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How To Write a Cover Letter for a CV (With Examples)
Tips for Writing a Cover Letter for a CV
Proofread before sending, cover letter template, cover letter sample, sending an email cover letter, more cover letter examples.
When you apply for a job with a curriculum vitae (CV), it's important to include a cover letter, also known as a covering letter. This letter allows you to make a favorable first impression, using narrative in your own tone of voice to catch the reader’s attention and encourage them to seriously review your attached CV.
Like a resume, a CV summarizes your skills and experience. The difference between a CV and a resume is length, the focus on credentials, and what the documents are used for. Typically, a CV is required to apply for roles in academia, scientific research, and medical fields.
While your CV provides a detailed—and often lengthy—look at your experience and credentials, the cover letter is an opportunity to call out your most important qualifications and make a compelling case for your candidacy for the role at hand. Here's what you need to know to write a successful curriculum vitae cover letter.
Tailor the Letter to Fit the Organization
The CV cover letter should be tailored to respond to the unique and specific requirements requested by each organization you are approaching.
Do not use the same cover letter for every job you apply to, even though it may seem like a timesaver.
Each letter needs to provide detailed information about why are you are qualified for the specific job in question, and it should outline the reasons for your interest in the company or organization. Being specific is advantageous. Even if you're applying for two similar roles in two different hospitals, the two hospitals may serve different populations or require slightly different responsibilities for people in the role. Your letters to each hospital should reflect that.
Use your cover letter to identify the skills or experiences most specific to the job, rather than copying directly the information in your CV.
What to Include
As a candidate, it's tempting to feel like the cover letter is unnecessary, since it is likely that all the pertinent information is included in your CV. Still, as you can see, the cover letter is a helpful tool in your application. Here's what to keep in mind as you write a cover letter.
Format Matters
The content of your cover letter should be brief and structured. Aim for 3-5 paragraphs in your letter. Start with a salutation. Your letter should address the relevant contact, whose name often appears in the job advertisement. Avoid “Sir” or “Madam” if possible.
If the letter recipient's name isn't provided, try these tips to determine the correct contact person .
Start With an Introduction
Typically, the first paragraph will be an introduction—if you are applying to a job ad, mention it here. Mention the job title, any reference number, and where and when you saw it. The first paragraph is also where you should mention if someone referred you to the position.
The Body of the Cover Letter
The body of the letter—the second and third paragraphs—should highlight your relevant skills and experience. Highlight your transferable skills , achievements, and versatility. Explain what you can contribute and what makes you stand out from your competition. Include mention of your current or last job, qualifications, and professional and academic training, tailoring your information to make it as relevant as possible to the organization or job applied for.
In the body of the cover letter, you can mention personality traits relevant to the role at hand. You can also use this space to call out why you're interested in this specific role, at this specific company. Potential employers and hiring managers will appreciate it if you can show you've read the job ad and researched the company.
Avoid lengthy repetition of information covered in your CV. Unlike a CV, it is acceptable to write a cover letter in the first person.
Conclude the letter by succinctly summarizing why an employer may want to meet and employ you. Include a polite expression of interest in further dialogue with the recruiter. Do mention that you would like the opportunity to discuss your suitability further in a personal interview and that you await a response in due course.
Follow Instructions
In some cases, an advertisement will indicate that a more substantial letter is required.
Always follow specific instructions and include any information if it is specifically requested. For instance, some employers may ask you to include your current salary or your desired salary range.
Make Sure the Letter Reads Well
Ensure that your CV cover letter flows freely. You do not need to precisely match every point on the job description. The reader should be left with an overall impression that you are a potentially valuable addition to the workforce.
The letter should be readable and engaging.
Negative information of any sort should be avoided in your cover letter, as well as on your CV.
You'll want to be sure your letter is free from grammar or spelling errors. It should also be clearly presented—that means using standard formatting, and common readable fonts (such as Times New Roman or Verdana) in an appropriate size.
This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Depending on the employer's submission requirements, cover letters can be submitted online with your CV, uploaded online, or mailed. Be sure to follow the application instructions and follow the directions on how to apply. Consider this template for how to structure your letter:
Belinda Applicant 123 Main Street Anytown, CA 12345 555-555-5555 belinda.applicant@gmail.com
October 25, 2021
Clark Lee, PhD Biology Department Chair Northwestern University 123 Business Rd. Business City, NY 54321
Dear Dr, Lee:
I am writing to apply for the position of assistant professor in the Biology department, as described in the Northern University website. The opportunity to teach biology appeals to me, and I believe I can be an asset to the department due to my experience as a field biologist, as well as my work as an adjunct professor at Southern State University. In accordance with your job description, I have the following skills:
• Experience lecturing to large audiences
• Experience with learning management systems and course design
• Ability to assist with labs for other professors
• Experience with grant writing and research
I have enclosed my curriculum vitae so you may examine my work and research experience, the papers I’ve published, and my educational background.
I can be reached anytime by email at Belinda.applicant@gmail.com or my cell phone, 555-555-5555. Thank you so much for your time and consideration. I look forward to speaking with you about this position.
Signature (hard copy letter)
Belinda Applicant
When you are sending your cover letter by email, list your contact information in your signature rather than at the top of the letter. List your name and the job title in the subject line of the message.
Here are more examples of cover letters that you can use as a starting point for your own correspondence.
8 short cover letter samples + writing guide
If you want to secure the job of your dreams, make sure that your CV grabs the attention of recruiters.
But how do you achieve this?
You must create a compelling cover letter to introduce and accompany your CV.
A short cover letter will quickly establish rapport with hiring managers, prompting them to open your CV.
This article, including eight short cover letter examples (with templates) plus our writing guide, will demonstrate how to write your own enticing cover letter and get noticed in the job market.
CV templates
Short cover letter sample – Admin
Hi [Recruiter name],
I would like to express my interest in the role of [Job title] as advertised on [Website name].
I am currently working in a [Current role] role for [Current employer] where I am responsible for [Core responsibilities of role + quantified achievement if possible]
I’m looking for a new challenge that will allow me [Aspirations + mention of suitable skill]
It would be great to hear from you and I am available to interview at any time.
[Phone number] [Email]
Short cover letter sample – Customer service
I’d like to apply for the position of [Job title] as advertised on [Website name].
With [Number of years’ experience] in [Type of position(s)] for [Name(s) of previous companies], I have gathered extensive [Core responsibilities] in [Type of setting].
In my current role with [Current employer], I am responsible for [Core responsibilities of role + quantified achievement if possible]
My role has given me [Aspirations + mention of suitable skill].
I believe my skill sets and product knowledge will allow me to fit perfectly with the requirements you are seeking in a candidate, and I am available for an interview at short notice.
Kind regards,
Short cover letter sample – Sales
I am excited to apply for the role of [Job title] as advertised on [Website name].
I am currently working in a [Current role] role for [Current employer], where I am responsible for [Core responsibilities of role + quantified achievement if possible].
I’m seeking a new opportunity that will enable me to [Aspirations + mention of suitable skill].
I look forward to hearing from you soon, and I am available to interview at any point.
Short cover letter sample – School leaver
I am a dedicated student with excellent [Core skills], looking to apply for the [Job title] position at [Company name].
In my current position as a [Current role] at [Current employer], I [Core responsibilities of role + quantified achievement if possible].
I am keen to showcase my [Aspirations + mention of suitable skill].
I am available for an interview from [Insert date], and I am very keen to discuss how my skill set can benefit [Company name’s] success.
Short cover letter sample – IT
Hi [Recruiter name]
I am writing to apply for the position of [Job title] as advertised on [Website name].
I am currently working in a [Current role] role for [Current employer], where my duties include [Core responsibilities of role + quantified achievement if possible].
I’m looking for a fresh opportunity that [Aspirations + mention of suitable skill].
Please contact me to arrange an interview at any time that is convenient for you, as I am keen to discuss my qualifications.
Short cover letter sample – Creative
I am excited to apply for the [Job title] role at [Company name], as advertised on [Website name]. With over [Number of years] years of experience in [Core responsibilities of role], I am keen to bring my [Skills] to your [Team/company].
During my career working for [Current employer], I have established an in-depth understanding of [Core responsibilities of role + quantified achievement if possible]
Additionally, I [Aspirations + mention of suitable skill].
Please do get in touch with me to arrange an interview when you can to talk about my qualifications, capabilities, and additional achievements.
