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How to Write a Cover Letter for an Internal Position

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What is a cover letter for an internal position?

• How to create a cover letter for an in-house position
• Cover letter for an internal position template
• Cover letter for an internal promotion example

When applying for an internal job at your current company, you should create a cover letter to accompany your resume. A cover letter distinguishes you as a strong candidate for a promotion. It should outline your experience, qualifications and interest in the new role. In this article, you’ll learn how to write a cover letter for an internal position and provide a template and an example to help you write your own.

A cover letter for an internal position is a written statement that accompanies your application for a new role within your current organization. Similar to a standard cover letter, this type of message should discuss your professional accomplishments and your work experience to establish you as a strong candidate for the promotion.

How to create a cover letter for an internal position

Follow these steps to create a cover letter for an internal position:

1. Follow a standard cover letter length

Cover letters should average 250-350 words that span three to four paragraphs. If you submit a paper application, ensure that your cover letter is less than a page long using 12-point font. A shorter cover letter may not take full advantage of the potential that this introductory message offers, while a longer letter may need a more simplified narrative.

2. Begin the cover letter with the most important information

Start your cover letter by listing your contact information. State the date that you are submitting your application, and then list your company’s contact information, including the hiring manager’s name. Use a professional salutation like “Dear” before writing the body of the letter.

3. Write about your experience as a story or narrative for the hiring manager

Discuss your previous professional experience and the new skills and qualifications you developed in your current role. Even if you are already familiar with the hiring manager or you have discussed your experience in your initial interview, include this information in your cover letter as a reminder and to show your serious interest in the position as well as your readiness. Incorporate these elements into a narrative that explains why you are qualified for the promotion and how your experience will enable you to contribute in a unique way. 

4. Discuss how you have improved your qualifications and skills in your current role

Use examples to discuss how you have learned and advanced in your current role. Consider mentioning training programs you have completed, certifications you have earned or objectives you have achieved. Mentioning the ways you have improved allows you to position yourself as an employee who can continually impact the company in a positive way.

5. Mention specific contributions and accomplishments you’ve made in your current role

Add data and figures to quantify the contributions you have made to the company. Consider mentioning additional revenue you generated or cost-saving initiatives you established. Adding these specifics helps the hiring team understand the value you have added to the company and assess what you could provide in the new role.

6. Thank the hiring manager for considering your application

Conclude your cover letter by thanking the hiring manager for their consideration. Prompt them to take the next step in the process, which may be interviewing you or having a formal discussion about the job opening. Finish the letter with a formal closing like “Sincerely” before adding your signature.

Internal position cover letter template

Use this internal position cover letter template to write your cover letter:

Your Name Your Address | Your City, State, and ZIP Code | Your Phone Number | Your Email Address

Today’s Date

Hiring Manager’s Name Business Name Business Address Business City, State, and ZIP Code

Salutation,

The first paragraph should begin with a statement of your interest in the open position. Briefly summarize your career goals and unique qualifications.

The second paragraph should discuss your qualifications for the job opening. Mention accomplishments and specific figures and data when possible.

The third paragraph should expand on areas where you have improved since joining the company. Connect your achievements and skills to the job opening.

The final paragraph should include a reminder of your interest and a prompt to take the next step in the hiring process. End by expressing gratitude.

Formal Closing, Your Signature

Internal position cover letter example

Consider this cover letter a model for how to tell the story of your qualifications, goals and contributions. Use this example to help you write your cover letter for an internal position:

Hannah Lee 123 Main Way | New York, NY 11110 | 555-555-5555 | [email protected]

July 1, 2019

Pat Smith ABC Business 123 Business Pkwy New York, NY 11101

Dear Ms. Smith,

I am writing to apply formally for the Assistant Sales Manager position in the Sales and Marketing department. I was excited to learn about this newly created role, as I am eager to apply my leadership skills and extensive experience to a management role within the company.

When I joined ABC Business three years ago as an Account Coordinator, I brought five years of experience in the sales field. Since then, I have gained experience managing sales teams and devising strategies, even leading my current team to exceed our quarterly goal by 15%. My initiatives have also increased team-wide efficiency by 10%, further adding to increased revenue for the sales department.

In my three years in this Account Coordinator position, I have developed strong communication, problem-solving and management skills. I believe these skills, combined with my past experience and deep knowledge of the company, would allow me to contribute substantially to the Assistant Sales Manager role and the sales department’s objectives.

I would appreciate the opportunity to discuss this Assistant Sales Manager position with you in person. Thank you in advance for your consideration, and I look forward to talking with you further.

Sincerely, Hannah Lee

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Cover Letters for a Promotion or Internal Position

What to Include in Your Cover Letter

• Sample Cover Letter for Promotion
• Email Job Promotion Letter

Applying for a Transfer

More about getting promoted.

When you're being considered for an internal position or a promotion, you may need to write a cover letter to officially apply for the new position within your company.

What should you write in a cover letter for a job at a company where you already work? What's the best way to frame your credentials to secure a promotion?

Here's everything you need to know about crafting the perfect cover letter for an internal role, along with sample letters and writing tips.

A job promotion cover letter should clearly explain your interest in the job and delineate  how you are qualified for the position . The letter should also recap your experience and knowledge of your employer’s current mission and needs, as well as the progressive growth you have enjoyed within the company.

Don't presume the hiring manager or department manager reviewing your qualifications will know your background just because you work for the company.

Sharing the specific details of your history with the organization will help ensure  your resume gets a closer look  and that your qualifications get noticed.

This is especially true when applying for a position at a large company. Also, be prepared to discuss these  qualifications during job interviews .

See below for a general cover letter for a job promotion, as well as an email cover letter written for a retail position.

Sample Cover Letter for a Promotion or Internal Position

This is a cover letter example for an internal position. Download the internal position cover letter template (compatible with Google Docs and Word Online), or see below for more examples.

Lewis Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lewis.applicant@email.com

June 4, 2024

Julia Lee Director, Communications ACME Retail 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I would like to formally apply for the Assistant Communications Manager position in the Corporate Communications Department. As you are aware, I have had extensive experience with Acme Retail starting when I participated in your summer editorial intern program while I was still in college.

Since then I have been advanced through progressively more responsible positions in both the Human Resources and Marketing Departments. During my tenure, I have developed exceptional writing and editing skills and have designed and implemented highly successful communication strategies at the departmental level.

I have also demonstrated my ability to work with leaders across business units and multiple lines of business, consistently earning exemplary scores on my annual performance evaluations by my supervisors.

In addition, I have been responsible for benefits communications and employee relations, as well as liaising with the company's clients and vendors to ensure all projects are completed by established milestones.

These are just a few examples of my accomplishments and contributions to our company. I hope you will find that this brief view, in combination with the attached resume, describes a dedicated employee of Acme Retail with the experience and skills to meet or exceed the requirements of the position of Assistant Communications Manager.

I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. Please let me know if there is any other information I can provide that will support my candidacy for this promotion.

Best regards,

Signature (hard copy letter)

Lewis Applicant

Email Job Promotion Cover Letter

Here's an example of a letter or email message used to apply for a job promotion to a management position at a retail store:

Subject:  Application for Manager - Shoe Department

Dear Janice,

It was with great interest that I read that Human Resources is seeking applications for a new Manager in the Shoe Department. Please accept my resume for review and consideration for this role.

I have been with Casey's for a total of four years, two in my current position of Assistant Manager in the Children's Department, and two as a Sales Associate in the Junior Department. Before coming to Casy's, I worked for Mears as a Sales Associate in the Shoe Department as well as in the Men's Department.

With my experience in varied departments, I feel I would be an asset as a Manager here at Casy's. In my capacity as an Assistant Manager, I successfully took on many of the managerial duties in the Children's Department last year when Suzy Smith was out on maternity leave, and I would welcome the opportunity to bring that same stability, energy, and dedication to the Shoe Department within the vacancy created by Amy Jenner's sudden departure.

I appreciate your consideration for this position. It has been a real pleasure to come to work every day since you hired me, and I thus look forward to continuing to grow in my career at Casy's.

Caroline Xao Assistant Manager, Shoes caroline.xo@caseys.com 555-555-1212

If you're seeking a transfer instead of a promotion, here's a transfer request letter example , a letter to use when you're relocating , and tips for requesting a transfer to a new job with your current employer.

When you're working on getting a promotion, it may take some effort to get noticed by management. There are ways you can enhance your promotability and lay a strong groundwork for a successful move up the career ladder.

Take the time to ensure you're in a perfect position to make the best impression at work and to  get that promotion you're seeking .

Key Takeaways

Provide details. Remind your employer of your history with their company, contributions to their success, and dedication to their corporate mission and goals.

Be grateful. Express your appreciation for the opportunities the employer has given you to grow within your current job with them. This will also serve as a reminder to them that you have taken good advantage of the training and increased responsibilities they have offered you.

