application letter for a grant

How to Write a Cover Letter for Your Grant Proposal

Customer Success Manager at Instrumentl

Reviewed by:

October 27, 2021

Last Updated:

November 20, 2023

Table of Contents

If you’re applying for a grant, the funder will often ask you to submit a cover letter with your grant proposal.

I know, this can be frustrating. You’re already dedicating time to writing a successful grant proposal . Why do you also have to write a cover letter?

Although it may seem like extra work, it’s actually a critical step to get right. If you don’t nail it, the funder may pass over your application entirely.

To avoid this, we’re going deep into how to write effective cover letters for grants. In this article, we’ll unpack:

What cover letters for grant proposals are
Why it is an important piece of your grant application
And the six parts of a successful cover letter
Templates to get you started
Pitfalls to avoid

Let’s dive in!

Grant Proposal Template for Nonprofits (+5 Tips Included)

What are Cover Letters for Grant Proposals?

A cover letter for a grant proposal is a document that goes along with your completed proposal. It is your opportunity to demonstrate that you understand the priorities and interests of the funder and how your work aligns with their goals.

An effective cover letter will communicate why your organization and your program deserve to be funded . It should pique the funder’s interest, getting them to read your full proposal.

Pro Tip : Cover letters are typically only requested by foundations and corporations . In the case of government grants , they don’t ask for cover letters because they have very specific proposal layouts and requirements.

Only submit a cover letter if the funder requests one. Many funders now utilize online application systems which do not require a cover letter, so make sure you understand the requirements of the specific funder.

Overall, the cover letter provides a taste of your organization and request. It should entice the funder and demonstrate why you are a good fit.

Good grant application letters reference the funder's requirements, is directed toward the funder and not generic, and includes a cover letter.

Why Are Cover Letters Important for Nonprofits?

If you see the cover letter as just a nother checkbox you need to complete before submittign your application, think again. Here are 4 reasons why you need to think hard about writing a grant proposal cover letter that captures the attention of funders.

First Impressions Matter: Setting the Tone for Your Proposal

The cover letter is the first point of contact that your nonprofit has with a potential funder, and you want to make a good impression !

A professional, concise, well-written cover letter sets the tone with the funder for the rest of your proposal. It’s also a chance for you to capture the reader’s attention and get them excited about your proposal.

Building a Connection With Potential Funders

Your cover letter is your opportunity to get the funder engaged .

The cover letter gives you a chance to share your “elevator pitch” with the funder. If a funder walks away from your cover letter feeling excited about your project, you’re leagues ahead of the competition that submitted a dry, cookie cutter cover letter.

Highlighting Key Points From Your Grant Proposal

A grant proposal’s cover letter isn’t all that different from a potential job’s cover letter.

Highlight the key points that will help you stand out above other applicants . Don’t be afraid to brag a little bit! Tell the funder why your proposal or project is unique and impactful.

But remember—a cover letter is not an executive summary .

Demonstrating Organizational Maturity and Professionalism

Your cover letter is an opportunity to demonstrate your organization’s maturity and professionalism . Make it known that you receive and manage a large grant portfolio of grants every year, and that you have experience in maintaining grant compliance .

In doing so, you are showing the funder that they can trust you with their award.

Discover Your Next Grant

6 parts of a successful grant proposal cover letter.

Below are general formatting tips for your grant’s cover letter:

Your cover letter should be written on company letterhead.
The date on the cover letter should match the date of your proposal or application.
The letter should be contained to one page, consisting of 3-4 paragraphs.
Find the appropriate contact person at the funding organization so you can address your letter to a specific person.
The address of the funder should be placed at the top of the letter. Format the address as: contact name, title, funder name, address.
Use a formal introduction in the salutation, such as “Dear Mr/Mrs.”
The letter should be signed by an appropriate official from your organization, such as the Executive Director.
Include the word “ENCLOSURE” or “ATTACHMENT” at the bottom to indicate that the letter is part of a larger packet.

In addition to these basic formatting tips, there are 6 basic parts that you should be sure to include in your grant proposal cover letters.

Introduction: Who You Are

Be sure to introduce your organization at the beginning of your cover letter.

This provides readers with a background understanding of your nonprofit and its purpose. You want to include things such as the name of your organization, your mission and values , and how long you have been in existence.

About Your Organization: What You Do

In this section, you want to concisely explain what your organization does—include relevant programs and projects.

This will show that your organization’s work aligns with their mission and giving priorities.

Need Statement: The Problem You're Addressing

Clearly state the problem that your program or project intends to address.

This demonstrates to the reader that you are filling a gap that exists in your community. You should include data to support your statements when possible so that the funder knows the need is real.

Project Overview: Your Plan

While space is limited in a cover letter, it is important to share outline a well-thought-out project plan. Showing funders how you plan to utilize their funds will help your proposal stand out.

Funding Request: What You Need

The whole purpose of submitting a grant proposal is to secure funds for a program or project.

Don’t dance around it. Call out exactly how much money you need for your initiative so that the funder knows up front whether or not your request is in alignment with their giving priorities.

Pro tip: Often, nonprofits don’t ask for enough funding. To not leave anything on the table, Instrumentl users can quickly uncover how much to ask for in a grant by using our insights on funders.

Closing: Why They Should Support You

You want to end your cover letter by telling the funder why they should support you. Whether it is because your missions are aligned, your project is super unique (ideally, both!), you want to clearly state these reasons in your cover letter.

Consider closing the letter with an invitation for a site visit or program observation, if appropriate. Be sure to include the contact information for whoever can answer application questions. And end with a confident statement such as “I look forward to speaking with you more about this program.”

3 Sample Cover Letters for Grant Proposals

In this section, we have written original sample grant proposal cover letters. Following each example, we break down the good and bad parts of each letter.

1. Following Up After Meeting With The Funder

Grant proposal cover letter example one breakdown.

Here’s why we like this cover letter:

Referencing those prior conversations will remind the funder that you’ve already done some leg work in terms of outreach and research into the foundation.
This letter includes erveral of the key parts of a successful cover letter, such as the introduction, information about the organization, funding request, project information, and a confident closing.

The letter is also signed by the executive director and provides her contact information. However, there could be a bit more emotion incorporated into this letter to help the funder form a connection with the organization and the project .

2. Breaking The Ice With A New Funder

Grant proposal cover letter example two breakdown.

Our second grant proposal cover letter example also covers many of the key components: organizational info, funding request, project information, and a closing.

We really like how the closing in this letter includes an invitation for the funder to tour the facility and see the work in action—this is such a good idea!

This letter is lacking a statement of need , however. Although it clearly shows alignment between the nonprofit’s work and the funder’s mission, there’s no information about why there is a need in this community for support for people suffering from PTSD . Again, some data points would go a long way here in making this a more compelling case for support.

Also note that this letter does not reference any prior conversations with the funder. This is a good template to use if you are applying to a funder for the first time.

3. Renewing Funding From A Previous Funder

Grant proposal cover letter example three breakdown.

Our final example demonstrates how you would write to a funder that has previously funded your organization.

The nonprofit explains how a prior grant from this foundation helped their program; we LOVE that they included data about how many youth were served from the prior grant. This helps the funder really understand the impact of their donation, which will give them confidence in choosing to fund this organization again.

This letter also does a great job of showing the nonprofit’s alignment with the funder’s mission and work . Again, this instills confidence in the funder that they’re making a good investment with their money.

Get access to weekly advice and grant writing templates

10k+ grant writers have already subscribed

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

So, we’ve reviewed what a grant proposal cover letter is, why it is important, and what the key parts are that should be included in the letter.

You’re probably feeling like you’re almost ready to start writing your own cover letters—but hold on. Before you dive in, let’s review some common pitfalls in cover letter writing and how you can avoid making these mistakes.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

Overloading the Cover Letter with Jargon

One of the biggest mistakes you can make when you’re writing a grant proposal cover letter is filling it with industry-specific jargon .

Don’t try to impress the funder with all the fancy terminology of your industry. Not all funders will understand this lingo, and it could end up confusing them instead of helping to make the case for your project.

Ignoring Specific Funder Guidelines and Requests

This is a critical mistake that many grant applicants make. Don’t ignore the funder’s guidelines !

Every funder will have different requests—whether they want you to hand-deliver 10 copies of your single-sided application or request a signature from your Board Chair, it’s imperative that you follow these guidelines.

This relates to the cover letter as well! If a funder specifically says to not include a cover letter, listen to them!

Being Vague or Generic in Your Statements

Another common pitfall that nonprofits fall into is being overly generic and vague in their cover letters .

To demonstrate why your nonprofit is a good fit for the funding opportunity, share specifics about your organization, background, mission, and goals.

Another piece of advice—don’t use the generic “To whom it may concern” or “Dear Human Resources” salutation. Find a specific contact to direct your proposal to so that you can personalize the letter.

Instrumentl is a great resource for finding funder details, providing clear insights into who some of the key people within a foundation are.

Overlooking the Importance of Follow-Up Information

All of the examples that we showed you included details on who the funder should contact if they have any questions . This is so important!

You don’t want a potential funder to be stuck Google-searching information on your nonprofit if they need to contact you. That’s a sure fire way to get your application declined.

Wrapping Things Up: Cover Letters for Grant Proposals

To conclude, make sure you understand funder requirements, obtain information for a direct contact at the funder, and write the cover letter after you complete the grant proposal application.

If you follow these steps, you will be well on your way to writing a good grant application letter.

For more tips on enhancing your grant proposals, check out these 21 grant writing examples for nonprofits !

Amelie Heurteux

Amelie Heurteux, a Customer Success Manager at Instrumentl, works day in and day out training nonprofits and grant writers how to efficiently prospect new funders and streamline their grant tracking and management processes.

Become a Stronger Grant Writer in Just 5 Minutes

17,502 open grants waiting for you.

Find grant opportunities to grow your nonprofit

10 Ready-to-Use Cold Email Templates That Break The Ice With Funders

Transform funder connections with our 10 expert-crafted cold email templates. Engage, build bonds, showcase impact, and elevate conversations effortlessly.

5 tips for using ai to write grants: 4 experts putting it to the test.

These days, it feels like Artificial Intelligence (AI) is everywhere. We spoke to four industry experts to learn how they are—or are not—using AI to support their grant-seeking efforts.

6 Ways to Make Your Letter of Inquiry Stand Out To Funders

Learn how to write compelling Letters of Inquiry (LOIs) with practical advice from grant experts. Discover essential tips from recorded events with Arnisha Johnson and Margit Brazda Poirier to increase your chances of success in securing funding for your nonprofit.

These Grant Writers Raised Millions: Tactics They Swear By To Win Over Funders

Unlock the secrets to becoming a game-changing grants professional with insights from industry experts who have secured millions in funding. Learn from their years of experience.

Try Instrumentl

The best tool for finding & organizing grants

128 reviews | High Performer status on g2.com

Grant Application Cover Letter

September 22, 2023

A Grant Application Cover Letter is a formal document that accompanies a grant application, typically addressed to a potential grantor or a funding organization. This letter serves as an introduction to the grant proposal, providing a concise overview of the project or program for which funding is sought.

It plays a critical role in making a first impression and convincing the grantor that the project is worth considering for funding.

The art of crafting a compelling grant application cover letter is integral in navigating the competitive terrain of grant procurement. This initial document serves as a pivotal interface between the applicant and the potential funding entity, reflecting the aspirations, the precision, and the authenticity of the proposed project.

A well-constructed cover letter can be instrumental in shaping favorable impressions, setting the stage for a thorough review of the accompanying application.

The essence of a grant application cover letter is to succinctly communicate the core objectives and anticipated impacts of the proposed endeavor. It acts as a gateway to the intricate details of the application, providing a glimpse into the innovation, relevance, and feasibility embedded within the project.

Given its paramount importance, it is crucial for applicants to meticulously align the content of the cover letter with the ethos and expectations of the funding organization.

In the dynamic landscape of grant procurement, the necessity for clarity, coherence, and congruence in articulating project outlines and objectives cannot be overstated.

The cover letter should resonate with the mission and values of the granting entity, elucidating the synergies between the proposed project and the overarching goals of the funder.

The intricate balance between conciseness and comprehensiveness in presenting the project’s scope and significance is vital in maintaining the interest and curiosity of the reviewers.

The strategic incorporation of pertinent information regarding the applicant’s background, expertise, and the contextual relevance of the project is crucial in establishing credibility and demonstrating commitment.

The inclusion of such elements not only substantiates the feasibility of the project but also reinforces the alignment between the applicant’s capabilities and the project’s demands. It serves to instill confidence in the reviewers about the applicant’s competence and the potential success of the proposed initiative.

Moreover, the articulation of the project’s goals, the anticipated outcomes, and the prospective benefits is essential in elucidating the transformative potential embedded within the proposal.

It provides an opportunity for applicants to showcase the uniqueness and the value proposition of their project, distinguishing it from the plethora of applications. The emphasis on the anticipated impacts and the broader implications of the project fosters a sense of relevance and urgency, compelling the reviewers to delve deeper into the application.

In this realm of incessant competition and evolving expectations, the role of meticulous research and nuanced understanding of the funding organization’s priorities is undeniable. The nuanced tailoring of the cover letter to resonate with the specific interests, values, and mission of the grantor is instrumental in establishing a connection and fostering alignment. The infusion of insights gleaned from thorough research enhances the authenticity and the contextual relevance of the cover letter, optimizing its potential to captivate and convince.

Furthermore, the meticulous attention to detail and adherence to the prescribed guidelines and format is essential in preserving the integrity and the professionalism of the application. The precision in language, the clarity in expression, and the coherence in structure are vital in conveying the seriousness and the sophistication inherent in the proposal. The avoidance of ambiguity, redundancy, and over-complexity is key in maintaining the fluidity and the accessibility of the content.

Understanding the Purpose

A grant application cover letter often serves as the first point of contact between the applicant and the granting institution. The purpose of this crucial document goes beyond merely introducing the project; it acts as a window, revealing the potential, viability, and relevance of the proposed endeavor, and its alignment with the funder’s objectives.

Understanding the purpose of a cover letter in the grant application process is pivotal. It’s the initial framework, setting the tone and providing a concise snapshot of the applicant’s proposal.

This document is vital for creating a strong first impression, reflecting the essence of the project and its potential impact. It lays the groundwork, inviting the grantor to explore the application further, beckoning them into the depths of the envisioned project, its aims, methodologies, and the anticipated outcomes.

Importance of a Cover Letter:

The value of a meticulously crafted cover letter cannot be understated in the world of grant applications. It’s the initial handshake, the first interaction that could make or break the journey of the proposed project. It’s not merely an informative piece but a persuasive document that strives to resonate with the reviewers, subtly conveying the symbiotic alignment between the project’s goals and the funding organization’s mission. It serves to entice, to pique interest, leading the way for the detailed exposition contained within the application.

Role in Creating a First Impression:

First impressions carry immense weight, dictating the subsequent interactions and shaping the perceptions of the reviewers. A well-articulated cover letter is instrumental in constructing a favorable and lasting impression.

It’s the preliminary canvas, painting a vivid picture of the project’s essence, its innovativeness, and its potential to effect meaningful change. The emphasis on clarity, conciseness, and relevance is paramount in ensuring the sustained interest and engagement of the reviewers, steering them towards a deeper exploration of the proposal.

Complementing the Grant Application:

The cover letter and the grant application share a symbiotic relationship, each enhancing the impact of the other. The cover letter serves as a gateway, a concise summary accentuating the pivotal aspects of the project, while the application delves into the intricate details, substantiating the claims and the projections made in the cover letter. This harmonious interplay is crucial in presenting a coherent, comprehensive, and compelling narrative, optimizing the chances of securing the coveted grant.

Setting the Tone:

The tone of the cover letter is a subtle yet powerful element, reflecting the applicant’s approach, attitude, and the level of professionalism. A balanced, respectful, and earnest tone is crucial in establishing rapport and credibility. The infusion of enthusiasm, conviction, and humility can significantly enhance the relatability and the authenticity of the document, fostering a sense of trust and resonance with the reviewers. The deliberate alignment of the tone with the ethos and the expectations of the funding organization is key in optimizing the impact and the persuasiveness of the cover letter.

Essential Components

The crafting of an effective grant application cover letter is akin to constructing a building; every component, every element has a role, ensuring the overall stability, coherence, and impact of the structure. The integral components of a cover letter work in unison to present a well-rounded picture of the project, its relevance, and the prospective benefits, compelling the reviewers to delve deeper into the details provided in the grant application.

A well-structured cover letter is a blend of pertinent information, clear articulation, and strategic emphasis. It consists of several critical elements, each contributing to the overall narrative and impact of the document.

These components, from address to signature, collectively serve to introduce, elucidate, and emphasize the project’s goals, methodologies, anticipated outcomes, and alignment with the funding organization’s mission and values. The meticulous attention to each element ensures the coherence, clarity, and persuasiveness of the cover letter, optimizing its potential to captivate and convince.

Address and Salutation:

The address and salutation set the tone for the interaction, reflecting the professionalism and the attention to detail inherent in the applicant. The accurate addressing of the funding organization and the appropriate salutation are foundational in establishing rapport and conveying respect. The meticulous verification of the organization’s name, the recipient’s title, and the preferred form of address is crucial in avoiding inaccuracies and ensuring a positive first impression.

Introduction:

The introduction serves as the entry point, the initial glimpse into the essence of the proposed project. It’s the succinct articulation of the project’s core objectives, its relevance, and its alignment with the funder’s goals. The strategic emphasis on clarity, conciseness, and relevance in the introduction is vital in capturing the interest of the reviewers and compelling them to explore further. The integration of a hook, a unique angle or insight, can significantly enhance the impact and the memorability of the introduction.

Project Description:

The project description is the heart of the cover letter, providing a concise yet comprehensive overview of the proposed endeavor. It delves into the specifics, elucidating the methodologies, the anticipated outcomes, and the broader implications of the project. The meticulous balancing of detail and brevity is crucial in maintaining the engagement of the reviewers, providing them with a clear understanding of the project’s scope, significance, and feasibility, while fostering a sense of curiosity and anticipation.

Project’s Objectives:

The articulation of the project’s objectives serves to clarify the envisioned outcomes and the intended impacts of the proposal. It’s the clear, coherent presentation of the goals, the transformative potential, and the alignment with the funding organization’s mission. The emphasis on specificity, measurability, attainability, relevance, and time-bound nature of the objectives is essential in conveying the viability and the value proposition of the project, instilling confidence in the reviewers about the prospects of success.

Budget Overview:

The budget overview provides a snapshot of the financial aspects of the project, offering insights into the allocation, utilization, and management of the funds. It’s the transparent, accountable presentation of the financial needs, the justifications, and the anticipated returns on investment. The strategic integration of a budget overview in the cover letter is instrumental in establishing credibility, demonstrating financial acumen, and reinforcing the feasibility and the sustainability of the project.

Closing Remarks and Signature:

The closing remarks and the signature are the final touches, the concluding interactions that re-emphasize the key points and express gratitude for the consideration. The infusion of sincerity, humility, and optimism in the closing remarks is vital in leaving a lasting, positive impression. The professional, respectful signature reflects the earnestness and the commitment of the applicant, serving as a subtle reminder of the authenticity and the integrity inherent in the proposal.

Tailoring the Content

Navigating the nuanced landscape of grant application cover letters necessitates more than just a clear understanding of the project and its components; it requires a meticulous approach to tailoring content. Customizing the narrative to align with the values, interests, and expectations of the granting organization is pivotal in creating resonance and establishing connection.

Tailoring the content of a grant application cover letter is akin to designing a key that perfectly fits a lock. It involves a comprehensive understanding of the funding organization’s mission, goals, and preferences, and aligning the cover letter’s narrative, tone, and emphasis accordingly. This customized approach enhances the relevance and the appeal of the document, optimizing its potential to engage, resonate, and convince. It transforms the cover letter into a dynamic, adaptive entity that speaks directly to the unique needs and aspirations of the grantor.

Understanding the Funder’s Mission:

To tailor content effectively, a profound understanding of the funder’s mission and values is indispensable. This knowledge serves as the foundation upon which the narrative is built, ensuring alignment and coherence with the grantor’s expectations and aspirations. A deep dive into the organization’s objectives, areas of interest, and previous funding initiatives provides insights into their preferences and priorities, enabling the crafting of a narrative that is attuned to their ethos.

Aligning Project Goals:

Once the funder’s mission is discerned, aligning the project’s goals with it is crucial. This involves highlighting the synergies between the proposed project and the grantor’s objectives, emphasizing the mutual benefits and the shared vision. Articulating the project’s objectives in a way that reflects the funder’s interests and values enhances the perceived relevance and value of the proposal, fostering a sense of partnership and shared purpose.

Demonstrating Impact:

The emphasis on the anticipated impacts and benefits of the project is integral in tailoring the content. Demonstrating the transformative potential of the proposal in terms that resonate with the funder’s goals creates a compelling narrative. The quantifiable presentation of the expected outcomes, their broader implications, and their alignment with the grantor’s mission reinforces the feasibility and the significance of the project, instilling confidence and interest in the reviewers.

Using Appropriate Language:

The language used in the cover letter is a subtle yet powerful element in tailoring the content. It reflects the understanding, the respect, and the alignment with the grantor’s culture and values. Adopting a tone and a vocabulary that resonate with the organization’s ethos enhances the relatability and the accessibility of the document. The infusion of terms, phrases, and references that are familiar and valued by the grantor contributes to the authenticity and the appeal of the narrative.