Best regards,
Short cover letter sample – Education
I hope you’re well.
I am writing concerning the advert for a [Job title] at [Name of educational setting]. Over the past [Insert number] years, I have [Core responsibilities of role + quantified achievement if possible].
When I taught/worked at [Name of educational setting], I implemented [Core responsibilities of role + quantified achievement if possible].
I am seeking a new opportunity that will allow me [Aspirations + mention of suitable skill].
I am keen to talk to you more about the job role, and I look forward to hearing from you.
Short cover letter sample – Graduate
I trust you’re doing well.
I am writing to apply for your [Job title] role at [Company name], as it offers an exciting opportunity to leverage my passion for [Core responsibilities].
As a [Current role], I have a strong foundation in [Core responsibilities of role + quantified achievement if possible].
While pursuing my degree, I thrived in courses focused on [List of course modules].
I also successfully [Core responsibilities of role + quantified achievement if possible].
I look forward to the chance to talk more about my qualifications and how my skills can benefit your company’s success. I am available for an interview at your earliest convenience.
Why write a short cover letter?
Your cover letter is a preliminary message that introduces your CV when you apply for a job.
It must convince the hiring manager to open your CV and potentially invite you to an interview – but they get hundreds of applications every day, so they don’t have much time to read each one.
So writing a short cover letter can help you get your point across quickly and ensure that more recruiters read your CV.
How to write a short cover letter
Now that you have seen some good examples of cover letters to accompany your CV, let’s look in more detail at how you’ll go about writing your own, and what content you should include .
Write in the body of your email/message
You should always write your cover letter in the body of the email . Alternatively, if you are sending your application via a job board, you can use the messaging system. But don’t attach your cover letter as a document.
Why is this?
Your cover letter should immediately captivate the recruiter from the very second they access your job application.
If they have to go through the effort of opening a document to read it, this slows everything down and they probably won’t bother to open it.
Address the recruiter by name
To begin your cover letter, grab the recruiter’s attention with a warm greeting – and use their name if you can find it.
Here are some quick ways to find a recruiter’s name.
- Double-check the job advert – Often, you can find the person’s name and email address within the job ad itself.
- Company website – If you are applying directly to a company, you can locate contact info about the head of the department or recruitment team on their website in the “About Us” section.
- LinkedIn – If you can pinpoint the specific team and company related to the job vacancy, a speedy search on LinkedIn can help you find the person who’s likely in charge of the application.
There’s no need to stress if you can’t work out the hiring manager’s name – you’re not alone.
Just begin your cover letter with a friendly “Hi” – this is perfectly fine in this circumstance.
Your greeting should strike a balance between being friendly and professional – but not excessively relaxed, yet not too formal.
Consider addressing the recruiter using:
- Hi [insert recruiter’s name]
- Hi [insert department/team name]
Steer clear of traditional greetings, like “Dear sir/madam” unless you’re applying to extremely formal companies.
Write in a friendly but professional manner
When you’re writing a cover letter, you must find a middle ground between professionalism and demonstrating your personality and communication skills .
If you’re too casual, you come across as unprofessional. On the flip side, being excessively formal makes you look like you lack social skills.
Aim for that sweet spot when you sound both friendly and professional.
Start with something like, “I hope you’re well” – this adds a personal touch to your cover letter. What’s more, make sure that your spelling and grammar are impeccable, as mistakes can raise concerns for recruiters.
Highlight your relevant skills
Your cover letter aims to encourage recruiters to open your CV. You can do this easily by quickly telling recruiters about your relevant skills tailored to the positions you’re applying for.
Scan over the job descriptions you’re applying to and note down the most significant skills and qualifications the hiring manager is requesting.
Next, when creating your cover letter, make your relevant skills the key focus.
Tell them why you’re the best-qualified applicant and how your skill set is directly relevant to the job.
Doing so provides recruiters with all the reassurance they need to look at your CV and consider you for the position.
Add some quantified achievements
To give your cover letter that extra edge, add quantified achievements. These are specific accomplishments, with added numbers, that show your value to would-be employers.
For example, if you are a sales representative , you could say you have boosted sales by 20% in your past role and completed 50 customer calls daily with a 96% satisfaction rate. Or that you decreased project turnaround time by 30%.
Quantified achievements give a hiring manager proof of your impact in the workplace and can significantly increase your chances of securing a job interview.
Write succinctly
When you’re applying for a job, remember – recruiters and hiring managers are usually incredibly busy and likely short on time.
So, be sure to get your message across to them as swiftly as possible. Ideally, in the shortest amount of time.
Keep your cover letter brief and to the point. If you create a rambling cover letter, this will only overburden recruiters, as they are going through countless emails daily.
Keep your cover letter between 3 and 6 sentences long. Don’t use wordy language – keep your sentences short and sweet.
For example, rather than saying, “I am writing to notify you that I am applying for the position of…”, you can just say, “I’d like to apply for the position of…”
Here are a few more tips on how to keep your cover letter snappy and succinct:
- Use action verbs – Select action verbs that get your message across. For example, don’t say, “I was responsible for the management of projects.” Instead, say, “I managed projects.”
- Be direct – Get straight to the point. Say what your purpose and intentions are plainly, and avoid unneeded introductions. Write something like, “I am interested in the position of Creative Director at your company.”
- Avoid redundancy – Don’t repeat anything you have mentioned previously in your CV. Your cover letter introduces your CV – it doesn’t duplicate it.
Add a professional signature
To conclude your cover letter, include a professional signature at the very bottom. This gives a recruiter your essential contact details.
Not only does a professional signature provide various ways of getting in touch with you, but it also gives a very polished look and demonstrates that you understand how to communicate in the working environment.
Your professional signature should include:
- A friendly sign-off – For example, “Kind regards” or “Best regards.”
- Your full name – That’s your first name and surname. For example, “Joe Bloggs.”
- Your telephone number – The phone number you use most often. For example, your mobile number.
- Your email address – A professional email address. For example, [email protected] . Avoid unprofessional emails such as [email protected].
Optionally, you could include the following in your professional signature:
- Your professional title – For example, “Graphic Designer” or “Customer Service Representative.”
- Your professional social network – For example, LinkedIn.
Here are some examples of professional signatures at the bottom of a cover letter:
What to avoid in a short cover letter
When you’re writing your cover letter, avoid making these everyday errors.
Attaching your cover letter as a separate document
The goal of your cover letter is to instantly greet and connect with the recruiter who opens it. So, avoid attaching your cover letter as a separate document – this slows the process down considerably. What’s more, the recipient probably won’t even open it.
Always write your cover letter in the body of your email or within the job site messaging system so recruiters can read it immediately.
Heading your cover letter with your address
There is simply no need to write your address on a cover letter, as it wastes lots of valuable space at the top.
You should use this space to grab the hiring manager’s attention and present your keenness and qualifications for the role.
Recruiters want to know what talents and qualifications you contribute to the company. So, it’s better to start with a professional greeting and a short introduction that catches their attention.
Also, placing your address at the top of a cover letter can make it look a little outdated.
In today’s age of digital job applications and online submissions, hiring managers prioritise the content of your cover letter over conventional formatting .
Leading with your home address can take up valuable space – it just isn’t necessary unless the job posting specifically asks for it.
The better option? Put your name, phone number, and email address at the bottom of your cover letter after you have described why you’re the perfect candidate for the job.
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Any of these sound familiar? The simple answer is yes, having an effective cover letter is completely necessary and highly recommended and we’ll tell you why you need a cover letter as well as a resume!
When you’re applying for a job, whether it be for an entry-level position after graduating or for a high-level executive vacancy with a professional resume , a cover letter is essential to make your application stand out .
Without this extra introductory letter, a resume alone could easily be discarded by a hiring manager. CareerBuilder estimates you’re 10% more likely to miss out on an opening if you don’t include a cover letter.
Writing a good cover letter it’s not a skill many many people master, but that doesn’t mean it’s an impossible feat!
With our complete cover letter guide , you’ll learn how to write a cover letter that will attract the hiring manager and convince them to read your winning resume.
What is a cover letter?
A cover letter is an extension to your job application. It is not obligatory but including a well-written cover letter is strongly advised by all human resource experts . By definition, a cover letter is an accompanying, explanatory letter.
