how to make pdf file from presentation

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• Save PowerPoint presentations as PDF files Article

Save PowerPoint presentations as PDF files

When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.

Select File > Export .

Click Create PDF/XPS Document , then click Create PDF/XPS .

In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.

Optionally, if you want to change what the final PDF file is like, do any of the following:

At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).

Click Options to set how the presentation will appear as a PDF. Here are some of the available options:

To save the current slide only as a PDF, under Range , select Current slide .

To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.

If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).

You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Click Publish .

There are two ways to make your PowerPoint for macOS presentation a PDF.

You can save your presentation as a PDF in File > Save As .

You can export your presentation as a PDF file by going to File > Export .

Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.

Method 1: Save your presentation as a PDF

Select File > Save As .

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.

Method 2: Export your presentation as a PDF

In the File Format menu, choose PDF.

Note:  If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See  How do I give feedback on Microsoft Office? for more information.

Set the print quality of the PDF

Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.

Tip:  PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.

You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:

Click the PowerPoint menu > Preferences .

In the PowerPoint Preferences dialog box, click General .

Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.

Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.) 

Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

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How to Insert PDF Files Into PowerPoint Presentations

Create a richer presentation experience

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What to Know

• Insert a PDF as an object: Open the slide and select Insert > Object > Create from File > Browse . Choose the PDF and click OK .
• Insert the PDF as an image: Open the PDF and the PowerPoint slide. In PowerPoint, select Insert > Screenshot and select the PDF.
• Insert text or an image from a PDF: Copy the text or image in the PDF and paste it into your PowerPoint slideshow.

This article explains how to add a PDF to your PowerPoint slideshow to create a richer presentation experience. Options include inserting the entire PDF as an object that can be viewed during a slideshow, inserting a picture of a page, adding text from the PDF file, and copying a picture used in the PDF. Instructions apply to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365; and PowerPoint for Mac.

Insert a PDF as an Object on a PowerPoint Slide

When you want to view the entire PDF file during your PowerPoint presentation, insert the PDF as an object. During your presentation, select the PDF object on the slide and the PDF file opens in a PDF viewer.

Open the PowerPoint slide where you want to insert the PDF.

Make sure the PDF file is not open on your computer.

Select Insert > Object to open the Insert Object dialog box.

Select Create from File , then select Browse .

Open the folder that contains the PDF file you want, choose the PDF file, then select OK .

Select OK in the Insert Object dialog box.

An icon for the PDF displays on the slide and the PDF file becomes part of the presentation file. To open the PDF file, double-click the image while in Normal view.

Open the PDF During a Slideshow

To open the PDF file during a presentation, attach an action to the image.

Make sure PowerPoint is in Normal view. Display the slide with the PDF object.

Select the image or icon for the PDF file.

Select Insert > Action .

Select the  Mouse Click  tab if you want to open the PDF with a click. Select the  Mouse Over  tab if you want it to open when you point to the PDF.

Select  Object Action , then select  Open from the drop-down list. In PowerPoint 2019, select Activate Contents .

Select OK .

Insert a PDF into PowerPoint as a Picture

If you only want to view the content of one page of a PDF file, add it to a PowerPoint slide as an image.

Open the PDF file and display the page you want to insert into PowerPoint.

Open PowerPoint and go to the slide where you want to insert the PDF as a picture.

Select Insert > Screenshot . All of your available windows are presented, including the open PDF file.

Select the PDF file to add it to the slide as an image.

Insert Text from a PDF to PowerPoint

Another way to add a specific section of a PDF to PowerPoint is using Adobe Acrobat Reader.

To insert text from a PDF file:

Open the PDF file in Adobe Reader.

Select Tools > Basic > Select .

Select the text you want to copy.

Select Edit  > Copy .

Open PowerPoint and display the slide where you want to insert the PDF text.

Select Home >  Paste . Or press Ctrl + V .

Insert Graphics from a PDF to PowerPoint

To insert a graphic from a PDF file:

Right-click on the PDF and choose Select Tool .

Select the image and press Ctrl + C , or right-click and select Copy Image .

Open PowerPoint and display the slide where you want to insert the PDF graphic.

Import PDF into PowerPoint for Mac

When you insert a PDF into PowerPoint for Mac as an object, you may receive an error message stating that the file type is not supported or the file is not available. This is because object linking and embedding is not fully implemented in Mac Office applications.

