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What Is the Best File Format to Use for Your Resume?

8 min read · Updated on December 11, 2021

Not all file formats are created equal.

You've written your resume, keyword-optimized it, and had at least three people edit it. Now it's time to save your document and send it out. But have you saved it in the best resume file format for hiring managers to process? 

We've all been taught to polish our resumes, divide them into readable sections, and stay away from writing in the first person, but what about the actual fire format? No one ever mentions that detail. Which file format should job seekers use to upload, email, and submit their resumes? The answer: It depends on the situation.

How are you uploading your resume?

Whether you're submitting your resume through application software, posting to a job board, or emailing it, make sure to follow the employer's directions carefully. For example, the file format an employer wants may vary based on the company's applicant tracking system (ATS) — which may or may not be compatible with PDF files or Mac Pages.

Also, depending on how they are asking you to submit your resume, they may request you upload a certain file type. For example: 

If you're posting your resume online , the job site will specify which file type is accepted. This can range from a Word document to a PDF file (either created from a plain text document or created as an image), or a plain .txt, .rtf, .html, or .odt file.

If you're emailing your resume , the company will make clear how they want you to send it. They will probably ask for it to be sent as an email attachment, specifying whether they want it to be a Word document or PDF file. They could also request that you copy your resume directly into the email body. 

Now, if the job posting doesn't specifically say how the company wants you to upload your resume, here are the pros and cons of each file format to help you choose the best one for your resume — and how to save them accordingly. 

Word document

With Microsoft Word as commonplace as ever, many companies accept Word documents when receiving resumes from candidates — especially if they use an ATS. Unless the company specifies that you can upload another file type, play if safe and stick with a Word document.

Documents written on Word will be saved as a .doc or .docx file, which is a popular file format to send as an email attachment. If you're saving your Word document on your Mac or PC, you will simply click File > Save As (choosing where to save it to on your computer) > and then name your document.

If you don't have Microsoft Word, you can save a Google Doc as a Word document. Go to File > Download As > and choose Word Document (.docx). There may be formatting issues, however, when making this conversion, so it's a good idea to have someone with Word check your resume to ensure it has retained the proper formatting. 

Pros of Word documents:

Word is standard in most businesses.

They maintain the overall formatting and keep the same feeling.

They are more likely to be ATS-compatible. 

Cons of Word documents:

There can be compatibility issues when it comes to different Microsoft software versions (.doc versus .docx and Mac versus PC) that may alter the format of your resume. 

While Word has its ups and downs, emailing a PDF gives you complete assurance that the employer will see your resume exactly as you designed it. PDFs also come with extra protection since hiring managers or other employees cannot edit or alter the document at any point, ensuring your original copy arrives safe and sound. This layer of protection helps you if you save your resume to your website or online portfolio where it is easily downloadable.

If you are sending a resume directly to a contact or hiring manager through email, a PDF is often your best option.

You can easily still write your resume in Microsoft Word or Google Docs and save it as a PDF. To save from a Word document, go to File > Save As > and select PDF from the Format drop-down menu. To save from Google Docs, go to File > Download As > and choose PDF Document. 

Pros of PDFs:

They eliminate virus risk.

They are compatible with both Macs and PCs.

No one can change the resume once it's saved as a PDF. 

Cons of PDFs:

Not all applicant tracking systems (ATS) can view and parse resumes in this format, which could cause your resume to get thrown out before it reaches the hiring manager.

When it comes down to choosing between a Word document or PDF file, the best thing you can do is have your resume saved as both file formats; you never know which one you might need. For example, TopResume gives you the ability to download your resume as either a Word document or a PDF file once the final version is ready to go. 

With that, there are still other ways you can save your resume — albeit they may be a bit more outdated.  

Job seekers can easily save their resumes as an HTML file , which appears similar to an internet bookmark and can be sent as an email attachment or posted on a website. Hiring managers then open the file on their browsers and view it much like a web page.

Pros of HTML:

It retains formatting and layout when the resume is sent as an email attachment.

The recipient can view the resume right in the email browser without downloading it.

The resume can be posted on your website. 

Cons of HTML:

You may require a separate software application to convert the document to HTML.

Not all browsers support HTML documents.

The resume file may be mistaken for spam, which is often sent in HTML.

A text resume has no special effects such as bold, italics, or centering; it contains only plain-text characters that can be created from the standard keyboard. This format is better for older versions of ATS software since it is easier to sort through, decipher, and read plain text files that do not contain any design elements or conditional formatting. But a plain text resume will not be as appealing to the human hiring manager on the other side.

Plain text files will usually work better when applying for jobs directly over the internet versus sending resumes via email, with some resume gathering systems taking your Word or PDF document and stripping it down to TXT format on your behalf. It then populates the resulting plain text resume into a separate text box. 

If you choose to do this, however, you'll need to proofread what appears in that box carefully to ensure that it looks as clean as possible, even without any included formatting. It may be simpler to save your file to TXT format so you can proofread or revise before uploading.

Pros of plain text:

A text resume can be sent within the body of an email.

Plain text makes it easy for employers to place the resume into a searchable database. 

Cons of plain text:

It strips out all graphics and special text effects.

It isn't very visually appealing.

Hard copy resumes may be rare, but they are not completely obsolete. In-person job fairs may still call for a hard copy printed on professional-quality paper, and you might want to consider bringing one with you to your next in-person interview just in case.

The rules for hard copies are simpler than their electronic cousins. Keep in mind the following tips when printing out your resume:

Don't use colored paper beyond white or eggshell; other colors look unprofessional and can cause issues with readability.

Use new, unstained resume paper, which is available at most office supply stores.

Don't staple the resume; use paper clips instead.

Place a cover letter on top of each hard copy.

Choosing a resume file name

Once you've decided on which file format to save your resume as, you need to choose an appropriate and clear file name — you don't want to confuse the hiring manager or have your resume end up getting lost in the shuffle. 

That means, instead of using the generic “resume.doc,” use your name; for example, “JohnDoeResume.doc” or “johndoeresume.doc” would work just fine. Make sure you include the word resume in the name so you can distinguish it from your cover letter, which should also take on the same format when saving: “JohnDoeCoverLetter.doc” or “johndoecoverletter.doc.” 

While naming and saving only takes a few clicks of your keyboard, they can make a big difference in your job search; don't take it lightly. 

Before you save your resume, is it the best it can be? Our resume writers know how to make you stand out.  

This article was updated in March 2020. It was originally written by M.A. Smith .

Recommended Reading:

Don't Waste Another Job Application: Fix Your Resume

Online Job-Application Mistakes to Avoid at All Costs

The Top 10 Resume Mistakes That Could Cost You the Job

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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How to Select the Best File Format for Your Resume

How to Select a File Format for Your Resume

• Follow the Directions

Saving Your Resume as a Microsoft Word Document

Saving a google doc as a word document, saving your resume as a pdf, save a resume as a text file, how to name a resume file, make it simple for the employer to review your application.

  Jirapong Manustrong /  iStock / Getty Images Plus

It is often the last thing you think about when writing a  resume , but the file format you select for your resume is important. If you send your resume in a format that is impossible or even simply difficult for the employer to open, your application may not be considered for the job.

Most employers want a Microsoft Word document or a PDF file of your resume. Some employers may request a plain text (.txt) version, without any fancy formatting or design.

However, there are many factors to consider when selecting your resume format.

Most Important: Follow the Directions

The file format an employer wants may vary based on the company's  applicant tracking system  (ATS). For example, some tracking systems are not compatible with PDF files.  

The employer may also ask for a particular format depending on how you are submitting your resume—posting it online versus emailing.

Online Resume Posting: If you are posting your resume online, there should be instructions on which file format to use and how to upload your resume. Some employer websites and job sites specify in which format you should send your resume. For example, Indeed suggests uploading a Word document (.doc, .docx), a PDF created from a text file (not scanned in as an image), or a plain .txt, .rtf, .html, or .odt file.  

Emailed Resumes: For emailed applications, some companies may ask you to  send your resume as an attachment . For example: "Submit Resumes as Adobe PDF or Microsoft Word attachments."

Other employers may be concerned about viruses, which can be found in email attachments. In the job ad, employers may specify that any emailed documents be PDFs, which are virus-free. Some employers may request that you copy your resume directly into the body of your email, avoiding attachments entirely. In this case, you'll save your resume as a text (.txt) file, and then paste it directly into the email.

It's very important to follow the instructions in the job posting. Don't send a different file format, or your resume may not be viewable and may not even be reviewed.

To save your resume as a Word (.doc or .docx) document, click on File, Save As, and type in the file name you are giving your resume. 

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc.

To save a Google Doc as a Word Document:

• Go to  File > Download As  and choose  Word Document (.docx).

It's important to note that there may be formatting issues when converting files to another file format, so it's a good idea to have someone with Word on their computer check your resume to make sure it has retained the formatting. If it hasn't, you may consider going with a PDF.

While nearly every company either has Microsoft Word or access to Google Docs, which makes opening a .doc or .docx file easy, there are some significant advantages to saving your resume as a PDF. The disadvantage is that the employer's applicant tracking system may not be able to read it.  

Microsoft Word and other word processing programs often place squiggly lines under misspelled words or grammatical errors, but many of these "mistakes" are not errors at all when it comes to resumes.

A lot of industrial jargon or company names, for instance, may not be in the word processing program's dictionary, but that does not mean they are spelled incorrectly. By saving your resume as a PDF, those squiggly lines, which could be distracting to hiring managers viewing a document on the screen, will not show up.

Plus, while both Macs and PCs can run Microsoft Word, documents often appear differently when opened on a Mac than when opened on a PC. It's possible that some of your careful formatting will not show up correctly if hiring managers use a different operating system. That's not the case with PDF documents.

If you are sending a resume directly to a contact or hiring manager through email, a PDF is often your best option. For resumes submitted through an application system, follow the directions specified.

To save a Word document as a PDF:

• Go to  File > Save As  in Microsoft Word.
• In the box that opens up, select  PDF  from the  Format  drop-down menu.

To save a Google Doc as a PDF:

• Go to  File > Download As  and choose  PDF Document .

In some cases, employers may request a plain text version of your resume. Here's how to save it.

Copy your resume into a plain text editor like Notepad, which should be available on your computer (search for Notepad to find it), or use an online tool to convert to plain text.

• Change any bullets to asterisks add a space after the asterisk.
• Check for other leftover formatting marks and edit them.
• Change your headings to all capital letters, so they stand out. For example, PROFESSIONAL EXPERIENCE.
• Add spacing between sections for readability.

Whatever format you use, make sure the  title of the resume file  is clear and straightforward for the employer. Unless the job application advises otherwise, use your name as part of the file name (i.e., JaneDoeResume.doc), not simply the word “Resume.”