All jobseekers need a sales pitch of sorts, they need to hook the reader and demonstrate to the hiring manager why they are the right person for the vacancy on offer. This style of self-marketing for a job application must come in the form of a winning resume and cover letter combination that complement one another.
A simple cover letter is an introduction to the candidate behind the qualifications and experience. The aim is to show a prospective employer how you can take on the role and what you can offer the company in question.
Cover letters generally follow a basic structure and can be in either hard or digital format, that is to say, either printed and sent via regular mail or as a document scanned and attached to send digitally, or written directly in an email cover letter .
Why include a cover letter on a job application?
If you want to stand any chance at all of catching the eye of a potential employer , it is imperative to include a cover letter with your job application.
Simple – even if you create an effective, outstanding resume , using all the right keywords and qualifications etc. it’s possible there are candidates more qualified than you or with more experience so it’s necessary to add a cover letter to back up your resume and allow the hiring manager to see more of your personal side that is relevant to the vacancy.
- The cover letter demonstrates your communication skills.
- The cover letter serves as an introduction to the resume.
- The cover letter can be used to emphasize certain skills, or mention skills that you couldn’t fit on the resume (it serves as an addendum).
- The cover letter is what you customize for each position, to show why you are the right person for “That” role, as opposed to the resume which stays pretty much the same for all applications.
A cover letter is the added value that you need in a job application to ensure the call-back you’ve been waiting for.
To create a unique, tailor-made job application , each candidate should use a cover letter to highlight their strengths and elaborate on relevant achievements that demonstrate their ability to take on the new responsibilities.
Is it practically always sensible and appropriate to write a cover letter to accompany a resume for a job application that should be customized for the role you’re applying to including any explanations of information that might be missing from the resume, such as employment gaps, traveling, periods of study etc.
The only time it is acceptable to not include a cover letter in your job application is if the job listing specifically requests that you do not.
Advantages of Writing a Cover Letter
A cover letter directly adds to the likelihood that you are called in for an interview and gives you a better chance of being hired .
If you’re successful in writing an effective cover letter , it will offer you the following advantages:
- Hiring managers will see your added effort
- Demonstrates you put in the time to learn about the company
- It will add a personal touch to your application
- It shows your enthusiasm for the opening
- Hiring managers will become acquainted with your best qualities
Knowing exactly what is in a cover letter will ensure that it gives you a major advantage over the other applicants.
What are the 3 Types of Cover Letters?
Adding a cover letter is almost always essential, but choosing the appropriate letter will also be key. Depending on the job post you are applying for, you will need to select the best type of letter to send along with your resume.
There are 3 types of cover letters that you can send to a hiring manager. The 3 types are:
- Application cover letters
- Letters of Interest
- Email Cover letters
The letter you write is influenced by whether you are going to apply for a job directly , citing a referral, or asking about vacancies that are not advertised.
Whatever the case may be, ensure that the cover letter is specific to the job vacancy . It’s always important to avoid making a generic cover letter for every single job you apply for.
So, what are the 3 types of cover letters you should consider sending to a job recruiter?
Application Cover Letter
This is your classic cover letter that you send to a hiring manager when you spot a company advertising a job opening. When you want to directly apply for a position, it is mandatory to send this, unless you are specifically asked not to.
Using this letter, you can mention why you want to work for a specific company and why you are the perfect candidate for the position.
Letter of Interest
Say you notice a company that you would really like to work for. It fits your sector, and you know it offers great benefits and good pay. However, you can’t find any openings that match your skill set.
If that’s the case, you don’t need to sit around and wait for the company to have a job vacancy. You can take action with a letter of interest. This type of cover letter states your interest in being employed by a company that isn’t currently advertising any vacancies.
This type of letter goes by a couple of other names, such as:
- Letter of intent
- Statement of interest
Of course, since there is no vacancy there is no role you can specifically mention, which is the major difference between a letter of intent and a traditional cover letter. Your objective will be to advertise yourself well enough that an employer will just have to interview you.
Email Cover Letters
Over the years, the job application process has shifted to a nearly 100% online hiring process . Due to this, it may be necessary to send your cover letter in an email as part of your job application.
While applying, there may not be an option to upload your cover letter. Or maybe you would just like to send it in the body of your email along with your resume . You can send it in one of two ways, in the body of your email or as an attachment (in PDF).
How to write a cover letter
A cover letter, although short in length generally, can take time to elaborate as it is important to get it right. Sometimes, due to the scarce space for writing, candidates find it difficult to know what to include in a cover letter and what to leave out .
However, knowing how to do a cover letter can make all the difference to your job application and be the just the thing to capture the attention of a hiring manager.
A professional cover letter should be well-formatted, following a structure with a header, an opening paragraph, a second main paragraph, a final closing paragraph and a closing with signature/electronic signature.
To begin writing a cover letter for a job application , candidates should analyze their skills, qualifications, accomplishments and experience to decide which are the most fundamental aspects to include in their personalized cover letter.
Next, each jobseeker will have to select the most job-relevant of these elements to include by comparing them with the required or desired qualifications and experience in the job description.
Finally, the applicant should choose some memorable examples which demonstrate evidence of each element included in their cover letter, aiming to tell a story which shows their aptitude concerning each skill or qualification.
Jobseekers should also ensure to explore how to make a cover letter for their specific role or industry because, similarly to resumes, each cover letter should be tailored for the vacancy and company to which it will be sent.
It is vital for candidates to consider several factors when it comes to writing their professional cover letter . A jobseeker must review their resume work history section as well as any skills and honors included to find the most pertinent experiences that can be explored further. Detailing examples of when a candidate demonstrated certain abilities or expertise is how a candidate can convince a hiring.
One way to create a winning cover letter is to use an online cover letter creator or take advantage of cover letter templates as a stepping stone as well as checking out cover letter examples that can serve as a great source of inspiration for you to make your own unique cover letter .
Our cover letter builder forms part of our resume builder and allows jobseekers to create a more complete job application. Users can write their cover letter with pro tips and design help thanks to our pre-designed templates. Read our cover letter writing guide to get to grips with cover letter writing techniques and tips before using our online cover letter builder!
How to Structure a Cover Letter
The structure and layout of a cover letter is essential to make sure the letter displays each point that you wish to get across clearly and concisely . This means it’s necessary, in general, to follow a commonly-accepted format for an effective cover letter.
Similarly to a resume format , designing and writing a cover letter has certain rules which should be adhered to in order to convey the necessary information in a brief and to the point introductory letter.
Check out some of the cover letter best practices as advised by human resources experts below:
- It’s imperative to begin a cover letter with a header , including the candidate’s name and contact information as well as the date. This primary cover letter section can also include the job title, website and other relevant personal information.
Following this, the letter should include the details of the company and person to whom you are writing, with the full name, job title or team, company name and address.
- The main body of a cover letter should be divided into three sections : an introduction, a bullet list of accomplishments followed by a paragraph highlighting skills, and a closing paragraph inviting the hiring manager to contact you. By using bullet points when detailing your achievements and capabilities, you can make sure that recruiters will be able to quickly pick out key information. This is especially important as studies have found that recruiters spend very little time reading each individual application.
- Finally, the letter should be electronically or physically signed with your full name in a formal manner.
The universally-accepted cover letter length is no longer than one letter page, which in total has about 250-300 words for the main body of text.
Don’t repeat information or be too detailed because hiring managers simply do not have the time to read it all and will simply skip to the next one. Resumes that run over 600 words get rejected 43% faster and cover letters can easily fall into this trap too.
Keep your cover letter short and sweet and to the point!
Get more cover letter formatting advice in our guide on how to format a cover letter with tips and information about all aspects of a good cover letter structure.
Cover letter advice
The importance of including a cover letter with your job application is often overlooked by jobseekers of all categories, however this can seriously reduce your possibilities of getting an interview with a prospective employer.
Therefore you need not ask yourself when to write a cover letter because the answer is just that simple – it is always appropriate to include a cover letter in your job application , unless the listing explicitly requests that you do not.
Check out the following expert cover letter tips to create a winning cover letter that will convince the hiring manager to give you a call:
- We may be quite repetitive with this one but the sheer quantity of resumes and cover letters that are disregarded simply for forgetting this vital and basic rule is incredible: USE A PROFESSIONAL EMAIL ADDRESS for your contact details and that does not include your current work email but a personal, suitable email address.