Enhance your promotability. From the moment you accept an entry-level position with an employer you respect, look for opportunities to gain the skills that will position you to assume promotions to roles of greater responsibility in the future. 

• Career Blog

Cover Letter for Internal Position or Promotion in 2024

When it comes to applying for an internal position or seeking a promotion within your current company, it’s common to assume that your accomplishments and qualifications will speak for themselves. However, a well-crafted cover letter can make all the difference in getting noticed and ultimately landing the job.

In this article, we’ll explore the importance of a cover letter for an internal position or promotion and provide tips and strategies for crafting a standout document. Whether you’re seeking a higher-level position or simply want to transition to a different department, the tips we share can help you showcase your skills and experience in a way that catches the attention of decision-makers.

The purpose of this article is to provide guidance and insights for professionals who are seeking to advance their careers within their current organization. We’ll discuss the key elements of an effective cover letter for an internal position or promotion, such as highlighting relevant experiences and framing your accomplishments in a way that aligns with the values and goals of your company.

With the right approach, your cover letter can showcase your enthusiasm, professionalism, and suitability for the role you’re after. So, let’s dive in!

Understanding the Internal Job Application Process

One of the first things to understand when considering applying for an internal position or promotion is the differences between internal and external applications. Internal candidates have already established a foothold within the company, with knowledge of the company culture, policies, and procedures. External candidates often lack this knowledge, and may take longer to acclimate. Internal candidates may also have the opportunity to showcase their skills and experience, as they have had the opportunity to demonstrate their capabilities while in their current role.

Another important factor to consider is that the internal job application process is typically different than the external process. Internal job applications may require a different set of documents, such as a manager’s recommendation or departmental approval. Additionally, internal candidates may need to go through several rounds of interviews or assessments, as the company wants to be certain that they are the right fit for the role. In contrast, external candidates may be required to complete a more extensive screening process, such as a background check or skills assessment.

Despite the differences in the application process, there are several benefits to applying for an internal position. One of the primary benefits is the opportunity to advance within the company. Internal candidates are already familiar with the organization, its values and goals, and the skills required to succeed. This knowledge makes them uniquely positioned to excel in the new role.

Additionally, applying for an internal position allows the employee to gain new skills and experiences. While in their current role, an employee may have focused on a particular skill set or area of expertise. Moving into a new role can broaden their skill set and provide new challenges and opportunities for growth.

Another benefit of applying for an internal position is the potential for improved work-life balance. Internal candidates are already familiar with the company’s policies and procedures, which can make the transition to a new role smoother and less stressful. This can help to reduce the likelihood of burnout and increase job satisfaction.

Applying for an internal position requires a different set of considerations than applying for an external position. However, the benefits of the internal job application process can be significant, including the opportunity for career advancement, new skills and experiences, and improved work-life balance.

Researching the Company and the Position

Importance of researching the company and the position.

When pursuing an internal position or promotion, conducting thorough research on the company and the specifics of the position is critical. Not only will it demonstrate your interest and commitment to the company, but it will also equip you with vital information to showcase your skills and experience as a candidate. Employers want to see that you have done your homework and understand the company’s values, history, culture, and current goals, as well as how the open position fits into the larger picture.

Moreover, researching the position itself allows you to assess whether it aligns with your career goals and qualifications. You may discover that the position involves different responsibilities or qualifications than you anticipated, or that it’s not precisely what you’re looking for. Additionally, research allows you to tailor your application and cover letter to highlight how your experience, skills, and values align with the position and the company.

Factors to Consider when Researching the Company and the Position

Here are some key factors to consider when researching the company and the position:

Company research:

• Company Values: Understanding a company’s values helps you frame your application and cover letter within the organization’s culture and philosophy.
• Company History: Knowing the history and background of a company can give you insight into the company’s priorities, challenges, and successes.
• Company Goals: Researching a company’s current goals can help you understand its direction and how you can contribute to its success.
• Key Players: Knowing who the key decision-makers are can help you tailor your application to align with their preferences and priorities.
• Current News: Stay up to date on the company’s recent news, developments, awards, and recognition, as you can use this information to tailor your application, cover letter, and interview responses.

Position research:

• Position Requirements: Understanding the necessary skills, qualifications, and responsibilities of the position are critical for customizing your cover letter and resume to highlight how you meet these requirements.
• Job Description: Carefully review the job description to understand the expectations and goals associated with the position.
• Skills and Experience: Consider your skills and experience and how they align with the job requirements. Determine specific examples of past successes and achievements that demonstrate how you could excel in this new role.
• Network: Consider reaching out to current or former employees in the position, the supervisor or other departmental personnel to gather additional information and insights.

Performing thorough research on the company and the position is an essential part of landing an internal job or promotion. With this knowledge, you will be better positioned to demonstrate your qualifications, passion, and commitment to the organization, increasing your chances of securing your desired position.

Understanding the Job Requirements and Qualifications

When it comes to applying for an internal position or promotion, understanding the job requirements and qualifications is crucial. This will help you determine whether you are a good fit for the position and tailor your application accordingly. Here are some tips for analyzing the job requirements and qualifications.

How to analyze the job requirements and qualifications

The first step in analyzing the job requirements and qualifications is to carefully read the job description provided. Take note of the key responsibilities and tasks, as well as the required education, experience, and skills. This will give you a better understanding of what the employer is looking for and what you need to bring to the table.

Next, consider the company culture and values. How can you demonstrate that you are a good fit for the company and the position? Think about your experience, skills, and achievements that align with the company’s mission and values.

Finally, take a look at the qualifications of others who currently hold the position or who have recently been hired for similar positions. This will give you an idea of what the employer is looking for and what you need to bring to the table.

Tips for matching your skills and experience to the job requirements

Once you have a clear understanding of the job requirements and qualifications, it’s time to match your skills and experience to the job. Here are some tips to help you do this effectively:

Identify your strengths: Look at your previous experience, accomplishments, and skills to identify your strengths. How can you use these strengths to excel in the position you are applying for?

Highlight relevant experience: Make sure to highlight any relevant experience you have that aligns with the job requirements. This could include previous job duties, projects you have worked on, or skills you have developed.

Show your potential: Don’t be afraid to highlight skills or experiences that may not be a perfect match for the job requirements, but show your potential to succeed in the role. This could include transferable skills or experiences that demonstrate your ability to learn quickly and adapt to new situations.

Use keywords: Use keywords from the job description in your cover letter and resume to help show the employer that you are a good match for the position.

Understanding the job requirements and qualifications is key to landing an internal position or promotion. By carefully analyzing the job description and matching your skills and experience to the job, you can demonstrate your value to the employer and increase your chances of success.

Tailoring Your Cover Letter for an Internal Position or Promotion

When applying for an internal position or promotion in a company, it’s crucial to tailor your cover letter to demonstrate why you are the best candidate for the job. This is because the hiring manager already knows you and your work to some extent, and you have the opportunity to highlight your relevant skills and experiences within the company. Here are some techniques for customizing your cover letter:

Importance of tailoring your cover letter

Tailoring your cover letter shows that you’re invested in the position and have put effort into your application. It also demonstrates that you understand the company culture, values, and goals. A cover letter for an internal position or promotion is not just a formality, but an opportunity to showcase your strengths and achievements within the company.

When tailoring your cover letter, it’s important to focus on your specific accomplishments and how they align with the requirements of the position. Use this as an opportunity to highlight your relevant experiences and successes, and how they make you the ideal candidate for the role.

Techniques for customizing your cover letter

One effective technique for customizing your cover letter is to use specific examples and achievements of your work within the company. For example, if you’re applying for a management position, you could mention how you successfully led a team or implemented a new process that improved productivity. Use specific metrics and figures where possible to illustrate your accomplishments.

Another technique is to mention your familiarity with the company culture and values. Highlight how your work aligns with the company’s vision and mission, and demonstrate how you would continue to contribute to achieving those goals in the new position.

Lastly, don’t simply assume that the hiring manager knows everything about you. Provide context and background information about yourself and your experience, especially if it’s relevant to the new position. You want to show that you’ve taken the initiative to tailor your cover letter and that you are the best candidate for the job.

Tailoring your cover letter for an internal position or promotion is vital. Customize your cover letter to showcase your experiences and achievements within the company and demonstrate how you would excel in the new position. Show that you understand the company culture, values, and goals, and take the opportunity to provide context where necessary. By putting effort into your application, you stand a much better chance of securing the internal position or promotion.

Format and Structure of a Cover Letter for an Internal Position or Promotion

If you’re applying for an internal position or promotion within your company, it’s important to know the proper format and structure for your cover letter. The way you present yourself and your qualifications can greatly impact your chances of getting the job.