The goal is to make it as easy as possible for the employer to open your resume and learn about your qualifications. Therefore, follow directions carefully, and keep your format and resume title as straightforward as possible.

SHRM. " What’s Wrong with My Resume? " Accessed July 19, 2021.

Indeed.com. " How to Post or Upload a Resume ," Accessed July 19, 2021.

CareerOneStop. " Design for Easy Reading ." Accessed July 19, 2021.

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What File Format Should You Use For Your Resume?

Don’t risk your resume coming out as garbled symbols or missing the automated screeners - this guide outlines what file format to pick and why.

2 years ago   •   9 min read

In today's highly competitive job market, every detail counts. Among those, one crucial, yet often overlooked, factor is the file format of your resume. It's not just about the content, but also how that content is delivered. The wrong format could mean the difference between your resume being reviewed or disregarded.

Imagine having the perfect skill set and experience for a job, only to be rejected because the hiring manager or the Applicant Tracking System (ATS) couldn’t properly open or read your resume. Sounds unfair, doesn't it? But it happens more often than you might think.

That's why understanding the right resume file format, its compatibility with various systems, and its impact on presentation is essential for anyone entering or navigating the job market. This article will guide you through the most common file formats, their pros and cons, and how to make the best choice to get your resume in the 'yes' pile.

PDFs are the best resume file format

Google Docs and Microsoft Word are two of the most popular word-processing applications in the world, and they are extremely effective tools to write and edit your resume. When sending your resume, though, you want to export your document as a PDF, instead of leaving it in Word format (i.e. docx).

Imagine you've crafted a visually stunning resume in a .docx format with an intricate design and a unique font. It looks perfect on your screen, but when a potential employer opens it on a different system, the layout and design are distorted due to software incompatibility, leading to a sloppy and unprofessional appearance.

On the other hand, if you'd saved the same resume as a .pdf, it would appear consistently across different devices and software, maintaining your original design and layout.

Accessibility

Despite the huge market share of Microsoft, not everyone has them installed on their devices. If you send your resume as a DOC or DOCX from Microsoft Word and the hiring manager doesn’t have Microsoft Office installed, they’ll either have to get a reader or plugin for their particular setup, upload it to Google Docs or opt not to look at it altogether (most just choose this last option!).

With PDF files, however, a wide range of browsers, email programs, and image viewers can open PDFs, including popular ones such as Google Chrome, Mozilla Firefox, Apple Mail, Outlook, and Adobe Acrobat Reader, meaning hiring managers will be able to open them without any issues.

ATS compatibility

Along with hiring managers, Applicant Tracking Systems (ATS) are something else you want to ensure compatibility with. These are resume screeners that process and sometimes score your resume for 'fit' before it reaches a hiring manager. If you apply for a job online, there's a 98% chance your resume will go through an ATS.

When it comes to file formats, ATS software generally prefers simpler, text-based formats. These include:

• .pdf: While PDFs can often be read by ATS software , not all systems can accurately parse PDF files. It is essential to ensure that the job posting does not specifically ask for a different file format.
• .docx: This is typically a safe choice, as most ATS can easily read and parse .docx files.
• .txt: Being the simplest format, a .txt file is always readable by ATS, but it lacks formatting, which can make the human review less appealing.

PDFs generated by Word, Google Docs or most word processing tools are completely readable by Applicant Tracking Systems. By submitting your resume in the PDF file format, you’ll make it possible for ATS to read and process the file and the font without issues.

To check if your resume can be read by these systems, open it in Chrome, Preview, or Adobe Acrobat Reader and see if you can highlight/select the text. If you can highlight text, ATS will be able to read your resume. If you can’t highlight text, ATS will likely not be able to read your resume.

Find out if you’ve chosen the right file format for your resume by uploading it to the tool below — it’ll let you know if your resume is readable by Applicant Tracking Systems and provide tips on how to improve your resume.

Font and layout preservation

Speaking of fonts, it’s a common issue for fonts to be unreadable if they aren’t installed on the device reading them - at least for DOC and other formats. With PDFs, however, what you see is what you get. The document will look exactly like it does on your computer when it comes through to the hiring manager, regardless of whether or not they have the fonts required.

Similarly, file layouts can shift between different versions of Word, causing lines to overlap or margins to shrink and expand. Saving your resume as a PDF means the lines will stay in place.

Harder to edit by recruiters

Once you turn in your resume, you don’t want it to be tampered with — either by an errant keypress or an overzealous hiring manager. Unlike DOCs and other file formats, PDFs are much harder to edit once they are saved.

With so much going for them, it’s easy to see why Vice considers PDFs to be the most important file format in the world. Now that you’re in the know, let’s go over the process to save your Word and Google documents as PDFs.

Related: What to Name Your Cover Letter and Resume Files

Other common file formats

While PDFs have proven to be a reliable choice for most job applications, there are other file formats that you might come across in your job search.

.docx (Microsoft Word)

.docx is widely used and recognized. It allows for easy editing and formatting, which can be an advantage when tailoring your resume for different job applications. Some Applicant Tracking Systems (ATS) prefer .docx as they can easily parse and search for keywords within this format.

But compatibility can be an issue. Although Microsoft Word is ubiquitous, there can be formatting differences between versions or with other word processors. When opened on a system without the same fonts installed, the formatting might change, affecting the visual layout of your resume.

.rtf RTF (rich text format)

.rtf is a universal format that can be opened by almost any word processor, making it highly compatible across platforms. It maintains basic formatting like bold, italics, and underlines.

But .rtf doesn’t support advanced formatting options like columns or images. If your resume relies on complex formatting or design elements, they may not appear correctly in .rtf.

.txt (plain text)

A .txt resume can be useful for job applications that require you to paste your resume into an online form. It's the most compatible of all formats because it can be opened by any software, eliminating the risk of technical issues on the employer's end.

But .txt files don’t support any formatting, not even bold or italics. This can make your resume appear plain and harder to read.

Interactive

Interactive resumes are a great addition to your standard resume, especially in creative and digital-centric roles, but not a replacement! These dynamic resumes, shared as URLs or embedded within applications, offer an engaging platform for employers to interact with your work history, skill set, and professional persona.

File Formats to Avoid for Your Resume

While we've discussed the benefits of using PDF, DOCX, or TXT files for your resume, it's equally important to know which formats you should avoid. Here are some file formats that you should generally steer clear of when submitting your resume:

.jpg or .png (image files)

While these formats may preserve your formatting and design perfectly, they aren't practical for a resume. Most ATS systems can't read image files, which means your resume could go unread. In addition, it's impossible to edit or extract text from these files without using specific software.

.odt (OpenOffice)

OpenOffice may be a good Microsoft Office alternative for personal use, but when it comes to job applications, it's best to stick with more universally accepted formats. Not all ATS systems can parse .odt files, and not all hiring managers may have the necessary software to open them.

.pages (Pages)

This is the default word processor for Macs. However, like with .odt files, not all systems are equipped to handle this format. It's best to convert .pages documents to more universal formats like .docx or .pdf before submitting your application.

Proprietary or Obsolete File Formats

Avoid using old or less common file formats like .wps (Microsoft Works) or .wpd (WordPerfect documents). These are unlikely to be compatible with the hiring manager's system or the ATS software.

Design tools

Generally speaking, don’t use Adobe Photoshop, Canva , or similar design tools to build your resume. While you may be able to save your resume as a PDF using these tools, the odds are high that it will be saved as a PDF image - meaning ATS will not be able to scan the text and enter it into any databases.

If you aren’t sure if your PDF is an image or not, open it and see if you can highlight the text by dragging over it with your mouse. If you can, you’re all set, and ATS will be able to read your resume correctly.

Online resume generators

Like design programs, online resume generators often similarly produce PDF files that are images rather than readable text.

If you use one of these tools, make sure it can be read by resume screeners (an easy way to do that is to test your resume through an ATS ). If you come out with a product that can’t be read by ATS, you’ve dramatically lowered your potential for being spotted by the automated system.

On the topic of ATS, use the tool below to find skills and keywords relevant to the job you’re applying for. It's a good way to improve your chances of getting past ATS screeners.

How to turn your resume into a PDF

First and foremost, you should understand that Microsoft Word and Google Docs are both great options for creating your resume. Feel free to use our database of 250+ proven resume templates . Download one, and fill it out with your own details using the word processor of your choice.

How to save as a PDF with Microsoft Word

Saving a file as a PDF in Microsoft Word isn’t too different from saving it as a DOC, with a few added steps.

• Open your finalized resume using Microsoft Word.
• In the upper left corner, click “File”.
• On the left side of the screen, “Export” should appear about halfway down. Click it.
• You’ll see a button to “Create PDF/XPS”; click that as well. At that point, you’ll be prompted to save the file in a directory of your choice.
• Your resume will be exported into a PDF format and is ready to send out!

How to save as a PDF using Google Docs

Google Docs offers a streamlined process to save your documents as PDFs.

• Open your finalized resume in Google Docs.
• In the upper left corner of the screen, click “File”.
• About midway down the menu, mouse over “Download” to open a popup menu.
• Click “PDF Document (.pdf)”.
• Your resume will download automatically at this point as a PDF; it will appear in your “Downloads” folder by default.

Before you wrap up your resume and get ready to save it as a PDF, consider running it through our free Score My Resume tool, which will provide some quick, AI-powered tips to optimize your resume. As noted above, PDFs are harder to edit once saved so it’s good to have your resume finalized before you do it.

How do I manage my resume file size with images or complex formatting?

Avoid unnecessary high-resolution images and choose simpler formatting. Compress images without losing quality, if needed.

What's your advice on file size and compression for online submissions?

Ensure your file size is small for quick upload and download. Check if the job application has specific file size requirements.

How should I name my resume files?

Use your full name and the word 'resume'. If applying for a specific role, include the job title or reference number.

Can I use special characters in my resume file name?

Avoid using special characters. Stick to alphanumeric characters to ensure your file name is universally compatible.

How can I make my resume stand out?

Be concise, highlight relevant skills and experiences, and tailor your resume to the job description. An interactive resume can also help differentiate you.

Is there a preferred format for sending my resume?

Most employers prefer PDFs due to their universal compatibility. However, always follow specific instructions provided in the job posting.

Should you send your cover letter as a Word document or PDF?

Use Word or Google Docs to save your cover letter as a PDF, and send that. Avoid sending it as a DOC or DOCX for these reasons:

• PDFs are the most accessible, which means your cover letter will be able to be opened without hiring managers having to have Word installed.
• PDFs preserve your formatting, layout, and fonts, allowing you to make sure your resume looks exactly the way you intended.
• PDFs are harder to edit or be tampered with by external recruiters than Word files

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• Resume Tips

Should You Send Your Resume as a PDF or Word Doc?