- It is essential to remember to maintain your focus on the needs of the company you’re applying to and the requirements and desired abilities of the ideal candidate for the role. Do not focus on how you can benefit by becoming a member of their team, but on how the team can make the most of your experience and knowledge.
- Remember to highlight your transferable skills , especially in cases where you may not meet all the required qualities in the job description such as in student resumes and cover letters.
- Each cover letter for a job application, cover letters for internships , for further study or even volunteer experience should be tailored to their specific organization and position with the pertinent keywords.
- Use specific examples to demonstrate the candidate’s individual capacity to take on the role and tell a story with your cover letter to convey more of your personality and passion towards the sector or profession.
- Towards the end of a cover letter , each candidate should write a convincing finish to entice the hiring manager and in sales terminology “ seal the deal ”.
- Finally when you have completed your polished cover letter, potentially one of the most important steps in the process is to PROOFREAD . Candidates should request that a friend, mentor, teacher or peer takes a look at their cover letter for not only grammatical and spelling errors but also any unwanted repetition or unrelated information .
Some jobseekers doubt whether a cover letter is necessary or not , but as most human resource professionals agree without a well-written cover letter, candidates lose the possibility to demonstrate different aspects of their profile from those included in their resumes which could easily be the deciding factor in your application!
An easy and fast way to write an effective cover letter for a job application is to employ an online cover letter creator that will offer advice on how to complete a cover letter with examples and HR-approved templates.
Cover Letter FAQs
What do employers look for in a cover letter, can a cover letter be two pages, what is the difference between a cover letter and a resume, should you put a photo on a cover letter.
Trouble getting your Cover Letter started?
Beat the blank page with expert help.
What Should You Include in Your Cover Letter? [w/ Tips for 2024]
You’ve spent weeks job hunting, and you’ve found the perfect job.
Your resume is all set, and you’re almost ready to send your application.
There’s just one thing left—you’re writing a cover letter to create a flawless job application.
The only issue? You're not sure what exactly to include in your cover letter.
There’s no need to worry! We’re here to help
In this article, we’re going to cover:
- What Is a Cover Letter
- What Elements Should Your Cover Letter Include
- What You Shouldn’t Include in Your Cover Letter
Let’s get started.
What is a Cover Letter?
A cover letter is a document that you send as part of your job application, along with your resume or CV .
The cover letter’s purpose is to introduce you and briefly summarize why your professional background makes you the right person for the job.
On average, a cover letter should be between 250 and 400 words long and fit neatly on one page.
A cover letter is one of your first forms of communication with a hiring manager. It’s your opportunity to present yourself in your own words, stand out from other candidates, and get the hiring manager interested in learning more about you.
Let’s take a look at an example of what a cover letter looks like:
Why Do Cover Letters Matter?
After you’ve spent so long making the perfect resume , you might be wondering why you should even write a cover letter.
The truth is that while not all employers request a cover letter, you should always include one with your job application.
Adding a cover letter to your job application shows the hiring manager you’re willing to go the extra mile for the job, and you’re not just randomly applying and hoping your application sticks.
A cover letter is your opportunity to give the hiring manager more information about you as a candidate. This is your chance to personalize your application and provide additional information on your skills and experiences that align with what the employer is looking for and that you didn’t have space on your resume for.
But your cover letter is also your chance to go beyond your most important skills and experience. You can use it to talk about your passion for the industry or your enthusiasm to join this specific company’s team and show the hiring manager that you’re serious about the role.
If your cover letter is good, it can complement your resume and get you that much closer to an interview.
A badly written cover letter, on the other hand, could undermine even the best resume and lead to your application getting tossed in the ‘no’ pile, so it’s crucial to get this document right.
Need help preparing for an interview? Check out our guide to the most common interview questions and how to answer them!
What Elements Should You Include in a Cover Letter?
There are a few key elements you need to include to write a successful cover letter .
Let’s take a look at them one by one:
#1. A Professional Template
Your cover letter should be easy on the eyes and even easier to navigate.
This means you have to set the right page margins, adjust the line spacing, choose an appropriate font , and set it to the correct size, all while making sure your text never spills onto page two.
But what if there’s an easier way?
Just use one of our cover letter templates instead.
Our free resume builder comes with built-in resume templates that you can match with a cover letter template for a stylish application.
You can automatically set your font style, size, and even the dimensions of the paper you intend to print it on - standard A4 or US letter format.
#2. Neatly-Split Paragraphs
A cover letter should be easy to navigate at a glance.
If your cover letter is a huge chunk of text that fully covers the entire page, without paragraphs or ample white space, it’s going to look cramped and leave a bad impression on the hiring manager.
This is where your cover letter’s formatting comes in. You should divide the contents of your cover letter into a header with contact information, and then split the actual text into an opening paragraph, a main body, a conclusion, and a formal closing line.
Be sure to also use line breaks and bullet points to break up your paragraphs to increase your cover letter’s readability.
This can make it seem less of an overwhelming read to the hiring manager and easier for them to skim through it all to find what they’re looking for.
#3. The Date of Writing
The exact date you write your cover letter may seem like a small detail, but it can actually add an extra touch of professionalism to your job application.
This can help the hiring manager keep track of when you’ve applied for the role, and it reflects your attention to detail .
Just keep in mind that the format of the date should align with the standard in the country where you're applying. For example, in the US , the mm-dd-yyyy format (e.g., May 22, 2024 ) is the go-to, whereas most other countries prefer the dd-mm-yyyy format (e.g., 22 January 2024 ).
#4. Your Interest in the Company
It’s important to tailor your cover letter for the specific job you’re applying for to show the hiring manager that you’re a serious candidate who’s done their homework about the position.
This is why the body of your letter should always include a paragraph where you clearly explain why you’re interested in the specific company.
Start by doing some research on the employer . You have to show the hiring manager that you understand what makes the company unique and how you align with their values and needs.
Think about what you genuinely like about the company you’re applying for. Whether it’s their remote working conditions, their focus on diversity or sustainability, or something else entirely, be sure to mention it in your cover letter.
If you’ve used a product or service that the company provides, say so in your cover letter. On top of that, highlight what specific aspects of the company resonate with your career goals , such as their innovative methods or cutting-edge market strategy, that you want to be a part of.
You can also take the time to explain why you’re excited about the job itself. Talk about how your unique experience and skills make you a suitable candidate and how you’re confident you can contribute to the company’s goals.
Looking to write a cover letter for an internship ? Check out our detailed guide!
#5. A Call to Action
Every cover letter should end with a strategic call to action.
Your call to action can be a polite statement prompting the hiring manager to get in touch with you to go over your application or to discuss how you could contribute to their team.
Adding a call to action at the end of your cover letter shows that you’re proactive and eager to move forward with the hiring process. This highlights your enthusiasm for the role and makes it more likely for the hiring manager to get in touch with you after putting down your cover letter.
Here’s an example of a call to action at the end of a cover letter :
I am very enthusiastic about the opportunity to discuss how my artwork can contribute to Happy Hippo Book Publisher’s track record as the best children’s storybook provider on the market. Please feel free to contact me at the provided phone number so that we can discuss my application further.
Want to give your cover letter an extra kick? Use these tried and tested cover letter tips !
What Sections Should You Include in a Cover Letter?
When writing your cover letter, you can easily split the process into several key sections.
Let’s break them down:
- Header with contact details. The top of your cover letter should include a designated header where you can input your contact information, such as your full name, email address, phone number, address, and links to any relevant social media. Make sure these details match your resume and double-check for any typos.
- Company details. Do your research so you know exactly who to address your cover letter to. Add the hiring manager’s name, department, the company’s name, and the company’s address.
- Personalized greeting. Skip the cliche and impersonal “To Whom It May Concern” and use a more memorable greeting instead. We recommend using “Ms.” or “Mr.” followed by the hiring manager’s last name.
- Opening paragraph. Your cover letter should start with a brief and attention-grabbing paragraph . This should include a couple of your top skills, an impressive achievement, or a relevant qualification.
- Main body. Take the time to explain some of your top achievements or skills in more detail, and cover anything you didn’t have the space to address in your resume.
- Conclusion. Recap the main points in your cover letter so far, then wrap it up with a polite call to action.
- Closing line. Choose an appropriate closing line to finish your cover letter with and sign your name underneath.
What Should You Never Include in a Cover Letter?