Addressing Specific Criteria:

Funding organizations often have specific criteria and expectations for grant applications. Addressing these explicitly and meticulously in the cover letter is essential in creating a tailored narrative. It demonstrates attentiveness, thoroughness, and alignment with the organization’s standards and requirements. Providing clear, concise responses to the outlined criteria enhances the clarity and the coherence of the document, optimizing its potential to meet the specific needs and expectations of the grantor.

Incorporating Feedback:

If available, incorporating feedback from previous interactions or applications with the funding organization is a strategic move in tailoring content. It reflects adaptability, responsiveness, and a commitment to continuous improvement. Addressing the areas of concern, emphasizing the enhancements made, and reiterating the alignment with the funder’s goals contribute to the credibility and the persuasiveness of the proposal, optimizing its chances of success.

Common Pitfalls and How to Avoid Them

Crafting a compelling grant application cover letter involves navigating around various potential pitfalls. These missteps can significantly hinder the impact and effectiveness of the document, thereby reducing the likelihood of securing the grant.

Identifying common pitfalls in writing grant application cover letters is crucial for avoiding them and enhancing the document’s effectiveness. These pitfalls often revolve around clarity, relevance, conciseness, and alignment with the grantor’s mission and expectations. By being cognizant of these pitfalls and implementing strategic measures, applicants can optimize the cover letter’s coherence, persuasiveness, and appeal, increasing the chances of a favorable reception.

Lack of Clarity:

One common pitfall is the lack of clarity and coherence in presenting the project’s goals, methodologies, and anticipated outcomes. How to Avoid: Prioritize clear, concise articulation of the project’s essence and its alignment with the funder’s mission. Use straightforward language and logical structuring to enhance understanding and engagement.

Neglecting the Funder’s Mission:

Another pitfall is neglecting to align the project’s objectives and impacts with the funder’s mission and values. How to Avoid: Conduct thorough research on the funding organization’s goals, preferences, and previous grants to tailor the content effectively, emphasizing mutual benefits and shared values.

Overloading with Details:

Overloading the cover letter with excessive details and technical jargon can overwhelm the reviewers and obscure the main points. How to Avoid: Maintain a balance between detail and brevity, focusing on the most pivotal aspects of the project. Use accessible language and provide succinct, relevant information to keep the reviewers engaged and informed.

Ignoring Specific Criteria:

Ignoring the specific criteria and guidelines provided by the funding organization can lead to non-compliance and reduced credibility. How to Avoid: Carefully review the application guidelines and address each criterion meticulously, demonstrating attentiveness and alignment with the organization’s standards and expectations.

Overlooking Proofreading:

Submitting a cover letter with errors and inconsistencies can convey a lack of professionalism and attention to detail. How to Avoid: Allocate ample time for proofreading and revisions. Seek feedback from peers or mentors and use editing tools to ensure accuracy, coherence, and polish.

Grant Application Cover Letter Example

Dear Madam Rosy,

I am reaching out on behalf of Girls Empower, a dedicated non-profit organization with a mission to foster learning and development opportunities for young girls from underserved communities.

We believe in the transformative power of education and empowerment to build a foundation for a more equitable, inclusive future. We are fervent advocates of nurturing potential, fostering resilience, and creating platforms for voices waiting to be heard.

We are writing to express our sincere interest in partnering with the Impact Makers Foundation, whose commitment to making a lasting difference aligns seamlessly with our core values and objectives. We humbly seek your support and consideration for a grant amount of $150,000 to launch our initiative titled “E mpowering Futures: Nurturing the Next Generation of Female Leaders.”

The “Empowering Futures” initiative aims to provide holistic education, mentorship, and skill development programs for 200 young girls aged 10-15 in Ohio, focusing on STEM education, leadership training, and personal development. We anticipate that the successful implementation of this project will result in enhanced academic performance, improved self-esteem, and the cultivation of leadership skills among the participants, ultimately contributing to the development of empowered, informed individuals capable of driving positive change in their communities.

We believe our initiative resonates with the mission of the Impact Makers Foundation to cultivate change and foster development in communities in need. The synergies between our goals create a mutual ground for collaboration, wherein we can collectively work towards the empowerment and upliftment of young girls, aiding them in transcending barriers and realizing their fullest potentials.

Our approach combines immersive learning experiences, mentorship programs, and interactive workshops. Each participant will be paired with a mentor to guide them through their journey, fostering a supportive, enriching environment. We anticipate the transformative impact of our program will not only be reflected in the improved academic and personal development of the participants but also in the positive ripple effects it will create within their communities.

The requested grant of $150,000 will be allocated judiciously to cover program development, educational materials, mentorship facilitation, and logistical expenses. We are committed to ensuring transparency, accountability, and optimal utilization of the funds to maximize the impact of the initiative.

We are excited about the prospect of collaborating with the Impact Makers Foundation to bring our shared vision to life. We believe that, together, we can ignite the spark of learning, leadership, and empowerment in the hearts of young girls, creating a wave of positive change that will echo through generations.

We extend our heartfelt gratitude for considering our application and are open to providing any additional information or clarifications required. We eagerly await the opportunity to discuss our proposal further and explore the possibilities of joining hands to make a lasting impact in the lives of the young girls who are the promise of our future.

Thank you for your time, consideration, and dedication to creating a world where every individual has the opportunity to thrive and make a difference.

Joy Martins

Executive Director

Girls Empower

Crafting an articulate and impactful grant application cover letter is truly an art form that combines clarity, coherence, precision, and a deep understanding of both the project at hand and the mission of the funding organization. From understanding the intrinsic purpose of the cover letter to meticulously tailoring the content and avoiding common pitfalls, each step in the process is crucial in constructing a compelling narrative that resonates with the grantors.

This comprehensive exploration has delved into the multifaceted approach required to master the art of writing grant application cover letters.

We’ve navigated through the essential components, the significance of tailoring the content, and the importance of avoiding typical missteps. The insights provided aim to empower individuals and organizations to create powerful, persuasive cover letters that align seamlessly with the values and objectives of funding bodies, thereby optimizing the chances of securing essential grant funding.

Remember, a well-crafted cover letter serves as the gateway to your project, reflecting its essence, its potential, and its alignment with the funder’s mission. It’s the strategic amalgamation of authenticity, alignment, clarity, and relevance that constructs a convincing, memorable narrative.

So, as you embark on your grant application journey, keep in mind the invaluable techniques and insights discussed, and approach the art of writing grant application cover letters with diligence, adaptability, and a profound sense of purpose.

Unlock Your Grant Success!

Join our email list now for exclusive grant-writing tips and unique grant opportunities delivered straight to your inbox. Click here to Subscribe . Don’t miss out!

Elevate Your Grant Writing Game: Dive Deeper with Expert Resources!

If you’ve ever felt the rush of excitement upon spotting a potential grant opportunity, only to be met with the daunting challenge of crafting the perfect proposal, you’re not alone.

Grant writing is both an art and a science, and I’ve distilled years of expertise into a collection of resources tailored to guide you, whether you’re a nonprofit visionary, a rising freelancer, or a small business owner.

Handpicked Titles Just For You:

1. Advanced Grant Writing for Nonprofits : Dive beyond the basics and navigate the intricate nuances to stand out.

2. Becoming the Grant Guru: Embrace your freelance journey with techniques and strategies that ensure success in the grant universe.

3. Mastering Grant Writing: Your nonprofit’s go-to guide for developing compelling proposals that captivate and convince.

4. The Small Business’s Guide to Winning Grants : Tailored insights to ensure your business’s endeavors are backed by the right funding.

Whether you’re taking your first steps in grant writing or seeking to refine your approach, there’s something in this collection for everyone.

Invest in your future now. These titles are available on Amazon, both in Kindle and paperback formats . Arm yourself with the knowledge to not just compete, but to excel.

Dive into a World of Grants Mastery – Grab Your Copies on Amazon

Fuel your passion, secure that funding, and bring your vision to life!

Work With Me: Elevate Your Nonprofit’s Grant Writing Game!

Hello passionate changemakers,

Does your nonprofit organization resonate with these challenges?

1. Feeling overwhelmed by the intricate maze of grant proposal writing?

2. Struggling to secure vital funding due to lackluster proposals?

3. Battling with limited in-house expertise to identify suitable grant opportunities?

4. Frustrated by not knowing how to articulate your mission effectively to potential funders?

If you nodded in agreement to any of these, you’re not alone. But here’s the good news: Together, we can change this narrative.

Why Partner With Me?

I bring to the table a unique blend of expertise and experience. As a seasoned Grant Writing Consultant, I’ve dedicated my career to mastering the art and science of grant writing. But beyond the knowledge, I carry a heartfelt passion for amplifying the impact of nonprofits like yours.

What I Offer:

1. Grant Writing Training: Let’s empower your team! Through comprehensive workshops, I’ll train your staff to craft compelling proposals that captivate, convince, and convert.

2. Personalized Grant Proposal Writing: Leverage my expertise to develop meticulously tailored proposals that reflect your organization’s vision, mission, and impact stories.

3. Strategic Grant Research: Don’t waste hours on unsuitable opportunities. With my deep industry insights, I’ll help identify grants that align with your objectives and values.

4. Report Development: Secure future funding by showcasing your successes. I’ll help you design robust, engaging reports that keep funders connected to your cause.

Our Journey Together:

Our collaboration begins with understanding – diving deep into your organization’s ethos, the communities you serve, and the impact you wish to create. It’s a partnership where your dreams become mine, and together, we’ll weave narratives that resonate, inspire, and secure the resources you need.

Your work in the nonprofit sector is invaluable. Every program initiated, every life touched, every community transformed – it all starts with a well-written proposal that opens doors to necessary funding. Let me be that catalyst for you.

A Future of Possibilities:

Picture this: A future where your nonprofit isn’t just surviving, but thriving. A world where your initiatives are backed by ample funding, and your stories of impact echo in the hearts of donors and communities alike.

So, if you’re ready to ascend the ladder of grant writing success and fuel your organization’s mission with robust funding, I’m here, eager and ready.

Let’s co-create this success story.

Reach out today, and let’s set the stage for a brighter, impactful tomorrow.

Email Address: [email protected]

Grants for Land Conservation

Grants for land conservation are a vital lifeline for preserving natural landscapes, ecosystems, and biodiversity. These financial resources support a wide range of activities, from purchasing land to protect it

Grants for Journalism

Grants for journalism are financial awards or funds provided to individuals, groups, or organizations to support the production of high-quality, public-interest journalism. These grants are essential for sustaining investigative reporting,

Grant Writing Academy is offering you full resources you need to win free money and boost your nonprofit impact.

No thanks, I’m not interested!

The Ultimate Grant Writing Guide (and How to Find and Apply for Grants)

Securing grants requires strategic planning. Identifying relevant opportunities, building collaborations, and crafting a comprehensive grant proposal are crucial steps. Read our ultimate guide on grant writing, finding grants, and applying for grants to get the funding for your research.

Updated on February 22, 2024

The Ultimate Grant Writing Guide (and How to Find and Apply for Grants)

Embarking on a journey of groundbreaking research and innovation always requires more than just passion and dedication, it demands financial support. In the academic and research domains, securing grants is a pivotal factor for transforming these ideas into tangible outcomes.

Grant awards not only offer the backing needed for ambitious projects but also stand as a testament to the importance and potential impact of your work. The process of identifying, pursuing, and securing grants, however, is riddled with nuances that necessitate careful exploration.

Whether you're a seasoned researcher or a budding academic, navigating this complex world of grants can be challenging, but we’re here to help. In this comprehensive guide, we'll walk you through the essential steps of applying for grants, providing expert tips and insights along the way.

Finding grant opportunities

Prior to diving into the application phase, the process of finding grants involves researching and identifying those that are relevant and realistic to your project. While the initial step may seem as simple as entering a few keywords into a search engine, the full search phase takes a more thorough investigation.

By focusing efforts solely on the grants that align with your goals, this pre-application preparation streamlines the process while also increasing the likelihood of meeting all the requirements. In fact, having a well thought out plan and a clear understanding of the grants you seek both simplifies the entire activity and sets you and your team up for success.

Apply these steps when searching for appropriate grant opportunities:

1. Determine your need

Before embarking on the grant-seeking journey, clearly articulate why you need the funds and how they will be utilized. Understanding your financial requirements is crucial for effective grant research.

2. Know when you need the money

Grants operate on specific timelines with set award dates. Align your grant-seeking efforts with these timelines to enhance your chances of success.

3. Search strategically

Build a checklist of your most important, non-negotiable search criteria for quickly weeding out grant options that absolutely do not fit your project. Then, utilize the following resources to identify potential grants:

Online directories
Small Business Administration (SBA)
Foundations

4. Develop a tracking tool

After familiarizing yourself with the criteria of each grant, including paperwork, deadlines, and award amounts, make a spreadsheet or use a project management tool to stay organized. Share this with your team to ensure that everyone can contribute to the grant cycle.

Here are a few popular grant management tools to try:

Jotform : spreadsheet template
Airtable : table template
Instrumentl : software
Submit : software

Tips for Finding Research Grants

Consider large funding sources : Explore major agencies like NSF and NIH.

Reach out to experts : Consult experienced researchers and your institution's grant office.

Stay informed : Regularly check news in your field for novel funding sources.

Know agency requirements : Research and align your proposal with their requisites.

Ask questions : Use the available resources to get insights into the process.

Demonstrate expertise : Showcase your team's knowledge and background.

Neglect lesser-known sources : Cast a wide net to diversify opportunities.

Name drop reviewers : Prevent potential conflicts of interest.

Miss your chance : Find field-specific grant options.

Forget refinement : Improve proposal language, grammar, and clarity.

Ignore grant support services : Enhance the quality of your proposal.

Overlook co-investigators : Enhance your application by adding experience.

Grant collaboration

Now that you’ve taken the initial step of identifying potential grant opportunities, it’s time to find collaborators. The application process is lengthy and arduous. It requires a diverse set of skills. This phase is crucial for success.

With their valuable expertise and unique perspectives, these collaborators play instrumental roles in navigating the complexities of grant writing. While exploring the judiciousness that goes into building these partnerships, we will underscore why collaboration is both advantageous and indispensable to the pursuit of securing grants.

Why is collaboration important to the grant process?

Some grant funding agencies outline collaboration as an outright requirement for acceptable applications. However, the condition is more implied with others. Funders may simply favor or seek out applications that represent multidisciplinary and multinational projects.

To get an idea of the types of collaboration major funders prefer, try searching “collaborative research grants” to uncover countless possibilities, such as:

National Endowment for the Humanities
American Brain Tumor Association

For exploring grants specifically for international collaboration, check out this blog:

30+ Research Funding Agencies That Support International Collaboration

Either way, proposing an interdisciplinary research project substantially increases your funding opportunities. Teaming up with multiple collaborators who offer diverse backgrounds and skill sets enhances the robustness of your research project and increases credibility.

This is especially true for early career researchers, who can leverage collaboration with industry, international, or community partners to boost their research profile. The key lies in recognizing the multifaceted advantages of collaboration in the context of obtaining funding and maximizing the impact of your research efforts.

How can I find collaborators?

Before embarking on the search for a collaborative partner, it's essential to crystallize your objectives for the grant proposal and identify the type of support needed. Ask yourself these questions:

1)Which facet of the grant process do I need assistance with:

2) Is my knowledge lacking in a specific:

Population?

3) Do I have access to the necessary:

Use these questions to compile a detailed list of your needs and prioritize them based on magnitude and ramification. These preliminary step ensure that search for an ideal collaborator is focused and effective.

Once you identify targeted criteria for the most appropriate partners, it’s time to make your approach. While a practical starting point involves reaching out to peers, mentors, and other colleagues with shared interests and research goals, we encourage you to go outside your comfort zone.

Beyond the first line of potential collaborators exists a world of opportunities to expand your network. Uncover partnership possibilities by engaging with speakers and attendees at events, workshops, webinars, and conferences related to grant writing or your field.

Also, consider joining online communities that facilitate connections among grant writers and researchers. These communities offer a space to exchange ideas and information. Sites like Collaboratory , NIH RePorter , and upwork provide channels for canvassing and engaging with feasible collaborators who are good fits for your project.

Like any other partnership, carefully weigh your vetted options before committing to a collaboration. Talk with individuals about their qualifications and experience, availability and work style, and terms for grant writing collaborations.

Transparency on both sides of this partnership is imperative to forging a positive work environment where goals, values, and expectations align for a strong grant proposal.

Putting together a winning grant proposal

It’s time to assemble the bulk of your grant application packet – the proposal itself. Each funder is unique in outlining the details for specific grants, but here are several elements fundamental to every proposal:

Executive Summary
Needs assessment
Project description
Evaluation plan
Team introduction
Sustainability plan

This list of multi-faceted components may seem daunting, but careful research and planning will make it manageable.

Start by reading about the grant funder to learn:

What their mission and goals are,
Which types of projects they have funded in the past, and
How they evaluate and score applications.

Next, view sample applications to get a feel for the length, flow, and tone the evaluators are looking for. Many funders offer samples to peruse, like these from the NIH , while others are curated by online platforms , such as Grantstation.

Also, closely evaluate the grant application’s requirements. they vary between funding organizations and opportunities, and also from one grant cycle to the next. Take notes and make a checklist of these requirements to add to an Excel spreadsheet, Google smartsheet, or management system for organizing and tracking your grant process.

Finally, understand how you will submit the final grant application. Many funders use online portals with character or word limits for each section. Be aware of these limits beforehand. Simplify the editing process by first writing each section in a Word document to be copy and pasted into the corresponding submission fields.

If there is no online application platform, the funder will usually offer a comprehensive Request for Proposal (RFP) to guide the structure of your grant proposal. The RFP:

Specifies page constraints
Delineates specific sections
Outlines additional attachments
Provides other pertinent details

Components of a grant proposal

Cover letter.

Though not always explicitly requested, including a cover letter is a strategic maneuver that could be the factor determining whether or not grant funders engage with your proposal. It’s an opportunity to give your best first impression by grabbing the reviewer’s attention and compelling them to read further.

Cover letters are not the place for excessive emotion or detail, keep it brief and direct, stating your financial needs and purpose confidently from the outset. Also, try to clearly demonstrate the connection between your project and the funder’s mission to create additional value beyond the formal proposal.

Executive summary

Like an abstract for your research manuscript, the executive summary is a brief synopsis that encapsulates the overarching topics and key points of your grant proposal. It must set the tone for the main body of the proposal while providing enough information to stand alone if necessary.

Refer to How to Write an Executive Summary for a Grant Proposal for detailed guidance like:

Give a clear and concise account of your identity, funding needs, and project roadmap.
Write in an instructive manner aiming for an objective and persuasive tone
Be convincing and pragmatic about your research team's ability.
Follow the logical flow of main points in your proposal.
Use subheadings and bulleted lists for clarity.
Write the executive summary at the end of the proposal process.
Reference detailed information explained in the proposal body.
Address the funder directly.
Provide excessive details about your project's accomplishments or management plans.
Write in the first person.
Disclose confidential information that could be accessed by competitors.
Focus excessively on problems rather than proposed solutions.
Deviate from the logical flow of the main proposal.
Forget to align with evaluation criteria if specified

Project narrative

After the executive summary is the project narrative . This is the main body of your grant proposal and encompasses several distinct elements that work together to tell the story of your project and justify the need for funding.

Include these primary components:

Introduction of the project team

Briefly outline the names, positions, and credentials of the project’s directors, key personnel, contributors, and advisors in a format that clearly defines their roles and responsibilities. Showing your team’s capacity and ability to meet all deliverables builds confidence and trust with the reviewers.

Needs assessment or problem statement

A compelling needs assessment (or problem statement) clearly articulates a problem that must be urgently addressed. It also offers a well-defined project idea as a possible solution. This statement emphasizes the pressing situation and highlights existing gaps and their consequences to illustrate how your project will make a difference.

To begin, ask yourself these questions:

What urgent need are we focusing on with this project?
Which unique solution does our project offer to this urgent need?
How will this project positively impact the world once completed?

Here are some helpful examples and templates.

Goals and objectives

Goals are broad statements that are fairly abstract and intangible. Objectives are more narrow statements that are concrete and measurable. For example :

Goal : “To explore the impact of sleep deprivation on cognitive performance in college students.”
Objective : “To compare cognitive test scores of students with less than six hours of sleep and those with 8 or more hours of sleep.”

Focus on outcomes, not processes, when crafting goals and objectives. Use the SMART acronym to align them with the proposal's mission while emphasizing their impact on the target audience.

Methods and strategies

It is vitally important to explain how you intend to use the grant funds to fulfill the project’s objectives. Detail the resources and activities that will be employed. Methods and strategies are the bridge between idea and action. They must prove to reviewers the plausibility of your project and the significance of their possible funding.

Here are some useful guidelines for writing your methods section that are outlined in " Winning Grants: Step by Step ."

Firmly tie your methods to the proposed project's objectives and needs assessment.
Clearly link them to the resources you are requesting in the proposal budget.
Thoroughly explain why you chose these methods by including research, expert opinion, and your experience.
Precisely list the facilities and capital equipment that you will use in the project.
Carefully structure activities so that the program moves toward the desired results in a time-bound manner.

A comprehensive evaluation plan underscores the effectiveness and accountability of a project for both the funders and your team. An evaluation is used for tracking progress and success. The evaluation process shows how to determine the success of your project and measure the impact of the grant award by systematically gauging and analyzing each phase of your project as it compares to the set objectives.