You have your resume written, formatted, and tailored just the way you want it. You’re nearly ready to send it out to impress recruiters and hiring managers. But as it’s time to click save, you stop and ponder. Which resume format, Word or PDF, are you supposed to use?

You want to get your resume noticed — but for the right reasons, not the wrong ones. Don’t panic — we’ve got you covered! 

In this post, we will share all the latest advice, and by the end, you’ll have all the details you need to make an informed as to whether you should send your resume as a PDF or Word doc. 

Before we get started, though, there is one unbreakable rule to bear in mind:

Use the file type specified in the job advert

Not all companies will specify which file type they want. However, if the job posting includes something along the lines of, “please send a resume as a PDF attachment to [email protected],” then it goes without saying that you should send your resume as a PDF attachment to that email address.

Read the job advertisement thoroughly to see if the employer prefers a certain file type. You should always send the format that the employer is asking for. Failing to do that means that, at best, they’ll think that you can’t follow a simple instruction or, at worst, that your resume will be unreadable to them. 

In the rest of this article, we’ll pick out the pros and cons of which resume format, Word or PDF, to choose if the job posting doesn’t provide specific instructions.

What are the most common file types for resumes?

The most common resume formats are:

Microsoft Word

TXT (Plain Text)

Of these options, the top two — PDF and Word documents — are by far the most common, so these are the two we are going to focus on within this article regarding the best resume format of Word or PDF to use.

Your best option for a resume: PDF or Word?

You’ll find plenty of Word and PDF resume examples available online that include Microsoft Word, PDF, Google Docs, or TXT, although we recommend consulting with a professional resume writer before you decide to use any of them. That’s because many of these can be more style than substance and simply aren’t suited to being scanned by the applicant tracking systems used by organizations. Such templates may do your application more harm than good.

When you’re considering which file format to use for your resume, bear in mind that each format is best suited to different purposes.

The best format for a job application

When applying for a job online a few years ago, the best format to send and upload your resume in was usually a Word document. This format is the most easily read by the majority of applicant tracking systems , also known as the ATS.

With it being increasingly common for companies to invest in sophisticated ATS software that will parse your resume in any format, you can be confident that virtually all ATS scans can accurately read a .doc file.

Most job openings now specify that both MS Word and Adobe PDF file formats are acceptable when sending over a resume.

So why take the risk of potentially getting overlooked because of your file format by choosing another type? ZipJob’s resume experts recommend submitting your resume as a Word document most of the time. You just can’t go wrong with this format!

The best file format for attaching your resume to an email

On the other hand, many job seekers pass out their resumes like business cards while job searching. If you’re sending a direct message to someone and attaching your resume, you could consider sending it as a PDF. This preserves your formatting to ensure that your resume looks the same on everyone’s screen.

However, take note: sending a resume PDF does NOT mean that it’s a good idea to use a creative or graphic resume format . The ATS, hiring managers, and recruiters all prefer traditional, single-column resumes that can be quickly scanned and understood. 

If you aren’t sure which resume format to use, this guide walks you through the three most popular resume formats for American and Canadian employers, covering chronological, functional, and hybrid-type resumes.

Below are some additional tips for choosing the most suitable file format for your resume. 

What to know about sending a PDF resume 

Many job seekers prefer sending a resume PDF, as it keeps the formatting the same for whoever views it, and it’s compatible across most operating systems.

There are some of the benefits to sending your resume as a PDF file: 

You know the layout that the reader sees will be exactly as you created it.

The reader won’t be distracted by Word’s wiggly underlines for spelling and grammar errors; not that you’d make any, but sometimes proper nouns, like employer names, can get picked up if they don’t appear in the dictionary.

The reader can’t make any changes to your text.

But there are also some problems with sending a resume PDF:

The employer or recruiter might want to make a note or highlight on your resume; if you’re sending your resume to someone for a review, the “suggest edits” feature on Word is quite valuable, and sending your resume in a PDF form removes that option.

A PDF can be locked — great for security, but not so great if the password doesn’t arrive with the file.

Although this issue is now rarer as ATS programs have evolved, some ATS may have difficulty with accurately reading a PDF file.

Should you send your resume as a PDF?

Many job seekers ask, “Does ATS read PDF?” A PDF file is acceptable to many employers — but you’re better off sending a Word document if you’re sending it to a company that uses an ATS — which is over 99% of Fortune 500 companies in 2024.

Unless you’re sending your resume to a REALLY small company, the chances are they’ll use an ATS at some point during the recruitment process. If you’re sending your resume to a recruitment agency, a Word document is often preferred because it’s easier to make edits.

33% of people decide whether or not to open an email based on the subject line. We have some handy hints on the subject in this blog to ensure your email is opened every time.

What to know about sending a Word resume

A Word document is the easiest file type to edit, which gives it a huge advantage. It’s also really easy to keep your Word document neat and organized, giving it a strong advantage over other files.

A Microsoft Word document is the safest bet when submitting your resume. ZipJob recommends normally submitting a Word document because:

Surveys consistently show that employers and recruiters prefer a Microsoft Word document over resumes in a PDF format.

A Microsoft Word document is easily opened on most devices.

An ATS can scan a Word document much better than other types of files.

The problems associated with sending your resume as a Word document are few but include: 

It’s possible that the recipient can make changes to your resume — whether on purpose or by accident.

It may look messy if there are lots of words that are highlighted as spelling or grammatical errors. 

To avoid this happening, take the time and effort to thoroughly proofread your resume. You can do this by using a spellchecker, reading it from back to front, and even asking a trusted friend or colleague to go over it to get that fresh pair of eyes.

Should you send your resume in Microsoft Word?

Do employers prefer PDF or Word? Sending your resume in Word is the safest bet. In short, it’s the format that most employers prefer for resumes, and it can easily be screened by ATS.

How to save your resume as a PDF or Word document

Assuming that you’ve written your resume in Word, all you need to do now is click “File - Save As” and then choose where on your computer you want to save it. Then, add the file name (more on that below!) and select the file type. You can do this by using the drop-down menu in the “Save As Type” field and choosing either “Word Document” or “PDF.” 

To convert a Google Doc to a PDF or Word format, click on “File – Download” and select either the Microsoft Word or the PDF option. 

Applicant tracking systems and your file format

ATS is a type of software that the majority of companies use to screen your resume. The resumes that the ATS identifies as a good match for the position are then highlighted and recommended to the hiring manager.

Over 76% of resumes submitted aren’t even considered, and a simple thing, such as an incorrect file type, may be one of the many reasons why. Other resumes can be scored poorly by the ATS for a lack of keywords , experience mismatch, or complicated formatting. Always send a Word or PDF document to ensure that your resume performs well with ATS. 

Final note: what to name your resume file

The name that you give to your file is an important factor to consider when sending out any job search documents. Your resume should be named as a combination of your name and the word “resume.”

ScottBrettResume.doc

SBrettResume.PDF

SBrettSalesManagerResume.PDF

Recruiters or hiring managers may sometimes need to search the database for your resume. You want to ensure that they can find your resume easily when they type in your name. It also looks more professional than naming your resume “My Resume” — they’re likely to receive hundreds of resumes with that file name! Make their job easier, and make yourself stand out, with a well-considered and easy-to-find file name. 

It’s time to send your resume out into the world!

Your file format is just one of the important factors to consider when sending out your resume. So, should your resume format be Word or PDF? Although resume PDFs are becoming more widely accepted, submitting your resume in a Microsoft Word format is still the safest bet. Though, as previously emphasized, check the job application for any guidance on which format is required, and send it in the one that is specified. If there’s any doubt at all, send a Word document that’s simple, easy to read, and specifically tailored to your career goals.

Now that you’ve saved your file, all that’s left to do is to send it out and land that interview! 

If you’d like an expert opinion on your document before you apply for your dream job, why not send it over to ZipJob for a free resume review ? Armed with some advice on how to improve your document, you’ll soon be fully booked with interviews and well on your way to your next role.  

Recommended reading:

How Many Resumes Should You Be Sending Out?

Best Skills To Put On Your Resume

10 Tips To Get Your Resume Past Applicant Tracking Systems  

This article was originally written by Jen David and has been updated by Elizabeth Openshaw

Elizabeth Openshaw, Editor & Content Writer, Elizabeth Openshaw, Editor & Content Writer

Elizabeth Openshaw is an Elite CV Consultant with over 12 years of experience based in Brighton, UK, with an English degree and an addiction to Wordle! She is a former Journalist of 17 years with the claim to fame that she interviewed three times Grand Slam winner and former World No.1 tennis player, Andy Murray, when he was just 14 years old. You can connect with her at Elizabeth Openshaw | LinkedIn .

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The Best Resume Format: 20+ Examples + How-to Tips

How to format a resume the right way and how to choose the best of the three standard resume formats, depending on your current career circumstances. Plus, examples of well-formatted resumes you can steal.

The term “resume format” might mean different things: 

• For some, it’s about the nuts and bolts of the document—things like margins, fonts, overall structure.
• For others, it’s about picking the right type of the three standard resume formats—reverse-chronological, functional (skills-based), or combination (hybrid).
• Then there are those who think of “format” as the visual design and layout of a resume.

Whichever of those aspects of resume formatting you’re curious about, you’ll get all the answers you need here.

In this guide:

• How to format your resume to make it readable and professional.
• Which resume format to choose, based on your current career situation.
• Recent resume formatting trends you should know (and not always follow).

Just came here for the TL;DR version? Here it goes.

Short answer:

• Consistency is the most important aspect of resume formatting. Use a standard font like Arial, Calibri, Helvetica, Georgia, or Garamond. Use 10–12 pt font for the main body and 14–16 pt for headings. Set line spacing for 1–1.15 and margins not below 0.5 inches. For dates, choose one date format and stick to it.
• To save time and effort and make sure your resume looks just right, use an online resume builder. Obviously, I’d love you to take Rezi for a spin because we’re strongly focused on ATS-compliant formats, but if you want alternatives, Wozber, FlowCV, and Teal are also worth a try.
• The reverse-chronological resume format is a safe choice for all jobseekers and the best choice for 9 out of 10 candidates. 
• If you’re fresh out of school and have no work history to showcase, still use the reverse-chronological resume, just put your education section above the work experience part. 
• The combination format might work if you’re changing careers, but only if you’ve had a lot of professional experience in that previous field.
• The functional resume format is usually too risky. Use at your own peril. The only scenario where it might be okay is if you’re applying for a highly-creative role and your portfolio matters more than your resume.