Guidelines for the Format and Structure of a Cover Letter

Here are some guidelines to follow when creating your cover letter:

Use a professional format:  Your cover letter should be formatted like a professional business letter. Use a font that is easy to read and keep your letter to one page.

Address your cover letter appropriately:  Address your letter to the appropriate person, such as the hiring manager or HR representative.

Include a subject line:  Clearly state the purpose of your letter in the subject line, such as “Application for [Position Name].” This will ensure that your letter is quickly understood and routed to the correct person.

Include a clear introduction and conclusion:  Your introduction should state the purpose of your letter and your enthusiasm for the position. Your conclusion should summarize your qualifications and express your desire to further discuss the opportunity.

Highlight your accomplishments and qualifications:  Use the body of your letter to showcase your skills, accomplishments, and qualifications. Be sure to mention any relevant experience and education that you have.

Use a friendly and professional tone:  Your tone should be friendly, yet professional. Avoid using overly formal language or slang.

Tips for Organizing Your Content for Maximum Impact

To ensure that your cover letter makes a strong impression, consider these tips for organizing your content:

Focus on the employer’s needs:  Tailor your letter to the specific job requirements and company culture.

Use bullet points to highlight key information:  Bullet points can help to draw attention to important qualifications or achievements.

Use numbers to demonstrate quantifiable achievements:  Employers like to see concrete examples of your accomplishments, so use statistics when possible.

Provide evidence to support your claims:  Back up your statements with examples from your past work experience.

Be concise and to the point:  Employers receive many applications, so make your points quickly and clearly.

By following these guidelines and tips, you can create a cover letter that showcases your qualifications and makes a strong case for why you should be considered for an internal position or promotion.

Opening Paragraph of Your Cover Letter

Purpose of the opening paragraph.

The opening paragraph of your cover letter serves as your chance to make a great first impression on the reader. In just a few short sentences, you need to accomplish several key things:

• Introduce yourself and state why you are writing
• Highlight the position you are interested in and how you learned about it
• Grab the reader’s attention and make them want to keep reading

Keep in mind that your opening paragraph should be concise and to the point – a lengthy introduction may turn the reader off and make them less interested in what you have to say.

Techniques for grabbing the reader’s attention

To make your opening paragraph stand out, consider using one or more of the following techniques:

• Start with a bold statement or question that sets the tone for the rest of the letter
• Use a personal anecdote or story that highlights your passion for the position or industry
• Mention a recent accomplishment or achievement that demonstrates your qualifications for the position
• Use statistics or other data to showcase your knowledge of the company or industry

No matter which technique you choose, remember to keep your language clear and professional, and avoid using clichés or overused phrases. With the right opening paragraph, you can set yourself apart from other applicants and demonstrate why you are the best candidate for the job.

Middle Paragraphs of Your Cover Letter

When writing the middle paragraphs of your cover letter for an internal position or promotion, the main purpose is to showcase your related experience, skills, and achievements that make you the best candidate for the position.

To ensure that your strengths and accomplishments stand out in the middle paragraphs, follow these tips:

• Provide specific examples of your achievements in your current role and how they have helped the company succeed.
• Demonstrate how your skills and experience are relevant to the position you are applying for.
• Use action verbs to describe your accomplishments and show how you have made a positive impact in your previous roles.
• Show your enthusiasm for the position and the company by explaining why you are interested in the opportunity.
• If you have relevant education or certifications, highlight them in this section of your cover letter.

Remember to keep your middle paragraphs concise and focused on your qualifications for the position.

Closing Paragraph of Your Cover Letter

The purpose of the closing paragraph in your cover letter is to leave a lasting impression on the reader and reinforce your interest in the position you are applying for. It is your final opportunity to communicate your enthusiasm and qualifications for the role.

To express your enthusiasm and interest in the position, consider using the following techniques:

Reiterate your qualifications and experiences that make you a strong candidate for the role. For example, mention specific skills or accomplishments that align with the job requirements.

Highlight your motivation for applying to this role and what you would bring to the team. For instance, you may express your passion for the company’s mission or values and how you see yourself contributing to its growth and success.

Express your eagerness to further discuss your qualifications and fit for the role. You may suggest a follow-up conversation or express your willingness to answer any additional questions.

Remember, the closing paragraph is your final opportunity to make a positive impression on the reader. Use this section to convey your enthusiasm and qualifications confidently and clearly, and demonstrate how you can add value to the organization.

Writing a cover letter for an internal position or promotion requires a strategic approach. By highlighting your relevant experiences and qualifications, expressing your interest and enthusiasm, and showcasing the value you would bring to the team, you can increase your chances of standing out and landing the role.

Avoiding Common Cover Letter Mistakes

When it comes to writing a cover letter for an internal position or promotion, there are several common mistakes that you should avoid. These mistakes can hurt your chances of getting the job you want. In this section, we will discuss the most common mistakes you should avoid and provide tips for proofreading and editing your cover letter.

Common Mistakes to Avoid

Not tailoring your cover letter to the job: If you are applying for an internal position or promotion, it is important to tailor your cover letter to the job you are applying for. You should highlight your relevant skills and experience that make you the best candidate for the job.

Focusing too much on your current role: When writing your cover letter, it is important to focus on the skills and experience that are relevant to the job you are applying for. Don’t only talk about your current role, but also include any relevant experience you have outside of your current role.

Being too generic: A generic cover letter won’t be as effective as one that is tailored to the job. You should use specific examples that demonstrate your skills and experience.

Making mistakes: Spelling and grammar mistakes can make a bad impression on the hiring manager. Make sure you proofread your cover letter carefully.

Tips for Proofreading and Editing Your Cover Letter

Take a break: After you have written your cover letter, take a break before you proofread it. This will help you come back to the letter with fresh eyes.

Read it out loud: Reading your cover letter out loud can help you catch mistakes you might have missed while reading silently.

Use spell check: While spell check is not always perfect, it can catch many common spelling and grammar mistakes.

Get a second opinion: Ask someone you trust to read your cover letter and provide feedback. They may catch mistakes you missed or provide suggestions for improvement.

By avoiding common mistakes and carefully proofreading and editing your cover letter, you can increase your chances of getting the internal position or promotion you want.

Sample Cover Letter for an Internal Position or Promotion

If you’re interested in applying for an internal position or promotion, a cover letter is a great way to demonstrate your interest, enthusiasm, and qualifications. Below is a step-by-step analysis of a sample cover letter, as well as tips for adapting it to your situation.

Step-by-Step Analysis

Introduction.

The introduction of the cover letter should grab the reader’s attention and establish your interest in the position. The sample cover letter begins with a direct statement: “I am excited to apply for the open [position] role in [department].” This immediately communicates that the writer is interested in the position and is a compelling way to begin the letter.

Body Paragraphs

The body of the cover letter should expand on your qualifications and demonstrate why you are the right fit for the position. The sample cover letter does an excellent job of highlighting the writer’s past experience and achievements. For example, the writer describes their experience working in a similar role and outlines their ability to collaborate with others and achieve results.

Another essential aspect of the body paragraphs is demonstrating your knowledge of the company and the position. In the sample cover letter, the writer notes that they have an understanding of the company’s goals and culture, which is a great way to demonstrate their interest in the position.

The conclusion of the cover letter should summarize your qualifications, express your excitement about the position, and provide a call to action. In the sample cover letter, the writer reiterates their qualifications and their enthusiasm for the position. They also provide a specific request for action: “I would love the opportunity to discuss my application with you in more detail in an interview.”

Tips for Adapting the Sample Cover Letter to Your Situation

Customize the introduction.

When adapting the sample cover letter to your situation, it’s essential to customize the introduction to reflect your interest in the position. Be sure to name the specific position you are applying for and the department you are interested in working in.

Highlight Relevant Experience

One of the most important things to do when applying for an internal position or promotion is to highlight your relevant experience. Be sure to describe past projects, achievements, and anything else that showcases your ability to succeed in the role you are applying for.

Show Your Knowledge of the Company

Demonstrating your understanding of the company’s goals and culture is another way to show your interest in the position. Referencing specific company initiatives or goals in your cover letter can show that you are committed to the organization’s success.

Be Clear About Your Goals

Finally, be clear about your professional goals and why you are interested in the position or promotion. Discussing your career aspirations and how they align with the new role can be a compelling way to demonstrate your enthusiasm and dedication.

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How To Write A Cover Letter For An Internal Position Or Promotion (with Examples)

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• How To Write A Cover Letter For A Job With No Experience In That Field

Find a Job You Really Want In

When you find a position you’re interested in, you’ll likely still need to apply just like everyone else, which means you shouldn’t neglect your cover letter. This is why knowing how to write a cover letter for an internal position is important.

Whether you’re going for an internal position or a promotion, we’ve got you covered. In this article, we’ll go over how to write a cover letter for an internal position or promotion, provide a sample cover letter, and give you some tips to keep in mind when writing yours.