A cover letter allows you to personalize your application and provide more details about you to the hiring manager.
But that doesn’t mean everything should make the cut.
Let’s look at what you should never include in your cover letter:
#1. Irrelevant information
Your cover letter should be concise and focus on the most relevant details that make you the right candidate for the job.
Hiring managers don’t have all day to spend on your application, and when they’re reading your cover letter, they want to get to the point quickly. If your cover letter includes too many personal anecdotes or irrelevant experiences, like how you worked as a dog walker at 15, they might get bored and stop reading it altogether.
A cover letter is, first and foremost, a professional document, not a personal essay. This means that focusing too much on yourself, as well as your wants, needs, and opinions, is not a good idea.
Your cover letter should focus on what you can do for the employer, not what they can do for you. If you miss the mark here, you’ll come off as an inattentive candidate and won’t be getting an interview.
#2. Overly Long Paragraphs
A dense, difficult-to-read text can discourage a hiring manager from going through your cover letter.
For example, if the body of your cover letter is contained in a single, thick paragraph, the hiring manager might skim over it and miss your main points.
Long paragraphs can also make your cover letter look poorly organized and make you come across as someone with bad written communication skills . Your essential qualifications and skills can get lost in that sea of words and hide the most important information you want to convey.
Overly long paragraphs also imply a lack of consideration for the hiring manager’s time. Keeping your text concise and easy to follow is just as important as the content itself. Otherwise, your cover letter might not catch the hiring manager’s attention at all.
#3. Salary Expectations
Unless the employer specifically asks you to, it’s considered taboo to include salary expectations in your cover letter, and it can even leave a bad impression on the hiring manager.
Talking about money in your cover letter can make it seem like your primary interest in the job is the paycheck. And, while there’s nothing wrong with wanting a specific salary, this can seriously undermine what you want to convey to the hiring manager about your enthusiasm for joining the company and your professionalism.
You should also keep in mind that talking about salary expectations so early on can even put you at a disadvantage in potential salary negotiations . If you mention a high number too early on, the hiring manager might reject your application before you even make it past the initial screening. But if you go too low, you could undervalue yourself.
This is why it’s recommended that you discuss salary expectations during an interview once you already understand the full scope of the role and have more context.
Are you just getting started on the job market? Check out our guide to writing an entry-level cover letter !
#4. Excessive Flattery
Writing a cover letter doesn’t mean writing a love letter to the company you’re applying for.
You don’t need to shower the employer with compliments to get the hiring manager to like you. In fact, if you use too many compliments or describe the company in the exact words they use on its website, you’re going to be severely disappointed.
For example, most companies you apply to may describe themselves as “innovative” or “ team-focused .” If that’s all you can say about them in your cover letter, it tells the hiring manager that you never researched the employer or paid much attention to what they do.
If you genuinely hold the company’s values, mission, or culture close to your heart, there’s no harm in mentioning how they inspire you. Just remember to keep it professional and related to how you can enthusiastically contribute to their work.
#5. False Information
This should go without saying but lying on your cover letter is just as bad as lying on your resume – very bad.
We get it; you want to impress the hiring manager. But exaggerating or falsifying information to make yourself look like the coolest candidate ever can easily backfire.
On one hand, the hiring manager is probably going to catch onto you while reading your cover letter. They’re going to notice the inconsistencies you didn’t pay attention to, and they simply won’t call you.
But it could be even worse. You could land an interview, only to have the hiring manager discover the truth face to face. Your professional reputation could suffer some serious damage, beyond just an awkward interaction during the interview.
Trust us – lying isn’t worth it. You’re capable of writing a standout cover letter without exaggerating anything you can’t back up.
#6. Grammatical Mistakes
You should always proofread your cover letter before submitting it with your job application.
Even when you’re absolutely sure there are no mistakes, sometimes you might miss something that the hiring manager will notice immediately.
This is why we always recommend you do several rounds of proofreading and editing before finalizing your job application.
Start by carefully reading your cover letter out loud. It might sound a little weird, but it helps you notice any awkward phrases or words that are out of place.
Then, run it through a spell-checking tool like QuillBot or Grammarly . They can help you spot any errors you might have missed.
Finally, ask a friend or family member for help. A fresh pair of eyes can read your cover letter and notice mistakes that both you and your robot sidekick might have skipped over.
#7. Complaints About Employers
As a general rule, you should never badmouth your previous place of employment.
If you were unjustly fired or passed over for a promotion for personal reasons, these are best explained during an interview.
It’s important to always maintain professionalism when your past employer or coworkers are brought up, especially in your cover letter.
For example, instead of saying you had enough of a chaotic work environment, you could say you’re “looking forward to joining a team that values structure and accountability.”
Check out these more common cover letter mistakes and keep an eye out while writing your cover letter!
29 Cover Letter Examples
Looking for inspiration? Check out these perfect cover letter examples for different professions.
#1. Customer Service Cover Letter
Check out our full guide to writing a customer service cover letter here.
#2. Marketing Executive Cover Letter
Check out our full guide to writing a marketing executive cover letter here.
#3. Medical Assistant Cover Letter
Check out our full guide to writing a medical assistant cover letter here.
#4. Consultant Cover Letter
Check out our full guide to writing a consultant cover letter here.
#5. College Student Cover Letter
Check out our full guide to writing a college student cover letter here.
#6. Retail Cover Letter
Check out our full guide to writing a retail cover letter here.
#7. Team Leader Cover Letter
Check out our full guide to writing a team leader cover letter here.
#8. Actor Cover Letter
Check out our full guide to writing an actor cover letter here.
#9. Digital Marketing Cover Letter
Check out our full guide to writing a digital marketing cover letter here.
#10. Executive Assistant Cover Letter
Check out our full guide to writing an executive assistant cover letter here.
#11. Finance Cover Letter
Check out our full guide to writing a finance cover letter here.
#12. Graphic Designer Cover Letter
Check out our full guide to writing a graphic designer cover letter here.
#13. IT Cover Letter
Check out our full guide to writing an IT cover letter here.
#14. Project Manager Cover Letter
Check out our full guide to writing a project manager cover letter here.
#15. Sales Cover Letter
Check out our full guide to writing a sales cover letter here.
#16. Accounting Cover Letter
Check out our full guide to writing an accounting cover letter here.
#17. Business Cover Letter
Check out our full guide to writing a business cover letter here.
#18. Dental Assistant Cover Letter
Check out our full guide to writing a dental assistant cover letter here.
#19. Human Resources Cover Letter
Check out our full guide to writing a human resources cover letter here.
#20. Nurse Practitioner Cover Letter
Check out our full guide to writing a nurse practitioner cover letter here.
#21. Receptionist Cover Letter
Check out our full guide to writing a receptionist cover letter here.
#22. Architect Cover Letter
Check out our full guide to writing an architect cover letter here.
#23. Management Cover Letter
Check out our full guide to writing a management cover letter here.
#24. Physician Cover Letter
Check out our full guide to writing a physician cover letter here.
#25. Substitute Teacher Cover Letter
Check out our full guide to writing a substitute teacher cover letter here.
#26. Software Engineer Cover Letter
Check out our full guide to writing a software engineer cover letter here.
#27. Administrative Assistant Cover Letter
Check out our full guide to writing an administrative assistant cover letter here.
#28. Mechanical Engineering Cover Letter
Check out our full guide to writing a mechanical engineering cover letter here.
#29. Attorney Cover Letter
Check out our full guide to writing an attorney cover letter here.
FAQs About What to Include in a Cover Letter
Do you still have some questions about what to include in a cover letter? Check out the answers to some of the most frequently asked questions on the topic!
#1. What is a good example of a cover letter?
There are plenty of great cover letter examples for different professions that you can look at.
Overall, a cover letter that’s well done starts with your contact information in a designated header at the top. Next, you have to add the hiring manager’s contact details and include a personalized greeting.
Write a strong opening paragraph that references the job you're applying for and includes a standout achievement or relevant experience that makes you a strong candidate.
Use the body of your cover letter to expand on your key skills and experiences that match what the employer is looking for. Give specific examples to illustrate your greatest accomplishments and how you gained your most impressive skills.
Wrap up your cover letter by recapping your key selling points and including a call to action that invites the hiring manager to reach out to you. Lastly, add a professional closing line and sign your name underneath.
#2. How do you start a cover letter?