Evaluations typically fall into two standard categories:

1. Formative evaluation : extending from project development through implementation, continuously provides feedback for necessary adjustments and improvements.

2. Summative evaluation : conducted post-project completion, critically assesses overall success and impact by compiling information on activities and outcomes.

Creating a conceptual model of your project is helpful when identifying these key evaluation points. Then, you must consider exactly who will do the evaluations, what specific skills and resources they need, how long it will take, and how much it will cost.

Sustainability

Presenting a solid plan that illustrates exactly how your project will continue to thrive after the grant money is gone builds the funder's confidence in the project’s longevity and significance. In this sustainability section, it is vital to demonstrate a diversified funding strategy for securing the long-term viability of your program.

There are three possible long term outcomes for projects with correlated sustainability options:

Short term projects: Though only implemented once, will have ongoing maintenance costs, such as monitoring, training, and updates.

(E.g., digitizing records, cleaning up after an oil spill)

Projects that will generate income at some point in the future: must be funded until your product or service can cover operating costs with an alternative plan in place for deficits.

(E.g., medical device, technology, farming method)

Ongoing projects: will eventually need a continuous stream of funding from a government entity or large organization.

(E.g., space exploration, hurricane tracking)

Along with strategies for funding your program beyond the initial grant, reference your access to institutional infrastructure and resources that will reduce costs.

Also, submit multi-year budgets that reflect how sustainability factors are integrated into the project’s design.

The budget section of your grant proposal, comprising both a spreadsheet and a narrative, is the most influential component. It should be able to stand independently as a suitable representation of the entire endeavor. Providing a detailed plan to outline how grant funds will be utilized is crucial for illustrating cost-effectiveness and careful consideration of project expenses.

A comprehensive grant budget offers numerous benefits to both the grantor , or entity funding the grant, and the grantee , those receiving the funding, such as:

Grantor : The budget facilitates objective evaluation and comparison between multiple proposals by conveying a project's story through responsible fund management and financial transparency.
Grantee : The budget serves as a tracking tool for monitoring and adjusting expenses throughout the project and cultivates trust with funders by answering questions before they arise.

Because the grant proposal budget is all-encompassing and integral to your efforts for securing funding, it can seem overwhelming. Start by listing all anticipated expenditures within two broad categories, direct and indirect expenses , where:

Direct : are essential for successful project implementation, are measurable project-associated costs, such as salaries, equipment, supplies, travel, and external consultants, and are itemized and detailed in various categories within the grant budget.
Indirect : includes administrative costs not directly or exclusively tied to your project, but necessary for its completion, like rent, utilities, and insurance, think about lab or meeting spaces that are shared by multiple project teams, or Directors who oversee several ongoing projects.

After compiling your list, review sample budgets to understand the typical layout and complexity. Focus closely on the budget narratives , where you have the opportunity to justify each aspect of the spreadsheet to ensure clarity and validity.

While not always needed, the appendices consist of relevant supplementary materials that are clearly referenced within your grant application. These might include:

Updated resumes that emphasize staff members' current positions and accomplishments.
Letters of support from people or organizations that have authority in the field of your research, or community members that may benefit from the project.
Visual aids like charts, graphs, and maps that contribute directly to your project’s story and are referred to previously in the application.

Finalizing your grant application

Now that your grant application is finished, make sure it's not just another document in the stack Aim for a grant proposal that captivates the evaluator. It should stand out not only for presenting an excellent project, but for being engaging and easily comprehended .

Keep the language simple. Avoid jargon. Prioritizing accuracy and conciseness. Opt for reader-friendly formatting with white space, headings, standard fonts, and illustrations to enhance readability.

Always take time for thorough proofreading and editing. You can even set your proposal aside for a few days before revisiting it for additional edits and improvements. At this stage, it is helpful to seek outside feedback from those familiar with the subject matter as well as novices to catch unnoticed mistakes and improve clarity.

If you want to be absolutely sure your grant proposal is polished, consider getting it edited by AJE .

How can AI help the grant process?

When used efficiently, AI is a powerful tool for streamlining and enhancing various aspects of the grant process.

Use AI algorithms to review related studies and identify knowledge gaps.
Employ AI for quick analysis of complex datasets to identify patterns and trends.
Leverage AI algorithms to match your project with relevant grant opportunities.
Apply Natural Language Processing for analyzing grant guidelines and tailoring proposals accordingly.
Utilize AI-powered tools for efficient project planning and execution.
Employ AI for tracking project progress and generating reports.
Take advantage of AI tools for improving the clarity, coherence, and quality of your proposal.
Rely solely on manual efforts that are less comprehensive and more time consuming.
Overlook the fact that AI is designed to find patterns and trends within large datasets.
Minimize AI’s ability to use set parameters for sifting through vast amounts of data quickly.
Forget that the strength of AI lies in its capacity to follow your prompts without divergence.
Neglect tools that assist with scheduling, resource allocation, and milestone tracking.
Settle for software that is not intuitive with automated reminders and updates.
Hesitate to use AI tools for improving grammar, spelling, and composition throughout the writing process.

Remember that AI provides a diverse array of tools; there is no universal solution. Identify the most suitable tool for your specific task. Also, like a screwdriver or a hammer, AI needs informed human direction and control to work effectively.

Looking for tips when writing your grant application?

Check out these resources:

4 Tips for Writing a Persuasive Grant Proposal
Writing Effective Grant Applications
7 Tips for Writing an Effective Grant Proposal
The best-kept secrets to winning grants
The Best Grant Writing Books for Beginner Grant Writers
Research Grant Proposal Funding: How I got $1 Million

Final thoughts

The bottom line – applying for grants is challenging. It requires passion, dedication, and a set of diverse skills rarely found within one human being.

Therefore, collaboration is key to a successful grant process . It encourages everyone’s strengths to shine. Be honest and ask yourself, “Which elements of this grant application do I really need help with?” Seek out experts in those areas.

Keep this guide on hand to reference as you work your way through this funding journey. Use the resources contained within. Seek out answers to all the questions that will inevitably arise throughout the process.

The grants are out there just waiting for the right project to present itself – one that shares the funder’s mission and is a benefit to our communities. Find grants that align with your project goals, tell your story through a compelling proposal, and get ready to make the world a better place with your research.

The AJE Team

See our "Privacy Policy"

How to Write a Great Grant Proposal Cover Letter

Become a Certified Grant Writer

Although your grant proposal cover letter isn’t the most exciting part of the grant proposal, it’s still vital to get funding. T he cover letter is the first contact point a potential organization or funder will have with your nonprofit project.

It’s like going out on a date. Sure, looks aren’t everything. Nevertheless, if you utterly don’t care about how you dress, you’re making it harder for yourself.

And just like your looks, you want to make your grant application cover letter simple and focused on impressing a particular person. It’s the first contact with the executive or organization you wish to request funding. If you want them to read your grant proposal request, they’ll have to like the cover letter first.

More crucial steps will come later, presuming the funder reads your cover letter. Although you can search for sample cover letters, they are usually hard to find.

Research shows that about 35% of grant funders funded 50% or more of the received grant requests. So, your grant proposal cover letter needs to be a complete home run. Here’s how.

How to Write a Grant Proposal Cover Letter

How to writer a grant proposal cover letter

First of all, an average grant proposal letter shouldn’t be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book.

Before writing the first paragraph, you should open the letter with the contact’s name, title, address, and other related information. Although this might sound obvious, double-check that the contact information is correct. There are countless examples of rushed letters. You don’t want your project to crumble due to a misspelled executive director name.

Do your research before starting the cover letter. You can quickly find the correct information via a single call, email, or simply by doing some Internet scavenging.

Similarly, address the person with “Dear” and add a personal title such as Mr. or Mrs. Again, it’s cover letter 101, so it will feel even worse if you misspell the first step.

If this doesn’t seem like a big deal, look at it like this. Executives have a keen eye for sloppiness. Since they will skim any cover letter first rather than reading it to the last paragraph, you don’t want mistakes popping out.

The initial information tells the funder you didn’t go in headfirst, and proper addressing tells them you’re a potential candidate. If the letter lacks, you’ll be mistaken for a novice instead of a candidate worthy of doing business.

If you’re interested in learning more about the grant writing process, then take a look at our grant writing certification course.

Get Straight to the Point in Your Grant Proposal Cover Letter

Everybody knows why you’re writing a grant proposal cover letter; it’s in the name. Meaning, there’s no reason to sugarcoat it.

After you nail the introduction, it’s time to introduce yourself and your organization. In the first paragraph, format the content into two sentences maximum. Here, you’ll write who you are and your job title. That’s it.

Next, get right to the point. Describe why your organization or foundation needs the grant, what’s your mission, and most importantly, the budget you’re requesting. Maybe you’re working on a community project, or it’s a charity. Either way, make it brief.

While on the topic, you should create a proposal for grants of all sizes. Even if a smaller grant doesn’t suffice, having it can attract larger grants. There are about 900 federal grant programs . Don’t limit yourself.

Another great touch is to validate your project via research. If you have cold data that justifies your organization’s existence, rarely will anyone find a way to object.

If you’re not 100% sure how to format the paragraph, create a sample cover and share it with friends or co-workers. Write the section, read the grant request introduction, then ask two questions .

Can you tell me what the project is about? – Although the mission is clear to you as a writer, it might read astrophysical development documents to a fresh pair of eyes.
How did you feel when you read the requested funding? – This is to see how another person will react. Keep in mind that how your friend and the funder reacts can differ.

Methods, Strategies & Solutions

In the next paragraph, you should explain how you plan to use the grant to the grantor. By doing this, you’re effectively telling the funder that you have a plan in motion. You can also include a graphical modal for visual representation, depending on the format.

Some writers like to use a numbered sample. The format can work both when you’re explaining your goals and strategies:

The organization’s four main goals
The project’s five phases

Usually, you want to back up each number with further details. Although an excellent overview, simply including a couple of numbers in your letter won’t suffice. Find the balance between simplicity and complexity. Numbering provides a clear summary, while further details should give the letter a more professional tone.

An additional touch is to offer a timeline where you explain significant milestone and their due dates. You can also do that by using a brief bullet-point format. The timestamps can be months or quarters, depending on the project’s length.

Again, remember you’ll go into full detail in the grant proposal. Although defining strategies and methods isn’t crucial for the cover letter, add it if you can fit it on that one page.

Cover Letters & Necessary Data

After the mission details and budget proposals, it’s time to quickly cover organization info and structure. It can be tedious, but every grant proposal needs it, especially if you grab their attention.

Again, keep it short. Explain your corporate structure and related information in just a couple of sentences, including the founding date. Grant proposals require the data, and although you’re not writing a contract but a cover letter, you still need to present the essential information.

You should also explain how your project matches the funder’s and why the funder should give you the support and funding priority.

As always, double-check the information in your proposal letter, especially if you’re running a nonprofit organization. It’s somewhat easier to get grants for a nonprofit project, but funders are more likely to check the details. Although many think that foundation funding is the primary source for nonprofits, about 80% of income comes from other sources.

If the grant funder likes your cover letter, you want to make it easy for them to contact you about the grant proposal.

Always end all your cover letters with a positive closing line such as “Looking forward to your response.” The goal is for the letter to sound optimistic, grateful, but not needy.

Sign the letter and if your organization has an executive director, have them sign as well.

Common grant proposal cover letter elements

Cover Letter Tips & Mistakes to Avoid

For the final polish of your proposal, you can do things to give the letter a more personal and professional touch.

Ask for Feedback

Before pressing “send,” have co-workers read the sample of the proposal one more time. Good feedback is hard to find, and once you make contact, the fabled typos become irreversible. Don’t be gun shy to even reach out to your wider community for support.

Send the proposal sample page to anyone you can and collect their feedback. Naturally, you don’t want to spend half of your waking life collecting feedback. Still, a cover letter is just words on a paper without the reader understanding what you want, especially when they’re giving you money.

If still not convinced, it takes between 80 to 200 hours to write a grant proposal, and it can cost several thousand dollars if you’re hiring a grant writer . You don’t want a single page to ruin all the hard work.

Use Plain English

We all want to impress others. But using complex words can easily backfire and ruin your chance.

The point of a proposal letter isn’t to show your vocabulary but to state your case as straightforward as possible. If you’re unsure if you’re overdoing it, some helpful apps and websites will tell you if a sentence is too long or too complex.

Final Formatting

Ensure the dates match since you’ll have a date both in the cover letter and the main grant proposal. You don’t want to send a proposal where the grant proposal has April 5th while the cover letter has November 27th. This goes for other files you’ll send as well.

The cover letter should use single-space and leave space between addresses in the heading. Double-space means less room to write the limited information you need. This doesn’t mean you should delete the area between paragraphs. Give the letter room to breathe.

Although unnecessary, it can be a nice touch if you place your signature in live ink. Leave about three empty spaces the complimentary close and your name for the signature.

Send the Cover Letter in PDF

If you’re emailing the grant proposal letter, email the document in PDF. There’s a chance the foundation will offer to sign documents digitally. Additionally, unlike other text files, PDF is safe from malware. Meaning, a PDF will not only look competent but will also leave a good impression in the eyes of the more “tech-savvy” grant funders.

If you are new to grant writing and are looking to break-in, we recommend taking our Grant Writing Certification Course , where you will learn the fundamentals of being a grant writer, how to write proposals that win grants, and how to stand out as a grant writing candidate.

We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.

Work on projects in a collaborative setting
Take advantage of our flexible plans and community
Get access to experts, templates, and exclusive events

Become a Certified Technical Writer. Professionals finish the training with a full understanding of how to guide technical writer projects using documentation foundations, how to lead writing teams, and more.

Become a Certified UX Writer. You'll learn how to excel on the job with writing microcopy, content design, and creating conversation chatbots.

Become a Certified Grant Writer. In this course, we teach the fundamentals of grant writing, how to create great grant proposals, and how to stand out in the recruiting process to land grant writing jobs.

Please check your email for a confirmation message shortly.

Join 5000+ Technical Writers

Get our #1 industry rated weekly technical writing reads newsletter.

Your syllabus has been sent to your email

How to Write an Effective Grant Proposal Cover Letter

Make It Brief but Inviting

Image by Ran Zheng ÃÂ© The Balance 2020

Nonprofit Organizations
Retail Small Business
Restauranting
Real Estate
Import/Export Business
Freelancing & Consulting
Food & Beverage
Event Planning
Construction
Operations & Success
Becoming an Owner

When Do You Include a Cover Letter?

Attributes of a good cover letter, formatting your cover letter, how long should the cover letter be, sample cover letter, mistakes to avoid in your cover letter, make your cover letter stand out.

Joanne Fritz is an expert on nonprofit organizations and philanthropy. She has over 30 years of experience in nonprofits.

Although the main parts of your grant proposal will take up most of your time and energy, don't shortchange your cover letter. Attention to the subtler points of putting the proposal package together can make or break a funding request. Don't turn off your funder with a sloppy cover letter.

Mim Carlson and Tori O'Neal-McElrath, authors of Winning Grants, Step by Step , point out that the cover letter should:

Introduce your organization to the correct person.
Assure the funder that this project has the support of your board of directors .
State what you are asking for - how much and for what.

Use a cover letter for proposals to corporations and foundations, but not for federal or state grant applications. Those funders only want what they ask for, and they rarely ask for a cover letter.

Your cover letter should:

Get to the point quickly
Does not repeat the information that is in the proposal
Tell the reader how well you understand the funder and how your grant fulfills the funder's requirements

Beverly A. Browning, the author of Grant Writing for Dummies , suggests that you write the cover letter after you've completed the entire proposal, and when you are in a reflective mood. Browning says:

"As you consider your great achievement (the finished funding request), let the creative, right side of your brain kick in and connect your feelings of accomplishment to the person who will help make your plans come true."

Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent.
For the inside address (goes at the top of the letter) use the foundation or corporate contact person's name and title, followed by the funding source's name, address, city, state, and zip code. Double-check this information with a telephone call or an email. Such information changes frequently, so make sure you have the current name and address.
In your salutation, use "Dear" plus the personal title (Mr., Ms., Mrs., Dr., Messrs., etc.), followed by the last name. It is critical that you address the letter to a particular person. Call the foundation or corporate office to make sure you have the right person and the correct personal title. These details may seem unimportant, but they do matter.
Your first paragraph should be short and focused. Introduce your organization (its legal name, which will be your corporate name ) and tell the funder how much money you are requesting and why. Include a sentence or two about what your organization does, and then include one research-based point that shows there is a need for what your organization does.
Write one or two more brief paragraphs. State your project's purpose and how it fits with the funder's mission or funding priorities. Include the fact that your board of directors fully supports the project.
End your letter with a summarizing paragraph. Add what this funding partnership can mean for your project's target audience. You might want to include an invitation for a site visit as well.
Use a closing such as "Sincerely."
The letter should be signed by the executive director or the board president, or both. Below the signature, type the signer's first name, middle initial, last name, and job title. Although the ED or board president should sign the letter, do include the contact information for the best person to answer questions at the end of the last paragraph.
At the bottom of the letter, include the word, "ENCLOSURE" (in all caps).

Limit your cover letter to one page with three or four paragraphs. It should be a quick read.

The tone and specifics of your cover letter may vary depending on whether you've been invited to submit a full proposal after sending a Letter of Inquiry (LOI) , or if this project is your organization's first approach to this particular foundation.

Mary Smith, PhD

Program Officer

Community Foundation

4321 Common Lane

Some City, YZ 55555

Dear Dr. Smith:

The Some City Senior Center respectfully requests a grant of $50,000 for our Senior Latino Community Outreach Pilot Project.

As the largest senior center in Any County, serving over 450 seniors every day, we are aware of the changing demographics in our service area. And we are committed to growing and adapting our center to meet emerging needs. The Senior Latino Community Outreach Pilot Project will allow us to pilot a one-year effort to determine if our center can effectively:

Provide comprehensive access to health and social services to seniors in the Latino communities served by our center, and

Raise and fully integrate the cultural competency of the board, staff, and volunteers of the Some City Senior Center.

Our board of directors is enthusiastic about this program and eager to launch it so we can become the most inclusive and culturally competent center for seniors in all of our communities that need these services. Should we find at the end of our pilot year that this program is, in fact, successful, our board has committed to including a portion of the project's yearly expenses into our annual operating budget so that the program becomes an integral part of our core services.

Through this project, the Center will become the primary referral given by Health Access Latinos, Families of Any County, and three community clinics within a fifteen-mile radius of our center. We will also accept referrals of Spanish-speaking seniors from any other community agency in our immediate service area.

Thank you for your consideration of our request. I will follow up with you in the next week to answer any questions you might have, as well as to learn whether we might meet with you to discuss the merits of our proposal. Meanwhile, should you have any questions, please feel free to contact Connie Jones, our Director of Development, at (555) 555-5555, x555, or cjones@scsc.org.

Jane Lovely

Executive Director

*Letter reprinted (with modifications) with permission from Winning Grants, Step by Step, Second Edition, Tori O'Neal-McElrath, Jossey-Bass, 2008.

Writing too much. A cover letter is not a dissertation, nor is it a full proposal. Keep it short and to the point Tip: Have someone else read it. Do they understand it?
Using big words . If you've been to graduate school, you learned to write in a complicated way. Don't do that here. You're not trying to impress someone with your erudition. You only want to state your case as naturally as possible. If you don't know when you're overcomplicating your writing, use an app such as Hemingway . It will tell you when your sentences are hard to read and when you are too wordy.
Making Grammatical Mistakes . If you're not sure of your grammar, don't take chances. Use the grammar check in WORD, and, also run your draft through an app such as Grammarly . There is a free version, but the paid version goes well beyond the necessary grammar check.

Sad to say, but your grant proposal may be among hundreds or thousands that a typical foundation will see during an average year. Your cover letter can make the difference in getting to the next step towards funding. But how can you make it stand out?

Don't try anything "cute," as foundation officials will not be impressed.

The cover letter would not be appropriate for a story about a client , although you should have a story for other parts of your proposal, such as the description of the problem. Include a paragraph about why your organization is the one that can best accomplish this mission. Survey your competitive organizations and assess just how and where you excel. That may be in the strength of your staff and volunteers, your experience with this particular problem, or the community support you enjoy.

You don't need to mention the names of competitors or criticize them. Just highlight your strengths. This would be a good time to consult with others around the office. Pull a few people together and brainstorm how your nonprofit excels.

Fundamentally, the cover letter should be forward moving, easy-to-read and compel the reader into the larger proposal. Don't put any obstacles in the way of the reader that might deter them from reading further.

How to Write a Successful Executive Summary for Your Grant Proposal
How to Write a Letter of Inquiry to a Foundation
How to Write the Methods Section of Your Grant Proposal
How to Write a Winning Grant Proposal
Grant Writing Tips From Prospecting to Avoiding Mistakes
Which Type of Grant Proposal Should You Write?
How to Develop a Grant Proposal Writing Process
How to Write a Needs Statement for Your Grant Proposal
Writing the Organizational Background Section for a Grant Proposal
How to Write the Sustainability Section of Your Grant Proposal
19 Essential Samples and Templates for Nonprofit Organizations
What Are Grant Letters of Support?
How to Write Goals and SMART Objectives for Your Grant Proposal
How to Write the Evaluation Section of Your Grant Proposal
How Nonprofits Can Use RFPs to Find Grants
How to Make a Grant Proposal to a Small Family Foundation

Everything that you need to know to start your own business. From business ideas to researching the competition.