Key Takeaways

When writing a cover letter for promotion, you should put just as much effort into it as you would when applying to an external position — don’t assume you’ll automatically get any favor just because you already work at the company.

Be specific about why you’re the right candidate for this role and how you’d help the company by working in that new capacity.

Your cover letter for internal promotion should only be one page long, so include only the necessary details.

How to write a cover letter for an internal position or promotion

Cover letter example for an internal position or promotion, cover letter for an internal position or promotion template, tips for writing a promotion or internal cover letter, how an internal cover letter differs from a standard cover letter, cover letter for internal position faq.

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In order to craft a stand-out cover letter that will stand out among the pile of other applications, it will be crucial to understand the specific elements that should be included. Those include (in order of appearance):

Date and contact formation. This should include your contact information and the date of submission.

Be sure to also include the employer, hiring manager , or recruiter’s name (whoever will be reading the cover letter) and professional information.

Opening paragraph. Explain how your current role prepared you for the new position. Include information regarding the specific role and department that you’re applying for.

Body paragraph. This should be a detailed (but brief) explanation of your current role, previous experience, and notable achievements at your employer’s company. Be sure to highlight both “hard skills” (technical skills) as well as “soft skills” (interpersonal communication skills).

Closing paragraph. This paragraph should show your expression of gratitude to your employer for your previous experience with the company up to this point, and for the opportunity to be considered for the role you’re now applying for.

You can also include information regarding how the recipient – i.e., the hiring manager or your employer – can get in touch with a trusted referral (be sure to confirm with that referral beforehand that he or she is willing to have their information included in your cover letter).

Closing and sign off. End with an appropriate closing and your signature if you’ll be handing in a physical copy of the cover letter.

Keeping in mind all of the themes that we’ve already outlined above, here’s a cover letter sample for an internal position or promotion:

August 10, 2023 Marissa Swarts Human Resources Manager Swarts & Sons Enterprises [email protected] Dear Mrs. Swarts, I’m excited to submit my candidacy for the role of Content Strategist in the company’s Marketing department. I began my employment with Swarts amp; Sons in August 2018 as an Assistant Copywriter. I have spent the last two years honing and broadening my abilities and learning a great deal from my managers within the department. I believe that the job requirements of the Content Strategist role that you’ve outlined on the company website match the skill set I have developed during my tenure with the company. I’ve contributed to a wide range of valuable projects for the company. Beginning in February of 2019, I spearheaded the new blog strategy which has become the primary format for blog post drafting and publishing across the entire Marketing department. Additionally, I helped launch a department-wide training program on basic SEO practices in May 2019. This program has boosted our company’s website traffic by as much as 25%. If you’re interested in learning more about my experience and accomplishments within the company, I encourage you to reach out to my supervisor , Edwin James ([email protected]). I have worked closely with Mr. James over the course of the last two years, and he would be glad to answer any questions that you might have about my suitability for the Content Strategist role. Thank you very much for your time and for the opportunity to be considered for this position. It’s been a great privilege working with Swarts amp; Sons, and I look forward to continuing to grow within the company. Sincerely, Andy Axelrod

Here is a template to help you get started on your cover letter. Be sure you tailor it to your specific needs before sending it to your hiring manager or recuiter.

August 10, 2023 Dear, Mr. Smith, I am writing to express my strong interest in the [position name] within [department name], as advertised on the company’s internal job posting. Having been part of the [current department name] team for [years on the team], I am excited to have the opportunity to contribute my skills to a new role that aligns closely with my career aspirations and the goals of the company. Throughout my time with [company name], I have consistently demonstrated a deep commitment to the company’s success, such as [mention specific achievements, projects, or initiatives you’ve been involved with]. In my current position as [current position title], I have developed a foundation in [mention specific skills, responsibilities, or accomplishments], which I believe puts me in a position for success in [position you’re applying for]. I am particularly excited about [mention specific aspects that intrigue you]. This opportunity aligns perfectly with my long-term career goals, and I am eager to contribute to [department name]’s success. Thank you for your consideration. I welcome the chance to discuss how my experience and enthusiasm align with [position name] in more detail at [your contact information]. Please find my resume attached for your review. Sincerely, [your name]

You should never assume that you will get the position just because you have experience within the company. You should also stick to a professional format when writing your letter. Here are some more tips to keep in mind when writing your cover letter for a promotion or an internal position:

Don’t assume. Don’t expect that you’ll be chosen solely on the basis of the fact that you have experience within the company you’re applying to. If you’re keenly interested in a job opening, there’s a very good chance that a large number of other internal (as well as external) applicants are too. Make the effort to put your best foot forward with a polished application and cover letter.

Be truthfully self-promoting. By drafting and submitting a high-quality cover letter, you have a golden opportunity to communicate the specific reasons why you’re the ideal candidate for the role in a way that doesn’t sound braggy. Talk about your skills and accomplishments without stretching the truth but also without being self-deprecatingly modest.

Don’t take your cover letter lightly. In many cases, it (along with resumes ) will be a key factor in a hiring manager’s decision regarding which applicants are qualified to advance to the interview stage .

Stick to a classic, professional format. Adhering closely to a tried-and-true cover letter template (like the one we’ve outlined above) will help you to create a cover letter that will grab the eye of any hiring manager without making them work too hard to figure out how your letter is laid out.

Remember brevity is important. Hiring managers and HR employees tend to be very busy people, and it’s one of their job requirements to review dozens (and sometimes hundreds) of job requirements.

Don’t lie. You should never lie on your cover letter or resume, but this is especially important for a cover letter for an internal position or promotion.

Now, it’s important to understand from the outset that the process of drafting a cover letter for an internal position or promotion will differ in some important respects from that of a cover letter that’s submitted by an external applicant.

Cover letter for internal position. In the case of a cover letter for an internal position or promotion, the hiring manager will very likely already be (at least somewhat) familiar with the applicant’s background and experience, which makes it very important for the applicant to record details as truthfully as possible.

Standard cover letter. In the latter case, an employer will be largely unfamiliar with the applicant’s professional profile, so there’s always the chance that the applicant might risk exaggerating (or fabricating) some of the information that’s included. This leads to an understandable wariness in the minds of many hiring managers when they’re reviewing the qualifications of an external candidate.

It’s also important to bear in mind that internal applicants have some significant advantages over external applicants in the review and hiring process. As an internal applicant, you’ll be able to:

Draw on specific contributions that you’ve already made to the company

Include references who are (ideally) trusted acquaintances of the hiring manager

Understand what the company values and use that to your advantage

These factors make it much more likely that your application will be favored – and ultimately selected – during the hiring process.

Do you write a cover letter for an internal position?

Yes, you should write a cover letter when applying for an internal position. Writing a well-crafted cover letter helps distinguish you as a strong candidate for promotion among your competition and allows you to formally apply for the position.

How do I write a cover letter for a promotion?

When writing a cover letter for a promotion, be sure to explain your interest in the job and what your qualifications are for the position. Although your hiring manager may already know your accomplishments and experience, it’s a good idea to reiterate them all in one document to demonstrate your readiness for a new position.

Additionally, you should include your knowledge of the company’s mission, needs, and the growth you have experienced in your current position thus far.

Including these things reminds your employer that you have a history with the company, that you have directly contributed to its success, and that you are invested in its mission and goals.

Craft your cover letter for promotion exactly as you would a regular cover letter, but be sure to add the prior mentioned specifics to demonstrate the value of promoting an internal employee versus hiring an outside candidate.

The first paragraph should begin with a statement of interest regarding the position. Here you can summarize your career goals and any stand-out qualifications or accomplishments.

Your second paragraph should discuss your qualifications and experience in more detail by including figures and data when possible.

Your third paragraph should expand on your improvements in your current job since joining the company. Be sure to tie these to the open position at hand.

Your final paragraph should remind the hiring manager of your interest and include the next step in the hiring process. Don’t forget to express your gratitude before signing off with a formal closing.

How do you start a promotion cover letter?

Start your promotion cover letter by saying, “I would like to formally apply for the [job title] position in the [department].

When you send a cover letter internally, it’s assumed you have discussed the position at hand with your current or new hiring manager.

They may anticipate you applying, so it’s a great idea to articulate that this is simply your formal application when crafting your cover letter.

How long should your cover letter be for an internal position?

Your cover letter should only be one page for an internal position. You should only include the necessary details that pertain to the position that you are applying to. Your cover letter should be one page single-spaced.

Is a cover letter for a promotion necessary?

Yes, a cover letter for a promotion is necessary if the job requires one. You should never assume that you are going to get a promotion just because you work for the company. You should write your cover letter the same way you would if you were applying as an outside candidate. Make sure you are professional in your letter. Just because you work with the hiring manager doesn’t mean you can slack off.