How to Format a Resume?

• Set margins for 1 inch. If a few lines spill over to the next page, you can make your margins slightly smaller, but not smaller than 0.5 inches.
• If you have less than 5 years of experience, make your resume one-page. Two-page resumes are fine for mid-level to senior-level candidates.
• Use one of the standard, recognizable fonts like Arial, Calibri, Merriweather, Helvetica, Georgia, or Garamond. You can use a different font for headings: a combo of serif and sans-serif fonts often looks better.
• Go for 10–12 pt font for the main body and 14–16 pt for section headings.
• Put essential information in bold but don’t overdo it—use it for things like company names, educational institutions, or certifications.
• Use single or 1.15 line spacing for the main body, and 1.5–2.0 for the space between headings and sections.
• Structure your sections in the following order: Contact Information, Summary, Work Experience, Education, Skills, Additional Sections (Certifications, Courses, Conference Participation, Volunteer Work, and similar).
• Use bullet points to describe your duties and achievements in your work experience section. Use up to 7 bullet points per job—the more recent the position, the more bullets you can shoot for.
• Save your resume as a PDF unless the job ad explicitly asks for a different file format. Name the file FirstName_LastName_Resume_TargetCompany , e.g., John_Doe_Resume_Apple.

Formatting your resume right won’t automatically get you hired. Formatting it wrong, though, will automatically get you rejected. 

It’s the bare minimum you need to take care of in your job application. So yeah, don’t mess it up.

These essentials make sure your resume isn’t just professional, but also easy to skim and visually appealing.

Set proper margins

Margins frame your resume, giving it a clean, organized look. Aim for one-inch margins all around. If you’re tight on space, you can squeeze them down a bit—just not below 0.5 inches to avoid a cramped look.

Use respectable fonts

Your choice of font matters a lot. Stick to clear, professional fonts like Arial, Calibri, Merriweather or Times New Roman. Keep the main text between 10 and 12 points, bumping up headings a bit to make them pop. The aim is clarity, ensuring anyone can easily read your resume.

Get your line spacing right

Good line spacing keeps your resume from looking like a wall of text. Use single spacing for your content, with a bit more space between sections (1.5 to 2.0) to break things up visually.

Use clear, descriptive headings

Headings guide readers through your resume, so they need to stand out. Whether you bold them or use a different font, keep it consistent. This helps employers quickly find what they’re looking for.

Put the sections in the right order

How you organize your resume sections can make a big difference. Kick off with your contact info and a punchy summary or objective. After that, what comes next depends on what you want to highlight. Usually, you’ll lead with your work experience, followed by education, skills, and any extra goodies like certifications or awards.

Use bullet points strategically

Avoid using paragraphs to describe previous experience. Bullet points are your best friend for listing achievements and responsibilities. Start each one with a dynamic action verb and, whenever you can, quantify your successes. This format is not just reader-friendly, it also shines a spotlight on your contributions.

Save your resume as a PDF

When saving your resume, PDF is usually your safest bet to keep the formatting consistent across different devices. Name your resume file clearly with your name and the word “resume,” like, John_Doe_Resume.pdf . 

For brownie points, you can add the name of the company you’re applying to: Michael_Tomaszewski_Resume_Rezi.pdf (to be frank, I never got to send one).

Understanding these formatting basics sets a solid foundation for your resume, making it look good and read well. 

But that’s the easy part. Here’s where things get a little more complicated (or do they?).

Which of the Three Resume Formats is the Best?

• The three standard types of resume formats are: reverse-chronological (the most common one, focused on your work history), functional, AKA skills-based (focused on your skills), and combination (highlighting skills while tying them to professional experience).
• Reverse-chronological resume format is the best choice for most candidates, no matter their industry or seniority level.
• Combination resume format can work well for senior professionals with stellar achievements or for career-changers with extensive experience in their previous field.
• Functional resume format is generally risky: most recruiters don’t like it, and it might not pass some ATS scans. You can get away with it when applying for creative roles, where your portfolio matters more than linear work experience.

I’ll go into details right below. But first, consult this handy flowchart.

Below, I’ll break down the three main types to help you pick the best one for your current situation and career goals.

Reverse-chronological resume format

This is the go-to format for most jobseekers. Its main focus is in the work experience section, with jobs you’ve held listed in reverse-chronological order (starting with the current or most recent one, then working your way back in time).

This is the standard order of sections on a reverse-chronological resume:

• Contact Information
• Resume Summary or Resume Objective
• Work Experience
• Additional sections (Publications, Courses, Certificates , Volunteer Work , Hobbies and Interests, and similar)

And here’s what a good reverse-chronological resume looks like.

Reverse-chronological resume sample

Pros: it’s a recruiter- and ATS-friendly resume , highlighting your career progression and best achievements. It focuses exactly on what matters the most to potential employers.

Cons: if you’ve had plenty of success over many years of your professional career, some of the best bits might get lost between the cracks of a reverse-chronological resume.

This format is a no-brainer when you’ve had a straightforward career in the same field. 

That said, the reverse-chronological resume will work well even for career-changers, people with career gaps, or recent grads with little to no professional experience. 

Here’s why:

• Career changers: write an effective reverse-chronological resume by expressing your desire for a career switch in the resume summary, then, focus on experience and skills that are transferable to the new industry.
• Employment gaps: a 2014 study has shown that career gaps are far less significant to hiring decision-makers than you’d fear. As long as the gap has been followed by a period of continuous employment, it’s unlikely to bother your potential employer. The same goes for any gap shorter than 9 months. It shouldn’t even be called a “gap” in that case, you were just out of work for a while. Of course, you still need to explain the break, but something as straightforward as “Job Seeking” or “Break for Personal Reasons” will do the trick.
• No relevant work history: still fresh out of school with no work experience? Put your “Education” section above your “Work Experience.” In the education section, elaborate on relevant coursework or extracurricular activities . As for the work experience, list anything that might count, even that part-time cafeteria job or volunteer work.

Note : more recent, post-pandemic studies suggest that Americans do display slightly negative sentiment towards those who were unemployed during the pandemic. That said, those surveys were run on general population, not hiring professionals, so take the results with a grain of salt.

Functional (skills-based) resume format

Here, you focus on your skills rather than when you worked where. 

It’s commonly advertised as *the* resume format for candidates with gaps in employment or who are switching careers and want to highlight transferable skills.

The twist is that, technically, you don’t even have to put in the dates next to your jobs. And that might sound really tempting to those of you who aren’t too confident about your career progression so far.

But it just doesn’t work like that. 

You’ll be much better off honestly addressing any irregularities in work history on your resume than trying to conceal those. A functional resume immediately raises questions.

Honestly, any time I had to write a sample functional resume to show that it MIGHT work, I always ended up creating something closer to a combination resume (more on that in a moment).

This is the standard order of sections on a functional resume:

• Resume Objective
• Skills Summary
• Additional sections

Here’s what it looks like in practice.

Functional resume sample

Pros: it lets you play up your strengths and downplay less relevant positions. Can be a good choice for creative or artistic positions or when applying to small businesses.

Cons: recruiters aren’t fans because it can seem like you’re hiding something. It’s not great for dealing with ATS scans. It conceals what hiring decision-makers are interested in the most—your career progression.

If you’re dead set on using the functional resume format, by this point, I’ve probably run out of options to convince you otherwise. 

My final piece of advice: provide concrete examples that prove the skills you’re listing. And if you have an online portfolio, by all means include a link in the contact information section.

Combination (hybrid) resume format

Also called a chrono-functional resume. A mix of both worlds, this format showcases your skills upfront, followed by a reverse-chronological work history. It’s ideal for highly experienced senior candidates or career-changers who’ve had long stints of employment in their “previous” careers.

• Extensive Skills Summary

Combination resume sample

Pros: highlights your most important skills and achievements up top. The magic sauce is tying a skill you mention to concrete evidence from your work history.

Cons: it’s fairly difficult to write it well. The whole point is compiling the highlights from your career in the skills summary at the top, but you don’t want to repeat all that information all over again in the work experience section.

A great example of someone who benefited from a combination resume comes from my individual client from a few years back, we’ll call him Jose.

Jose had over a dozen jobs throughout his 20-year career. He wasn’t much of a job hopper, more like a jack of all trades, taking a part-time gig here and there or holding two jobs simultaneously at times. 

He spent most of his life as a goalkeeper coach for a soccer club in Florida. Jose also handled some promotional activities for the club, was responsible for fundraising, and worked as a sales rep for a niche goalkeeper gear manufacturer. He was looking for a job in sales. And—

As we started talking, I realized he was an amazing salesperson! 

For instance, he single-handedly closed a sponsorship deal with the then Real Madrid’s first-choice goalkeeper (to those of you in the US—trust me, that’s a huge name in Europe) despite competing with the Nikes and Adidases of this world, and other companies he wouldn’t have been able to outbid. He also did spectacularly well managing sales initiatives for the soccer club.

And yet, if two of his most recent job positions had just read “Head Goalkeeper Coach” and “Goalkeeper Coach,” all of those other relevant achievements would have gotten buried. And recruiters won’t dig for information they don’t have readily available at first glance. 

Long story short, we wrote a combination resume for Jose and quickly landed him his dream sales gig. If your current situation sounds even a bit similar, this might be your cue!

CV format vs. resume format

Just a quick note here. If you’re looking for a job in academia, none of the above holds true. You’ll need to follow a CV format—and it’s an entirely different document.

A CV (Curriculum Vitae) is not just a “fancy” resume. It’s way more detailed and used primarily in higher education teaching and research positions, covering your entire career. 

How to choose the best resume format for you?

Depending on your experience level:.

• Entry-level with no experience: lean towards a modified reverse-chronological resume with the education section above the work experience.
• Mid-level: use the reverse-chronological format, which showcases a solid work history and upward career trajectory.
• Senior-level: go for a combination format as it allows you to display a rich mix of skills and impactful career milestones.
• Career-changers: the combination format is a good bet, letting you emphasize relevant skills over past job titles. You can also use a reverse-chronological resume, but provide some context for your desire to change careers in the resume summary or resume objective.

Depending on other factors:

• Linear work history: when you have a solid, consistent work history in the same field, use the reverse-chronological resume format. If your work history is varied with gaps or changes in career paths, a combination resume format might be better.
• Your industry: creative fields are more open to unique formats and designs. For more traditional fields, stick to the basics of standard resume formatting and, ideally, use the reverse-chronological resume.
• The role’s requirements: no matter the exact structure you end up using in your resume, always tailor any resume format to highlight the skills and experience that the role requires.