Practical and real-world advice on how to run your business — from managing employees to keeping the books

Our best expert advice on how to grow your business — from attracting new customers to keeping existing customers happy and having the capital to do it.

Entrepreneurs and industry leaders share their best advice on how to take your company to the next level.

Business Ideas
Human Resources
Business Financing
Growth Studio
Ask the Board

Looking for your local chamber?

Interested in partnering with us?

Start » strategy, how to write a grant application for your organization.

Writing a strong grant application can help your organization receive the funding it needs to fulfill its mission. These tips will help you get started.

A close-up of two hands reaching across a desk, with one hand giving a check to the other.

For many organizations, grant writing is the most important component of their entire fundraising strategy. In fact, a single grant application can make or break your organization, so if you’re trying to secure funding for your nonprofit, community organization or research group, it’s important to learn how to write a strong, successful proposal. Here’s what you need to know to get started.

[ Read more: 22 Grants, Loans and Programs to Benefit Your Small Business ]

What to consider before writing a grant application

The best grant proposals are clear, organized documents that illustrate why your organization should receive funds from the grantor. That’s why it’s a good idea to plan in advance and get some things in order. Here are three things to know or accomplish before you start writing your proposal:

Your audience. First and foremost, get to know the institution that is offering the grant. Consider its goals, values and objectives. Understanding these elements will later help you demonstrate how and why your organization is a good fit.
The minimum requirements. Research the eligibility expectations for each specific grantor and make sure you meet the minimum requirements. If you find that your organization does not meet these requirements, contact the grantor directly to discuss your options.
Your organization’s credibility. Compile a list of testimonials, recommendations, data sets and success stories to include with your application. Every grantor is different, but they all want to know their money is being used wisely.

Elements of a grant proposal

Grant applications are organized in specific sections that help the reviewer parse through information quickly and find potential grantees. Here are the main elements to include in a grant proposal:

Cover letter. Some, but not all, granting organizations ask that you include a cover letter to introduce yourself. This section should establish why you are seeking the available grant, describe your organization or project and illustrate your professionalism.
Executive summary. Also known as an abstract or overview, the executive summary should state the most important information from the entire proposal. This section should be concise, yet fully describe your goals, what steps you will take, why you need funding and how you will measure progress. It is often best practice to write this section last.
Needs assessment. The needs assessment, also known as the statement of need, problem statement or literature overview, defines the lack in resources, information or opportunities that you are trying to solve. Include as much data and research as possible and show how your organization is the key link between the problem and the solution.
Project description. Also known as the project narrative, this section states how you will address the problems described in the needs assessment. The description should include your goals , your projected timeline, how you will measure progress and how you will recognize success. Focus on the impact your work will have on the given issue.
Budget. This section should clarify why you are asking for funding. State how each dollar will be spent, and illustrate how the cost of labor, materials or equipment is required to fulfill your mission.
Supplemental documentation. Finally, you may need to provide an appendix with all the supporting materials you’ve included in your application. This may include additional data, business records, employment information, letters of reference, organizational qualifications and so on.

[ Read more: How to Get a Grant to Start a Business ]

It’s important to remember that there are so many factors beyond a nonprofit’s control that influence decision-making...

Arianna Maysonave, Director of Development at Herbicide-Free Campus

4 tips for writing a grant application

Stick to your mission. It’s not uncommon for inexperienced grant writers to stretch their application too far and create a weak proposal. “Write grants based on your mission,” said Lauren Balkan, Deputy Director of Wellspring Center for Prevention . “Stay true to your mission and then be creative with how to meet that mission within the scope of the grant funding.”
Build your network. Even if you’re not actively writing a grant application, start meeting with grantors to build a professional relationship. Networking will help you better understand the mission, values and objectives of specific granting organizations, which will give you a head start when you are ready to prepare a proposal. “Relationship building is the number one key to success in securing a grant,” said Arianna Maysonave, Director of Development at Herbicide-Free Campus . “Identify the interest of the grantor long before their grant deadline, and begin connecting with relevant partners months or even years before you expect to receive a grant.”
Expect to receive rejection letters. Learning how to craft solid grant applications takes time and experience. If your organization doesn’t earn a grant, use it as a learning opportunity. “It’s important to remember that there are so many factors beyond a nonprofit’s control that influence decision-making,” said Maysonave. “Do your best and don’t be afraid to follow up and ask why you weren’t chosen.”
Learn from your community. Finally, learn from other organizations within your community or industry to better understand what funders are looking for. “Connect to many community groups where organizations come together,” Balkan said. “Workgroups or committees usually provide information about possible funding opportunities, [so] pay attention when similar organizations are talking about their funding and where they get it.”

CO— aims to bring you inspiration from leading respected experts. However, before making any business decision, you should consult a professional who can advise you based on your individual situation.

Applications are open for the CO—100! Now is your chance to join an exclusive group of outstanding small businesses. Share your story with us — apply today .

CO—is committed to helping you start, run and grow your small business. Learn more about the benefits of small business membership in the U.S. Chamber of Commerce, here .

Subscribe to our newsletter, Midnight Oil

Expert business advice, news, and trends, delivered weekly

By signing up you agree to the CO— Privacy Policy. You can opt out anytime.

For more business strategies

7 helpful resources for family-owned businesses, how to use ai to assess your competition, how startups contribute to innovation in emerging industries.

By continuing on our website, you agree to our use of cookies for statistical and personalisation purposes. Know More

Welcome to CO—

Designed for business owners, CO— is a site that connects like minds and delivers actionable insights for next-level growth.

U.S. Chamber of Commerce 1615 H Street, NW Washington, DC 20062

Social links

Looking for local chamber, stay in touch.

Writing a Letter of Support for Grants: Examples and Frameworks | Grantboost

Asking for a grant can be a daunting process. You know that the competition is fierce, and the Grantor’s organization is looking for the best and brightest. You need a team behind you that is as dedicated and committed to your cause as you are. That’s where letters of support come in.

What Is A Letter of Support?

Who normally writes a letter of support, how long should a letter of support be.

Letter of Support Frameworks

Problem, Solution, and Impact Framework

Personal connection framework.

Evidence Based Framwork
Letter of Support for Grants Templates

Examples of Letters of Supports for Grants

Writing Letters of Support for Grants w/ AI

A letter of support (not to be confused with a Letter of Inquiry ) is a document that advocates for a project, program, or organization and is typically written by an individual or organization outside of the project or organization itself. It is used to supplement a grant proposal and provides additional evidence to support the proposal’s objectives, methods, and potential impact. The letter of support should emphasize the writer’s personal connection to the project and highlight the project’s importance and potential benefits. The letter should be persuasive, clearly written, and provide examples of how the project can make a difference in people’s lives.

Letters of support are a powerful tool in your grant application arsenal. They provide evidence that your project has the backing of respected professionals, organizations, and individuals. They demonstrate that your proposal is not just your own opinion, but that it is supported by the wider community. Most importantly, they show that you have a plan that others are bought into as well.

A letter of support is usually written by an individual or organization outside of the project or organization seeking funding. This can include community leaders, elected officials, experts in the field, or organizations with a similar mission or interest. The writer of the letter should have a personal connection to the project and be able to speak to its importance and potential impact.

It is important to choose a writer who is well-respected and influential in the community, as their support can add credibility to the project and increase the chances of funding. Additionally, the writer should have a clear understanding of the project’s goals, methods, and expected outcomes, as they might be asked to provide specific examples of how the project has made a difference in the community.

In some cases, the grant organization may provide guidelines for who can write a letter of support and what should be included. It is important to carefully review these guidelines and ensure that the writer is able to meet the requirements outlined by the grant organization.

When it comes to the length of a letter of support, there isn’t a strict rule. As a general guideline, it should be no longer than one page, two at the absolute max. The most important thing is to make sure that your letter is concise and to the point. A letter that is too long may be overwhelming and lose the attention of the reader. On the other hand, a letter that is too short may not provide enough detail to convince the grant organization of the merits of your project. This should give you enough space to provide all the necessary details while keeping the letter short and sweet.

Frameworks You Can Use When Writing a Letter of Support

Advocates can follow different frameworks when writing a letter of support. One popular framework is the “Problem, Solution, and Impact” model. In this framework, the letter first introduces the problem that the project is addressing, then outlines the solution proposed by the project, and finally discusses the expected impact of the project. This framework is useful because it presents a clear narrative that connects the problem with the solution and the expected outcome.

Another framework is the “Personal Connection” model, which emphasizes the personal connection between the writer of the letter and the project or organization. This framework can be particularly effective when the writer has a personal relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

A third framework is the “Evidence-Based” model, which focuses on providing evidence to support the project’s goals and expected outcomes. This framework typically includes data and statistics that demonstrate the need for the project and the expected impact it will have.

Regardless of the framework chosen, it’s important to keep the focus on the project and its goals. The letter should be written in a clear and concise manner, with a persuasive tone that highlights the project’s importance and potential impact.

The problem, solution, and impact model is a framework that can be used when writing a letter of support for a grant opportunity. This model is particularly effective in highlighting the need for the proposed project, the unique solution being offered, and the potential impact of the project on the community or field.

The components that make up this framwork are:

Problem: The first component of the framework is to clearly identify the problem or need that the project is addressing. This can include data and statistics to support the argument that the problem is significant and widespread. The writer should also explain why the problem is important and how it affects the community or field.

Solution: The second component of the framework is to explain the unique solution that the project is offering. This can include a description of the methods, techniques, or strategies that will be used to address the problem. The writer should also explain why this solution is effective and how it differs from other approaches that have been tried in the past.

Impact: The third and final component of the framework is to discuss the potential impact of the project on the community or field. This can include both short-term and long-term impacts, as well as any specific outcomes or goals that the project aims to achieve. The writer should also explain why the proposed project is likely to be successful and how it will make a difference in people’s lives.

By using the problem, solution, and impact model, the writer can provide a clear and compelling case for why the project is needed, how it will work, and what the potential benefits will be.

Ready to try the Problem, Solution and Impact Model for your letter of support? Check out our template and start crafting your compelling letter today.

The personal connection model is a framework for writing a letter of support that emphasizes the writer’s personal connection to the project or organization. This framework can be particularly effective when the writer has a strong relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

The personal connection model typically includes several key components:

Introduction: The letter starts with an introduction that establishes the writer’s relationship to the project or organization. This can include how the writer first became involved with the project, why they believe in the project’s goals, and any personal experiences that have influenced their support.

Personal anecdotes: The letter includes a short personal anecdote or story that illustrate the writer’s connection to the project or organization. These anecdotes can be powerful in demonstrating the importance and impact of the project, as they provide concrete examples of how the project has made a difference in people’s lives.

Emotional appeal: The letter makes an emotional appeal to the reader by highlighting the writer’s passion and commitment to the project or organization. This can include expressing gratitude for the opportunity to be involved with the project and conveying a sense of urgency about the need for funding.

Call to action: The letter concludes with a call to action that encourages the grant organization to fund the project. This can include a clear statement of the project’s goals and expected outcomes, and an invitation to the reader to contact the writer for more information.

When using the personal connection model, it’s important to strike a balance between personal anecdotes and a persuasive tone that highlights the project’s importance and potential impact. The letter should be written in a clear and concise manner, with a focus on how the project will benefit the community or achieve its goals. By emphasizing the writer’s personal connection to the project, the personal connection model can be an effective way to persuade grant organizations to fund important projects.

Click here to access our Personal Connection Model template and start writing your letter of support faster, today.

Evidence Based Framework

The evidence-based model is another framework that can be used when writing a letter of support for grants. This model focuses on presenting evidence to support the need for the proposed project and the effectiveness of the proposed solution. Here are the components that make up a successful evidence-based letter of support:

Background: The first component of the framework is to provide background information on the issue or problem being addressed by the proposed project. This can include data, statistics, and research studies that support the argument that the issue is significant and widespread.

Evidence: The second component of the framework is to provide evidence to support the effectiveness of the proposed solution. This can include studies, research articles, or other types of evidence that demonstrate the potential impact of the proposed project.

Expertise: The third component of the framework is to highlight the expertise of the individuals or organizations involved in the proposed project. This can include descriptions of the qualifications and experience of the project team, as well as any relevant partnerships or collaborations that have been established. Outcomes: The final component of the framework is to describe the specific outcomes or goals that the proposed project aims to achieve. This can include both short-term and long-term outcomes, as well as any specific metrics that will be used to measure success.

By using the evidence-based model, the writer can provide a compelling case for the need for the proposed project and the effectiveness of the proposed solution. This framework can be especially effective when used in combination with other types of evidence, such as personal anecdotes and expert testimonials, to support the argument. Additionally, it is important to ensure that the language used in the letter is clear, concise, and easy to understand, as well as tailored to the specific audience and purpose of the grant application.

Ready to try the Evidence Based Model for your letter of support? Click here to access our template and start crafting a strong, evidence-based argument to support your grant application!

Letters of Support For Grants Templates

If you’re struggling with writing your own letter of support, we encourage you to try some of the templates we’ve provided below. By using them as a guide, you can craft a compelling letters of support that will strengthen any grant application and increase the chances of securing funding.

Problem, Solution, and Impact Template

Dear [Funder’s Name], I am writing in support of [Name of the organization] and their proposed [Name of the project/program]. As someone who is passionate about [Relevant issue], I believe this project has the potential to make a real impact in our community. The problem we are facing is [Brief description of the issue or problem], which has had a negative impact on our community by [Impact of the problem]. This is a pressing issue that demands immediate attention and action. Fortunately, [Name of the organization] has developed an innovative and effective solution to this problem. By [Briefly describe the proposed solution], we can address this issue and make a real impact in our community. The potential impact of this project is significant. [Statistics or data that support the impact of the proposed solution]. If we can successfully implement this project, we can [Positive outcomes that will result from the project]. I strongly believe that [Name of the project/program] is the right solution for our community. [Name of the organization] has a proven track record of success and has the experience and expertise to execute this project with excellence. Thank you for considering this proposal. Your support will make a meaningful difference in the lives of our community members. Sincerely, [Your Name]

Personal Connection Template

Dear [Funder’s Name], I am writing to express my enthusiastic support for [Name of the organization] and their proposed [Name of the project/program]. As someone who has experienced the [Relevant issue], I can personally attest to the urgent need for this project in our community. The team at [Name of the organization] understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, and I am grateful for their work. The [Name of the project/program] has the potential to make a real difference in the lives of people like me. By [Briefly describe the proposed solution], this project will provide critical support to those in our community who are most in need. I believe that [Name of the organization] is uniquely positioned to execute this project with excellence. Their expertise, compassion, and dedication to this issue are unparalleled. I am proud to support [Name of the organization] and their efforts to make our community a better place. I hope that you will join me in supporting this important project. Thank you for your consideration. Sincerely, [Your Name]

Evidence-based Template

Dear [Grantor Name], I am writing this letter in support of [Organization Name] and their proposed project [Project Name]. As [Your Position] of [Your Organization Name], I have had the privilege of working alongside the [Organization Name] team and can attest to their expertise in [Field/Area of Work]. The need for [Project Name] is significant and widespread in the [Community/Population] we serve. [Insert statistics or data that supports this claim]. The proposed solution put forth by [Organization Name] has the potential to make a real impact in [Community/Population] and address the issue at its root cause. In support of the proposed solution, I would like to highlight [Insert evidence, such as studies or research articles, that demonstrate the effectiveness of the proposed solution]. Additionally, the expertise of the [Organization Name] team is unparalleled in the [Field/Area of Work]. They have a proven track record of success in [Insert examples of previous projects or initiatives that demonstrate expertise]. The specific outcomes and goals of the proposed project include [Insert short-term and long-term outcomes that the project aims to achieve], with a specific focus on [Insert metrics that will be used to measure success]. I wholeheartedly endorse the proposed project [Project Name] by [Organization Name] and believe that it has the potential to make a lasting impact in the [Community/Population] we serve. Thank you for your consideration. Sincerely, [Your Name]

Letter of Support Example: Personal Connection Framework :

Dear John Doe, I am writing to express my enthusiastic support for the Women’s Health Initiative and their proposed Breast Cancer Survivor Support Program. As a breast cancer survivor myself, I can personally attest to the urgent need for this program in our community. The team at the Women’s Health Initiative understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, providing critical emotional and physical support during my journey. The Breast Cancer Survivor Support Program has the potential to make a real difference in the lives of survivors in our community. By providing access to counseling, support groups, and educational resources, this program will help women navigate the challenges that come with a breast cancer diagnosis and treatment. I believe that the Women’s Health Initiative is uniquely positioned to execute this program with excellence. Their expertise, compassion, and dedication to women’s health are unparalleled. I am proud to support the Women’s Health Initiative and their efforts to make our community a better place. I hope that you will join me in supporting this important program. Thank you for your consideration. Sincerely, Jane Doe ”

Letter of Support Example: Evidence Based Framework :

Dear John, I am writing to express my strong support for the proposed Literacy for All program, which I believe will have a significant impact on improving the literacy rates in our community. The need for this program is evident from the alarming statistics that indicate that nearly 50% of the adult population in our community lacks basic literacy skills. The Literacy for All program is based on a wealth of research that demonstrates the importance of early childhood literacy interventions, particularly for children from low-income families. Studies have shown that children who are not reading proficiently by third grade are more likely to struggle academically, drop out of school, and face a range of social and economic challenges later in life. The proposed program includes evidence-based strategies such as providing high-quality literacy instruction, offering family literacy programs, and providing access to books and other resources. It is designed to reach children and families in the most vulnerable communities in our area, where the need is greatest. The Literacy for All program has the potential to transform the lives of thousands of children in our community. By improving literacy skills at an early age, we can help set these children on a path toward success in school and in life. I urge you to support this vital program and invest in the future of our community. Thank you for your consideration. Sincerely, Ezenwa ”

Writing Letters of Support w/ AI

At Grantboost, we’re excited to announce the upcoming release of our cutting-edge Proposal generator to the beta stage. It’s a game changer in the world of grant writing, and we’re confident that it will revolutionize the way you write letters of support. With its intuitive design and powerful AI technology, you’ll be able to generate compelling, persuasive letters in minutes. We’re offering it for free to our beta users, so you can see for yourself just how effective it is. This is just the beginning of what Grantboost has in store for the grant writing community, and we can’t wait to see how our technology will help you secure the funding you need to make a difference.

Boost Your Success: Try Free

Information
Writing a funding application

This page includes general guidelines for writing funding applications , how to write a letter of application and how to complete an application form .

There is also a glossary at the end to help you to untangle some of the jargon funders use.

You will be much more likely to write successful applications if you plan your activities well before you apply for funding, and if you choose the right funder to apply for. Use our information on Planning a funding application to help you with these before you start writing applications.

General guidelines for writing funding applications

Always keep your project plan in mind . Don’t get carried away and commit yourself to a project you won’t be able to run even if it sounds better in the application.
Write in plain English . Use short sentences and avoid acronyms and jargon. There is no need to use formal or flowery language. Remember that you are describing your work to someone who has never met you or seen what you do. See our information on How to write clearly for some more tips.
Be specific about what you plan to do. For example, rather than saying “we will run sports activities for children”, say “we will run weekly football sessions and weekly hockey sessions for 8-11 year olds over a six month period. Each session will be 2 hours long and will be attended by 15 children.”
Focus your application on the funder’s priorities. For example, imagine your group runs a dance project for local people: if you are applying to a funder that prioritises projects which help people keep fit and healthy, focus on the fact that dance is good exercise. If you are applying to a funder that prioritises projects which promote arts and music activities, focus on the art and music element of the dancing.
Provide evidence that your work is needed. See our information section on Useful research for fundraising for some links to sources of evidence and people who can help with research.
Include all the information the funder has asked for and any additional information or documents they require. Missing things out might mean your application gets rejected automatically.
Take extra care to meet the deadline. Late applications will not be considered, even if they are fantastic!
Make your budget as specific as possible. Get quotes for everything you will need to pay for, so that it is accurate.
Do not include any non-specific items in your budget , such as “contingency costs” or “miscellaneous”.
Do not apply to more than one funder for the same costs at the same time. If you are successful in both applications you will end up having to turn down one of the funders. This could damage your chances of getting funding from them in future. The only exception to this is applications to very small trusts. It sometimes makes sense to write to several trusts for funding for the same costs, as each one may only be able to make a small contribution towards these costs.

Writing a letter of application

If a funder has a standard application form , use it. If not, you will need to write a letter.

There is a sample letter below. If you are writing letters to local businesses to ask for donations, you will also find our information on Fundraising from Local Businesses useful.

Focus your letter on the aims and criteria of the organisation you are applying to, and how your project or activities fit into these. Do not send standard letters. Your letter should be:

On headed paper.
Addressed personally to the named contact for the funding body.
Short and to the point. Keep your letter to two sides of A4. Focus on providing relevant information about your group, what you want to do, and why it fits into the priorities of the funder.
Written in plain language. Do not use jargon or abbreviations.
Signed by a member of your group who can be contacted for further information.

Some funders will tell you what to include in your letter. If they don’t, use the following list as a guide. Have a look at Planning a funding application for more help with preparing this information.

Your project title if you have one.
A summary of the project, and how much money you are applying for.
An introduction to your group including your aims, key achievements to date, support from other bodies.
A clear description of the project or activities you are planning.
Why the project is important and how it will benefit its users.
A summary of how you will monitor and evaluate the project. See our information sheets on Reporting to a Funder and Monitoring and Evaluation for more tips on how to do this.

Finish the letter with an offer for them to contact you for more information.