The opening to your cover letter should be brief and attention-grabbing.
Your first few sentences should be something that makes the hiring manager want to learn more about you. You don’t want to give them too many details—just enough to pique their interest.
Explain why you’re writing and why you’re interested in the specific role. We recommend including keywords from the job ad , especially ones that match your most relevant skills, experiences, or impressive achievements.
#3. How do you write a unique cover letter?
Your cover letter is your chance to give the hiring manager a unique insight into you as a candidate. It’s your opportunity to stand out from the crowd using your own words.
The best way to write a unique cover letter is to start by researching the company and referencing anything you find attention-grabbing about it. You should be able to easily identify what you like about the specific employer, such as their contributions to the industry, their values, and reputation, and mention it in your cover letter.
Use a polite but conversational tone to convey both your professionalism and personality. Instead of using passive language to explain that you “managed” this or were “responsible for” that, take advantage of action verbs and power words to make your experiences stand out.
Avoid using generic phrases like how you’re a “team player” or have “ leadership skills ” alone, and instead provide concrete examples that back up the skills and experience that make you the right candidate for the job.
#4. Should a cover letter be fancy?
Since a cover letter is a formal document, you might be tempted to make it fancy.
There’s no need to go over the top with your cover letter. Adding too much decoration or creative flair can detract from the information you want to convey to the hiring manager.
Your focus should always be on writing a clear, concise, and well-organized text that gets your point across.
More traditional industries, like law or finance, should stick to minimalistic cover letter templates with a clean and simple layout.
For professionals aiming for creative industries like illustration or graphic design, a bit of color can make your application pop. Even then, it’s important to strike a balance between creativity and professionalism, so your cover letter’s text remains the hiring manager’s primary focus.
Key Takeaways
And that’s all there is to what you should include in your cover letter!
Hopefully, after reaching the end of our article, you feel confident that your cover letter covers all the necessary bases. Good luck on your job hunt!
But before we say goodbye, let’s briefly recap what we've covered so far:
- Your cover letter should be concise and avoid any irrelevant information. The hiring manager is interested in what you can do for the company, not in any personal information that doesn’t relate to the job.
- Overly long paragraphs and a messy layout can leave a bad impression. Instead of trying to format everything yourself, use an online cover letter builder.
- Our online resume builder offers resume templates and matching cover letter templates that you can use to create a stylish and professional job application in minutes.
- Dedicate a portion of your cover letter’s main body to express your genuine interest in the company and the specific role. Do some research beforehand so you can identify several things you genuinely like about the company and position you’re applying for.
- End your cover letter with a strategic call to action. This shows the hiring manager you’re eager to make it to the next step of the hiring process, and it makes it more likely for them to reach out to you.
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35 Example Emails for Submitting Your CV and Cover Letter
Crafting Professional Emails for Submitting Your CV and Cover Letter: A Comprehensive Guide
In the journey of a job seeker, one of the crucial steps is the submission of an application comprising of a CV (Curriculum Vitae) and a cover letter. This detailed guide aims to empower you with the knowledge and skills to draft effective emails for this purpose. For many employers, your email may serve as a first impression. Therefore, it’s essential to make it count.
Understanding how to present yourself professionally in the digital space can significantly impact the impression you make on potential employers. This guide’s objective is to ensure your emails are clear, concise, and appropriate for a professional context.
By adhering to certain protocols and adopting some effective strategies, you can present yourself in the best possible light. For instance, using a professional tone helps establish a positive perception about your work ethics; maintaining brevity and clarity ensures that your message is easily understood; providing all necessary content in a structured and organized manner ensures easy readability.
This guide will provide practical examples to bring these points to life. By employing these tried-and-tested techniques, you will be better equipped to craft compelling emails to accompany your CV and cover letter, regardless of your industry or the specific role.
Ultimately, effective professional communication can be a decisive factor in your job application’s success. Arm yourself with these indispensable skills, and take one confident step closer to your dream job.
Table of Contents
Email submitting a resume and cover letter
- Email to a Job Posting:
I am writing to apply for the open position advertised on your company’s website. Enclosed are my CV and cover letter, detailing my qualifications and experience.
- Email to a Recruitment Agency:
I learned about your agency through a colleague and am currently exploring new job opportunities. Please find my CV and cover letter attached for any potential vacancies that might align with my qualifications.
- Email after a Networking Event:
Post our brief interaction at the recent networking event, I wanted to share my CV and cover letter for consideration in any suitable vacancies you may have now or in the future.
- Email for Speculative Applications:
Although there may not be a current opening, I am interested in potential opportunities at your esteemed organization. Therefore, I am sharing my CV and cover letter for consideration in the future.
- Email after being Referred by a Contact:
A mutual acquaintance suggested that I contact you regarding potential job openings. Hence, I am forwarding my CV and cover letter for your perusal.
- Follow-up Email after Application:
Wishing to confirm the reception of my previous email where I submitted my CV and cover letter for the open position. I am resending the documents in the attachment of this email.
These examples offer a general approach towards submitting your CV and cover letter via email. Tailor the content to suit the specific circumstances, but maintain a professional and courteous tone at all times.
Email Submitting Resume and Cover Letter
Sending thoughtfully crafted emails when submitting your resume and cover letter can significantly elevate your chances of landing a desirable position. Provided here are 25 email samples covering an array of careers and circumstances.
1. Economist – Job Application
With great enthusiasm, I am applying for the posted Economist position at your esteemed organization. Attached, you will find my comprehensive CV and cover letter that detail my experience in financial policy analysis and forecasting.
2. Dental Hygienist – Referred by a Mutual Contact
Following Dr. Brown’s positive reference regarding an opening at your dental practice, I am submitting my CV and cover letter. These detail my skills in oral healthcare and patient education.
3. Social Media Specialist – Spontaneous Application
Recognizing there may not be current vacancies, I am submitting my CV and cover letter demonstrating my expertise in implementing successful social media strategies, in the event of any future open Social Media Specialist roles.
4. Customer Service Representative – Job Portal Submission
In response to the Customer Service Representative job ad on the Job Board website, I am submitting my CV and cover letter. My documents portray my dedication to customer satisfaction and adept problem-solving skills.
5. Photographer – Online Application
Submitting my application for the Photographer position, I have attached my CV, cover letter, and a link to my online portfolio that showcases my professional quality work.
6. Retail Store Manager – Recruitment Agency Submission
In response to the posted Retail Store Manager position, I am pleased to submit my CV and cover letter, exemplifying my leadership experience and dedicated customer service.
7. Nutritionist – Internal Job Application
Expressing a keen interest in the internal Nutritionist role, please find my CV and cover letter that detail my commitment to health, wellness, and personalized care for clients.
8. PR Specialist – Networking Event Follow-Up
Following our recent conversation at a networking event about potential opportunities in Public Relations, I am attaching my CV and cover letter. My experience in promoting and protecting company’s public image is highlighted within.
9. Manufacturing Engineer – Job Fair
After discussing potential opportunities with your team at the job fair, I am submitting my CV and cover letter outlining my skills in production and quality control fit for a Manufacturing Engineer role.
10. Executive Assistant – Speculative Inquiry
Even though there may not be current openings for an Executive Assistant, I am sharing my CV and cover letter which demonstrate my dedication to operational efficiency and impeccable secretarial skills.
1. Applied Economics – Job Application
I am excited to submit my application for the Economist position that was advertised on your website. Carefully aligned with your specified requirements, I trust my attached resume and cover letter will articulate my passion and competency for this role.
2. Civil Engineering – Job Referred By a Mutual Contact
Paul Adams mentioned the vacant Civil Engineer position in your esteemed organization during our recent conversation. As a proficient civil engineer, I am enclosing my resume and cover letter.
3. Graphic Design – Spontaneous Application
Recognizing that there might not be current openings in the Graphic Design department, I am keen to share my portfolio. I have attached my resume, cover letter, and sample works for potential future opportunities.
4. Education – Following Networking Event
We connected at the National Teachers Conference, and I remember you mentioning potential vacancies in your institution. I am submitting my resume and cover letter as I am interested in exploring these opportunities.
5. Healthcare – Job Portal Submission
In reply to the Clinic Administrator posting on Health Jobs Portal, I am submitting my resume and cover letter attached herewith.
6. Tech Sector – Online Application
I am enthusiastically applying to the posted Web Developer position on your company website. With my attached resume and cover letter, I look forward to showcasing my skills in front-end development.