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How To Create A Cover Letter For An Internal Position

In This Guide:

Cover letter for internal position template, setting the tone, connect your experiences and skills.

Show Gratitude (It's Not About Me, Me, Me)

You've worked hard, put your time in, but now you're looking for something more.

Your dedication and patience have paid off because now you found a new position that you know that you're qualified for.

And best of all: It's inside the company that you're working at.

After seeing how hard you work, your manager may have tapped you on the shoulder for a promotion. Your leadership skills make you the ideal candidate for a management position, and now you need your cover letter to reflect that.

Or maybe you have the drive and ambition to go further than the current position that you're in. You've seen a job opening in another department at your company, and you want to throw your hat in for the position.

Whether you're being promoted or looking for a job that better suits you, your cover letter needs to show that you will excel in the new position that you're applying for.

You have a major leg up on the rest of the competition because you already know the people, vision, and values of the company that you're applying for.

You have your foot in the door, and now all you need to do is pry it open a little more and step in.

We can help you with that.

In this article, you'll learn:

• How to set the tone for a cover letter for an internal position.
• How to connect your experiences and skills to the position that you're applying to.
• How to quantify your achievements at your current job.
• How to show gratitude to your current manager, team members, and the organization for which you work.

While I've got you here, if you're looking to create a cover letter which will wow any hiring manager, Enhancv has over 500 examples of professional cover letters to gain information from.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Dwayne J. Nicole

Marketing Analyst

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Chicago, April 18, 2022

Bryanna Bartlett

Senior Marketing Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Dear Mrs. Bartlett,

As a loyal employee of Northern Electric, I am excited to be interviewing for the position of Marketing Manager in the North-east region. I have worked under Shawn Tuttle for the last few years as a marketing analyst. Shawn has mentored me in the role of customer relationship management for the last three years, and I have grown leaps and bounds in my understanding of how to properly market and sell the products of Northern Electric. I am truly grateful that Shawn has recommended me for this promotion, and I also feel confident that I can excel in this role and help to provide future growth to the company.

I have been with the company for over 10 years, starting out on the sales team. I pride myself on my ability to learn quickly, and I have developed excellent communication skills, with both customers and team members. As well, I create a great rapport with the customers with whom I spoke, making sure that their needs were covered, which can be easily seen in my customer satisfaction which is 97%.

In the last three years working under Shawn, I've gained experience overseeing sales teams, and as a result of my work I have seen my sales team produce a 5% increase in profits this quarter. In fact, under my leadership, we saw sales of our new line of PLC computers grow by almost 10%. Throughout this time, one of the things that differentiated me from other marketing analyst team leaders was that I promoted a holistic view of customer relationships, utilizing Customer Relationship Management software. I gained a special understanding of how to turn inbound leads into clients, all the while prioritizing the needs of the clients.

I've read the job description for the marketing manager of the North-eastern region, and I believe I will excel in the position because I have already performed many of the requirements found within. I have filled leadership positions, and I excelled because I chose a servant leadership model, one in which I chose to lead from the front and take into consideration the needs of other team members.

Thank you for your time and consideration in reviewing my application. My supervisor will be happy to meet with you to shed light on any of the items that I mentioned in this cover letter. Please reach out to me if you need more information about my work experience and technical skills. I would be happy to help with anything that you need.

Dwayne Nicole

Writing a cover letter for an internal position is like reuniting with an old friend.

You are a known entity within your organization .

Good for you! That first step of networking is already out of the way!

It may be even better if you are applying for a new position within your organization which is overseen by your current manager.

And even if you don't have a relationship with your hiring manager, you will have made a name for yourself within the organization. They will know of you, even before you apply for the job.

But before you jump into writing your cover letter, the tone that you use for your letter is incredibly important. Check out the tips below to help craft a cover letter which hits the mark:

Keep The Tone Professional

One of the most important things to keep in mind when writing a cover letter is that it is a formal letter.

An article in the Atlantic states that a cover letter's main purpose, from when it was first introduced in the US in the 1930's, was "to paint a picture that might not easily emerge from the denser material that was, well, under cover."

What a cover letter does is show the hiring manager that you are the most capable, dependable person for the position.

If you want to show that you are the most capable person for the position, keep the tone fairly professional by using these methods:

Properly Format Your Cover Letter Header

By including a properly formatted cover letter header, you show you view this document as a formal, professional letter. Even if you are simply dropping the letter off in your manager's office, be sure to include information like:

• Personal information: your name, your email address, phone number,
• The date you are writing
• The hiring managers information: their name, position in the company, and the address of your company.

If you'd like to see more examples of how to format your cover letter header, check out this article on Enhancv which provides examples and solutions to create a properly formatted cover letter header.

Keep The Body of The Letter Professional

Remember, a cover letter is a document that is addressed to a specific person, usually the hiring manager. Even if you know the hiring manager from your current position, try to keep informalities out of the writing.

Also, try to avoid negative comments about your current manager.

Use Your Cover Letter To Tell a Story

The dominant tone of your cover letter should be geared towards an exploration of your story , with an emphasis on what makes you exceptional, and the ideal candidate to fill this position.

It's hard to sell ourselves. Even those whose current role is in the sales and marketing field may have a difficult time with sharing about what makes us unique.

Many of us have been told from when we were little we shouldn't brag about ourselves.

But I'll tell you that when writing a cover letter, the most important thing you can do is share about your accomplishments, how you've grown as a leader and gained technical skills and abilities.

It's not bragging to explain where you excelled in your position.

Soft Skills Vs. Hard Skills

Soft skills.

Soft skills involve people skills, like communication, leadership, and any habits which make you work better in a team. When you are applying for a promotion, highlight the soft skills that you've gained through your current position, especially those that involve leadership.

Soft skills to promote in your cover letter include:

• Your ability to collaborate within teams
• Your public speaking ability
• Your ability to problem solve
• How you manage your time
• Leadership skills
• Your ability to adapt

Check out this article if you’d like find descriptive words to describe yourself:

The Best Words to Describe Yourself on a Resume

Hard Skills

Alternatively, hard skills are technical skills which you gain through years of experience working in your field, as well as skills that you've gained through school or other courses. If you're considering transferring to another department, highlight relevant technical skills which would make you the perfect fit for that department.

Although hard skills completely depend on the field within which you work, let's look at one example which can help you understand which hard skills to promote. If you are an IT security manager, some hard skills that you could promote include:

• Your knowledge of cloud computing
• How you visualize and create virtual images or maps
• Your experience with IT Security management software
• Your understanding of enterprise architecture management

Highlight Soft Skills For A Promotion

When you write a cover letter for a promotion, you should highlight your experience in a leadership role. Provide examples from your current job of when you've managed teams of colleagues.

Point to quantitative results that you've shown as a leader of a team. If you’ve seen a major sales profits increase while you were the team leader, mention that you were the one leading, encouraging, and facilitating the growth of your team members throughout the process.

Here are some examples which you can use for your cover letter:

• If you were the team lead for a sales team and you saw sales increase in one quarter 6%, highlight those results in your cover letter.
• If you introduced new software which allowed your team to better collaborate on projects, as well as introducing everyone to that software, mention the percentage of people that adopted the software into their regular, everyday work.

Promote Hard Skills for a Transfer

When you're moving laterally within a company, moving from one department to another, you should consider highlighting hard skills that you've learned in your current position, which are transferable to another department.

Transferring is typical within the IT industry, and many of the skills you gain in one position can be transferred to another department.

For example, if you were working in the IT field and you wanted to get to the cyber security field, there are a lot of skills that you may have gained along the way which could be promoted in a cover letter:

• Mention any courses that you've taken throughout your time working in the IT field. Specifically, if you've learned specialized cyber security software, mention the software by name.
• Highlight the role that you may have played in addressing the company's need for greater security of cloud computing programs.

Show Gratitude (It's Not About Me, Me, Me)

In your cover letter, try to give credit to where credit is due. If you're mentioning your current supervisor, highlight the ways in which they have played a major role in making you into the person you are today.

Every single person on this earth can owe their success to a select number of people in their life.

Show gratitude to those that have helped you.

Also, a cover letter is written to a specific person, and therefore, shows some gratitude to the person who is reading the cover letter. Thank the hiring manager for taking the time to read through your cover letter. Ask them if they need any more information from you.

If you're interested in learning more about how to end your cover letter, check out this article on how to end your cover letter .

• Keep the tone of your cover letter professional by including a properly formatted cover letter header.
• When transferring to a new position in your company, use hard technical skills that you've learned to prove your competency.
• When writing a cover letter for promotion, highlight the soft skills that you've learned, like communication, collaboration, and problem-solving skills.
• Show gratitude to your current manager as well as the hiring manager whose reading the document.