You should attach the following documents to your letter:

Project budget, including all the costs of the project, which bits you are asking them for funding for, and where the rest of the money will come from.
Bank details for your organisation.
A governing document (e.g. constitution / trust deed / memorandum and article of association).
Your most recent accounts.

We have information on Budgets for community groups , Constitutions and several information sheets on looking after your group’s money and getting your accounts independently examined .

Sample application letter

Below is an example of a letter of application to a funder. Remember, your letter must be specific to your project and specific to the requirements of the funder you are writing to. This is just to give you some ideas about how to structure it.

Your name and role Your organisation’s name Address Date

Recipient’s name Job title Organisation Address

Dear Jane Bloggs

KidsClub Application for AN Other Fund

We would like to make an application for £1000 from the AN Other Fund. We are a group of local people in Anytown, and we have recently set up a community group running free sports activities for children in the area.

We were mainly inspired to start the club because some of our children often get into trouble at school, and don’t find it very easy to make friends. We have 16 parents involved, plus 6 other local volunteers. Over the last four months we have run weekly activity sessions in the park, which have been attended by over 40 local children.

We formally adopted our constitution on 10th July 2012. This is enclosed. Our aims are:

Provide a safe, fun environment where all local children aged 7-11 are welcome.
Encourage children to take part in physical activity and develop healthy habits and lifestyles.
Provide a fun focus for parents and children to play together and forge relationships with other local families.
Provide particular support for families whose children struggle with school, or have difficulty making friends, by linking children up with individual one-to-one volunteers who support them to access the sessions and build friendships with other children.

We have begun our activities in the summer months. By borrowing equipment from a local primary school, and running our sessions in the park, we have kept our costs very low.

Our weekly sessions have become very important to those involved. One parent said “Taking part in KidsClub means that my son has had a chance to make friends. He is sometimes bullied at school, and finds it hard to socialise. KidsClub has made him much happier and this has helped his confidence and he is now even enjoying school more.”

We want to provide a continuous experience for the families involved, and get more people involved. For this reason we would like to run indoor activities from November 2012 – April 2013.

We are applying to AN Other fund for £1000 to cover the costs of hiring a sports hall for weekly activities, plus three swimming sessions and one Christmas ice skating session.

We will provide feedback forms after every activity.

We are also requesting money to pay for printing leaflets, to publicise the project to more families. Our bank details are: Anytown Bank Account Name: Anytown Kids Club Sort Code 010101 Account number 09010901

We have enclosed a copy of our constitution, and a bank statement. Please see below a budget for our project, showing how we intend to spend the money we have asked for.

We do not yet have annual accounts, as we have not been running for long enough. We will get our accounts externally examined at the end of the year. Since setting up our bank account in August, we have received £47 in donations from supporters. We have spent £36 on equipment hire, refreshments and publicity. We have been able to access a free meeting room at a primary school. Our current bank balance is £11.

Please don’t hesitate to get in touch if you would like any more information. Thank you for your consideration.

Yours sincerely,

Your full name (Chair)

Completing an application form

When you complete an application form follow these basic guidelines:

Take care to read each question carefully and make sure your answers include specific information that is relevant to the question. Use the jargon buster at the end of this sheet to help you understand the questions.
Give yourself enough time to do a bit of extra research to ensure you can answer all the questions fully.
Be clear, precise, and positive about your group and your proposed project.
Keep in mind the funder’s guidelines and criteria when you are answering the questions.
Do not include any attachments that aren’t specifically requested by the funder.
If the form is online, write your answers in a Word document or similar, so that you can save them as you go along and share them with other people in your group.
Ask somebody else to check your form thoroughly before you send it off.
Keep a copy of your completed form.

What to do if you are successful

If you are offered a grant, the funder will often request further information or paperwork before they give you the money. Send this to them as soon as possible, and make sure you meet any deadlines they set for you. Failure to do so could mean you don’t get the grant after all.

Read through the terms and conditions of the grant carefully. What items have they agreed to fund? Do they specify any other conditions of how the money is to be spent or handled? What kind of monitoring information do they want? How do they want it presented?

Make sure you have a system for monitoring, and start this as soon as your project or activities begin. If the funder asks you for a report, make sure you send it to them in good time, including all the information they have requested. Even if you are not asked for information, it is worth writing to funders to let them know how your project is going, and highlighting any particular successes.

Jargon busting

Beneficiaries : people who will benefit from your project.

Capital costs : items or equipment you need to buy, build or repair. These might include items for your group to use, such as bicycles or computers, or repairing or renovating a building.

Evaluation : everything you do to consider how your project is going.

You can do it on an ongoing basis – for example, by having a discussion at a committee meeting about how things are going. You can also do it at the end of the project, by looking back and thinking about what went well and what you would improve next time.

It is important to remember what you were aiming to do at the beginning of the project when you are doing an evaluation, so that you can check to see whether you are doing what you set out to do. You can use information you gather as you are running your project, (monitoring), to help you to do your evaluation. This is why the two are often referred to together as monitoring and evaluation. Together they mean gathering information about how your project is going, and then looking at it and assessing what is going well and what could be improved.

Evidence : facts and proof that back up your claims. When applying for funding, evidence will be needed that the people your project is for are facing particular needs or problems which you project will help overcome. When reporting to a funder who has given you a grant, you may need to provide evidence that you have done what you said you would do. This could include survey responses, registers of attendance, photographs and receipts.

Indicators : the things you will measure to find out whether you are achieving your outcomes and outputs. For example, an indicator of whether you are achieving the output above might be “the number of children attending cookery sessions”. An indicator of whether you are achieving the outcome above might be “responses to children’s quiz about healthy eating”.

Match funding : funding from more than one source for the same project. Some funders will require this.

For example, they might say “We will give you half the cost of your project, but only if you can raise the other half from another funder”.

Monitoring : the methods you use to find out how your project is going. They might include taking a register of participants or doing a survey of your members.

Outcomes : the benefits that happen as a result of your work. They are the reasons for doing your project.

For example, if you are running a children’s cooking project, an outcome could be: “local children have a better understanding of healthy eating and nutrition”.

Outputs : what you actually do to achieve your outcomes.

So, in the example above, an output could be “running ten cookery classes for twenty local children”. When funders ask what your outputs will be, they are asking what you are actually, specifically, going to do.

Qualitative data : information about what people think/feel/experience etc., about your project.

Quantitative data : information that you gather through your monitoring about things you can count, such as the number of people attending.

Revenue costs : things you need to pay for that are not physical objects or buildings. They include salary costs, refreshments, volunteer expenses, venue hire and publicity.

Updated November 2015

Would you like to make a donation?

We hope you find this page useful. Would you like to make a donation?

All Resource Centre information is available for free because we know small community groups have small budgets. However, we are a small charity, so if you are in a position to make a donation, it will help us to keep running this service into the future.

Getting a group started
Managing funds for short-lived crisis-response groups
Organising a public meeting
Legal structures for community groups and not-for-profit organisations
Charity Registration
Constitutions
Bank accounts for community groups
Entity Tax Residency Self-certification form
Your group's money
Is your AGM coming up?
Support for Chairs
Support for Secretaries
Support for Tenants' and Residents' Associations
Support for treasurers
Support with publicity and printing
Support for Resource Centre Member Groups
Awards for All (National Lottery)
Builder Depot Charitable Donations Programme
Chalk Cliff Trust
East Brighton Trust Fund
Enjoolata Community Grants
Gatwick Airport Community Trust
Hall and Woodhouse Community Chest
Healthy Neighbourhood Fund
Lions Clubs
National Lottery Grants for Heritage
National Lottery Reaching Communities England
Patcham Community Fund
Pebble Trust
Postcode Society Trust
Rampion Community Benefit Fund
Rotary Club of Brighton
Allen Lane Foundation
B&H Buses Community Support Fund
BBC Children In Need Core Grants
BBC Children in Need Project Grants
Brighton & Hove City Council Communities Fund: Resilience Fund
Brighton & Hove Communities Fund: BME Engagement Fund
Brighton & Hove City Council Communities Fund: Engagement Fund
Civic Power Community Grants
Clarity Environmental
Community Organisations Cost of Living Fund (National Lottery)
Lush Charity Pot
Sanctuary Housing Community Investment Fund
Sussex Community Foundation
The Homity Trust
The Southern Cooperative: Goods donations
Trust House Charitable Foundation Small Grants
Yapp Charitable Trust
Brighton & Hove Legacy Fund
Brighton Soup
Hilden Charitable Fund
Hilden Grants for Children's Summer Activities
Sport England Movement Fund
Sussex Gardens Trust
Sussex Police and Crime Commissioner Safer In Sussex Community Fund
Useful research for fundraising
Budgets for community groups
Fundraising from local businesses
Fundraising ideas
Monitoring and Evaluation
Planning a funding application
Fundraising from trusts
Event planning checklist
Hiring equipment from the Resource Centre
Licensing and regulations for events and fundraising activities
Organising online activities and events
Public liability and employer's liability
Running a crèche
Writing a news release
Reporting to a funder
Designing and using surveys
Examination of accounts
Free accounts systems to download
Independent examinations of accounts at the Resource Centre
Support with raising money
Charity reporting and accounts
Financial rules
How much money do we have?
Managing money at an event
Quick tasks for treasurers during the Covid-19 pandemic
Treasurer's role
AGM Checklist
Chairing a meeting
Health and safety for community groups
How to improve your chairing skills
Hybrid meetings (in person and online)
Involving people in your group
Making your activities and events accessible
Taking Minutes
The Secretary's role
Video and telephone meeting tools
Responsibilities of registered charities
Responsibilities of the Management Committee
Roles of Officers
Equality and diversity policies for small groups
Risk assessment
Safeguarding
Using the Disclosure and Barring Service (DBS)
Data protection for community groups
Facebook for community groups
Video-making tips for community groups
Covid-19 Risk Assessments
Resource Centre policies and procedures
Taking photos at community events
Sample risk assessments
Support with producing newsletters
Days out in Sussex for community groups
Local media contacts
Organising a letter-writing campaign
Organising a petition
Planning and running a campaign
State your case: how to write a campaign briefing
Beginner's Guide to Printing
A community group's guide to radio and TV interviews
Planning a neighbourhood newsletter
What will you put in your neighbourhood newsletter?
How to make your neighbourhood newsletter look good
How to write clearly in your neighbourhood newsletter

Our website uses cookies

We use some essential cookies to make our website work properly. We also use Google Analytics cookies to get anonymous information about how the site is being used. This helps us to report to our funders. To find out more, see our Privacy notice for website users.

Click OK to accept all cookies and carry on using the site. Click Essential cookies only if you don’t want us to have anonymous data about your location and which pages you visit.

Learn How to Write a Persuasive Letter of Support for Grant

Acquiring funds for your research is an important milestone for every researcher. As the deadline for submitting the grant proposal approaches, there’s a sense of fear that engulfs you into thinking that your application is probably not the best one. While every element of your grant proposal is important to the reviewer, your letter of support for the grant has a potential to strengthen their belief in your research idea. A letter of support may probably not clinch the funding; however, it could make your grant proposal more competitive, especially when it is written by highly influential and renowned individuals or organizations.

What is a Letter of Support for Grant?

A letter of support is a document used to validate the credibility of your research through a third-party testimonial. This testimony should back up your claims of success as well as the promises to deliver results.

The letter implies that other organizations or funders think your proposal has merit. It signifies that your project has the potential of delivering proposed results. In addition, it provides a compelling and persuasive reason for a funder to support your grant proposal .

Who Should Write a Letter of Support for Grant?

Letters of support play a major role in determining whether or not your research project is worthy of funding . Therefore, it is important to identify the right people to write it.

A letter of support can be written by:

A partner organization
A major funder
Another foundation
A congressional representative
An outside business such as professional grant writing services
A key stakeholder

Furthermore, it could be from community leaders who believe in your project, or from people who will receive the services you propose of providing.

What is the Purpose of a Letter of Support for Grant?

A letter of support for grant helps in determining whether your project is worthy of funding.

The purpose of a letter of support is-

Firstly, to establish a level of credibility
Secondly, to demonstrate commitment to a research project
Thirdly, to show that the planned collaboration is genuine
Lastly, to address the applicant’s qualifications and abilities to complete the proposed research

Which are the Four Categories of Letter of Support for Grant?

Ideally, letter of support for grant are of two types:

Letters from knowledge partners who are supporting the research with monetary aid
Letters from a person who supports the research idea.However, depending on where the letters of support are sourced from, they are categorized as:
Community Leaders: Letters sourced from community leaders help in establishing the proposers’ credibility.
Collaborative Partners: Letters sourced from collaborative partners help in demonstrating that the proposed project will be beneficial to the service community.
Contributing Supporters: Letters written by contributing supporters demonstrate tangible resources being dedicated to the project.
Impacted Constituents: Letters written by impacted constituents help the funder in determining the benefits or repercussions of actions.

Differences Between “Letter of Support” and “Letter of Recommendation”

While confusion may arise from the fact that both letters of support and letters of recommendation provide key information for reviewers of the funding agency, there still are differences between the two.

Key Elements of a “Letter of Support” for Grant

The letter of support consists of three main sections: an opening statement or introduction that identifies the project, one or two main body section of the letter to indicate the relationship of the writer to the project seeking funding, and a closing statement to summarize with key points. However, there are some additional sections such as the header and the salutation. Here we discuss the key elements of a letter of support for grant in sequential order of their occurrence.

A Professional Introduction

The first thing one must do while creating a persuasive letter of support is introduce themselves. Writing an attention-grabbing introduction will encourage the reader to continue reading until the end. The simplest way to start your introduction section is to inform the reader—who you are and why they must care?

The Conclusion

Important points to consider while writing a letter of support for grant.

As letters of support can make a significant difference for applicant/s grant approval, it’s important to consider the following points while writing one.

It must not be longer than two pages in length.
Mention correct proposal details.
Provide any additional details or requirements about the project, if necessary.
Give a brief description about the role of the letter writer’s organization in the project.
Discuss expected outcomes from implementation.
Letter must follow a professional format with the original signature of the writer.
Most importantly, proofread before sending it out to the potential funder.

Example of “Letter of Support”

Janice Clark XYZ Company 1456 Trafalgar Square Hampstead, London, UK. Dear Dr. Clark, I am pleased to be writing a letter in support of the proposal (name of the project) being submitted to the (name of the program) Program by our (name of department) at (name of institution). We strongly support this grant application and the focus on (mention the purpose of the study). As an organization whose mission is to (state the mission of your organization in alignment to the purpose of the research), we know your true passion is fostering the brilliant minds of tomorrow. We admire your initiatives to fund projects that have greatly benefited the research community. We acknowledge the specific roles and responsibilities fulfilled by us in this partnership. (mention your roles and provisions to the funding point-wise). Sincerely, Clara Montero Senior Director PQR Ltd. Southampton, UK

As you know by now, letters of support can make or break the chances of your project receiving funds, it is important to make sure that these letters are crafted scrupulously. Make sure you follow these tips while gleaning your letter of support or writing one for another applicant. Let us know how this article helped you in formulating a letter of support for grant. You can also visit our Q&A forum for frequently asked questions related to different aspects of research writing and publishing answered by our team that comprises subject-matter experts, eminent researchers, and publication experts.

To write a formal letter of support for a funding application, keep the following in mind: 1. Begin by addressing the letter to the appropriate recipient and state your purpose clearly. 2. Provide specific reasons why the project or initiative is deserving of funding, highlighting its potential impact and benefits. 3. Conclude with a positive statement expressing your confidence in the applicant's abilities to effectively utilize the funds for the intended purpose. Remember to maintain a professional tone and adhere to any specific guidelines provided by the funding organization.

In a letter of support for a grant application, express your strong endorsement for the project or initiative, emphasizing its importance, relevance, and potential positive impact. Highlight the applicant's qualifications, track record, and commitment, while also emphasizing the alignment between their goals and the grant's objectives.

Rate this article Cancel Reply

Your email address will not be published.

Enago Academy's Most Popular Articles

Funding, Inclusivity, and Scholarly World Evolution

Expert Interviews

Empowering Scholarly Endeavors: Insights on grants, funding, and diversity in academia

Funding plays an indispensable role in a researcher’s career. In our unwavering commitment to improve…

Diversity and Inclusion
Trending Now

The Silent Struggle: Confronting gender bias in science funding

In the 1990s, Dr. Katalin Kariko’s pioneering mRNA research seemed destined for obscurity, doomed by…

Clarivate launches Web of Science Grants Index for researchers

Industry News

Optimizing Funding Strategies: Clarivate unveils Web of Science Grants Index for researchers

Clarivate Plc, a global leader in providing information services, has recently launched the Web of…

Addressing Socioeconomic Disparities in Academic Funding: Inclusivity in research grant allocation

Research grant allocation is a critical process that determines the distribution of funds to various…

Thought Leadership

Knowledge Without Walls: Enago’s comprehensive global survey report on open-access publishing

In the ever-evolving landscape of scholarly communication, the global expansion of open-access (OA) publishing has…

Opening Doors to Academic Inclusivity: The significance of open access funding

Investing in Visibility: Incorporating publishing funds effectively in grant…

How to Write an Exceptional Research Scholarship Motivation Letter

How to Write a Data Management Plan During Grant Application

Sign-up to read more

Subscribe for free to get unrestricted access to all our resources on research writing and academic publishing including:

2000+ blog articles
50+ Webinars
10+ Expert podcasts
50+ Infographics
10+ Checklists
Research Guides

We hate spam too. We promise to protect your privacy and never spam you.

I am looking for Editing/ Proofreading services for my manuscript Tentative date of next journal submission:

As a researcher, what do you consider most when choosing an image manipulation detector?

Application for a Grant (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for a grant.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Funding Grant Assistance

First, find the sample template for application for a grant below.

To, The [Grant Committee Chair], [Grant Committee Address], [City, State, Postal Code].

Subject: Application for a Grant

Respected Sir/Madam,

I, [Your Name], am writing this letter on behalf of [Organization Name], a registered non-profit organization based in [City, State]. Our organization has been actively involved in [Briefly describe the purpose/mission of your organization] for the past [Number of Years] years.

We are writing this letter to kindly request financial assistance in the form of a grant of INR [Amount Requested] for our upcoming project titled “[Project Name]”. This project aims to [briefly describe the purpose of the project in simple terms].

The funds received from your esteemed organization will be utilized in the following manner:

1. [Briefly describe the first area of expenditure with the estimated cost]. 2. [Briefly describe the second area of expenditure with the estimated cost]. 3. [Briefly describe the third area of expenditure with the estimated cost].

We are committed to maintaining complete transparency and accountability in the usage of funds. Detailed records of all transactions will be maintained and shared with your organization every [mention the time period, like monthly, quarterly, etc.].

Your valuable contribution can help us bring about a significant change in the [describe the area/field/community you are serving]. We earnestly hope for your positive response and look forward to collaborating with you in serving our community better.

Thank you for considering our application.

Yours sincerely,

[Your Full Name] [Your Position] [Your Contact Information] [Organization Name] [Organization Address] [City, State, Postal Code] [Email Address] [Phone Number]

Below I have listed 5 different sample applications for “application for a grant” that you will certainly find useful for specific scenarios:

Application for a Research Grant in Environmental Studies

To, The Director, Department of Environmental Studies, Government of India.

Subject: Application for Research Grant in Environmental Studies

Dear Sir/Madam,

I hope this letter finds you in good health. I am writing to formally request a research grant for a project in the field of Environmental Studies, focusing on the critical and immediate environmental challenges that our nation faces today.

I, [Your Name], am a Post-Graduate researcher at [Your University Name], studying in [Your Department Name]. My research interest lies in understanding the impacts of climate change on India’s rural and urban landscapes, particularly the effects on agricultural practices and public health.

The proposed research project, entitled “Climate Change Impact on Indian Socio-Economic Landscape”, aims to study the intricacies of climate change, its impact on our communities, and possible mitigation strategies. The objective is to create an inclusive model that can help in understanding and predicting the socio-environmental changes due to global warming, thereby aiding policymakers in their decision-making process.

The total estimated cost of this project is [Amount in INR], which includes data collection, fieldwork, data analysis, and publication of results. I firmly believe that this research can contribute significantly to our understanding of India’s environmental scenario and help shape effective policies for a sustainable future.

I would be grateful if you could consider my proposal for the grant. Your support will not only reinforce the research culture in our country, but also encourage young researchers like myself to explore and address pressing environmental issues.

Thank you for considering my application. I look forward to the possibility of further discussion on how this research could benefit our environment and society.

Yours sincerely, [Your Name] [Your Contact Details]

Application for a Community Development Grant

To, The Grant Committee, Department of Community Development, Government of India, New Delhi.

Subject: Application for a Community Development Grant

I, [Your Full Name], representing [Your Organization’s Name], situated at [Your Organization’s Address], am writing this letter to apply for a Community Development Grant, with respect to the recent announcement made by the Government of India.

Our organization, [Your Organization’s Name], has been actively engaged in various community development activities in [Your Town/City’s Name] for the past [Number of Years]. We have been working in the areas of education, health, sanitation, and skill development, with an aim to uplift the socio-economic conditions of the marginalized communities.

However, financial constraints are posing significant challenges in our efforts to bring about lasting change. With this grant, we aim to enhance our ongoing projects and initiate new ones that align with our mission. For instance, we plan to establish a skill development center to empower the youth, provide clean drinking water facilities, and upgrade the local school infrastructure.