You can insert text and graphics from a PDF in PowerPoint for Mac using the same steps provided above. 

Another option is to select Insert >  Hyperlink > Web Page or File , to link to a PDF. You can open the hyperlink during the presentation to display the PDF file.

Import PDF into PowerPoint Online

PDF files cannot be inserted or edited in PowerPoint Online. However, PDFs display as expected when created in another version of PowerPoint.

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How to Export Your PowerPoint Presentation as a PDF File

After you’re done creating a presentation, you might want to open it in other computers, but perhaps your presentation is not compatible with the software included in them. For this reason, having a PDF version is useful. In this tutorial, you’ll learn how to export your presentation as a PDF file in a few steps. 

Exporting without Speaker Notes, One Slide per Page

Exporting with speaker notes or with multiple slides per page.

• Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save.

If you have Adobe Acrobat PDF, there are two more options available for you:

• Click File → Save as Adobe PDF.
• On the Home tab, click Create and Share Adobe PDF.
• Click File → Save As. Choose the PDF option from the drop-down menu.
• Now you can optimize the size of the document for online publication, and add data such as tags, the author or a short title. Depending on your PowerPoint version, you may need to click More Options… to access these settings.
• To choose what will appear in the PDF document, click Options…

• Now you can choose the slides range, the publish options, the non-printing information and other settings. To change the number of slides per page or the orientation, choose Notes pages from the Publish what drop-down menu.

If you’re using a Mac and you can’t find these options, follow these steps:

• Click File → Print… or press Cmd + P.
• Now you can choose the slides range, the format and the orientation, the number of pages, whether you want to print it in color or in black & white, and whether to include a frame, headers, footers and speaker notes. If you decide to include speaker notes, you’ll only be able to choose one slide per page.
• To save, click the PDF button in the lower-right corner and select Save as PDF.

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Defining initial view as Full Screen mode

Full Screen mode is a property that you can set for PDFs used for presentations. In Full Screen mode, PDF pages fill the entire screen, and the Acrobat menu bar, toolbar, and window controls are hidden. You can also set other opening views, so that your documents or collections of documents open to a consistent view. In either case, you can add page transitions to enhance the visual effect as the viewer pages through the document.

To control how you navigate a PDF (for example, advancing pages automatically), use the options in the Full Screen panel of the Preferences dialog box. These preferences are specific to a system—not a PDF document—and affect all PDFs that you open on that system. Therefore, if you set up your presentation on a system you control, you can control these preferences.

Define an initial view

When a user opens your PDF document or PDF Portfolio , they see the initial view of the PDF. You can set the initial view to the magnification level, page, and page layout that you want. If your PDF is a presentation, you can set the initial view to Full Screen mode. In Acrobat Pro you can create Action Wizards to change default settings for multiple documents.

After you define the initial view of the PDF, you can add page transitions to selected pages or the entire document.

Acrobat supports page transitions and bullet fly-ins from PowerPoint.

Define the initial view

• Choose File > Properties.
• In the Document Properties dialog box, click Initial View.

Select the options that you want, and then select OK. Save and reopen the file to see the effects.

Define the initial view as Full Screen mode

When setting the initial view of a PDF to Full Screen mode, you must define how the document opens.

• Choose File > Properties.
• In the Document Properties dialog box, select Initial View.

Choose Page Only from the Navigation Tab menu.

Choose Single Page from the Page Layout menu.

Set Open To Page to the page on which you want to start the presentation.

Users can exit Full Screen mode by pressing Esc if their preferences are set this way. However, in Full Screen mode, users cannot apply commands and select tools unless they know the keyboard shortcuts. You may want to set up page actions in the document to provide this functionality.

Initial View options for document properties

The Initial View options in the Document Properties are organized into three areas: Layout And Magnification , Window Options, and User Interface Options .

Layout And Magnification

Determines the appearance of the document.

Two conditions can affect page layout and magnification. 1) Someone has already set an individual PDF to a different initial view in File > Properties. 2) You have the option Restore Last View Settings When Reopening Documents selected in Edit > Preferences > Document category.

Navigation Tab

Determines which panels are displayed in the navigation pane.

Page Layout

Determines how document pages are arranged.

Magnification

Sets the zoom level for the document after it's opened. Default uses the magnification set by the user.