Creating a cover letter from scratch isn’t easy. We totally get it! So why not let us help you? At Enhancv, we have a custom Cover Letter Builder which you can use to create the perfect cover letter for an internal position.

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How to write a cover letter for internal position

Cover letter for internal position.

Writing a cover letter for an internal position is slightly different from a traditional cover letter for an external job application, as you already work within the company. Here’s a step-by-step guide on how to write an effective cover letter for an internal position:

Cover letter Format for internal position

Please note that you should customize this template to match your specific situation, the internal position you’re applying for, and your own experiences and qualifications. Be sure to emphasize how your current role has prepared you for the new position and how you can contribute to the company’s continued success.

Sample Cover Letter Templates

Cover letter for promotion

Promotion cover letter examples, seeking a promotion within the same department, seeking a cross-departmental promotion.

Click Here for Cover letter templates

Seeking an Executive-Level Promotion

Remember to customize these templates to your specific situation, ensuring that you highlight your relevant achievements and qualifications for the promotion you are seeking.

In conclusion, a cover letter for a promotion should be a concise yet compelling document that showcases your accomplishments, qualifications, and enthusiasm for the new role. By addressing the above key points, you can present a strong case for why you are the ideal candidate for the promotion and leave a positive impression on your employer. Remember to customize your letter to your specific situation and the position you are seeking.

Top Well-Performed Cover Letter for Internal Positions

A cover letter is crucial if your goal is to convince the employer that you are the right person deserving of a promotion. It is the first thing that attracts management attention. This article will give you the answers to every concerning question:

• What is a Cover Letter for Internal Positions?
• How to compose a decent cover letter?
• Which types of cover letters for internal positions prevail today?
• Potent examples of the best cover letters
• Instruction on writing a cover letter for an internal position recommendations

If you don’t wish to risk your job progress, it is recommended to have your cover letter composed by an expert for the best results. With our assistance, your cover letter will be written diligently and skillfully.

What is a Cover Letter for Internal Positions

A cover letter for internal positions is a document in the form of a letter that is sent along with your resume in response to a job offer. When we talk about promotions within a particular company, an employee will be requested to compose a personal cover letter for an internal position. Indeed, today most companies require writing a cover letter when applying for a higher position. Providing cover letter for internal position is optional, but the manager will be pleasantly surprised by your initiative.

Whether your aim is a vertical shift or a lateral transfer, do not neglect to create an internal job cover letter. It helps to stand out among other candidates and interests the recruiter. Telling in detail about all your achievements in the current company, explaining the motivation to work further - all these are necessary to prove you are a person who deserves better.

Want to have your resume well-done with no efforts and in no time? Welcome, our resume writing service is over here to give you a help. We'll get you covered! You can read more about our help at skillhub reviews page.

Why are Internal Cover Letters a Step Towards a Dream Job?

Sooner or later an employee can face the problem of stagnation and express an interest in the new role, a more decent one. Even though a strong desire is a good driver of motivation, it is not enough to get a promotion.

A cover letter for an internal position is crucial for describing a candidate’s qualifications in a proper way. It usually turns out to be even more important than the resume as it is a concise announcement of your main document.

The Structure of a Cover Letter for an Internal Job

An appropriate cover letter format must include the following blocks:

It is desirable to address the letter to a specific person.

2. The body of a letter

This part of an internal position cover letter consists of two integral elements. The first is a short explanation of your motivation. The second is a statement relating to your personal qualities.

3. Contact information

4. Signature

Do not forget that a cover letter is only an introductory document to the resume. Thus, it should be a concise statement substantiating your professional and personal qualities for the position for which you are applying.

There is nothing worse than a long, novel-like cover letter that makes the HR manager feel tired at the sight of it. An ideal cover letter length is 250-350 words, which is a one-page maximum. Note, that it is recommended that the text is formatted in 12-point font.

Engaging Introduction to a Cover Letter

Your cover letter for an internal job posting should have an interesting beginning. It is crucial to encourage a company manager to read it to the end. There is nothing more boring than using common phrases and patterns found on the internet. This demonstrates an indifferent attitude to the requirements of the employer. Be yourself, try to catch the attention of a person who will consider your position. Show that it is composed specifically for the company in which you see yourself.

Composing a Cover Letter for Promotion

A cover letter is not a universal document, suitable for any situation. For example, a cover letter for internal promotion stands out for its significance as it must include more compelling statements.  Composing  a cover letter for promotion - describe what new skills you are competent in. Prove you are a reliable person, ready to take up more difficult responsibilities.

Creating a Cover Letter for an Internal Job Transfer

If your goal is creating a cover letter for an internal job transfer within the same company, consider the following recommendations. First, emphasize your gratitude for being a part of the team. Second, indicate how passionate you are about promoting your company in the market. And most importantly - describe your technical skills enabling you to work even better after an internal transfer.

Advertise Yourself: Describing Personal Qualifications and Skills

A professional cover letter does not copy your resume at all! The resume contains information about your skills and experience. In turn, an internal applicant cover letter should describe how you can use them to the company’s advantage.

Do not write too much about your character traits. Anyone can write that he is a hardworking, responsible and inventive laborer. It is better to include a list of courses and programs you’ve completed or objectives you’ve managed to meet. A hiring manager will consider your applicable talents first of all.

Signify Your Achievements in the Current Position

Include only the information that is relevant to your desired position. The employer will definitely assess your contributions if you manage to stand out from the crowd.

Note that the information in this part depends on the overall aim of your internal job posting cover letter. For example, if you want to get a promotion, focus on those results that prove you can be a leader and guide the team. If your desire is a lateral transfer, you should emphasize the progress the company achieved due to your technical capabilities.

Express Gratefulness for Considering Your Candidacy

To correctly conclude your cover letter for internal job transfer, think about expressing gratitude in a polite way. As well as at the beginning of your document, it is essential to include a personalized and thoughtful appeal in the final part. Thank the recruiter for accepting your request and reading the cover letter.

The final paragraph should not exceed one or two sentences. Still, it is recommended to include the wishes to land the interview and express readiness to come to the discussion or provide further information.

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Common Types of Cover Letters for an Internal Position

There exist several types of cover letters for internal positions. Let us consider the most common ones:

• Promotional cover letter. In this document, an employee must prove in detail to the employer that he is ready for a higher position.
• Letter of interest for internal position. This document includes information relating to the working background within a large company and motivation to get a transfer.

This list is non-exhaustive as some other types can also be included: a cover letter of gratitude; an inquiry; confirmation; or description.

Sample Cover Letter for Promotion

While using ready-made templates for composing a personal promotional cover letter is sometimes risky, it is better to acquaint yourself with some cover letters for internal promotion examples:

Look at cover letter examples by industry you can find at https://skillhub.com/cover-letter-examples

Email Cover Letter for Internal Position Example

Read a sample cover letter for an internal position and learn how to write a cover letter for an internal position properly.

Recommendations for the Cover Letter for Internal Position Improvement

To create a perfect cover letter for promotion and increase your chances, follow some cover letter tips which have already helped many people get their dream job:

• Do not write about personal qualities that are not related to the job.
• Focus on specifics.
• Demonstrate your knowledge of business etiquette.
• Add emotion and personalize your message.
• Write about responsibility and readiness to learn.
• Strive for brevity.
• Use bulleted lists.
• Be careful with spelling and punctuation.
• Do not ask about work schedule, salary, conditions.

Cover Letter Template for Internal Position

To make the hiring process easy for yourself, make sure your cover letter is composed impeccably. For this purpose, analyze applying for an internal position cover letter sample:

Your Contact Information

The Name of a Hiring Manager

The Name of a Company

1. First paragraph:

A specific statement about the position you apply for and a few key benefits that demonstrate suitability for the position.

2. Second paragraph:

Examples of accomplished and achieved results.

3. Third paragraph:

How you can contribute to the business's mission.

4. Conclusion:

Requesting a meeting and expressing gratitude.

5. Your Signature.

Application of Knowledge in Practice

There is no doubt that reading this article has increased your chances of getting hired. Having all the answers in hand you can start moving forward to creating your perfect cover letter. But how not to forget all the essential information and structure it in the head? Here is a digest of all tips as to what makes a good cover letter:

• An attractive and well-planned cover letter will help you stand out and land an interview.
• The cover letter should show the employer what the company will get from you.
• It is crucial to be attentive to the format of your cover letter, avoid large volumes and be careful with the style.
• Use sample cover letters for internal positions to make sure your document does not contain any errors.

After reading, you are still not sure how to write a cover letter for internal positions and maybe you need a professional content writer help? Try our Skillhub's cover letter writing service . You'll get an adjusted cover letter for your potential job position. In case you a need a perfect resume to stand over other candidates, our executive resume writing service is over there. Our professional experts are always happy to have your back and consult you about career writing !