We believe that with the grant of INR [Amount Requested], we will be able to make a significant impact in our community, thereby contributing to the nation’s development. We assure you that every rupee will be utilized judiciously, with complete transparency and accountability.

We kindly request you to consider our application. We are willing to provide any additional information or documentation required for the same.

Thank you for your time and consideration. We look forward to your positive response.

[Your Full Name] [Your Position in the Organization] [Your Contact Information] [Your Email Address]

Application for an Educational Scholarship Grant

To, The Scholarship Committee, [Scholarship Grant Name], [Address]

Sub: Application for Educational Scholarship Grant

I, [Your Name], a student of [Your School/College Name], am writing this letter to apply for the [Scholarship Grant Name]. I am currently in the [Your Current Year/Grade] of my [Education Level – High School/Graduation/Post Graduation], majoring in [Your Subject/Stream].

My family’s financial situation is currently not strong enough to support my educational expenses. My father/mother, [Father’s/Mother’s Name], is a [Father’s/Mother’s Occupation], and mother/father, [Mother’s/Father’s Name], is a [Mother’s/Father’s Occupation]. Despite their hard work, it is challenging for them to bear the cost of my education along with the household expenses.

I am a dedicated student, scoring consistently well in my academics. I have achieved a score of [Your Score] in the last academic year. I am also actively involved in various co-curricular activities, including [mention your activities], which have helped me develop holistically. I am confident that this scholarship will provide me the necessary support to pursue my studies without financial constraints.

Enclosed with this letter are copies of my mark sheets, certificates of achievements, and income proof of my parents. I kindly request you to consider my application for the [Scholarship Grant Name]. I assure you that I will make the best use of this opportunity, if granted, by excelling in my studies and contributing to society in the future.

I am deeply grateful for your time and consideration. I hope for your positive response.

Yours sincerely, [Your Name] [Your Roll Number] [Your Contact Information] [Your Email Address]

Application for a Grant to Support Artistic Endeavors

To, The Grant Committee, [Grant Providing Organization’s Name], [Address Line 1], [Address Line 2], [City, State, Postal Code]

Subject: Application for A Grant to Support Artistic Endeavors

Dear Members of the Committee,

I, [Your Full Name], a resident of [Your Address], am writing this application to request financial support for my artistic endeavors. Like many artists in our country, I too aspire to create and share art that not only captivates the audience but also resonates with their emotions and experiences.

I specialize in [Your Art Form – painting, sculpture, music, dance, etc.] and have been practicing it for the past [number of years]. Despite my passion and dedication, I often find it challenging to procure the necessary resources to continue my work due to financial constraints.

The grant you provide would be instrumental in advancing my artistic pursuit. It would allow me to procure the necessary materials and tools for creating my art, help me in getting professional training, and enable me to organize exhibitions or performances to showcase my work.

Your support could also help me contribute to our community. By sharing my art, I hope to inspire others, especially young people, to explore their creativity and appreciate the rich diversity of Indian arts.

I have attached my portfolio, references, and a detailed proposal of how I plan to use the grant funds. I am happy to provide any further information you may require.

Thank you for considering my application. Your support could make a significant difference in my artistic journey and the cultural richness of our community.

Warm regards,

[Your Full Name] [Your Contact Information]

Application for a Healthcare Innovation Grant

To, The Grant Committee, Healthcare Innovation Grant, Ministry of Health and Family Welfare, New Delhi, India.

Subject: Application for Healthcare Innovation Grant

I, [Your Name], working as a [Your Designation] with [Your Organization’s Name], am writing to apply for the Healthcare Innovation Grant, as advertised by your esteemed Ministry. Our organisation is based in [Your city], and we are dedicated to improving the health and well-being of the local population through innovative healthcare solutions.

We have developed a novel project titled “[Project Name]”, aimed at enhancing healthcare delivery in rural and underserved areas of our country. This project focuses on leveraging technology to facilitate telemedicine services, thus bridging the gap between healthcare professionals and communities with limited access to medical services.

Our team, composed of passionate healthcare professionals and technologists, has developed a prototype and conducted a successful pilot program in [Location of Pilot Program]. The results were promising, demonstrating significant improvement in healthcare accessibility and patient satisfaction.

The grant requested, amounting to [Grant Amount], will be strategically allocated for scaling our project, enhancing the technical infrastructure, training local health workers, and conducting impact assessment studies. A detailed budget breakdown and project plan have been attached with this application.

We strongly believe that with your support, our project can make a significant contribution to improving healthcare access in rural and underserved communities, aligning with the Government’s vision of ‘Health for All’.

Thank you for considering our application. We are eager to discuss our project further and explore the potential for this partnership.

Yours Sincerely,

[Your Name] [Your Designation] [Your Organization’s Name] [Your Contact Information]

How to Write Application for a Grant

Some writing tips to help you craft a better application:

Understand the grant’s purpose and align your proposal accordingly.
Clearly state your project or idea and its benefits.
Include a detailed budget that outlines how you plan to use the grant money.
Describe your team’s experience and qualifications.
Use persuasive and positive language to show your enthusiasm.
Provide evidence to support your claims, like past successes.
Keep your writing clear, concise, and free of jargon.
Proofread your application to avoid any errors.
Follow the grant’s guidelines, including deadlines and format.
Remember to thank the grant organization for their consideration.

How to Create an Effective Grant Application Form

Updated: 03/04/2024

The first step in any grantmaking process is attracting high quality applications. By creating your grant application form online, you can minimize the burden placed on applicants and save time for your team.

While some regional associations of grantmakers create a “common” grant application for members, there isn’t a one-size-fits all solution. At Submittable, we work with grantmakers large and small, including both businesses and foundations, and have seen firsthand what makes an effective grant application.

This step-by-step guide will walk you through how to create a grant application form that’s both concise and thorough.

You can also use our free, customizable grant application form template to get started now.

Click to download our free template.

1. Determine which information is needed to make your decision.

The information needed to make a decision will vary from organization to organization.

It’s crucial you gather all the information you need to come to the best choice—just as it’s important to ask for only the information you need. That’s how you can be respectful of your applicants’ time and eliminate any fluff.

Our provided template can help you focus on what your team truly needs to know to make funding decisions. You’ll likely need some degree of all three of these types of information:

Information about the grantee

Whether you make grants to individuals, organizations, or both, you’ll need to collect some basic information about the grantee to establish compliance with your eligibility criteria, satisfy any legal or operational protocols, and run your funding process.

This could include information such as an EIN number for organizations, contact information, a mission statement, and/or a history of previous accomplishments.

Information about their proposal

Information about what the grantee intends to do with the funds—whether for a general operational budget, a specific project or plan, or some other distinction, will be key for almost all kinds of grants.

This can include the establishment of need, a detailed plan of execution, and timeline information.

You can also ask applicants to articulate a plan for future sustainability after the exhaustion of the grant funds in question. Also: how does the grantee intend to measure their success and report on their impact?

Information that you’ll need to report

Don’t forget to include key information that you’ll need to report to your stakeholders, such as data that demonstrates the diversity of your applicant pool.

2. Employ best practices for inclusivity.

Many organizations are focused on best practices for diversity, equity, and inclusion throughout their grant management process. Designing the application form itself is a crucial step in these best practices.

Here is a summary of strategies that will help, and tips for how online grant management software for grantmakers like Submittable can make it easier to be more inclusive in your search and eliminate bias.

Create an easy and accessible online process for applicants

By making your grant application form simple, intuitive, and accessible, you help attract the best possible applicants to your foundation or business’s grantmaking process.

Submittable was designed with convenience and accessibility for applicants in mind.

Its interface is intuitive and simple, to make it easy for those who are less than tech-savvy.
Applicants can save their work and come back later, which helps people with busy schedules.
Submittable also has secured a VPAT, or Voluntary Product Accessibility Template, which means the software is accessible to a wide range of submitters with disabilities.
Finally, Submittable offers technical support to your applicants, not just your grantmaking team. This means that if they run into a technical glitch, they’ll receive professional and friendly help, fast.

Use tools to eliminate bias

For any grantmaker serious about diversity, equity, and inclusion (DEI), it’s non-negotiable to be able to hide applicant details that might consciously or unconsciously influence grant reviewers and decision makers.

Submittable’s conceal feature lets you decide which information will be concealed from reviewers. This could include personally-identifying information, demographic data, or anything other data specific to your grant that might be crucial to collect but could risk introducing bias into the review process.

Submittable allows you to set permission levels on concealed answers, which makes it easy to hide the information from certain reviewers but keep it accessible to administrators who may need it for other non-review related purposes.

Be mindful when collecting demographic data

It’s crucial to be mindful when collecting sensitive information like demographic data. Here are some proven strategies to do it right:

Include transparent guidelines

When you’re asking people sensitive questions, it’s important to let them know why.

For example, you can share that the information will be used at the end of your program to evaluate whether you have reached your goals around a diverse applicant pool, or to ensure that your funding is equitably distributed among different groups.

This is also a great way to let applicants know that this information will be concealed from reviewers and will not be used as part of a funding decision.

Make it optional

Especially when it comes to demographic data, such as race, gender identification, sexual orientation, disability status, or other data, it should always be the applicants choice if they want to disclose.

Allow for self-identification

Giving individuals the option to self-describe is a key to making all individuals feel welcome and respected.

Be open to diverse communication styles

Allowing for a diverse communication styles and mediums lets all your applicants put their best foot forward.

Submittable accepts a variety of file types—including audio, video, and presentation files—to your applicants more ways to tell their stories.

3. Keep your form concise.

Keeping your form concise is absolutely essential to encouraging your busy applicants to complete their submissions and avoid application abandonment.

After you’ve determined which information is crucial to coming to a decision, grant management software makes creating a concise form easy through a number of key features:

Make questions required

A tool that can mark questions as required not only allows your team to ensure that you gather all essential data and eliminate incomplete submissions, it also signals to applicants that they may safely ignore any non-required questions that may be less relevant to their proposal.

For example, you’ll likely require certification of nonprofit status via an EIN number, amount of funding requested, design and strategy, and communities served.

Screen applicants with an eligibility quiz

Even if you make your eligibility criteria super-clear in your guidelines, some applicants may still slip through to your form.

An eligibility quiz is a helpful tool that will allow you to separate those who qualify from those who don’t. It’ll help you save time and effort both for your team and for applicants who don’t qualify.

Submittable’s eligibility quiz feature allows you to customize the message that any ineligible applicants receive, so you can make the tone consistent with your brand and mission. You can also point them to any other relevant opportunities or resources.

Best of all, an eligibility quiz means that you can keep the core of your grant application in a separate form, thereby reducing its length.

Use built-in logic to personalize your application

Submittable’s form logic allows you to create different paths for different types of applicants, so each applicant only answers relevant questions.

For example, you may have different questions for a first time applicant versus a returning applicant, or for a specific project proposal versus a grant to a general operating budget.

4. Build your application form.

If you’re starting from scratch, you can download our customizable grant application form template.

Of course, the utility of a template is quite limited. For any of these aforementioned features that’ll improve your grantmaking process, you’ll want to consider grant management software like Submittable:

Automatic screening of applicants with eligibility quizzes.
Concealing from reviewers any applicant information that might introduce bias into the review process.
Form logic that personalizes the form to each applicant.

With Submittable, you can easily create and host your online grant application form, and manage the subsequent application review and reporting processes.

Want to speed up your grant review process?

Submittable simplifies even robust grant review and selection processes to save you time.

Typical grant application forms include the elements outlined below.

Section One: Overview

Requiring a brief cover letter or executive summary provides the very basics and sets the tone for the rest of the application.

Brief description of the proposal
Purpose and key anticipated outcomes
Individuals or communities served
Amount of funding requested
Overview of how funds will be spent

Section Two: Organization information

If your grant will go to an organization, such as a nonprofit, you’ll want to consider asking for some or all of the following information.

Basic background information such as mission, history, current programs and activities, and accomplishments.
IRS EIN number and associated information
Structural details such as bios or resumes for officers, directors, and/or staff.
Financial information such as cash flow, audited statements, and/or current operating budget

→ Submittable can provide detailed information based on IRS EIN numbers as verified by Candid (formerly Guidestar). This will save your applicant the hassle of providing this data, and your team the task of looking it up yourself.

Section Three: Proposal details

Information needed will vary for those seeking funding for a particular project or initiative versus those seeking more general funding such as for a capital campaign. You’ll want to consider asking for the following information:

A description of the problem and need
Purpose and objectives
Overall design and strategy
Budget information
Leadership
Plans for sustainability

→ Submittable supports embedding spreadsheets so you can capture budget information in your desired format.

Section Four: Evaluation information

It’s important to set expectations around required data and reporting. This section should include at minimum the following components.

A description and timeline of the desired outcomes
An overview of how effectiveness will be measured

Section Five: Supplementary information

Additional information needed will vary based on your organization’s goals and protocols, but may include the following elements:

Third party references
Annual reports
Examples of past accomplishments
Community testimonials
Payment processing

Section Six: Contact information

It’s important to gather all of the contact information you’ll need, which will likely include the information listed below.

Email address
Phone number

→ Submittable includes data validation to save you the headache of dealing with errors caused by typos.

Section Seven: Optional demographic survey

For grants to individuals, you may wish to include a demographic survey to demonstrate the diversity of your applicant pool and determine if your awarded grantees betray any conscious or unconscious bias.

If you do, be sure to follow the inclusivity best practices outlined above. Your survey may include information regarding the following demographic factors:

Disability status
Geographic location
Economic information

Fees and Payment

Some organizations also require fees or otherwise need to process payments. In cases like these, Submittable’s flexible built-in payment features can save time and hassle for your team and applicants alike.

5. Plan for further communication.

Accepting applications is just the beginning. Use your application platform to proactively plan on partnering with your grantees throughout the full grant lifecycle.

Submittable’s in-app communication makes maintaining open communication with applicants a breeze. You can also create response templates that will streamline and personalize bulk communication.

Important communication landmarks in the grantmaking process include:

Submission confirmation. Give applicants real-time confirmation that their applications have been received, reiterate timeline expectations, and link to FAQs. A submission response template in Submittable makes this step automatic.
Status updates. Being transparent with applicants around when applications are under review or are moving along to the next stage is a sign of respect.
Editing applications. Applicants may wish to supplement or edit their application, which can be easily done online through Submittable.
Answering questions. With in-app communication, applicants will have an easy way to reach your team. If any technical questions come up, Submittable diverts those issues to a professional support team.
Collecting further information. You may find that you need supplementary information along the way, and in-app communication makes requesting it simple and straightforward.

As the first step in the grantmaking cycle, creating your grant application gives you the opportunity to set your organization up for success. By following these five steps, you’re on track to creating a thoughtful grant application that will set you up to make great selections and make a positive impact.

To learn more about how Submittable can simplify your grantmaking process, including creating and hosting your grant application form, watch our demo video .

Natalya is a product marketer at Submittable focused on helping organizations get a ton of value out of the platform. She is a bookworm, adventure enthusiast and card-carrying cat lady as well as a writer and yogi.

Better grants management starts here

Try the trusted and intuitive option for streamlined grants management.

Watch a demo

About Submittable

Submittable powers you with tools to launch, manage, measure and grow your social impact programs, locally and globally. From grants and scholarships to awards and CSR programs, we partner with you so you can start making a difference, fast. The start-to-finish platform makes your workflow smarter and more efficient, leading to better decisions and bigger impact. Easily report on success, and learn for the future—Submittable is flexible and powerful enough to grow alongside your programs.

Submittable is used by more than 11 thousand organizations, from major foundations and corporations to governments, higher education, and more, and has accepted nearly 20 million applications to date.

HOW IT WORKS

Calypso Tree

11 free grant letter of support templates & examples.

Boost your grant chances with our grant letter of support templates and expert guide. Learn how to get strong, persuasive letters.

Are you struggling to get those crucial letters of support for your grant? You know they’re important, but how do you get busy people to write glowing recommendations for your project? That’s where we come in! Think of letters of support as supercharged references for your grant proposal.

Table of Contents

What’s a Letter of Support?

It’s a short, official letter written by someone who believes in your project. This could be a local business owner, another nonprofit, a teacher – anyone who knows your work and thinks your project will make a difference. Good letters of support add a powerful boost to your application!

Key Elements of an Effective Letter of Support

Here’s a key components of a letter of support, focusing on what each section accomplishes:

Opening and Introduction

Writer’s Credentials:

Why it matters: Establishes the writer as a knowledgeable, credible voice. This isn’t just anyone, but someone whose opinion holds weight in relation to the project.
Example: “As Director of the City Parks Department…” or “As a teacher at [School Name] for 15 years…”

Clear Endorsement:

Why it matters: No beating around the bush! Immediate enthusiasm sets a positive tone and grabs the grant reviewer’s attention.
Example: “I wholeheartedly support [Organization]’s grant proposal for the [Project Name] initiative.”

Understanding of the Project

Demonstrate Knowledge:

Why it matters: Shows the writer didn’t just sign a generic letter. They took the time to understand the project’s purpose and methods.
Example: “Your plan to expand after-school tutoring aligns perfectly with our district’s focus on improving reading scores…”
Why it matters: Strengthens the support by connecting the writer/their organization to the project’s mission.
Example: “As a company committed to sustainability, we’re excited about your community recycling program…”

Value and Impact

Benefit to the Community:

Why it matters: Moves beyond “This is a good idea” to showing how it solves a real problem or improves lives in the community the grant serves.
Example: “This playground renovation will provide a safe, accessible play space in an area where children desperately need it.”

Unique Contributions:

Why it matters: This is where the writer seals the deal! Shows they’re not just cheerleading, but will actively help make the project successful.
Example: “Our organization can offer marketing expertise, a network of volunteers, and the use of our community center…”

Commitment and Collaboration

Level of Commitment:

Why it matters: Vagueness is the enemy here. Are they offering money, volunteer hours, specific skills?
Example: “We pledge $5000 toward this project, along with…”

Tangible Examples:

Why it matters: Proves the commitment is genuine, not just empty words.

Reiterate Support:

Why it matters: Leaves the grant reviewer with a strong final impression of the writer’s belief in the project.

Contact Information:

Why it matters: Shows a willingness to answer further questions and makes follow-up easy.

When to Ask for Support Letters

Letters of support can seriously boost your chances of winning grant money. But when’s the right time to ask for them?

The Grant Requires It: Duh! Some grant applications specifically say you need letters of support. Read the instructions carefully!
You Want to Stand Out: Even if letters aren’t required, strong ones can make your application way more impressive than the competition.
You Have Awesome Partners: If you’re already working with businesses, other nonprofits, or experts who love your project, ask them to write a letter! This shows the grant funders you’re a team player.
You Need Specific Help: Maybe you need a space to hold events, volunteers, or someone to donate supplies. A letter of support can promise those things, making your grant application stronger.

Things to Remember:

Ask Early! Don’t wait until the last minute. Give your partners time to write a thoughtful letter.
Make It Easy: If possible, provide a short template or some bullet points of the key info to include.
It’s Not Just About the Letter: Build real relationships with your partners. That makes their support genuine, which shines through in their writing.

Why You Need Letters of Support for Your Grant

Think of your grant application like applying for a really important job. Letters of support are like glowing recommendations from people who know you and your work. Here’s why they matter:

Shows You’re Legit: These letters prove that other people in your community believe in your project and think you can pull it off.
Teamwork Power: Grant funders want to see you have partners. This shows your project is connected to the community and has a better chance of long-term success.
Why Your Project is Special: A good letter of support doesn’t just say, “This is cool.” It explains exactly how your project solves a problem and why the person writing the letter wants to be part of that.
Standing Out: Lots of people apply for grants! Strong letters of support can give you the edge and show that your project deserves the money.
Extra Info: Sometimes these letters mention things about your project that aren’t in the main application. This gives the grant people a fuller picture!

Who’s the Perfect Person to Write Your Support Letter?

Choosing the right people to ask is key to getting awesome letters of support. Here’s how to find them:

Mission Match: Look for people or groups whose work is similar to your project’s goals. Example: If you’re building a playground, a school principal or child health organization would be a good fit.
The Helper Squad: Who have you worked with on successful projects in the past? They already know you rock!
Boost Your Business: Could your project help a local business? Maybe they attract more customers, or you’ll need to buy supplies from them. Showing that benefit makes them more likely to help.
Community Stars: Is there a well-known teacher, community leader, or organization that people respect? Their support carries a lot of weight.

How to Write a Great Grant Letters of Support?

Here’s how to make those letters powerful:

Step 1: Introduce Yourself with Impact

Who are you?: Your title and organization – make sure it’s clear why your opinion matters.
Pump Up the Enthusiasm!: Start strong with “I’m totally excited to support [Project Name]…”

Step 2: Make It Personal

Why Does This Project Matter to YOU?: Connect it to your own work, expertise, or your organization’s mission.
Real-World Change: Explain how this project will make a positive difference in the community.

Step 3: Show Off Your Superpowers

How Will You Help?: Be specific! Offer money, volunteer time, supplies, your special skills, or a place to meet.
Prove Your Awesome: Mention a past project you helped with that was a success (if you have one!).

Step 4: The Grand Finale

Summarize Your Support: Remind them in a few sentences why you believe in this project.
Easy to Contact: Include your email or phone number so the grant people can reach out with questions.

Need more grant writing guidance? Check out our full suite of resources [Link]”.

Common Mistakes in Grant Letters of Support (And How to Fix Them!)

You’ve asked someone to write a letter supporting your grant project – awesome! But there are a few ways these letters can fall flat. Here’s what to avoid:

Mistake #1: Generic Praise

Problem: Saying “This project is great” isn’t very helpful. The best letters are personal.