Here’s what you need to know about resume formatting and resume formats:

• Make your resume presentable. Treat it as any other formal document. Use an elegant font, single line spacing, 1-inch margins, and clear, visually-distinct headings.
• Always include the following sections: contact information, summary or objective, work experience, education, and skills.
• It’s best practice to throw in additional sections that back your expertise up: certifications, conferences, publications, volunteer work, projects, and similar.
• There are three standard resume formats: reverse-chronological, functional, and combination.
• The reverse-chronological resume is the best pick for a majority of candidates.
• Senior candidates or career-changers with a rich history of employment can benefit from using the combination resume format.
• Functional resumes are a less-than-perfect choice. They’re not exactly ATS-friendly, and they conceal some of the most important information.

Thanks a ton for reading and, as always, keeping my fingers crossed for your job hunt! Got any questions unanswered? Check out the FAQs below or hit me up via a DM on LinkedIn, always happy to talk careers!

Should my resume be one page?

For most early-career professionals, keeping your resume to one page is ideal. It forces you to highlight your most relevant experiences and skills. However, if you’re a mid- to senior-level professional with extensive experience relevant to the job you’re applying for, it’s acceptable to extend to two pages. The key is relevance and value—every section should add something meaningful.

How do I create an outline for my resume?

Start by listing the essential sections: Contact Information, Summary or Objective, Work Experience, Education, Skills, and any other relevant sections like Certifications or Projects. Next, under each category, bullet point the items you plan to include, focusing on achievements and skills. Adjust the order based on the resume format you choose and what you want to emphasize most.

What’s the best resume format for college students?

College students often benefit from a modified reverse-chronological format with education placed above work experience. It allows you to highlight your academic projects, and extracurricular activities, especially if you lack formal work experience. However, if you’ve had significant internships or relevant work, a traditional reverse-chronological format that showcases this experience can also work well.

Can I include a picture on my resume?

Generally, it’s best to avoid including a picture on your resume, especially for jobs in the US and UK, where it can actually work against you due to anti-discrimination laws. However, there are exceptions based on industry (like acting) or geographic location (some countries outside the US expect a photo). Always research the norms for your specific situation.

What’s the best resume format for ATS scans?

A reverse-chronological format is the safest bet for ATS (Applicant Tracking Systems) because it’s straightforward and easy for the software to parse. Regardless of format, ensure your resume includes relevant keywords from the job description, uses standard headings (like “Work Experience”), and avoids overly complex layouts or elements that could confuse the ATS.

What should I always include on a resume ?

Always include your contact information, a summary or objective (tailored to the job), your work experience (with achievements and quantifiable results), your education, and relevant skills. Depending on the job, you might also include sections for certifications, languages, volunteer work, or projects. Remember, customization based on the job you’re applying for is key.

Michael Tomaszewski

Michael Tomaszewski, CPRW, is a resume and career advice expert with 7+ years of experience in the hiring industry. He has helped millions of readers and dozens of one-on-one clients create resumes and cover letters that *finally* do their talents and accomplishments justice.

How to Choose Which Resume Format is Right for You

In This Guide:

The three most popular resume formats, reverse chronological resume format, functional resume format, combination resume format, resume formatting tips, resume format template, key takeaways, do you still have questions about resume formats.

Think of your resume as the blueprint of your career—whether you're constructing a skyscraper or a cozy cottage, the foundation needs to be rock-solid.

Navigating the world of resume formats  can be a bit like finding the perfect fit in a wardrobe of workwear. From the timeless classic of the reverse chronological resume to the skill-forward functional format, and the best-of-both-worlds combination style, each has its own flair.

Did you know that over 90% of hiring professionals are familiar with the reverse chronological format? So, let’s 'format' your career aspirations and tailor your resume to suit your professional storyline!

The resume format you choose should reflect your personality and speak to the specific job to which you're applying.

Richard Nelson Bolles

So, you may be wondering what these formats are and what they each entail exactly—let’s go ahead and get into them.

Depending on your work history and career goals, different formats can help showcase your strengths. Selecting the ideal format ensures that hiring managers see you in your best light, making it easier for them to spot your talents and fit for the role. It's a key step in getting your foot in the door!

They each contain unique elements which we explore below.

Reverse chronological

• The reverse chronological resume format  is like a timeline that showcases your professional journey from the most recent to the earliest. It lists your work experiences with the latest job at the top, followed by earlier ones, so hiring managers can quickly see where you’ve been and how you've progressed.
• This format is especially great for those with a strong work history and clear career progression. It's perfect if you’ve climbed the ladder in a specific field or industry and want to highlight your upward trajectory. It’s less ideal for those with gaps in their employment or who are shifting careers, as it can spotlight these changes more prominently. If stability and growth in your career are your strengths, this format can effectively showcase your professional story!
• The functional resume format  is like your career’s highlight reel, focusing on your skills and experiences rather than the timeline of your work history. It's organized around your abilities and strengths, categorizing your accomplishments under skill headings like "Project Management" or "Communication Skills."
• This format is particularly great for those who are looking to shift industries, have gaps in their employment, or are new to the workforce, such as recent graduates. By spotlighting what you can do and the expertise you bring to the table, the functional resume helps you make a strong case to potential employers, especially when traditional career paths don’t tell your whole story.

Combination or hybrid

• The hybrid or combination resume format  is like a Swiss Army knife for job seekers—it's versatile and multifunctional, blending the best elements of chronological and functional resumes. This format allows you to showcase both your impressive career timeline and the diverse skills you've acquired along the way.
• The combination resume is particularly effective for those with a colorful career path, such as individuals changing industries, those with gaps in their employment, or highly skilled professionals with diverse experiences. It lets you tailor your resume to emphasize more relevant skills and experiences, making a compelling case to potential employers about why you're the perfect fit for the job.

Now let’s dive in deeper and dissect each format for you to be able to choose the right one and properly replicate it.

The reverse chronological resume format is a favorite for many because it lays out your work history entries  into a clear, easy-to-follow timeline, starting with your most recent job and working backward. This setup is perfect for highlighting your career progression, showcasing where you’ve been and how you’ve climbed the ladder over the years.

It’s designed to give potential employers a quick snapshot of your professional journey, emphasizing your growing roles and achievements. This format works best for those with a solid track record who want to show off their stable and upward-moving career path. It’s a straightforward approach that tells your story at a glance.

Writing tips for the reverse chronological resume format

Here are some ways to jazz up your resume writing. Follow these tips to craft a stellar reverse chronological resume:

• Highlight your recent roles:  Start with your most recent job and work backward. This format puts the spotlight on your latest accomplishments, showing where you’re now and how you've progressed. It's like telling your career story with the last chapter first!
• Use clear dates and titles:  Make sure each job listing includes the start and end dates, job title, and employer. This clarity helps hiring managers see the timeline of your experience at a glance.
• Showcase your achievements:  Under each job, highlight your key responsibilities and successes. Use action verbs and concrete numbers to demonstrate your impact. Think of it as giving your career highlights a front-row seat.
• Tailor your content:   Target your resume  to each individual job application. This shows you’re not just throwing your hat in the ring but are genuinely interested in the role.
• Keep it concise:  Even if you have a long work history, focus on the most relevant and recent experiences. You want your resume to be a quick read, not a deep dive.
• Include education and certifications at the end:  Place your educational background  and any related certifications  after your professional experience. This layout supports your practical experience with your academic credentials, ensuring your resume is well-rounded.
• Proofread for perfection:  Before sending out your resume, double-check for any typos or grammatical errors . A clean, error-free resume reflects your attention to detail.

Using these tips, you can create a reverse chronological resume that effectively showcases your experience and catches the eye of recruiters, ensuring you look like the top candidate you are!

Pros and cons of the reverse chronological resume format

The reverse chronological resume format is one of the most traditional and widely used styles. It has distinct advantages and some limitations depending on your career history and goals.

Here are the main pros and cons:

• Clear career progression:  This format showcases a clear timeline of your employment history, emphasizing how you have advanced over the years. It's easy for hiring managers to see your growth in a specific field or industry at a glance.
• Familiarity and acceptance:  Most employers expect and prefer this format because it’s straightforward and familiar. It aligns well with the traditional way recruiters and hiring managers review resumes.
• Immediate impact: By listing your most recent role first, you immediately highlight your current capabilities and responsibilities, which are often the most relevant to the jobs you’re applying for.
• Highlights stability:  It’s excellent for demonstrating continuous employment and upward career mobility, which can be reassuring to potential employers looking for reliable candidates.
• Highlight gaps in employment:  Any gaps in employment are immediately apparent, which can be a drawback if you've had periods of unemployment that might require explanation.
• Less flexible:  If you're looking to make a career change or if your most recent experience isn't the most relevant to the jobs you're applying for, this format can work against you by not highlighting the most pertinent skills or experiences upfront.
• Repetitive for similar roles:  If you've held very similar roles across different companies, the reverse chronological resume can seem repetitive and make it hard to distinguish between different positions.
• Potential for redundancy:  For those with a long career history, this format can lead to a lengthy resume as it requires detailing each role. This could dilute the impact of your most relevant experiences.

Selecting the perfect resume format really hinges on your unique career journey, the specific job market, and how you want to showcase your experience to potential employers. The reverse chronological format is a solid and popular choice for many, but it's always smart to think about how it aligns with your personal job search goals. It’s all about finding the best fit for you!

The functional resume format is like a highlight reel for your skills—it focuses on your abilities and accomplishments rather than the chronological order of your work history. Think of it as putting your best foot forward in a talent show, where your skills take center stage instead of the timeline of your previous roles.

This format groups your professional experiences by skill areas or job functions, allowing you to showcase what you're best at, particularly if your career path has been non-linear or you’re looking to pivot to a new industry. It's especially handy for those with gaps in their employment or for new graduates who want to emphasize their capabilities over experience.

The main focus of the functional resume is to play up your strengths and potential, ensuring that recruiters see your best bits first, much like arranging the tastiest dishes at the front of a buffet.

Writing tips for the functional resume format

Here are some writing tips for crafting a functional resume that not only showcases your skills but also makes your application stand out.