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Cover Letter Example For an Internal Position

Most advice for job seekers involves landing opportunities outside of your current place of employment. That’s helpful, but what if you’re happy with your current employer? You believe in your organization’s mission, you like your coworkers, and you fit into the company culture. The only issue is that it’s time to advance. It only makes sense to seek out an internal promotion.

This is something that comes with its own unique challenges. But our team prepared some advice. Take a look at our tips on securing a new position with your current employer. Then, review our sample cover letter for an internal position.

How Do You Apply for an Internal Position?

First, you’ll need to learn about the open positions. Typically, you can find all the opportunities listed on a corporate internal portal. Alternatively, you can check with your HR department directly. Then prepare your resume , cover letter, and other requested application materials. Finally, get ready for an interview. Internal interviews are very similar to standard ones.

Now let’s break this down a tad further. Here’s how to find open internal positions with your company:

• Browse the corporate portal or wiki 
• Check open job posts on the company website 
• Approach the HR department directly to discuss your career objectives 
• Network with colleagues and managers from other departments 
• Talk to your boss and ask whether they could propose a vertical growth plan for you 

The best way to get an internal promotion is by talking to other people in your company . First of all, don’t blindside your boss. Have an honest conversation with them about your career aspirations. If you have a good working relationship, they’d be happy to support you and perhaps even introduce you to other managers. 

Next, approach the HR department. Show that you are proactive and enthusiastic. Ask about the current openings and talk about different career paths you may be interested in exploring. Also, leave your resume with them for quick reference. So that they could always count you in when a new opportunity becomes available.

And when that day comes, focus on filing the best cover letter for an internal position. 

Should You Tell Your Boss About an Internal Interview?

Absolutely. Don’t act behind your manager’s back. Some people may consider such behavior “sneaky” and “backstabbing”. Especially, if they will learn about this in a casual conversation with a colleague or HR. That could lead to workplace conflict and subsequent tensions — something you’d better avoid. Hence, schedule a direct, honest conversation with your boss before you apply. 

The only exception from the above is when you are already having issues with your boss. In that case, discuss the matter with HR before you apply for an internal position. Most will know how to gracefully navigate such situations. 

Can My Manager Block Internal Transfer?

Yes, legally your manager can resist a transfer or set forth terms and conditions for moving to a new position (as long as these don’t violate your work contract or general workplace laws). Of course, a more senior manager may override their decision and HR can intervene on your behalf. 

But you’d probably want to avoid taking matters that far. Hence, if you are sensing resistance from your boss, have a direct conversation with them. 

How to Write a Cover Letter for an Internal Position 

Writing a cover letter for an internal position isn’t much different from writing a standard cover letter.

• Craft a short snappy opening, reiterating which position you are after.
• Outline your experience, core competencies, and competitive skills in the body of the cover letter.
• End your cover letter with a call to action — a short statement, prompting the reader to do a specific thing (e.g. schedule an interview).

Don’t assume that the reader already knows you (since you are in the same organization). Your letter may land in front of a manager you are not familiar with. 

Also, you should avoid being overly familiar if you already know your new boss. Doing so can put them in an uncomfortable position as they might be accused of biased decision-making and favoritism. 

Hence, keep your cover letter professional and on-point. Tell what results you achieved in the past and how you can use your skillset to drive even better results in the new role. 

Also, as you gear up for an internal move, do the following. 

Volunteer For Leadership Positions

You don’t need to be promoted to a position with the title of manager or supervisor to be a leader. If you are proactive enough, you will find opportunities to take the lead. Be on the lookout for an instance where you can lead a small project, for example. If an opportunity doesn’t present itself, create one. If necessary, reach out to your current boss, and communicate your desire to take on more challenges.

Take Advantage of Corporate Training Opportunities

Does your company offer free online training, workshops, or offer you the option to take classes on your own time? If so, take advantage of this. In addition to this, seek out cross-training and job shadowing opportunities as well.

This has two benefits that can help you when you are seeking new chances for advancement at work. First, you get the chance to “try out” a certain role and hone your skills before going all in. In addition to this, you also show that you are a proactive go-getter interested in furthering your career.

Get to Know People From Other Departments

Unfortunately, in many offices people tend to congregate in departmental cliques. A person may work for a company for several years and remain largely unknown to folks outside of their team. If you’re interested in moving up through the ranks, that’s a problem. This lack of familiarity can work against you.

As well, it’s difficult to learn about open positions elsewhere in your organization if you remain isolated. Thus, make an effort to widen your work-related social circle.

Communicate With Your Current Boss

Don’t create an awkward situation or commit a workplace faux pas. Before you submit your resume and cover letter for an internal position, have a conversation with your supervisor. Let them know you are interested in making the move as a matter of courtesy. Who knows, they may be willing to give you their recommendations.

Use The Same Courtesies

Think about all the things you would do to make a good impression if you were applying for a job at another company. You’d take some time to learn about the person interviewing you, you’d research the position and what it entailed, you’d show up for the interview on time, and you’d send a thank you after the interview via email.

When you interview for an internal position, you should do the same things. Don’t allow familiarity to supplant your manners.

Avoid Office Politics

If you’re interested in earning an internal promotion, you must consider how even the simplest actions could impact how you are viewed. One of these is your decision to participate in office politics and gossip. To put it succinctly, don’t do that.

The higher you look up the management structure, you will begin to notice certain behaviors and personality traits. The folks who land the promotions, and move into leadership positions are those who get along with everybody. They maintain positive interactions, and they don’t participate in petty office squabbles. By doing so, they rise above office politics and gain the trust of their coworkers.

Applying for an Internal Position Cover Letter Sample in .docx Format

Download example (Word version)

Cover Letter Example For Internal Position – Text Format

My name is Dwight Ninja, and I’m currently the warehouse supervisor. We met briefly last summer at the annual employee’s meeting. Recently, I’ve learned that you have an open position for a junior web designer in your department, and I’m writing this letter to express my interest in that job. I have received clearance from my current team leader, and HR to continue with the application process.

I believe I am uniquely qualified for this position for two reasons. First, I have worked at Acme Chemicals for five years. I am familiar with our internal and external websites. I am also deeply committed to the Acme Chemicals mission, and dedication to community and customer service. Furthermore, I will be receiving my Associate of Science in Web Design in June of this year.

In addition to working at Acme Chemical, I have also spent significant time in the past two years working as a freelance web designer. I have included a link to my portfolio in my resume so that you can review my work.

I’d love to meet over lunch to discuss this position. I truly believe I have the technical know-how, and experience required for this position. I look forward to hearing back from you.

Dwight Ninja

How Much Notice is Required for an Internal Transfer?

Depends on your employment contract terms and arrangements with the current boss and HR. Typically, 2 weeks is an adequate notice for an internal promotion. But the timeline can be shorter or longer, depending on the personal circumstances. 

Final Thoughts

If you are interested in moving up in your company, let someone know. Speak to your supervisor or HR contact. There may be open positions that you have not been made aware of. Also, have a conversation with your boss Let them know you are interested in making the move as a matter of courtesy. Who knows, they may be willing to give you their recommendations.

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How to Transition to a New Industry with a Strong Cover Letter

Are you looking to transition to a new industry but don't know how to write an effective cover letter for promotion ? A strong cover letter can be the difference between landing the job and being overlooked. Here are some tips on how to write an effective cover letter that will help you make the transition to a new industry.

What You Will Learn:

• How to assess your transferable skills and apply them to a new industry
• Strategies to research and tailor your cover letter to a new industry
• Techniques to highlight your skills and qualifications in a cover letter
• Tips to demonstrate your passion in a cover letter and motivate the reader to take action

Introduction

Making a career move within an organization can be intimidating, but with the right attitude and approach, it can be an exciting opportunity. If you're applying for a promotion within your current company, you'll need to write an effective cover letter that sets you apart from your competition. Here are nine steps to writing an effective cover letter for promotion.

Assess Your Transferable Skills

The first step in writing an effective cover letter is to assess your transferable skills. Think about the tasks and duties you've performed in your current role and how they apply to the position you're applying for. Identify the skills you've gained and how you can use them to make an impact in the new position.

Research the New Industry

Once you've assessed your skills, it's important to do your research on the new industry. Get familiar with the industry terminology and the company's mission, products, and services. This will help you tailor your cover letter to the position and show that you're well-informed about the industry.

Tailor Your Cover Letter to the New Industry

Once you've done your research, use the knowledge to tailor your cover letter to the new industry. Explain how the skills and qualifications you have are relevant to the position you're applying for. Show that you understand the industry and emphasize how you can use your experience to make an impact.

Highlight Your Skills and Qualifications

In your cover letter, highlight the skills and qualifications that make you the ideal candidate for the position. Focus on the skills and qualifications that you've gained in your current role and how they apply to the new position. Demonstrate your strengths and explain why you're the best candidate for the job.