How to Fix It:

Ask for specifics: Suggest the writer explain why the project matters to them and fits their organization’s goals.
Give them a nudge: Ask if they have a past success story that relates to your project. They can mention that!

Mistake #2: No Real Promises

Problem: Just saying “We support this idea” is weak. Funders want to see action!

Be upfront: When you ask for the letter, clearly state what kind of help you need (money, volunteers, supplies, etc.).
Make it easy: Give the writer a few options for how they could help. This gets their ideas flowing.

Mistake #3: Misaligned Expertise

Problem: A letter from someone who has nothing to do with your project is confusing.

Choose wisely: Pick people or organizations whose work or mission connects to your project’s goals.
Explain the connection: When you ask for the letter, briefly mention why you think their expertise would be a perfect fit.

Mistake #4: Neglecting Proofreading

Problem: Sloppy mistakes make your whole project seem less professional.

Stress the importance: Let the writer know a polished letter makes them look good too!
Lend a hand: If they’re short on time, offer to proofread their letter before it goes out.

Extra Tips:

Templates Help, But Don’t Be a Robot: A basic template is a good start, but make sure the final letter sounds like a real person wrote it.
Don’t Rush: Give your partners time to write something great. Rushed letters are rarely amazing.
Say Thanks! A thank-you note after shows you’re grateful and makes them more likely to help out again in the future.

Free Grant Letter of Support Templates & Examples

Templates are like a recipe for writing a letter of support. Here’s a simple one:

Grant letter of support template

Grant Letter of Support Templates Concise and Impactful

Basic Grant Letter of Support Templates Concise and Impactful

Grant Letter of Support Templates Emphasis on Expertise

Basic Grant Letter of Support Templates Emphasis on Expertise

Basic Grant Letter of Support Templates Focus on Partnership

Environmental grant letter of support template

environmental grant letter of support template

Gates Foundation grant letter of support Sample

Gates Foundation grant letter of support format

Letter of support for educational grant

letter of support for grant example

Nonprofit grant letter of support template

nonprofit grant letter of support template

Research grant letter of support template

research grant letter of support template

Sample NIH grant letter of support Letter

Sample NIH grant letter of support Letter guidelines

Why Use Templates

Here’s why:

Saves Time: Templates give your partners a basic outline, so they don’t have to write a letter from scratch. This is great for busy people!
Makes Sure Nothing’s Missing: A good template reminds the writer to include all the important stuff – who they are, why they support your project, and how they’ll help.
Looks More Pro: If you need several letters, templates help them all sound similar and polished. This makes a stronger impression on the grant funders.
Don’t Forget to Customize! Templates are a starting point. The best letters still feel personal and show the unique connection between your project and the partner

Important Tips to Make Your Support Letters

Customize!: Templates are a helpful start, but the best letters feel personal. Add details about why YOU care about the project and how your unique skills will help.
Choose Wisely: Choose people or organizations who are truly excited about your project, not just anyone who will say yes. Their enthusiasm will come through in the letter.
Check for Mistakes: Typos or confusing sentences make your whole project seem less polished. Read your letter out loud to catch errors, or ask a friend to help edit.

The Winning Formula

A strong letter of support can make a huge difference when you’re applying for a grant. Download some templates, start writing, and show everyone why your project deserves support!

A team of content creator at calipsotree.com working together in a modern office

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.

9 Free Explanation Letter to USCIS Sample

11+ Free Sample Letter of Continued Interest

Letter Templates & Example

5 Effective Letter of Recommendation Templates for a Grant Application

Looking for a letter of recommendation template for a grant? You’re in luck! We have compiled a variety of examples that you can use and edit to fit your specific needs. Whether you’re a student applying for a grant or a nonprofit organization seeking funding, a strong letter of recommendation can make all the difference in securing the funds you need. So why stress over writing a letter from scratch when you can find a template that fits your needs and customize it to get the best results? Keep reading for some examples that may just be the solution you’re looking for!

The Best Structure for a Letter of Recommendation Template for a Grant

When applying for a grant, a letter of recommendation can be incredibly important. It’s your chance to showcase your achievements and credentials to the grant committee. But what makes an effective letter of recommendation for a grant? Here’s our breakdown of what the structure of a letter of recommendation should look like.

1. Introduction The first paragraph of the letter should introduce the writer, and how the writer knows the applicant. It should also state the purpose of the letter. The writer should explain their credentials and their experience in the field, and why they are qualified to recommend the applicant for the grant.

2. Background The second paragraph should provide some background information on the applicant, what they have accomplished, and what their goals are. The writer should highlight the applicant’s skills, achievements, and experience, explaining why they are a great fit for the grant.

3. Qualifications The third paragraph should go into more detail about the applicant’s qualifications. The writer should explain what makes the applicant stand out, and why they are uniquely qualified for the grant. This might include specific examples of projects the applicant has completed, leadership roles they have taken, or other experiences that demonstrate their skills and abilities.

4. Conclusion The final paragraph of the letter should summarize the writer’s recommendation and restate why the applicant is an ideal candidate for the grant. The writer should also provide their contact information and offer to answer any questions the grant committee may have.

Overall, the structure of a letter of recommendation for a grant should be concise, clear, and to the point. It should focus on the applicant’s qualifications and suitability for the grant, and be written by someone with relevant experience in their field. A strong letter of recommendation can be a real asset for any grant application, so take the time to make it count.

Letter of Recommendation Templates for a Grant

Recommendation for grant for cancer research.

Greetings [Grant Committee Members],

It is my great pleasure and honor to recommend [Name of Applicant], who has shown exceptional dedication and expertise in the field of cancer research. [Name] has done extensive research on various types of cancer and has achieved significant breakthroughs in understanding the underlying causes and finding potential treatments. I have had the unique opportunity to work closely with [Name] on several research projects and have witnessed firsthand their passion and commitment to finding a cure for cancer.

I strongly recommend [Name] for the grant. [Name]’s dedication and hard work have made a tremendous impact on the field of cancer research. I have no doubt that [Name] will continue to make significant contributions to the field and further the fight against cancer. Thank you for considering this recommendation.

[Your Name and Title]

Recommendation for Grant for Startup Business

Dear [Grant Committee Members],

I am pleased to recommend [Name of Applicant] for the grant to support their startup business. I have had the pleasure of working with [Name] for several years and have seen [Name]’s business model grow from an idea into a viable and promising venture. [Name] has a solid business plan in place and has demonstrated a strong understanding of the industry, target market, and competition. [Name] has also shown great leadership and management skills in building a team and executing the plan.

I strongly recommend [Name] for the grant. With your support, [Name]’s startup business can continue to grow and succeed. [Name] has the potential to make a significant impact on the industry and create jobs and economic opportunities in the community. Thank you for considering this recommendation.

Best regards,

Recommendation for Grant for Community Development

To Whom It May Concern,

I am delighted to recommend [Name of Applicant] for the grant to support community development initiatives. [Name] has been an active and passionate member of the community and has shown a strong commitment to improving the lives of the residents. [Name] has been involved in various community projects such as building parks, organizing events, and providing education and training to the youth and adults.

I strongly urge you to consider [Name] for the grant. Your support can help [Name] and the community achieve their goals and make a meaningful impact on the lives of the residents. [Name]’s dedication and hard work have been an inspiration to many in the community. Thank you for considering this recommendation.

Recommendation for Grant for Environmental Conservation

I am pleased to recommend [Name of Applicant] for the grant to support environmental conservation initiatives. [Name] has been a passionate advocate for the environment for many years and has demonstrated a deep understanding of the challenges and opportunities in the field. [Name] has worked on several successful projects such as recycling programs, renewable energy installations, and pollution reduction campaigns.

I strongly recommend [Name] for the grant. [Name]’s leadership and expertise can help advance environmental conservation efforts and create a sustainable future for all. Your support can also inspire others to be more environmentally conscious and take action. Thank you for considering this recommendation.

Recommendation for Grant for Education Scholarship

I am delighted to recommend [Name of Applicant] for the grant to support education scholarship. [Name] has shown exceptional academic performance and has a remarkable track record of community service and leadership. [Name] has also demonstrated financial need and has limited access to other sources of funding for education.

I strongly recommend [Name] for the grant. Your support can help [Name] achieve their academic and personal goals and pursue their dreams. [Name] has the potential to excel in their field and contribute to society in many ways. Thank you for considering this recommendation.

Recommendation for Grant for Arts and Culture Program

I am thrilled to recommend [Name of Applicant] for the grant to support arts and culture programs. [Name] has been an outstanding artist and cultural ambassador for many years and has contributed immensely to the diversity and richness of the community. [Name] has a unique talent and vision that has captivated audiences and inspired others.

I strongly recommend [Name] for the grant. Your support can help [Name] and the community preserve and promote the arts and culture, and create opportunities for artists and audiences. [Name]’s work is a testament to the power of art to bridge cultures, build bridges, and celebrate humanity. Thank you for considering this recommendation.

Recommendation for Grant for Health and Wellness Program

I am honored to recommend [Name of Applicant] for the grant to support health and wellness programs. [Name] has been a trusted healthcare provider and patient advocate for many years and has helped many people improve their health and quality of life. [Name] has a sound knowledge of healthcare practices, policies, and guidelines and has implemented innovative programs and services.

I strongly recommend [Name] for the grant. Your support can help [Name] and the community promote preventive care, address health disparities, and empower patients with the knowledge and tools to manage their health. [Name]’s dedication and expertise have been a valuable resource for the community, and I am confident that [Name] can make a significant impact with your support. Thank you for considering this recommendation.

Tips for Crafting a Letter of Recommendation for a Grant

A letter of recommendation for a grant application can make a significant impact on the success of the project. A well-written and compelling recommendation can help to solidify the credibility of the applicant and increase their chances of approval. Below are some tips to help you craft an effective letter of recommendation for a grant application.

1. Know the applicant’s intended goals and outcomes: Before crafting a letter of recommendation, it is essential to have a clear understanding of the goals and outcomes that the applicant intends to achieve. This knowledge can allow you to tailor your letter to the specific grant opportunity and showcase how the applicant’s goals and potential outcomes align with the grant’s mission.

2. Highlight the applicant’s qualifications and achievements: Be sure to emphasize the applicant’s qualifications and achievements that are relevant to the grant opportunity. This can include their education, experience, and any accomplishments that demonstrate their ability to successfully execute the project. Additionally, highlighting any relevant professional affiliations or partnerships can also add credibility to the recommendation.

3. Provide specific, concrete examples: To increase the power of the recommendation, include specific examples that illustrate the applicant’s strengths, achievements, and abilities related to the proposed project. Providing concrete examples can help to reinforce the applicant’s potential to accomplish the project’s objectives and provide evidence for their fit with the grant opportunity.

4. Be concise and clear: In crafting your letter, aim for concise and clear language that communicates your message effectively. Avoid using overly complex vocabulary or language that could detract from the recommendation’s power. Additionally, be sure to proofread your letter carefully for grammatical errors or typos that could detract from its professionalism.

5. Show enthusiasm and support: Finally, when crafting your recommendation, don’t be afraid to convey your enthusiasm and support for the project and the applicant. Showing that you are invested in the project can help to further validate the applicant’s vision and increase their credibility with the grant committee.

In conclusion, writing a strong letter of recommendation for a grant application requires careful attention to detail and clear communication of the applicant’s qualifications, achievements, and goals. By following these tips, you can increase the impact of your recommendation and help to solidify the applicant’s potential for success.

Frequently Asked Questions about Letter of Recommendation Templates for Grants

What is a letter of recommendation for a grant.

A letter of recommendation for a grant is a document written by someone who knows the applicant well, recommending them for a grant. This document provides additional information about the applicant, their qualifications, achievements, and goals, which could be useful for the grant review committee to assess the applicant’s suitability for the grant.

Who should write my letter of recommendation?

Your letter of recommendation should be written by someone who knows you well, and who can speak positively about your qualifications, skills, and achievements. Some common examples of recommenders include professors, supervisors, mentors, or colleagues who have worked with you in the past.

What should be included in my letter of recommendation?

Your letter of recommendation should include your name, contact information, and the name of the grant you are applying for. It should also explain your qualifications, skills, and achievements in detail, and provide examples of how these skills and achievements make you eligible for the grant. Your recommender should also explain why they are recommending you for the grant, and provide any additional information that could help your application.

Can I use a template for my letter of recommendation?

Yes, you can use a template for your letter of recommendation. However, it is important to ensure that the template you are using is appropriate for the grant you are applying for, and that it includes all the necessary information required by the grant review committee. Additionally, you should customize the letter to reflect your unique qualifications and achievements.

How many letters of recommendation should I include in my grant application?

The number of letters of recommendation required by a grant application varies depending on the grant. Some grants require only one letter of recommendation, while others may require two or more. Check the grant requirements to determine how many letters are required, and ensure that you provide the requisite number of letters.

Can I request edits to my letter of recommendation?

Yes, you can request edits to your letter of recommendation. However, it is important to note that your recommender may not have the time or resources to make extensive edits, and that they may be limited in the amount of information they can provide. Be respectful of your recommender’s time and expertise, and work collaboratively with them to create the best letter possible.

When should I submit my letters of recommendation?

You should submit your letters of recommendation along with your grant application. Make sure to give your recommenders enough time to complete your letter, and provide them with all the necessary information they need to write a strong and compelling letter.

Parting thoughts

Thanks for taking the time to read this article! Crafting a letter of recommendation for a grant can be a daunting task, but with a solid template and a bit of research, it’s certainly doable. Remember to stay professional, detail-oriented, and showcase the applicant’s merits succinctly. Feel free to check out our site for more resources and tips on all things grants and funding. Good luck!

Discover the Best Letter of Recommendation Template for Funding Letter of Recommendation Template for Grant Funding: Best Samples to Use Nonprofit Board Resignation Letter Template: How to Resign Gracefully How to Easily Create a Grant Letter of Recommendation Template Top 5 Teacher to Student Letter of Recommendation Templates for an Impressive Student Profile Best Scholarship Letter of Recommendation Template for Student: Tips and Examples

Internet Explorer lacks support for the features of this website. For the best experience, please use a modern browser such as Chrome, Firefox, or Edge.

Grant Application Process

Learn the new process for submitting a grant application to NOAA Fisheries.

System registrations , submission checks , common errors , submission checklist for era requirements, contact information, more information.

The Department of Commerce has transitioned their grants management system from Grants Online to eRA Commons. This change requires updates to an organization's application submission process. Any grant application submitted to a Notice of Funding Opportunity (NOFO), competitive or noncompetitive, in Grants.gov after January 1, 2024 must follow the below guidance.

Applicant organizations must complete and maintain three registrations to be eligible to apply for or receive an award. All registrations must be completed prior to the application being submitted. The complete registration process for all three systems can take 4 to 6 weeks , so applicants should begin activity as soon as possible. If an eligible applicant does not have access to the internet or other technical issues prevent electronic submission, please contact the agency contacts listed in the NOFO to enable submission prior to the deadline. Registration for all three systems is free.

If your organization is already registered, proceed to the Submission Checks section.

Prior to registering with eRA Commons, applicant organizations must first register in SAM.gov to obtain a Unique Entity Identifier (UEI). The username and password for SAM.gov are managed by Login.gov. Registration can take 2 weeks or longer and requires renewal annually.

SAM.gov registration guidance

Grants.gov

In order to submit an application, applicant organizations must be registered in Grants.gov . Organizations must register after receiving the UEI from SAM.gov, but can register before or after registering in eRA Commons. Registration can take 2-4 weeks.

Grants.gov registration guidance

eRA Commons

Prior to submitting in Grants.gov, applicant organizations must first register in eRA Commons. The eRA registration can start while an organization is waiting for their final SAM.gov approval of their UEI. However, the organization must have a complete SAM.gov registration in order to submit the final application. Registration can take up to 4 weeks.

eRA Commons registration must be completed by the Signing Official. The Signing Official is someone in the organization with signatory authority such as a President, Executive Director, Owner, etc. They will receive 4–5 emails throughout the registration process.

In addition, you must create a Project Director/Principal Investigator (PD/PI) account and link it on the SF-424 for a successful submission.

eRA Commons registration guidance
Video: How to Register webinar
eRA Commons webinar presentation

When an application is submitted in Grants.gov, it will undergo two layers of checks. This is a new process with the transition to eRA Commons.

First Check: Grants.gov

Grants.gov will check for an on-time submission and attachments uploaded for each required form in the application package. If your application is successfully submitted in Grants.gov you will receive a Grants.gov tracking number.

Second Check: eRA Commons

eRA Commons will check for errors and warnings: elements of the application that need to be resolved and resubmitted such as file formatting or role information. Errors will prevent the application from being received by the agency. Therefore, a Grants.gov tracking number alone does not verify a successful submission.

If the application includes errors or warnings, you may receive an email from eRA. You must resolve any errors listed and resubmit in Grants.gov prior to the due date in order for NOAA to receive your application for processing.

Applicants cannot consider their application fully received by the agency until they receive an email from eRA.

Application Submission and Tracking in eRA Commons

Application Submission and Tracking webinar
Application Submissions and Tracking webinar presentation slides
Business process guide

NOTE: NOAA does not accept the use of the ASSIST function at this time. The ASSIST role is mentioned in some eRA Guidance Documents.

The following are common errors that prevent a successful application submission and receipt in eRA. Grants.gov may allow you to submit an application, but eRA will not accept it if it includes these errors, and therefore NOAA will not receive it.

Project Director/Principal Investigator Account and eRA Commons ID Not in SF-424

The Project Director/Principal Investigator listed on the application materials must have an eRA Commons account. That eRA Commons account must be affiliated with the applicant organization. The valid, affiliated eRA Commons ID (Username) must be included in the application materials on the SF-424 in box “4. Applicant Identifier.”

Failure to provide the exact eRA Commons ID (Username) on the SF-424 in Box 4 will result in an error and prevent the application from being received successfully. Additional personnel included on the form do not need to include their accounts, however eRA will create a warning recommending those personnel also have valid eRA Commons IDs. The applicant can still proceed with submission.

Any Signing Official, Administrative Official, or Account Administrator can create a PD/PI account. Please see the next page for more information.

Creating a PD/PI Account

eRA Commons requires separate Accounts for Administrative and Programmatic roles.

Therefore, if one person is both the Signing Official (SO) and PD/PI they need to have two separate usernames and passwords (it can be the same email and contact information). We recommend you distinguish your usernames such as Jane.Doe_Admin and Jane.Doe_PI.

If the SO and PD/PI are the same person, it is possible that the SO will be creating their own PD/PI account.

Instructions for how to create a PD/PI account:

Account managment information sheet (PDF, 16 pages)
Application Submission and Tracking presentation (PDF, 17 pages)

User IDs (Usernames) can be found by searching in the Account Management Module, or clicking on the person icon in the top right of eRA Commons. This is the User ID you will input in Box 4 of the SF-424 for the active PD/PI account. NOTE: PD/PIs will receive the email notifications from eRA Commons for application tracking.

Unique Entity Identifier Entered Incorrectly

The correct and approved Unique Entity Identifier provided by SAM.gov must be included on the SF-424 in the box 8.c “UEI.” This UEI should be consistent across all platforms: SAM.gov, eRA Commons Registration, and Grants.gov registrations.

Congressional District Entered in the Wrong Format

Applicants must enter their Congressional District on the SF-424 in a very specific format. It must be the two-letter abbreviation, a hyphen, and the three-digit district number. For example: State of Virginia, 1st Congressional District would be “VA-001.”

Any other format (VA001 or VA-01) will result in an error and rejection from eRA.

How to find your Congressional District number

Flattened PDFs

Any PDFs uploaded into eRA must be “flattened,” meaning they are removed of any fillable fields. This is especially important for the Standard Forms: SF-424, SF-424A, CD-511, etc.

To flatten a PDF:

Fill out the PDF
When you are done, select Print
Select the Adobe PDF printer and click OK
Specify the location to save the flattened version
Open the saved file to verify that it retained all saved information and is no longer fillable
Upload the “flattened” file to Grants.gov

Formatting Issues

eRA requires certain formatting that Grants.gov may not require. The most common errors are:

File sizes that are too large (over 100 MB)
Including paper (page) size larger than 8 ½” x 11”
File names that are too long (greater than 50 characters including spaces)
Including invalid characters in the file name

Full list of eRA format requirements

Below is a summary checklist of the items discussed in this document. All items below should be checked before you submit your application in Grants.gov.

SAM.gov Registration and approved UEI
eRA Commons Registration
Grants.gov Registration
PD/PI Account Created
PD/PI Commons ID (Username) entered exactly on Box 4 on the SF-424
UEI entered exactly on Box 8c. of the SF-424
Congressional District formatted correctly (ex. VA-001)
All PDFs flattened
File sizes are less than 100 MB
File page sizes are 8 ½” x 11”
File names are shorter than 50 characters (including spaces)
File names do not include invalid characters (&, diacritical marks)

If you have any questions, please reach out to the eRA HelpDesk or the Agency Contact listed in your notice of funding opportunity.

eRA Help Desk

(866) 504-9552 or (301) 402-7469

Monday - Friday

7 AM to 8 PM EST

Closed federal holidays

Grants Enterprise Management Solution
Grant Applicant Training

Last updated by Office of Communications on 05/23/2024

Policy & Compliance
Updates To NIH Institutional Training Grant Applications

Updates to NIH Institutional Training Grant Applications

This page provides details on the updates being made to NIH institutional training grant applications for due dates on or after January 25, 2025.