• Lead with a strong summary : Start with a punchy professional summary  that outlines your key skills and how they translate to success in the role you're applying for. Think of it as your opening act—make it memorable!
• Organize by skill categories:  Group your skills into relevant categories (e.g., Customer Service, Project Management, Technical Proficiency). This helps the hiring manager quickly see how your talents align with the job requirements, much like sorting puzzle pieces before tackling the jigsaw.
• Highlight achievements with metrics:  For each skill category, include specific achievements and quantify  them where possible (e.g., "Improved customer satisfaction by 20% through personalized service strategies").
• Include a relevant experience section:  List job titles, companies, and dates in a brief section at the end of the resume. This provides context for your skills without focusing on the chronological order of your work history.
• Tailor your skills to the job description:  Make sure the skills and achievements you highlight are directly related to the job you're applying for. This shows you're not just throwing everything at the wall to see what sticks, but carefully crafting your pitch.
• Use powerful action verbs:  Start bullet points with dynamic action verbs  that convey action and achievement (e.g., executed, designed, transformed). These verbs help paint a vivid picture of your capabilities.
• Keep it concise and focused:  Avoid the temptation to include every skill you possess. Focus on the ones most relevant to the job, ensuring each word on your resume works as hard as you do.
• Proofread for clarity and impact: Make sure your resume is clear, concise, and free of errors. This is your professional portrait; polish it until it shines.

By following these tips, your functional resume will effectively showcase your skills in a way that's tailored and appealing, designed to fit just right for the job at hand.

Choosing a resume format is like choosing an outfit for your cat. It might not like any of them, but you have to pick one that makes it look purr-fessional.

Pros and cons of the functional resume format

The functional resume format, also known as a skills-based resume, can be particularly useful in certain situations, but it also has some potential drawbacks.

Here are the major pros and cons:

• Highlights skills over employment gaps:  If you have gaps in your employment history or are changing careers, the functional format allows you to focus on the skills and experiences relevant to the job you’re applying for, rather than when or where you worked.
• Tailors to the position:  This format makes it easier to tailor your resume to specific job postings by emphasizing the skills and accomplishments that align closely with the job requirements.
• Showcases transferable skills:  Ideal for those who have a diverse skill set from various fields or industries, the functional resume can effectively highlight abilities that are applicable across different jobs.
• Less familiar to recruiters:  Many hiring managers are more accustomed to the chronological resume format and might find the functional style confusing or suspect it's being used to hide something, such as employment gaps or a lack of relevant job titles.
• Can lack context:  By not tying skills directly to specific jobs and dates, it can be harder for employers to see how and where you developed your skills. This lack of context can make your accomplishments seem less tangible.
• May not pass applicant tracking systems (ATS):  Many companies use ATS to scan resumes for related keywords  and chronological data. Functional resumes can sometimes be difficult for these systems to interpret, which might prevent your resume from being passed along to a human reviewer.

Choosing the right resume format is critical, and the functional resume can be a powerful tool in the right circumstances, especially when it's used to strategically present a candidate's skills in the best possible light.

The combination or hybrid resume format is like the multitool of resume styles—it's specially designed to highlight your strongest skills while also giving a nod to your work history. This format blends the best parts of functional and chronological resumes, making it perfect for those who want to showcase their impressive skill set alongside a solid employment record.

The main focus of the combination format is to first draw attention to your relevant skills and achievements at the top of your resume, then follow up with a chronological list of your employment history. This approach is fantastic for people making a career change, as it allows them to highlight the skills that are transferable to new fields.

It’s also ideal for candidates with a mix of significant professional experiences and substantial skills who want to stand out in competitive fields. The combination resume offers a flexible platform to impress potential employers by showing them exactly what you can bring to the table.

Writing tips for the combination resume format

Here are some friendly and informative tips to help you craft an effective combination resume that's sure to catch an employer's eye:

• Lead with your strengths:  Start with a 'Resume Summary'  or 'Professional Profile'  section that highlights your top skills and achievements. Think of it as your career highlight reel, showcasing your MVP moments right off the bat.
• Detail relevant skills:  Before you dive into your work history, create a 'Skills' section  where you can detail your transferable skills and abilities relevant to the job you’re applying for. This is your chance to shine a spotlight on your expertise.
• Include a reverse chronological work history:  Follow up your skills with a concise work history, listed in reverse chronological order. This part shouldn’t just list where you worked, but also emphasize how you put those top-billed skills to use in each role.
• Quantify your achievements: Wherever possible, use numbers to measure your success. Whether it’s increasing patient satisfaction by 20% or reducing office supply costs by 30%, numbers provide a clear picture of your impact.
• Tailor each resume: Customize your resume for the specific job you're applying for by emphasizing the skills and experiences that align most closely with the job description. It’s like choosing the right tool for the right job—precision is key.
• Keep it streamlined: Even though you're blending skills and experiences, keep your resume concise. Avoid the temptation to overload it with information. Remember, it’s a teaser, not a tell-all.
• Proofread for perfection:   Double-check your resume for typos  and grammatical errors.

Using these tips, your combination resume will not only highlight your capabilities but also provide a clear, comprehensive view of your professional journey, making you an irresistible candidate for any job opening.

Pros and cons of the combination resume format

The combination or hybrid resume format blends the best features of chronological and functional resumes, making it a versatile choice. However, like any format, it has its advantages and drawbacks depending on the context and the candidate's background.

Here are the biggest pros and cons:

• Versatility: The combination resume highlights relevant skills upfront while also providing a clear timeline of work history. This makes it ideal for candidates with a strong set of skills and a solid employment record.
• Appeals to career changers:  It allows individuals transitioning between fields or industries to showcase the skills that are applicable to their new career path, while still detailing their work history.
• Focus on strengths: By emphasizing skills and accomplishments that are most relevant to the job, helps the candidate to make a strong case for their candidacy, even if they have gaps in their employment or are re-entering the job market.
• Complexity:  This format can be more complex and harder to write because it requires a careful balance between showcasing skills and presenting a chronological work history.
• Length issues:  Combination resumes can become lengthy as they include a lot of detailed information. This can potentially dilute the impact of the key messages you want to convey if not well-organized.
• Potential for redundancy:  There’s a risk of repeating information between the skills and experience sections, which requires meticulous editing to ensure clarity and conciseness.
• Recruiter skepticism:  Some recruiters prefer the traditional chronological format and might view combination resumes with skepticism, particularly if they feel the format is being used to hide employment gaps or a lack of relevant experience.

Overall, the combination resume can be a powerful tool for many job seekers, but it needs to be carefully crafted to ensure it effectively communicates the candidate's strengths without overwhelming the reader with too much information.

Comparison between the chronological, combination, and functional resume formats

When choosing between the three primary resume formats—reverse-chronological, functional, and combination—it's essential to consider how each format presents key elements like summary, skills, work history, and education.

Here’s a cohesive comparison to help you decide which might be best for your needs:

Reverse-chronological resume

• Summary:  Typically includes a brief statement that highlights career achievements and major professional qualities.
• Work history:  The centerpiece of this format, it lists all jobs in reverse order, starting with the most recent. Each entry focuses on the role and accomplishments, demonstrating career progression.
• Skills:  Generally integrated into the work history section or briefly listed; this format assumes that skills are evident from job descriptions.
• Education:  Listed after work history, focusing on degrees earned and institutions attended, often including graduation dates.

Combination resume

• Summary: Similar to the reverse-chronological, this also includes a powerful introduction but may lean more towards outlining specific skill sets that are particularly relevant to the job applied for.
• Key skills or summary of qualifications:  Prominently features a detailed listing of skills and qualifications at the top of the resume to immediately showcase capabilities.
• Work history: Still important but secondary to skills, it’s usually concise, showing only the job title, company, and duration, with less emphasis on job duties.
• Education:  Presented similarly to the reverse-chronological format, often placed at the end of the resume.

Functional resume

• Summary or objective statement:  This may include a clear career objective or a brief summary that aligns more closely with the candidate’s career goals.
• Summary of qualifications:  Highlights professional accomplishments and abilities at the top, making it easy for employers to see the candidate’s value right away.
• Skills sections:  The core of this format, multiple skills sections are tailored to reflect the job seeker’s strengths as they relate to the job they’re applying for.
• Work history:  This section is downplayed, often listed simply as job titles, names of employers, and dates of employment, with minimal detail on the responsibilities or achievements in each role.
• Education: Typically listed at the end; similar to other formats but may include additional relevant training or coursework to compensate for less detailed work history.

Overall comparison

• Reverse-chronological: Best for those with a strong and steady employment record who want to highlight career progression.
• Functional:  Ideal for those with gaps in employment, those changing careers, or where specific skills are more important than chronological work experience.
• Combination:  Great for candidates with strong skills and some professional experience who want to highlight both without prioritizing one over the other.

Each format serves different purposes and suits different career needs, making it crucial to choose the one that best represents your professional experiences and highlights your qualifications most effectively.

To land your dream job, it's crucial to not just list your experiences and skills, but to present them in a way that captures attention and communicates clearly; the following resume formatting tips are designed to help you do just that, ensuring your resume makes a memorable first impression.

Here at Enhancv, we’re happy to be able to provide you with our unequaled resume builder that assists you in every way possible on your formatting journey. Our builder does all the heavy lifting so that your resume is formatted in the most professional and effective way.

Have a try and upload your current resume to see some immediate ways it can be improved and to get a glimpse at some of our formatting capabilities.

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Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Choose the right font style and font size

When crafting your resume, choosing the right resume font size and style  is just as critical as the content itself. The goal is to ensure readability and professionalism, helping your resume stand out in the best way possible. While Arial  and Times New Roman  are traditional choices, branching out into other fonts like Rubik, Volkhov, Lato,  and Montserrat  can give your resume a fresh, modern feel. These fonts are not only professional but also designed for clarity and easy reading on both screens and print.

For most resumes, the best font size for the body of the text is typically between 10 and 12 points.  This range makes your resume accessible and readable without straining the eyes of HR professionals. Titles and headers can be slightly larger, around 14 to 16 points , to create a visual hierarchy that guides the reader through your document effectively. It’s important to maintain consistency in your font choices throughout the document to keep the look unified and professional.

If you're looking for an easy way to apply these tips and ensure your resume looks its best, the Enhancv Resume Builder is a fantastic tool. This platform not only offers a variety of fonts beyond the standard options but also helps you determine the optimal font size and layout for readability and impact. With the Enhancv Resume Builder, you can streamline the formatting process, making sure your resume is both appealing and professional with just a few clicks.

Set the proper margins and spacing

When formatting your resume, it’s crucial to set proper margins  and spacing for a professional look. Aim for 1-inch margins all around and use 1.0 to 1.15 line spacing  within sections for readability, ensuring your text isn't too cramped.

Between different sections, increase spacing to 10-12 points  to clearly differentiate each part. This spacing strategy helps maintain a clean, uncluttered appearance, making your resume easy to scan and visually appealing.

