in mind, however, that these are pretty rare and in most cases, traditional resumes are more welcome by hiring managers. Using an unorthodox formatting can show your skills, but could also give the impression you’re trying to hide something, like a gap in your resume. If you’re looking to obscure an employment gap or other blemish in your history, don’t. You need to explain those and be honest with hiring managers . Only use a functional resume if you really want to lead with your talents and potential over your experience and past deeds, but not if you’re angling to be a little deceitful. Keep using a chronological resume when you’re staying in your current industry or have a clearly defined career path that you’re happy to stay on.

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