7. Sales – Agency Submission
I have learned about the open Sales Executive position your agency advertises. Interacting with customers and leading business initiatives excites me. Therefore, I am forwarding my resume and cover letter to formally apply.
8. Banking – Internal Job Application
In light of recent vacancies in the Financial Audit Department, I am compelled to apply for the Finance Auditor position. Please consider my attached resume and cover letter.
9. Marketing – Shared Connection Referral
Our mutual contact, Patricia Johnson, directed me to you regarding the Marketing Manager position in your organization. I feel confident about my fit, as evidenced in my attached resume and cover letter.
10. Human Resources – Job Fair Follow-up
It was a pleasure interacting with your team at the recent job fair. As a dedicated HR professional, I am forwarding my resume and cover letter.
Email submitting resume and cover letter
11. Real Estate – Speculative Inquiry
With my extensive background in real estate and profound interest in your company, I am sharing my resume and cover letter for potential future openings at your firm.
12. Physiotherapy – Follow-up on Application Status
To follow up on my recent application to the Physical Therapist position at your facility, I am resending my resume and cover letter.
13. Research and Development – Document Update
Updating my prior application for the R&D Specialist position, I am resubmitting my enhanced resume and cover letter.
14. Journalism – Job Opening Interest
Recently, a colleague informed me about a possible Journalist position at your outlet. I am submitting my resume and cover letter for consideration upon confirming the vacancy.
15. Environmental Science – Pursuing Contract Work
As an independent Environmental Consultant, I am sending my resume and cover letter. Engaging with challenging projects and providing efficient environmental solutions fuels my enthusiasm.
16. Information Technology – Direct to Hiring Manager
In line with the IT Manager position’s requirements that you’re seeking, I am submitting my resume and cover letter in hopes of discussing how my expertise aligns with your needs.
17. Non-Profit – Connection with College Alumni
An alumnus of XYZ University informed me about possible positions at your esteemed nonprofit. I am forwarding my resume and cover letter in anticipation of these potential opportunities.
18. Fashion Industry – Introduced Employee Connection
Our mutual connection, Jessica Wells, suggested connecting with you about possible design openings at your firm. Hence, I am sharing my resume and cover letter.
19. Hospitality – HR Department Address
With great interest in your respected hotel chain, I am sending my resume and cover letter. Anticipating possible vacancies, I am hopeful my background in hospitality would fit your future needs.
20. Legal – Post Informational Interview
Thank you for the incredibly insightful informational interview. I was wondering about potential roles within your law firm. As a prospective candidate, I am attaching my resume and cover letter.
21. Aviation – Direct Application Follow-up
As a follow-up to my recent application for the Pilot position listed on your website, I am forwarding my resume and cover letter again to confirm their receipt.
22. Architecture – Touch Base After Communication
Reflecting on our prior conversation about your firm’s upcoming projects, I am submitting my updated resume and cover letter.
23. Event Management – LinkedIn Post Application
Accepting applications through LinkedIn, you posted an Event Planner position. I am thrilled to apply, and I look forward to showcasing my experience via my resume and cover letter.
24. Supply Chain Management – Post Online Application
Following my online application to the Supply Chain Coordinator position at your company, I am sending my resume and cover letter directly to ensure they are received.
25. Consulting – Confirming Receipt of Previous Submission
Previously, I submitted my resume and cover letter for the Strategy Consultant role. I’m emailing again to confirm if my documents were received and to express my ongoing interest in the position.
These samples demonstrate how to compose compelling emails to accompany your resume and cover letter submissions across a host of careers. Employ this practical guide as you navigate your path towards your dream job. Remember, every communication is a chance to demonstrate your professionalism and dedication.
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Cover Letters
A well-written cover letter should always accompany your resume or application. Its purpose is to introduce yourself, expand on the experience in your resume as it relates to the job description, and explain why you are interested in that specific company/organization.
Cover Letters for Job and Internship Listings
A good cover letter should:
- Open with a compelling paragraph that tells a story and catches the reader’s attention.
- Connect your experiences and qualifications with the desired qualifications of the employer.
- Include specific information about why you want to work for the employer and industry.
- Exemplify clear and concise writing skills with NO grammar/spelling errors.
- Demonstrate your knowledge of the position AND the company.
More detailed information about writing a cover letter can be found in the Career Readiness Workbook . You can also utilize Ramped Careers AI Tool to help write a personalized cover letter for any position.
Helpful Links
- Crafting a Compelling Cover Letter
- Cover Letter Samples
You should always include a cover letter for each application, even if the application indicates the cover letter is optional. Writing a customized cover letter shows your willingness to put more effort into the application.
It is recommended that you address your cover letter to the recruiter or hiring manager by name if you know it. If you do not know the name of the recruiter or hiring manager, keep it simple with “Dear Hiring Manager.”
It depends on the recruiter and hiring manager. Many recruiters and hiring managers may read the cover letter and others might focus on the resume to determine your qualifications for the position. To be safe, be sure to write a customized cover letter for every position you are applying to.
Cover letters and resumes are professional documents used to help you secure a job or internship. It is recommended that the cover letter have the same format style as your resume, including the header with your contact information, same font and font size, and same margins.
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Write a Cover Letter
A cover letter is a formal business letter that serves as an introduction to your résumé and as a tool to market yourself to employers. A cover letter may accompany résumés you submit to employers during the job search process but is not necessary to distribute at career fairs or other networking events. A good cover letter will describe the reasons why the employer should consider inviting you for an interview. Learn more about writing cover letters by accessing the resources below.
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Putting a little extra effort into these materials can help you make a good first impression with potential employers.
SARINA SCHRAGER, MD, MS
Fam Pract Manag. 2021;28(5):4-5
Applying for jobs can be exciting — and stressful. Business experts recommend diligent attention to developing your resume or CV (curriculum vitae) and writing a cover letter as these are the first things that any future employer will see about you. The CV and cover letter are concise ways to share details about your skills and accomplishments. A good CV and cover letter do not get you the job, but they may make you more likely to get an interview. A CV is basically a list of your education, accomplishments, and specific skills. It is normally accompanied by a cover letter that tells potential employers more about you, what you are looking for in a new job, and why you are the right person for the job they have advertised.
A CV for medical professionals includes several different sections. It should start with your full name and contact information. In the business world, most CVs include a concise, descriptive statement about your skills, but this is not always included on medical CVs.
The next section describes your education and training. Include your undergraduate degree, any graduate studies, medical school, residency, and fellowship. Extra training can be inserted here as well (for example, competency in obstetric ultrasound or colonoscopy, or extra training in evidence-based medicine or quality improvement).
The CV continues with descriptions of previous related jobs (it's OK to leave out your bartending stint in college), any presentations or publications, substantive committee work (e.g., if you chaired a committee, contributed to a significant change in practice, or spent a lot of time on a project), and relevant volunteer work. CVs feature very little narrative except to provide brief explanations where a bulleted list does not suffice.
Most physician employers are relatively conservative, so experts recommend using a simple font and limited color in your CV. Physician CVs can be as long as they need to be, but be careful to avoid including facts that are not relevant to medicine.
COVER LETTER TIPS
A cover letter allows you to expand on the bulleted list of accomplishments included in your CV. The cover letter is a place where you can be specific about why you are interested in a particular position and why your skills would be a good fit. While the CV lists all your accomplishments, the cover letter highlights unique skills that make you a good candidate for the job. It is important to do your homework, make sure you address the letter to the person doing the hiring, and demonstrate that you have read about the position and the organization by making specific statements about them.
Cover letters have three main components: 1) an introduction, 2) a short list of relevant work that highlights one or two positions or accomplishments, and 3) a conclusion. They should be no longer than one page. If you are applying for your first job out of residency, you can talk about the skills you have gained during your training and how they would be a good match for the job. You should write different cover letters for each job and not use a standard template. Each letter should include a specific detail about the particular practice, whether it is the patient population, the job description, or the location. You want to make sure the hiring manager knows that you are interested in that specific job.
FIRST IMPRESSIONS
Writing effective CVs and cover letters allows you to present yourself and your accomplishments in a professional and clear light. Putting a little extra time into these materials may make all the difference in getting the job you desire.
To help you write an effective CV:
Creating a standout CV . American Medical Association.