Open To Page

Specifies the page that appears when the document opens.

Setting Default for the Magnification and Page Layout options uses the individual users’ settings in the Page Display preferences.

Window Options

Determine how the window adjusts in the screen area when a user opens the document. These options apply to the document window itself in relationship to the screen area of the user’s monitor.

Resize Window To Initial Page

Adjusts the document window to fit snugly around the opening page, according to the options that you selected under Document Options.

Center Window On Screen

Positions the window in the center of the screen area.

Open In Full Screen Mode

Maximizes the document window and displays the document without the menu bar, toolbar, or window controls.

Show File Name

Shows the filename in the title bar of the window.

Show Document Title

Shows the document title in the title bar of the window. The document title is obtained from the Description panel of the Document Properties dialog box.

User Interface Options

Determine which parts of the interface—the menu bar, the toolbars, and the window controls—are hidden.

 If you hide the menu bar and toolbars, users cannot apply commands and select tools unless they know the keyboard shortcuts. You may want to set up page actions that temporarily hide interface controls while the page is in view. (See Add actions with page thumbnails .)

Add page transitions

You can create an interesting effect that occurs each time a page advances by using page transitions.

You can also set page transitions for a group of documents using the Actions wizard in Acrobat Pro .

Choose Tools > Organize Pages > More > Page Transitions.

In the Set Transitions dialog, choose a transition effect from the Transition menu. These transition effects are the same as effects set in the Full Screen preferences.

• Choose the direction in which the transition effect occurs. Available options depend on the transition.
• Choose the speed of the transition effect.
• Select Auto Flip, and enter the number of seconds between automatic page turning. If you do not select this option, the user turns pages using keyboard commands or the mouse.

Select the Page Range that you want to apply transitions to.

If users select Ignore All Transitions in the Full Screen preferences, they do not see the page transitions.

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How to convert a pdf file to powerpoint.

There are a couple of reliable methods for converting a PDF to PowerPoint. Here are the methods we recommend.

Quick Links

Convert a pdf file to powerpoint using adobe acrobat dc, convert a pdf file to powerpoint using an online pdf converter.

If you have a PDF file that you would like to convert to a PowerPoint presentation, you can download a program to quickly do the work for you, or you can use one of the many available online converters.

Adobe Acrobat has a couple of different software options for handling PDF files to choose from--- Acrobat Standard DC and Acrobat Pro DC. The standard version is for Windows only, while the pro version works with both Windows and Mac.

These run for $12.99 and $14.99 per month, respectively, so unless you’re already using one of these, it’s probably not worth the money just to convert a PDF file to PowerPoint. However, Adobe Acrobat is the best program on the market for anything dealing with PDF files, so we’d recommend subscribing to one if you frequently do any sort of work with PDF files.

Best yet, Acrobat Pro DC has a free trial , so if you’re unfamiliar with Adobe Acrobat, it costs nothing to give it a try.

In this example, we’ll be using Adobe Acrobat Pro DC. Open the PDF file you’d like to convert. In the right-hand pane of the window, select “Export PDF”.

Now, you’ll be faced with a list of different export options. Choose “Microsoft PowerPoint” from the list and select “Export”.

In Windows Explorer (or Finder if you’re using Mac), select a location to save the file and select “Save”.

Open the newly saved PowerPoint and you’ll see the content of the PDF file (with each slide representing one page) in the preview pane.

There's certainly no shortage of online PDF converters---some free, some paid. We recommend Smallpdf because it’s quick, free, and keeps the format of the content pretty consistent. We’ll be using this online tool for this example, but the process isn’t too different between each converter, so feel free to play around and find one you like best.

With SmallPDF, all you need to do is drag and drop your PDF file on the converter screen, or you can use the file searcher. Whichever method you choose, once the file is uploaded, the conversion will automatically begin.

Once the conversion is complete, select “Download”.

After the download is finished, open the newly saved PowerPoint and you’ll see the content of the PDF file (with each slide representing one page) in the preview pane.

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How to Convert Powerpoint to PDF

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This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 391,008 times.

This wikiHow teaches you how to export a Microsoft Powerpoint presentation into a PDF document or convert it using Google Slides.

Using PowerPoint

• In Windows, click on Create PDF/XPS Document , then click Create PDF/XPS .
• On Mac, click on the "File Format:" drop-down at the bottom of the dialog box, then click on PDF .