Format your work experience bullets properly

When formatting your work experience on your resume, it's all about clarity and impact. Here's how to make sure your bullet points hit the mark:

• Start with strong action verbs: Begin each bullet point with a dynamic action verb to capture attention and convey your accomplishments.
• Highlight achievements with quantifiable results:  Whenever possible, use numbers to detail your successes. This quantification makes your accomplishments more tangible and impressive.
• Order your bullet points strategically:  Arrange your bullet points in order of relevance and impact. Start with the achievements that are most impressive and most relevant to the job you're applying for. This might mean not always going in chronological order within each job listing.
• Keep it relevant and concise:  While you might want to share everything you've done, focus on the experiences that directly align with the job you're seeking. Each bullet should offer value and paint a picture of your capabilities. Aim for 4-6 bullets per job to avoid overwhelming the reader.
• Consistency is key:  Make sure each bullet point is formatted the same way. This means consistent punctuation, capitalization, and structure.

Save your resume in the appropriate format

Unlike a Word document (.docx), which can look different on various computers depending on the software version and settings, a PDF file locks in your layout, fonts, and styling. This ensures that what you see is what the hiring manager gets. It’s a reliable, professional choice that prevents the contents from spilling over or shifting around unexpectedly. This makes PDFs the go-to format  for sending resumes, guaranteeing your first impression is exactly as you designed it.

Below we’ll go over each format type and provide comprehensive templates for you to be able to easily work with.

Chronological resume template

Ready to put your career journey front and center? Our reverse chronological resume template  is designed to showcase your professional progression clearly and impressively. You’ve already learned about the strengths of this popular format, so now it’s time to put that knowledge into action.

Best of all, you can create your ideal resume with Enhancv! Get started today and build a resume that stands out in a stack and helps you step forward in your career.

Functional resume template

Ready to give your resume a fresh, modern twist? Our functional resume format template  is perfect for showcasing your skills and qualifications in a style that's also popular in Canada .

While many online templates lean towards a functional design, Enhancv’s modern resume templates  stand out because they're versatile—you can tailor them to any resume format to suit your needs.

Dive in and start personalizing your resume to highlight your unique capabilities and make a strong impression!

Combination resume templates

Ready to put your best foot forward? Our hybrid or combination resume template  is designed just for you. Tailored to blend your standout skills with your impressive experiences, this template is especially preferred by students who want to showcase their academic and extracurricular achievements alongside their work history.

Dive in and start customizing it to highlight your unique journey and catch the eye of your dream employer!

As we wrap up our discussion on resume formats, here are the ten most important takeaways to remember:

• Flexibility of formats: Each resume format (chronological, functional, combination) serves different purposes, catering to various career needs and backgrounds.
• Strengths of the combination resume:  It highlights relevant skills upfront while providing a clear work history, making it ideal for those with strong skills and solid employment records.
• Challenges with the combination format:  It can be complex to write and may lead to lengthy or redundant content.
• Reverse-chronological format:  Focused on career progression, it lists jobs in reverse order and is best for those with a steady work record.
• Functional resume:  Emphasizes skills over work history, ideal for career changers or those with gaps in employment.
• Tailoring your resume:  Customize your resume for each job application to highlight the most relevant skills and experiences.
• Importance of proofreading:  Always double-check your resume for errors to maintain professionalism.
• Choosing the right font and size: Use professional fonts like Rubik, Volkov, Lato, and Montserrat at readable sizes (10-12 for body text).
• Setting margins and spacing:  Aim for 1-inch margins and appropriate spacing between sections to enhance readability.
• Effective bullet points: Use strong action verbs and quantifiable results to make your work experience stand out.

Here are some of the more frequent questions we get regarding resume formats.

What’s the best format for a resume in 2024?

In 2024, the best resume format is typically the reverse chronological format, as it clearly presents your work history and career progression, making it easy for employers to quickly understand your experience and achievements. This format remains highly favored by recruiters for its clarity and straightforwardness.

Is there a correct format to use for a resume?

There isn't a single "correct" format for a resume; the best choice depends on your career history and goals. Reverse chronological is popular for clear career progression, functional highlights specific skills, and combination resumes blend both approaches for a comprehensive showcase. Choose based on your personal situation.

What resume format do employers prefer?

Most employers prefer the reverse chronological resume format because it clearly presents the candidate’s work history in a straightforward timeline, emphasizing career progression. This format makes it easy for employers to quickly assess a candidate's experience and achievements relevant to the position.

What is a hybrid resume?

A hybrid resume, or combination resume, merges elements of both chronological and functional formats. It highlights relevant skills at the top followed by a reverse chronological work history, making it ideal for showcasing both your abilities and your professional timeline effectively.        

Do you have free resume templates?

Yes, we do! Take a minute and have a look at our rich variety of free resume templates .

What’s the best resume format for students?

For students, the combination or hybrid resume format is often the best choice. It allows them to highlight relevant skills and educational achievements up front, while also providing space to detail any work or internship experiences in reverse chronological order. This format helps compensate for less extensive work histories while showcasing their potential and capabilities effectively.

Check out these resume examples directed at different types of students:

• Undergraduate Resume Examples & Guide
• High School Student Resume Examples & Guide
• College Resume Examples & Guide

Can you combine a resume and a CV? 

For non-academic research roles or administrative positions at educational institutions, you can. It should include extensive content like research and publications but be more concise than a CV, emphasizing measurable achievements.

This tailored document should span 1.5-2 pages, clearly demonstrating how your academic achievements, experiences, and skills align with the specific job requirements. It's designed for employers who highly value academic backgrounds.

What are the disadvantages of a combination resume?

Keep in mind that while the hybrid resume format offers a detailed look at your employment history, it does mean that frequent job changes, gaps in employment, or unrelated experiences might stand out more than they would in a functional resume.

Which format is best for applicant tracking systems?

When considering resume formats in relation to applicant tracking systems (ATS) , it's important to note that the format itself isn't as critical as how the content is structured and presented. ATS systems scan for keywords and phrases that match the job description, so regardless of whether you use a chronological, functional, or hybrid format, what truly matters is how you highlight your relevant skills and experiences.

The key is to tailor your resume to include the skills, experiences, and language found in the job posting. By focusing on aligning your resume with the specifics of the job description and using a clear, straightforward format, you ensure that ATS can parse and rank your application effectively, boosting your chances of getting noticed.

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3 Best Resume Formats for 2024 [W/ 5+ Professional Templates]

How you format your resume matters . 

When reviewing your resume, the first thing hiring managers notice is how your resume looks , not what it contains .

And if the first thing they see is a messy, cluttered, crowded resume, chances are you won’t make a great first impression.

So, this begs the question: what are the best resume formats, and which one should YOU use? 

That’s exactly what we’re here to explain! In this article, we’re going to cover:

• Resume Formatting Guidelines
• 5+ Resume Templates (You Can Steal)
• 3 Main Resume Formats (With Examples)
• Resume Format Pros and Cons
• How to Choose a Resume Format
• 7 Other Resume Resources 

Let’s dive right in! 

Resume Formatting Guidelines 

If you’re formatting your resume from scratch, you’ll first want to pay attention to the layout.  

That involves setting the margins, picking the font size, and determining your resume’s length. 

To create a professional-looking resume, follow these general formatting guidelines: 

• Don’t make your resume longer than one page . Unless you have 5+ years of relevant work experience, there’s no reason for your resume to be two or three pages long. 
• Pick an 11 or 12-pt font size and stick with it throughout your resume.
• Pick an attention-grabbing (but professional) font . We recommend Ubuntu, Roboto, or Overpass.  
• Use standard and legible resume sections . For example, your work experience should be called just that “Work Experience” and not “work history” or something else. 
• Leverage bullet points to list information such as work achievements and responsibilities, academic details , etc. They help make the resume much more reader-friendly. 
• Be consistent with resume formatting (e.g. use the same date format everywhere, instead of using 11.2018 in one place and November 2018 in another). 
• Have good line spacing. You don’t want the information on your resume to look all cramped up. 
• Always save your resume as a PDF file . It’s the safest choice, as it guarantees your resume layout will stay intact no matter what device opens it. Only save your resume as MS Word if the job you’re applying for specifically requires you to and never, ever, submit a JPEG or PNG of your resume.

New to resume-making? Give our resumes 101 video a watch before diving into the article!

6 Free Resume Templates (You Can Start Usign Now!) 

Formatting a resume from start to finish can be a time and energy-consuming process.

 If you’re building your resume with Word, for example, you’ll have to spend at least an hour tweaking the margins, making the headers and body text uniform, picking a font, and so on. You’ll spend an hour or two before you can even start filling in the resume contents!

And if all of that wasn’t enough, one misplaced sentence here or a wrong click there, and your resume layout starts spilling over to page 2!

Want to skip all the hassle of resume formatting? Check out some of our free, tried-and-tested resume templates , pick out your favorite, and fill it in as you go: 

#1. Basic Resume Template

Good for conservative, traditional industries. 

If you want to focus on your resume’s contents rather than its design, then the Basic template is for you. With a concise and well-organized layout, this resume format highlights everything the hiring manager wants to see. 

#2. College Resume Template

Good for university students, recent graduates, and entry-level professionals.

If you’re applying for internships or entry-level jobs, you’ll want to show off your skills, academic achievements, and whatever work experience you have. Well, that’s exactly what this template does! 

Not to mention, its contemporary style is perfect for younger candidates who want their resume to be as visually appealing as it is professional. 

#3. Executive Resume Template

Good for senior executives who may be applying in creative or green industries . While very professionally formatted, it also shows off a tinge of personality with its blue color scheme. 

#4. Modern Resume Template

Good for professionals in the business world or IT industries. 

Square brackets, bullet lists, infographics, and icons work together in this template to attract the hiring manager’s attention and get them to go over your work experience and achievements in depth. 

#5. Creative Resume Template

Good for anyone applying to creative industries such as marketing , design, publishing, and entry-level professionals. 

If you’re looking to stand out visually as much as through your skills and achievements, this is the template for you. Creative is designed to be a stylish resume that makes a stunning first impression while remaining professional. 

#6. Simple Resume Template

Good for senior professionals with a lot of work experience who are in conservative industries such as law or banking. 

The well-organized and professional formatting in this resume template is visually modest, allowing your achievements to do the talking. 

What Are the 3 Main Resume Formats? 

Now that we covered all the basics, let’s talk about resume formats in detail . 

The first thing you want to know is that there are three main resume formats out there, namely:

• The reverse-chronological resume format. This is the most common and practical resume format in 2024.
• The functional resume format is also known as the skills-based resume format.
• The combination resume format , or hybrid resume format, is a combination of the other two formats.

At this point, you’re probably asking yourself how these 3 formats are different from each other. 

Well, the main difference is that they focus on different parts of an applicant’s experience by listing sections in different orders.

Here is what we mean by that: 

So, in a nutshell: 

• The reverse-chronological resume format focuses on your work experience , listing them from most to least recent.
• The functional resume format focuses on your skills that are relevant to the job.
• The combination resume format focuses on your experience and skills by aiming to prove that you possess the skills you list through your work achievements.