On this page:

Application updates
Peer review updates
Notices, reports, and blogs
Training, resources, and FAQs
Contact information

NIH has made significant investments to develop, implement, assess and disseminate innovative, effective approaches to research training and mentoring and to prepare trainees for a variety of career paths in the biomedical research workforce. Additionally, NIH established the UNITE initiative to identify structural barriers and promote equity in the NIH-supported biomedical research ecosystem. Through these initiatives, the research community has identified the need for:

Broader outreach activities to foster awareness of research training opportunities for potential trainees from all backgrounds, including individuals from underrepresented groups ,
Targeted recruitment activities to diversify training program applicant pools, and
Increased mentorship opportunities to facilitate trainee success (see Re-envisioning NIH Supported Postdoctoral Training ; UNITE Listening Sessions )

NIH will leverage the lessons of these initiatives to enhance institutional research training programs, including by enhancing opportunities to strengthen mentor training.

Applicability:

The updates will apply to applications that use the following activity codes:

Institutional Training – T series, e.g., T15, T32, T34, T35, T37, T90/R90, TL1, TL4
International Institutional Training – D43, D71, U2R
Institutional Career Development – K12, KL2

Application Updates

The updates to NIH Institutional Training Grant Applications include three key changes:

The Recruitment Plan to Enhance Diversity will be its own attachment in the PHS 398 Research Training Program Plan Form.
Mentor training expectations will be more clearly defined in the parent T32 Notice of Funding Opportunity (NOFO).
Institutional Training data tables will be updated to reduce burden and promote consistent information collection across training programs.

Updates to PHS 398 Research Training Program Plan Form

The “Recruitment Plan to Enhance Diversity” will be moved from being nested within the Program Plan attachment to being a separate attachment within the PHS 398 Research Training Plan Form . The Recruitment Plan to Enhance Diversity Attachment will:

Continue to be required for all training grant activity codes except U2R, and all D-series activity codes.
Have a three-page limit, consistent with the page limits for “Plan for Instruction in the Responsible Conduct of Research” and “Plan for Instruction in Methods for Enhancing Reproducibility.”

Defining Mentor Training Expectations in Training Programs

The Parent T32 NOFO will incorporate new language outlining expectations for mentor training and oversight into the program considerations, application instructions, and review criteria.

Programs should consider the following, in addition to other evidence-informed curricula, as potential mentor training components and are encouraged to adapt to program and trainee needs:

Aligning expectations
Maintaining effective communication
Fostering independence
Assessing scholars’ understanding of scientific research
Enhancing professional development
Addressing equity and inclusion
Articulating your mentoring philosophy and plan

Reviewers will assess the mentor training expectations included in the application.

Updates to Data Tables

Institutional Training data tables will be updated to reduce burden, focus on trainee outcomes, and promote consistent information collection across training programs. For example:

Tables 1 and 2: Applicants will be expected to provide data only for the training stage(s) reflected in the proposed program.
Table 5 (Publications of Those in Training) will be reorganized so that the first column is the trainee (instead of the faculty member), and applicants will be allowed to include interim research products to which the trainee contributed.
Table 6 (Applicants, Entrants, and their Characteristics for the Past Five Years) will no longer ask for trainee characteristics related to prior academic and research experience.
Table 8 (Program Outcomes: Predoctoral and Postdoctoral) will no longer include Part II “Those Clearly Associated with the Training Grant.”

Peer Review Updates

Institutional training awards will retain the five scored review criteria. For example, for Training Grants (Ts), reviewers will continue to score Training Program and Environment, Training Program Director(s)/Principal Investigator(s), Preceptors/Mentors, Trainees, and Training Record when determining the overall impact score.

NIH will now include “Training in the Responsible Conduct of Research” and “Recruitment Plan to Enhance Diversity” as items that contribute to the overall impact score. These items will move from “Additional Review Considerations” and will be included as “Additional Review Criteria.” As such reviewers will evaluate the “Training in the Responsible Conduct of Research” and the “Recruitment Plan to Enhance Diversity” while determining scientific and technical merit, and in providing an overall impact score.

Notices, Reports, and Blogs

Updates to NIH Institutional Training Grant Applications for Due Dates on or After January 25, 2025: NOT-OD-24-129 – May 29, 2024
Updates to NIH Training Grant Applications - Registration Open for June 5, 2024 Webinar: NOT-OD-24-124 – May 8, 2024
Open Mike Announcing updates to NIH Institutional Training Grant applications and required data tables – May 16, 2024

Training, Resources, and FAQs

Webinars and Videos

Learn more about the application and peer review updates for institutional training grants and have the opportunity to have your questions answered at our live events.

Slide Decks

Slide decks for use in public presentations.

Public FAQs

Answers to some of your most frequent questions

Contact Information

For those with questions, please direct all inquiries to: [email protected]

This page last updated on: May 28, 2024

Bookmark & Share
E-mail Updates
Help Downloading Files
Privacy Notice
Accessibility
National Institutes of Health (NIH), 9000 Rockville Pike, Bethesda, Maryland 20892
NIH... Turning Discovery Into Health

ATM locations
ATM locator

Estás ingresando al nuevo sitio web de U.S. Bank en español.

Community possible grant program, help us address economic inequities and create lasting change..

The U.S. Bank Foundation supports communities through work, home and play grants. Find out about our Community Possible grant program, eligibility criteria and how to apply.

How we partner with nonprofits

We focus on collaborative grantmaking and sustainable, high-impact funding with 501(c)(3) nonprofit partners. We partner with organizations that support:

Economic and workforce advancement
Safe and affordable housing
Community arts and culture

Community Possible grant categories

Work grants.

Workforce education and economic prosperity

Home grants

Neighborhood stability and revitalization

Play grants

Arts, culture and places to foster joy

Our strategy

Our community affairs and foundation team work closely with U.S. Bank regional leadership, business resource groups and our National Community Advisory Committee to ensure that prevailing needs are addressed in all the communities we serve.

To make the most meaningful impact, we prioritize organizations that:

Focus on economic development issues related to work, home and play
Address more than one of the grant pillars (work, home and play)
Are based in and serve designated U.S. Bank communities
Advance diversity, equity and inclusion

How nonprofits can apply

Established partners may apply annually for a grant via invitation from a U.S. Bank Foundation community affairs manager

New and emerging organizations bring balance to our grant making through our Letter of Interest (LOI) application. We ensure funding is set aside each year to explore new opportunities. Nonprofit organizations new to the U.S. Bank Foundation may submit an LOI at any time during the year.

The U.S. Bank Foundation utilizes an electronic LOI to identify organizations with unique and innovative programs that fit within our pillars of work, home and play.

Grant guidelines and eligibility

Factors considered by the u.s. bank foundation.

The foundation will consider the following factors:

Innovation and/or differentiation in our focus areas of work, home and play
Programming and services that advance positive community engagement efforts
Demonstrated outcomes and impact
Service delivery to low- and moderate-income people, women and people of color
Commitment to strategies advancing diversity, equity and inclusion within the organization
The financial health of the organization

Please read our ESG and community reports for more information on our annual giving.

Our grant program is designed to embrace the diversity in our communities. Organizations must have tax-exempt status under IRS section 501(c)(3) and certify that they maintain a non-discrimination policy that ensures the organization does not discriminate based on race, ethnicity, color, sex, religion, age, national origin, ancestry, citizenship, sexual orientation, gender identity and/or expression, disability, marital status, genetic information, veteran status or other factors that are protected by law.

Because the Foundation receives funding requests beyond the annual grant program budget, we must decline support to worthy organizations and programs. We may decline support to organizations we have previously supported to expand community engagements. Support should not be expected to continue in perpetuity and declination does not reflect a negative appraisal of the organization or the value of its programs and service.

Accepted request types

We consider the following funding requests:

Operating grants – An operating grant is given to cover an organization’s day-to-day, ongoing expenses, such as salaries, utilities, office supplies and more. We consider operating support requests from organizations where the entire mission of the organization fits a Community Possible grant focus area.

Program or project grants – A program or project grant is given to support a specific, connected set of activities, with a beginning and an end, explicit objectives and a predetermined cost. We consider highly effective and innovative programs that meet our Community Possible grant focus areas.

Capital grants – A capital grant is given to finance fixed assets. The U.S. Bank Foundation considers a small number of capital support requests from organizations that:

Meet all other funding criteria
Have an entire mission statement that fits a Community Possible grant focus area
Have a funding history with the Foundation
Have a U.S. Bank employee on the board of directors

U.S. Bank does not fund more than 1% of the non-endowment total capital campaign fundraising goal. All capital grant requests are reviewed and approved by the national U.S. Bank Foundation Board or by the U.S. Bank Foundation President.

Funding restrictions

The U.S. Bank Foundation Community Possible grant program will not provide funding for:

Organizations that discriminate based on race, ethnicity, color, sex, religion, age, national origin, ancestry, citizenship, sexual orientation, gender identity and/or expression, disability, marital status, genetic information, veteran status or other factors that are protected by law
Political organizations or organizations designed primarily to lobby
Programs operated by religious organizations for religious purposes
For profit organizations, fraternal organizations, merchant associations, chamber memberships or programs, or 501(c)(4), (5), or (6) organizations
Section 509(a)(3) – Type III supporting organizations
Private foundations
Endowments or memorial campaigns
Fundraising events or sponsorships
Travel and related expenses including student trips and tours
Individuals, including those seeking scholarships or fellowship assistance
Deficit reduction

Our American Red Cross partnership

U.S. Bank is a member of the Disaster Responder Program, contributing national funds annually to ensure the American Red Cross can immediately implement disaster relief efforts.

Local American Red Cross chapters may be invited to submit a grant application by a U.S. Bank Foundation community affairs manager. If invited to apply, we will accept program grant requests for the Disaster Services Funding Program, Home Fire Campaign and Service to Armed Forces Program.

Have questions about Community Possible grants?

We consider grant requests without regard to race, ethnicity, color, sex, religion, age, national origin, ancestry, citizenship, sexual orientation, gender identity and/or expression, disability, marital status, genetic information, veteran status or other factors that are protected by law.

An official website of the United States government

Here’s how you know

Official websites use .gov

A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS

A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites. .

The new Individual Assistance updates only apply to disasters declared on or after March 22, 2024. Read about the updates.

Serious Needs Assistance Available for Storm Survivors in Texas

AUSTIN – FEMA’s disaster assistance offers new benefits that may provide flexible funding directly to survivors when needed the most. In addition, a simplified process and expanded eligibility allows Texans access to a wider range of assistance and funds for serious needs.

If you have serious needs due to the severe storms, straight-line winds, tornadoes and flooding that began April 26, you may qualify for a one-time payment per household through FEMA’s Serious Need Assistance (SNA). This payment would be in addition to any other assistance up to FEMA’s maximum grant award.

SNA is money to pay for emergency supplies like water, food, first aid, breast-feeding supplies, infant formula, diapers, personal hygiene items, or fuel for transportation. It is available in all disasters declared for Individual Assistance and is available to eligible survivors who apply within the first 30 days after the disaster was declared. To qualify for SNA, you must be displaced, need shelter or have emergency costs listed on your application for assistance.

Another new benefit is FEMA’s Displacement Assistance which includes money to help with housing needs if you cannot return to your home because of the disaster. The money can be used to stay in a hotel, with family and friends or other options.

These new benefits are available to eligible survivors who apply for FEMA’s Individual Assistance and whose primary home is in Harris, Liberty, Montgomery, Polk, San Jacinto, Trinity or Walker county.

Serious Needs Assistance and Displacement Assistance require an inspection to confirm eligibility before funds are provided to applicants.

Apply to FEMA

Survivors can apply to FEMA in several ways including online at DisasterAssistance.gov , downloading the FEMA App for mobile devices, or calling the FEMA Helpline at 800-621-3362 . Calls are accepted every day from 6 a.m. to 10 p.m. CDT. Help is available in most languages. If you use a relay service, such as video relay (VRS), captioned telephone or other service, give FEMA the number for that service. To view an accessible video about how to apply visit: Three Ways to Register for FEMA Disaster Assistance - YouTube .

You may be eligible if:

You complete a FEMA application;
FEMA can confirm your identity;
The home where you live most of the year is in a declared disaster area;
FEMA confirms the disaster damage from an inspection or documents you send; and
You apply for FEMA assistance while Serious Needs Assistance and Displacement Assistance are available.

To watch an accessible video about Serious Needs Assistance, go to FEMA Accessible: Serious Needs Assistance (youtube.com) .

For the latest information about Texas’ recovery, visit fema.gov/disaster/4781 . Follow the FEMA Region 6 Twitter account at twitter.com/FEMARegion6 or on Facebook at facebook.com/FEMARegion6/ .

IMAGES

8 Free Effective Grant Request Letter Templates
Grant Application Letter
Student Grant Application Letter
42+ Formal Application Letter Template
Award letter for Grant Request
Grant Letter Of Intent Template

VIDEO

A Letter to Grant Huffman
The ABC's of Grant Writing "V"
How to Write a Cover Letter for an Arts Grant Application?
Grammarly and AI Can't Teach You THESE 3 Grant Writing Tips!
DETAILED LETTER ON HOW TO SPEND COMPOSITE GRANT 2024-25 FOR GOVT ELEMENTARY & SECONDARY SCHOOLS DUE
PGRL Premier Series S6 W28

COMMENTS

How To Write a Grant Proposal Cover Letter (With Example)
If you're planning to write a cover letter for your grant proposal, here are some helpful steps you can follow: 1. Use a formal header. At the top of a grant proposal cover letter, most professionals choose to include a formal header. In this section, you can include elements such as: Your contact information.
How to Write a Cover Letter for Your Grant Proposal
The date on the cover letter should match the date of your proposal or application. The letter should be contained to one page, consisting of 3-4 paragraphs. Find the appropriate contact person at the funding organization so you can address your letter to a specific person. The address of the funder should be placed at the top of the letter.
Writing a Grant Writer Cover Letters: Do's, Don'ts & Examples
Here are some tips on how to start a good cover letter for a grant: Use a formal header. Begin your cover letter with a professional header that includes your organization's name, address, phone number, and email. Address the funder personally. If possible, address the cover letter to a specific person by their name and title.
How To Write An Effective Grant Proposal
Include a sentence or two about what your organization does, and one research-based point that shows the need that your organization addresses. Limit your cover letter to one page with three or four paragraphs. Use the same date that you'll be sending the complete grant application to the funding source.
Grant Proposal Cover Letter Sample: Expert Guide (Templates)
A Grant Proposal Cover Letter is a formal document that provides information about a proposed project or mission. It is submitted to government agencies, foundations, or organizations that provide grants. The grant proposal cover letter is submitted with the grant proposal or application document. It provides vital information about the project, its background, purpose, and goals. The grant ...
Grant Application Cover Letter
A Grant Application Cover Letter is a formal document that accompanies a grant application, typically addressed to a potential grantor or a funding organization. This letter serves as an introduction to the grant proposal, providing a concise overview of the project or program for which funding is sought. It plays a critical role in making a ...
The Ultimate Grant Proposal Writing Guide (and How to Find and Apply
Letters of support from people or organizations that have authority in the field of your research, or community members that may benefit from the project. Visual aids like charts, graphs, and maps that contribute directly to your project's story and are referred to previously in the application. Finalizing your grant application
How to Write a Great Grant Proposal Cover Letter
First of all, an average grant proposal letter shouldn't be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book. Before writing the first paragraph, you should open the letter with the contact's name, title, address, and other related information.
How to Write an Effective Grant Proposal Cover Letter
Formatting Your Cover Letter. Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent. For the inside address (goes at the top of the ...
How to Write a Grant Application for Your Organization
Elements of a grant proposal. Grant applications are organized in specific sections that help the reviewer parse through information quickly and find potential grantees. Here are the main elements to include in a grant proposal: Cover letter. Some, but not all, granting organizations ask that you include a cover letter to introduce yourself.
Cover letter for grant proposal: Sample & tips for success
Santa Fe, New Mexico 12345. [email protected]. 555-555-5555. With these tips & cover letter grant proposal sample, you should be well on your way towards writing a strong cover letter for grant proposals. For even more information on how to get a small business grant, check out our guide. If you are looking for more guidance on how ...
Writing a Letter of Support for Grants: Examples and Frameworks
The letter of support should emphasize the writer's personal connection to the project and highlight the project's importance and potential benefits. The letter should be persuasive, clearly written, and provide examples of how the project can make a difference in people's lives. Letters of support are a powerful tool in your grant ...
How to write a grant proposal: a step-by-step guide
A grant inquiry letter may be required to get approval from a grant-making organization before sending a grant proposal. Business proposal software can help you handle all related documents (support letters, résumés of key personnel, and so on) that are required for a successful grant application. Why should you seek grant funding
Writing a funding application
Sample application letter. Below is an example of a letter of application to a funder. Remember, your letter must be specific to your project and specific to the requirements of the funder you are writing to. ... If you are offered a grant, the funder will often request further information or paperwork before they give you the money. Send this ...
Learn How to Write a Persuasive Letter of Support for Grant
To write a formal letter of support for a funding application, keep the following in mind: 1. Begin by addressing the letter to the appropriate recipient and state your purpose clearly. 2. Provide specific reasons why the project or initiative is deserving of funding, highlighting its potential impact and benefits. 3.
Application for a Grant (with Samples & PDFs)
First, find the sample template for application for a grant below. [City, State, Postal Code]. Subject: Application for a Grant. Respected Sir/Madam, I, [Your Name], am writing this letter on behalf of [Organization Name], a registered non-profit organization based in [City, State]. Our organization has been actively involved in [Briefly ...
How to Create an Effective Grant Application Form
Create an easy and accessible online process for applicants. By making your grant application form simple, intuitive, and accessible, you help attract the best possible applicants to your foundation or business's grantmaking process. Submittable was designed with convenience and accessibility for applicants in mind.
Funding Request Letter: Format (with Sample Application)
How you compose your funding request letter or application could make or break your chances of getting a grant. Generally, you need to be professional, courteous, and convincing. Make sure your letter includes essential details such as your company's identity and your reasons for requesting funds. Remember, be clear and to the point. 28. Shares.
8 Free Effective Grant Request Letter Templates
Excellent Grant writing and application skills require you to uniquely bring out your organization's strengths and problem statement in the most succinct, comprehensive, and accurate way possible. The way you write your grant request letter drastically determines whether you increase or break your chances of getting funding for your campaign ...
Writing a Letter of Support for Grant (Persuasive Examples)
Following are some examples: Sample 01. Dear Grant Review Committee, I am writing to express my enthusiastic support for the grant application titled "Impact of Urbanization on Local Bee Populations," submitted by Dr. Marcus Yi, a distinguished colleague at the University of Springfield.
11 Free Grant Letter of Support Templates & Examples
Offer money, volunteer time, supplies, your special skills, or a place to meet. Prove Your Awesome: Mention a past project you helped with that was a success (if you have one!). Step 4: The Grand Finale. Summarize Your Support: Remind them in a few sentences why you believe in this project.
5 Effective Letter of Recommendation Templates for a Grant Application
1. Introduction. The first paragraph of the letter should introduce the writer, and how the writer knows the applicant. It should also state the purpose of the letter. The writer should explain their credentials and their experience in the field, and why they are qualified to recommend the applicant for the grant. 2.
12 Persuasive Letter of Support Examples (Grant, Financial)
A letter of support is a document written by a third party to explain why a nonprofit organization deserves to receive funding for its programs and services. It is written to boost the nonprofit's application or proposal for a grant. In addition, the third-party organization or business writing the support letter is required to demonstrate ...
How to submit your grant application
This change requires updates to an organization's application submission process. Any grant application submitted to a Notice of Funding Opportunity (NOFO), competitive or noncompetitive, in Grants.gov after January 1, 2024 must follow the below guidance. ... It must be the two-letter abbreviation, a hyphen, and the three-digit district number ...
How to Write A Letter of Application For A Job + Examples
Begin the application letter's content with a brief introduction expressing your interest in the position. Mention where you found the job posting and any mutual connections if you have them. Keep your letter concise, typically within three to four paragraphs. Address your qualifications and critical skills relevant to the job.
Updates to NIH Institutional Training Grant Applications
Open Mike Announcing updates to NIH Institutional Training Grant applications and required data tables - May 16, 2024; Training, Resources, and FAQs. Webinars and Videos. Learn more about the application and peer review updates for institutional training grants and have the opportunity to have your questions answered at our live events.
Grants Overview
Guide to information on how to apply for an ED grant. Overview. ED offers three kinds of grants: Discretionary grants: awarded using a competitive process. Formula grants: uses formulas determined by Congress and has no application process. Student loans or grants: to help students attend college.
Community Possible grant program
Established partners may apply annually for a grant via invitation from a U.S. Bank Foundation community affairs manager. New and emerging organizations bring balance to our grant making through our Letter of Interest (LOI) application. We ensure funding is set aside each year to explore new opportunities.
Friday Deadline Coming for TLC Grant Application
The grant cycle will use a two-step process; step one is the letter of inquiry. Once reviewed by the Foundation, successful applicants will be invited to submit a formal grant application with a deadline of Wednesday, July 31st.
Immediate Needs Assistance Available for Storm Survivors in Texas
It is available in all disasters declared for Individual Assistance and is available to eligible survivors who apply within the first 30 days after the disaster was declared. To qualify for SNA, you must tell FEMA you are displaced, need shelter or have other emergency costs due to the disaster on your application.