Using Google Slides

• If you're not logged in automatically, log in or create a free Google account.

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How to Insert a PDF into PowerPoint Document.

Present your PDFs seamlessly on PowerPoint. Learn how to insert a PDF into a PowerPoint deck with Adobe .

When you’re giving a presentation, whether it’s virtual or in person, you’ll want to make sure that it goes as smoothly as possible. Presenting can be stressful enough without adding extra steps to it.

If you need to display and talk through a PDF document during your presentation, trying to find the file while pausing your slideshow can be challenging, distracting and waste precious time. Luckily, there’s a way around this – you can insert a PDF directly into your Microsoft PowerPoint presentation with Adobe’s useful tools.

Make your presentation appear fluid and professional and find out how to insert a PDF into PowerPoint with our helpful guide.

What You’ll Learn.

How to insert a pdf into powerpoint., how to insert multiple pdfs into powerpoint..

• Inserting a PDF into a PowerPoint. The Benefits.

There are many ways you can insert a PDF into a PowerPoint to enhance your presentation and showcase some eye-catching data:

Be sure to finalise your PDF.

First and foremost, before you embed a PDF into a PowerPoint, your document needs to be ready to present. This is because you can’t go back and edit your PDF within PowerPoint, so be sure to finalise and proofread your document before you add it to your deck.

Adobe Acrobat online services offer you a range of professional PDF editing tools to re-arrange , sign and share your files securely . Access your PDFs from anywhere on any device on your Adobe cloud.

Inserting a PDF into PowerPoint as an Object.

One way to import a PDF to PowerPoint is by inserting it as an object. This creates a shortcut within the presentation, quickly and seamlessly opening the file with your PDF reader so you don’t have to find it manually while you present.

Here’s how to do it:

• Open your presentation deck in Microsoft PowerPoint.
• Navigate to the slide you wish to insert your PDF into.
• From the top toolbar, click the Insert tab.

• Find the Text section and select Object. You can hover your mouse over each icon to help you find it.

• From the Object window, click Create from File.
• Click Browse to find your PDF.
• Select OK to add your PDF to the slide as an object. It will look like an image, which you can arrange how you like.

How to Open a PDF as an Object from a Slide Show.

So, your PDF is looking great in your presentation, but how does it work during the slide show? To open the document as a high-quality file with your PDF reader, you’ll need to assign an action to it.

• Select Insert from the top toolbar.
• Click the PDF image so it becomes highlighted.

• In the Links section of the Insert toolbar, click Action.

• From the Actions Settings box, choose whether you want to open it with a Mouse Click or with Mouse Over (which will open the PDF by hovering your mouse over the image).
• Select Object action, and make sure Open is selected.

• Click OK to accept your changes.

Now, when you click your PDF image in Slide Show mode, it will automatically open your document with your PDF reader.

Add a PDF to PowerPoint as an Image.

If you don’t need to view your document in a PDF reader during your presentation, you can also insert a PDF into PowerPoint as an image.

To do this, simply complete the steps to insert the PDF as an object, but don’t assign an action to it.

Alternatively, you can also insert a single page of your PDF as a screenshot image. Just follow these instructions for similar results:

• Open the PDF file in your PDF reader and select the page you wish to insert to PowerPoint.
• Launch PowerPoint and find the slide that you’d like to insert the PDF image into.
• Select Insert > Screenshot . This tool lets you take a screenshot of any open window on your computer.

• Select the window with your PDF reader. PowerPoint will automatically insert a screenshot of that window into the slide.
• Use the Picture Format tab to crop and resize the image to your liking.

Insert PDF into PowerPoint as a PPT File.

Finally, if you’d prefer to integrate your PDF document into your PowerPoint in the form of presentation slides, there is another way to achieve this. You can embed a PDF into PowerPoint by converting it into a PPT (PowerPoint) file.

You can quickly convert any PDF file to PPT using Acrobat online:

• Head to Adobe Acrobat online services and select Convert PDF to PowerPoint .

• Drag and drop your PDF file into the drop zone or click Select a file to find your PDF.
• Download your new PowerPoint file.

To embed the slides into an existing PowerPoint presentation, open your PowerPoint deck and select Home > New Slide > Reuse Slides. You can locate your new PDF to PPT file by selecting Browse > Choose Content.