How to write a curriculum vitae . American Academy of Family Physicians.
How to write a medical CV . International Journal of Surgery Oncology .
What makes a good CV? FPM .
To help you write an effective cover letter:
Everything that physicians need to know about cover letters . Physicians Thrive.
How to write a cover letter . Harvard Business Review .
Physician cover letters: why writing a good one is as important as ever . NEJM CareerCenter.
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How to write a cover letter.
A cover letter introduces you to an employer and asks them to think about your application.
It’s a short letter, usually 3 to 5 paragraphs long.
When to include a cover letter
You should always include a cover letter when you apply for a job using a CV.
You can write it as an email if you’re applying online or print a copy to go with a paper application.
When writing a cover letter, let the employer know you’re keen by showing that you’ve researched the company. Learn more about what they do through:
- their website
- recent news articles
- talking to people you know who work there
Send it to the right person
It's important to try to address your cover letter to someone by name. Check you have the details of the person you need to send it to.
You'll need their name and preferred title. For example, ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title. You should also make sure you have the right company name and address, including postcode.
If you do not know their name
If the job advert does not include a name you can check the company website. Try to find details of the head of the department, head of human resources or a recruitment manager.
If you still cannot find a name, you can start your letter with ‘Dear Sir or Madam’.
Introduction
Introduce yourself and explain how you found the advertised job. You can mention the job title, and reference number if there is one.
If you’re asking about any job openings and not applying to a vacancy, tell them what sort of job you’re looking for. Let the employer see how keen you are to work for them.
Show you're right for the job
Highlight the skills and experience you have that match what the employer is looking for.
Convince them that you're enthusiastic about working for them. Let them know you share their work values, culture and style.
Give extra information
If you have gaps in your employment history, you could talk about the skills you gained while you were out of work.
If you’ve mentioned on your CV that you have a disability, you might want to talk more about this in your cover letter. Organisations like Disability UK can give you advice on how to do this. You do not have to mention your disability at this stage if you prefer not to.
You can get more help with specialist advice on finding work if you have a disability.
Ending your cover letter
Thank the employer for considering your application. Let them know that they can get more details from your CV, and tell them you're looking forward to hearing from them.
Let them know how they can best contact you. Make sure your contact details are correct on both your cover letter and CV.
Yours sincerely or yours faithfully
If you know the name of the person you’re writing to, you should end the letter with ‘Yours sincerely’.
If you’ve addressed the letter ‘Dear Sir or Madam’, you should end the letter with ‘Yours faithfully’.
Tips for writing a cover letter
When writing your cover letter, remember to:
- write a new one for every job you apply for and make sure it’s tailored to the company and the specific role
- use the same font and size as you do for your CV, so it looks consistent
- make sure the company name and recruiter’s details are correct
- use the right language and tone: keep it professional and match the keywords used by the employer in their job advert
- show you’ve done your research into the job and the company
- highlight your most relevant skills and experience to stand out from other applicants
- back up any statements you make with facts and use the STAR method
- double check spelling and grammar before you send it
- keep a copy of your cover letter as they may ask you about it in an interview
Related content
How to write a CV
Completing application forms
Interview tips
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Marketing CV cover letter. This marketing cover letter provides readers with a summary of the candidate's core marketing abilities such as media planning, brand awareness and cost reduction. It also explains the types of marketing campaigns and companies they have experience with - a great high-level intro.
Sign off professionally. Finish your cover letter with a friendly term such as, "kind regards" followed by your name. Then add a professional signature to the bottom, like the one below; This makes the cover letter look professional and ensures that recruiters have; Your full name. Phone number. Email address.
Cover Letter Sample. Sending an Email Cover Letter. More Cover Letter Examples. Photo: Wutthichai Luemuang / EyeEm / Getty Images. A cover letter should be included with every curriculum vitae you send. Learn about what to include in a cover letter for a CV and review some examples.
You must create a compelling cover letter to introduce and accompany your CV. A short cover letter will quickly establish rapport with hiring managers, prompting them to open your CV. This article, including eight short cover letter examples (with templates) plus our writing guide, will demonstrate how to write your own enticing cover letter ...
Read more: How To Name Resume and Cover Letter Files Cover letter example Here is an example of a cover letter to help you create your own: Anne Galindo 123-456-7890 [email protected] January 23, 2021 Dear Hiring Manager, I'm excited to be applying for the web developer position at [Company Name]. I've been programming websites and using ...
Place your name, city, state, ZIP code, phone number and email address in your cover letter heading. Your email address should be professional like "[email protected]," and not personal like "[email protected]." Include links to your LinkedIn profile or professional online portfolio if you have one.
How to write a CV cover letter. You can use the following process to write an effective CV cover letter: 1. Identify the requirements for the position. Read the job description well and identify employer expectations in relation to academic achievements, education, skills, and experience. Make a list of these expectations.
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
6. Avoid rehashing your CV. As mentioned earlier, a cover letter acts as an accompanying letter for your CV. It means that you should provide additional details aside from what has been written in other documents. Hiring managers have to screen multiple, or perhaps many, applications every day.
There are 3 types of cover letters that you can send to a hiring manager. The 3 types are: Application cover letters. Letters of Interest. Email Cover letters. The letter you write is influenced by whether you are going to apply for a job directly, citing a referral, or asking about vacancies that are not advertised.
Cover letter paragraph 1: The introduction. The position you are interested in and why you are applying for it - a brief introductory passage that covers three things: Why you're writing the letter. What job role you are applying for. How you found out about the job. Something like:
Accompanying your CV, your cover letter can shape the way recruiters see your application. But if you've not written one in a while, or ever, it can be difficult knowing where to start. That's where great cover letter examples can help. Writing a cover letter with an example makes things a whole lot easier. It allows you to see how things ...
1. Begin by introducing yourself. To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2.
You have introduced yourself and touted your experience, sum up by asking them to consider you as a candidate for the position. "Please consider me an excellent candidate for the position." It's simple and straight-forward and asks them to take action. The whole letter should be one page long and end with saying thank you and using the word ...
A cover letter is a document that you send as part of your job application, along with your resume or CV. The cover letter's purpose is to introduce you and briefly summarize why your professional background makes you the right person for the job. On average, a cover letter should be between 250 and 400 words long and fit neatly on one page.
9. Manufacturing Engineer - Job Fair. After discussing potential opportunities with your team at the job fair, I am submitting my CV and cover letter outlining my skills in production and quality control fit for a Manufacturing Engineer role. 10. Executive Assistant - Speculative Inquiry.
Writing a covering email to accompany your CV. If your CV is attached to the email, then use the main body of the email as your covering letter. Tell the employer how you meet their key requirements so that you can immediately make a good impression and entice them to open the attachment and look at your CV in more detail. In the subject line ...
A well-written cover letter should always accompany your resume or application. Its purpose is to introduce yourself, expand on the experience in your resume as it relates to the job description, and explain why you are interested in that specific company/organization. Cover Letters for Job and Internship Listings. A good cover letter should:
Write a Cover Letter. A cover letter is a formal business letter that serves as an introduction to your résumé and as a tool to market yourself to employers. A cover letter may accompany résumés you submit to employers during the job search process but is not necessary to distribute at career fairs or other networking events.
Pantheon. The "Pantheon" cover letter template's bold header projects confidence, making it ideal for executives. 2024. Designed for the modern job seeker, our "2024" cover letter template is perfect for people in any industry. Classic. "The Classic" cover letter template is clean, traditional, and the perfect format to start off your application.
1. Follow company instructions. Email cover letters can generally be sent in one of two ways: as an email attachment or as the body of your email. Before sending your cover letter, check the company's job application guidelines. Some companies prefer attachments, while others prefer them to be in the body of your email message.
Cover Letters to Accompany Your Resume. Do not send a résumé without a cover letter or introductory e- mail. A cover letter provides context for your résumé - it lets the employer know why you are applying for. this. job. A cover letter should complement, not duplicate your resume. Its purpose is to interpret the data-oriented, factual ...
Cover letters have three main components: 1) an introduction, 2) a short list of relevant work that highlights one or two positions or accomplishments, and 3) a conclusion.
When writing your cover letter, remember to: write a new one for every job you apply for and make sure it's tailored to the company and the specific role. use the same font and size as you do for your CV, so it looks consistent. make sure the company name and recruiter's details are correct. use the right language and tone: keep it ...