Demonstrate Your Passion

When applying for a promotion, it's important to demonstrate your passion for the position. Highlight your enthusiasm for the role and explain why you're excited about the opportunity. Show that you're eager to take on the new challenges and that you're committed to the organization's success.

Conclude with a Call to Action

At the end of your cover letter, include a call to action. Encourage the reader to contact you for an interview and explain why you're the perfect fit for the job. Give the reader a reason to take the next step and contact you.

Proofread and Edit Your Cover Letter

Before submitting your cover letter, make sure to proofread and edit it. Check for grammar and spelling mistakes and ensure that the tone and language are professional. Make sure your cover letter is error-free and that it accurately reflects your qualifications and experience.

Final Thoughts

Writing an effective cover letter for promotion is an important step in making a career move within an organization. With the right attitude and approach, you can create a compelling cover letter that sets you apart from the competition. Follow these nine steps to write an effective cover letter and land the promotion you've been looking for. Below we answer common questions entrepreneurs have about these topics.

1. Introduction

What is the purpose of this document.

The answer to the question should be simple and straight to the point. A reader should be able to understand the purpose of the document within just a few words. If the document is a proposal for a new client for example, then you should explain that the document will help to convince the client to hire you. If the document is a resume, then you should explain that it will help to attract potential employers.

Who is the intended audience for this document?

The answer to "Who is the intended audience for this document?" varies widely based on the subject matter. For example, if you're writing a marketing email, the audience is anyone who might click through. If you're writing a technical document, the audience is only people who have the correct level of experience and training. So, the first step in answering this question is to figure out the scope of your topic and who would be reading it.

2. Assess Your Transferable Skills

What skills have you developed from your past experiences that you can apply to this role.

The best way to answer this question is to talk about how you've learned to go above and beyond to complete a task. As a writer, we're constantly in flow states, and sometimes you need to push yourself to get that project done. If you're working with deadlines, you should always go above and beyond to ensure that the final product is something that your client will be proud of. The key to this question is to talk about your ability to push yourself to get the job done.

What challenges have you faced in the past that you have been able to overcome using your transferable skills?

As a writer, your job is to express yourself. You need to write clearly and make sure the reader understands what you're saying. It can be challenging to be able to express yourself in writing, especially when you have a lot on your mind. You need to be able to focus and be able to get your point across.

3. Research the New Industry

What is the size of the new industry and what is the expected growth rate.

Industry growth depends on a number of factors, including market saturation, economic trends, and competition. The best way to answer this question is to provide a detailed analysis of these factors and how they will affect growth rates over the next few years. This will help to paint a more accurate picture of what to expect.

What are the main competitors in the new industry and how do they differ from each other?

When thinking about answering the question, What are the main competitors in the new industry and how do they differ from each one another, a writer should look at the market for the product and at the competitors' brands. For example, in the publishing industry, if you're writing a book about how to lose weight, you might look at the offerings from other publishers and from other authors who write about weight loss, and what makes their books different from yours.

4. Tailor Your Cover Letter to the New Industry

How do the skills i have developed in my current industry relate to the new industry.

The most important thing to remember is that the hiring manager is interested in your thinking process, not a list of unrelated skills. Be sure to explain how you've applied those skills to your work and why they've been valuable to you. Also, be sure to explain how those skills will help you succeed in the new industry. Hiring managers want to see that you've thought about how your skills will translate to the new industry and that you're ready to make the switch.

How can I demonstrate my enthusiasm and interest for the new industry in my cover letter?

One way to demonstrate your enthusiasm and interest for the new industry is to use your cover letter to explain why you're making the switch. Perhaps you've always been interested in this industry, or maybe you've always been interested in this specific role. If so, explain why you're making the change and what you hope to achieve by making this switch.

5. Highlight Your Skills and Qualifications

What key skills and qualifications have you acquired that make you an ideal candidate for this position.

One key skill is being able to clearly and concisely communicate your message. Writing and editing are two parts to that equation. You need to be able to write in order to share your thoughts and ideas, and you need to be able to edit your own work in order to make it as clear and concise as possible. Editing is a skill that is often overlooked, but it is an important part of being able to effectively communicate your message.

How have your skills and qualifications helped you successfully perform in past roles?

Think about how you've used the skills and qualifications you've gained from the past roles you've held to help you successfully perform in past roles. Remember that you want to talk about how these skills have helped you perform in your past roles, not just that you have these skills. For example, let's say you've worked as a writer in the past. You can say that you used the writing skills you gained from this past role to write copy for your website and for your content marketing efforts.

6. Demonstrate Your Passion

What have you done to demonstrate your passion for this field.

When answering the question, "What have you done to demonstrate your passion for this field?", it's important to remember that passion is a subjective term, so it's not always easy to explain how you've shown your passion. It is important to remember that passion is a feeling, and feelings are an internal process, so it's up to you to define what you consider to be your passion and then be able to explain how you've shown that passion. If you've always had a love for writing, then perhaps you've written for a local newspaper, or maybe you've started a blog where you write about your interests. If you enjoy photography, then you could have taken photos of various subjects that interest you, and maybe you've even entered some of your photos into a photo competition. By being able to demonstrate your passion for a field and explaining how you've shown that passion, you'll be able to show your potential employers that you have what it takes to succeed in that field.

How have you gone above and beyond to pursue your passion?

The main thing to keep in mind is to be genuine. Don't try to sound like you're a saint who does everything perfectly. You should be honest about your challenges, how you overcame them, and what you learned about yourself in the process. That's what makes your story interesting and relatable.

7. Conclude with a Call to Action

What action can you take to help our cause.

A writer should be thoughtful about their response and make sure their answer is actionable. For example, if someone asks you to share their content on your social media channels, you could say something like, "I'd be happy to! I'll post it on my account now." Or if someone asks you to share their content on your blog, you could say something like, "I'd be happy to do that! Let me know when you have the piece ready and I'll post it."

By being clear and concise about what you're going to do, you show the person who asked you the question that you're serious about helping and that you're a person they can rely on.

How can you support our mission?

Think about how you can use your writing as a way to raise awareness for your company's mission. When you're trying to answer the question, "How can you support our mission?" what you're really doing is showing how your company is making a difference in the world. So, think about how you can do that by using your writing to raise awareness, whether it's through social media, blog posts, newsletters, or other forms of content.

8. Proofread and Edit Your Cover Letter

Have you read your cover letter out loud to check for any potential typos or grammatical errors.

You should read your cover letter aloud not just to check for any potential typos or grammatical errors, but also to make sure it sounds natural and flows well. Sometimes even if there are no grammatical errors, if the cover letter sounds choppy or forced it can create a negative impression with the person reading it.

Do you feel that your cover letter accurately conveys your enthusiasm for the role and your qualifications for the position?

In answering this question, the first thing to do is highlight your relevant skills and experience in your cover letter. A cover letter is a lot like a resume. It should highlight your relevant skills, experience, and accomplishments in a way that's easy for a hiring manager to understand and remember. If it's clear that you have the right qualifications for a job, it's easier to see that your enthusiasm and qualifications are accurately conveyed through your cover letter.

9. Final Thoughts

Is there anything else you would like to share about your experience.

The question of "is there anything else you'd like to share about your experience?" can be a little tricky to answer because of the word "anything". While you're more than welcome to say anything you'd like to, you want to make sure that your answer is professional and that you're not saying things that could potentially come back to haunt you later. So, in order to answer this question, I would suggest considering your audience. For example, if you are applying for a position with a company that has a large number of female employees and you have some stories about your time in the military where you made inappropriate jokes or comments about women, it may not be the best idea to share that story. That being said, if you have a story about an experience that made you a better person or leader, it would be a great idea to share that!

Are there any areas where you would like to see improvement?

As a leader, I ask this question to my team members because I want to learn how to improve as a leader, and I want my team members to feel heard. I want to know what they are struggling with so I can look at ways to make the work environment better for them and also look into ways for them to improve their skills. When leaders ask this question, it is truly a win-win.

Key Takeaways:

• Assess your transferable skills to identify what you can bring to the new industry.
• Research the new industry to gain insight into the tools and techniques you need to succeed.
• Tailor your cover letter to the new industry to demonstrate your understanding of the job requirements.
• Highlight your skills and qualifications to show your potential employer what you can offer.
• Demonstrate your passion for the new industry and conclude with a call to action to maximize your chances of success.

In conclusion, changing industries doesn't have to be a daunting task. With careful research, preparation and self-awareness, you can make a successful transition to a new industry. Assessing your transferable skills, crafting a tailored cover letter, highlighting your relevant qualifications and demonstrating your passion for the new industry will help you make a smooth transition. Finally, don't forget to read and edit your cover letter to ensure you're putting your best foot forward. With these tips, you'll be on your way to a successful career in a new industry.

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