As a side note, it’s also possible to convert your PPT to PDF quickly and easily using Adobe’s online tool. This makes it easier to share with others after the presentation.

If you have multiple PDFs to display in your PowerPoint presentation, there’s a simple solution. Just repeat the process above with each PDF file to achieve your desired results.

You can also assign an action to multiple objects in a single presentation, so you can open each one in your PDF reader while you present your deck.

Alternatively, you can insert your PDF files as images, or convert them to PPT files, and arrange them in your presentation however you like.

Presenting data has never been so easy!

Related content.

• How to Add and Remove Highlights in PDF
• How to Compress a PDF to 1MB or Less
• How to Remove Signatures from PDF

Turn your PPT or PPTX files into a PDF document instantly.

Select converter:, how to convert ppt to pdf free.

• Select your PowerPoint from your computer.
• Our online PPT to PDF converter will turn your PPT or PPTX into a PDF in seconds.
• Download your new PDF and save it to your computer. When the conversion is done, your PPT, PPTX, and PDF files will be automatically deleted.

The Best PPT to PDF Converter

Our free PDF converter is the best solution for converting PowerPoint to PDF files. With our easy-to-use PowerPoint to PDF converter, you can quickly convert your PowerPoint presentations to PDF format while preserving the precise formatting and layout of your slides.

A suite of useful tools

Our easy-to-use tools make it possible to merge PDFs, split PDFs, compress PDFs, and even delete PDF pages. With several helpful online tools ready for you to use, editing your files has never been easier.

Consider a membership

You can continue to use our online PowerPoint to PDF converter for free, or sign up for a paid subscription for instant and limitless access to our full suite of tools. Added benefits include converting multiple PPT or PPTX files at the same time and unlimited file sizes.

Easy online access

As long as you can access the Internet, you can turn PPT and PPTX files to PDF whenever you need them, and you can access our other file conversion tools, too. Additionally, our PowerPoint to PDF converter works on any device or OS, like Mac or Windows, that can upload and download files.

All PPT, PPTX, and PDF files uploaded to our server will be encrypted using 256-bit SSL Encryption at the time of download. This is done to help combat against anyone who may want to view your data. Additionally, we will not share or sell your data to anyone else.

Automatic file deletion

After your PowerPoint file has been successfully converted, our PPT to PDF converter automatically deletes any remaining PPT, PPTX, or PDF documents, just in case you forgot to delete them manually to ensure your data remains secure.

• Faster conversions
• Unlimited conversions
• Unlimited file size
• Advanced features

Please wait or sign up to convert the next file.

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Make PDF searchable

Use this pdf creator online to make pdf documents searchable. create searchable pdf online & for free..

To get the best results, select all languages that your file contains.

Stay connected:

Turning a scanned PDF – an invoice, receipt, contract – into a searchable PDF (also known as a "Hybrid PDF") has many advantages. All and foremost, as the name suggests, it makes a PDF searchable. That way, you can search for numbers and keywords in the scan by simply using the search function of your PDF reader.

How to make a PDF searchable?

• Upload your scanned PDF.
• Choose the language of your PDF from the dropdown menu for a better result. (optional)
• Click on "Start" and let us do the rest.

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Blog & Articles

How to Make a PDF Searchable Online

The article describes how to make PDF files searchable and why it is of importance to do so.

How to Efficiently Use the PDF2Go Chrome Extension

The article explains how to efficiently use the PDF2Go chrome extension

Are My Files Safe Using PDF2Go?

Everything you need to know about the security of your files when using our online service

Dictionary & File Formats

PDF is short for Portable Document Format. PDF documents can contain formatted text, different fonts, hyperlinks, images, and even media such as sounds and videos.

File Format

DOCX is the file format used by Microsoft Word. Documents created with the program are saved using the .docx file extension.

OCR is short for Optical Character Recognition. This process is used to recognize the visual representation of text, for example in an image.

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• Works on Mac, Windows, and other platforms
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How To Convert to and From PDF:

• Import or drag & drop your PDF file to our converter.
• Choose to convert to Word, Excel, PowerPoint, or Image.
• Select to apply OCR or extract images if desired (Pro feature).
• Click “Convert” to transform your file type.
• Download your converted document when ready—easy!

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