What’s the Best Resume Format For Me? 

So far so good - you now know all about the three main resume formats and how they’re different from each other. 

Now, you probably want to know what the optimal format is for YOUR resume. 

Well, mainly, that depends on what point you’re at in your career. Meaning: 

• If you’re a seasoned professional or if you’re looking to get hired in an industry where you have tons of experience, you should pick the reverse-chronological format.
• If you’re applying in a creative industry or for a position that prioritizes your skillset instead of your work history, then you can go for the functional resume format.
• If you’re looking to get hired in a position that requires both experienced and skilled applicants, then the combination format is your best bet.

And now, let’s go over each resume format to see how you can use them to your advantage, based on some real-life examples: 

#1. Reverse Chronological Resume Format

As we mentioned before, the reverse-chronological resume format is the most popular format in 2024.

It usually looks like this:

The main thing about this resume format is that it’s useful for practically every job-seeker.

The reverse-chronological format has a very simple structure, it’s easy to skim, and overall, it’s the most popular format around the globe.

For this reason alone, we typically recommend using this format to most people  - even if using one of the other formats also makes sense. 

Here’s what you’d include in a reverse-chronological resume:

• Contact Information - Your name, phone number, location, and email address. In some cases, you can include useful links such as a LinkedIn or GitHub profile. 
• Resume Summary or Objective - A brief 2-4 sentence summary of your work experience, or your objective for applying for a given position.
• Professional Title - Your title. This should mirror the exact position you’re applying for.
• Work Experience - Your work experience in reverse-chronological order. When possible, talk about achievements over responsibilities.
• Skills Section - Skills relevant to the position you’re applying for.
• Education - Your educational history. Pro tip - if you have a B.A., feel free to skip your high school education.
• Optional Sections - Sections like volunteering, projects, portfolio, hobbies , etc. While they’re not a game-changer, they can help fill up some space on your resume.

As we already mentioned, this resume format primarily focuses on the one part that’s relevant to most hiring managers - your work history . 

As such, the key to making the most out of this resume format is nailing the work experience section. To do that, here’s how you should structure it: 

• Start with your most recent job and go backward from there. 
• Tailor the section to the job description. This means that you shouldn’t list every job you ever worked - only the ones that are relevant for this one. 
• For each job that you list, include your job title , the name of the company, the location, and the time period you worked there. 
• Below, add four to five bullet points for recent jobs and two to three bullet points for earlier jobs. 
• Focus on your achievements instead of your responsibilities. Hiring managers already know the basic responsibilities of the jobs they’re hiring for. So, rather than your responsibilities, they want to learn about your achievements. 
• Whenever possible, quantify your achievements. Facts and numbers are more convincing than words. 
• Use action verbs and power words . (E.g. “created” instead of “was responsible for creating” ). 

Reverse-Chronological Format Example

As we already mentioned, the best thing about the reverse-chronological format is that it’s a great choice whether you’re an entry-level worker or a seasoned professional. 

Any relevant experience you’ve got, the chronological experience will highlight effectively. 

For example, here’s a digital marketer’s resume work experience section created using the reverse-chronological format:

Digital Marketing Manager

Wonderfull Agency Inc. 

06/2017 - Present 

• Created a new format for reporting and presenting the sales, customer engagement and Google Ads reports that decreased the number of meetings by 24% in the last three quarters.
• Updated and monitored the Bid Strategy in Google Ads and Bing Ads which resulted in a CTR increase of 3.2% in the first month.
• Redesigned the webpage UX, decreasing customer turnover by 25% within a period of two months. 
• Conducted keyword research for updating the product pages on the online shop, increasing the organic keywords in the Top 100 by 5.600 and in the Top 10 by 315 for high-volume searches. 

Digital Marketing Specialist 

Company X  

02/2015 - 05/2017 

• Collaborated with a copywriter and designer to update landing pages based on search intent, increasing conversion rates by 20% on average for select clients. 
• Worked directly with company clients, handling their Google Ads accounts. 
• Managed a total of $40,000 in ad spend per month. 
• Achieved an average of 200% ROAS overall ad accounts. 

Reverse Chronological Resume Format Pros & Cons

Still not sure if the reverse-chronological resume format is the right choice for you? See our pros and cons below!

• Recruiters and HR managers prefer this format.
• It will definitely “beat” Applicant Tracking System (ATS) software.
• Provides a reader-friendly chronological history of your work experience.
• The most popular resume format in 2024.
• You need to make your work achievements stand out to catch the recruiter’s attention. 
• Hard to fill in for a recent graduate with no work experience. 
• Makes career gaps very obvious. If you’re a career changer, you need to explain those employment gaps on your resume.

#2. Functional Resume Format 

As we already mentioned, the functional resume format is also known as the skills-based resume format. Here’s an example of what it looks like: 

As the name suggests, the functional resume format focuses on your skills and your key strengths. 

In a nutshell, this resume format takes the spotlight away from your work experience by highlighting what you’re good at instead. 

As such, this resume format is perfect for recent graduates or career changers who have little-to-no experience in a particular field. 

Here’s what to include in a functional resume:

• Contact Information
• Resume Summary or Objective
• Professional Title
• Skills Summary
• Additional Skills
• Work Experience

As you can see, the main difference from the reverse-chronological format is that the focus of the functional resume is the skills summary and the resume objective that’s placed right at the top of the resume. 

Here is exactly how you should write them to impress the hiring manager: 

• Use your resume objective to state your career intent and explain what makes you the ideal candidate for the job. 
• Start off your resume objective by mentioning a skill, education, or certification relevant to the job, mention the responsibilities you could handle, and include your motivation for working that particular job. 
• In the skills summary, include four or five skills that are most relevant to the position. 
• Instead of just listing your skills, be descriptive. In bullet points or in plain paragraphs, give examples of how you applied these skills in practice and try to make them as quantifiable as possible. 

Functional Format Example

Let’s assume that you’re an entry-level journalist. 

Since you graduated, you’ve worked as a part-time intern at a magazine and published a dozen articles online and in print. You also run a blog that has a modest but loyal readership. 

Now, you want to apply for an actual journalism position at a recently founded newspaper. So, you’re using the functional resume format. 

Here’s why it’s the right choice: 

• It highlights your skills. In this case, you don’t have the experience to apply for the job, but you may have all the right skills. 
• It allows you to prove your skills. There’s ample space to show exactly how you can put your skills to use for the upcoming job. 

Now let’s see what your resume objective and skills summary (or areas of strength) would look like in this case: 

Resume Objective

Driven and hardworking journalism graduate looking to get hired as a reporter in The Daily Prophet. I interned at Who Magazine for six months, where I gained hands-on experience in research, fact-checking, and interviewing. Passionate blogger at Fake Blog Website, which is currently followed by over two thousand readers. 

Skills Summary 

Research & Fact checking

• Able to systematically look for information, resources, data, etc. through a variety of sources, such as books, online directories, or social media. 
• Careful to always ensure that every claim and data that gets published is accurate and legitimate. 

Interviewing

• Full knowledge of journalism ethics and standards that are required to conduct successful and dignified interviews. 
• Skilled at connecting with interviewees on a deeper level to ensure comprehensive and detailed interviews. 
• Excel at several types of journalistic writing, including news, feature writing, columns, and reviews.
• Have published over 15 articles in different newspapers and magazines since graduating. 

Considering that the functional resume focuses solely on a candidate’s skills, the only groups of candidates who should consider using it are: 

• Freelancers with impressive portfolios 
• Professionals in creative industries
• Career changers 
• Recent graduates, and entry-level professionals
• Military veterans passing into civilian roles

So, to sum it all up: 

Functional Resume Format Pros & Cons

• Good for highlighting specific skills.
• Useful if you’re switching careers since you can explain how your skills transfer to the new job.
• Useful if you’re a recent graduate with practical skills but not much work experience.
• The functional resume format is not very popular in 2024, and most recruiters and hiring managers aren’t familiar with it, so using this format carries a bit of a risk.
• Since the functional resume has less focus on work experience, recruiters might think you’re trying to hide something.
• Applicant tracking systems (ATS) have difficulties reading functional resumes.

#3. Combination Resume Format

The combination resume format , also known as the “hybrid,” is a mixture of the functional and the reverse-chronological format.

This resume format gives equal attention to an applicant’s skills section and work experience. As such, you end up including both the Skill Summary and the Work Experience sections:

• Skill Summary

The focal point here is the skills summary. Placed right after the contact information section, this is where you list the skills that are required for the job and then prove that you have them through your professional experience and achievements. 

Here is exactly how you should write it: 

• List the skills that are required for the position you’re applying for and that you actually possess. 
• Add up to 4 professional achievements underneath each skill to prove that you possess it. 
• Make your achievements as descriptive and quantifiable as possible. 

Combination Format Example

Say you’re a senior program manager with over a decade of experience in your field. 

You can plan, execute, evaluate programs and projects across diverse industries, and inspire your team to do great work. 

Recently, someone told you about an opening for a program director in an international company. To apply, you’re putting together a hybrid resume format. 

Here’s what makes it the best choice: 

• Saves space. For highly competitive positions, you want your resume to be able to cut through the noise. The hybrid format allows you to do that by bringing into focus your most relevant achievements right from the start.
• Combines the best parts of the other two resume formats, which is perfect for senior professionals or executives that have plenty to show for both experience and skills. 

For example, some of the skills required for the program director gig mentioned above may include interpersonal skills , budget management, and project management. 

Here’s what the skills summary in your hybrid resume would look like in practice: 

Interpersonal Skills

• Initiated formal and informal coaching and mentorship to 50+ team members regarding project charter development, resource planning, best practices of project management, and appropriate delivery of project outcomes. 
• Coordinated all project inputs with several functional/technical directors, managers, and project core teams, to formulate appropriate project tools and methodologies. 

Budget Management 

• Oversaw the implementation of the enterprise’s multi-year, multi-million dollar research system software that benefited employees company-wide. 
• Analysis of financial and statistical data reduced operational costs by 12%.
• Strategically supervised the project execution teams to ensure the timely and cost-effective completion of projects, saving the company $250K in project costs. 

Project Management

• Provided strategic direction, leadership, and project governance for a multimillion-dollar application project portfolio, which successfully supported a population of 60K+ end-users across the UAE and Saudi Arabia.
• Streamlined project management methodologies and communication in the IT division, which increased efficiency by 90%. 
• Accurately report on project status throughout its life cycle to 20+ project teams, stakeholders, and sponsors, encompassing budget estimation, scheduling, and resource planning.

Combination Resume Format Pros and Cons 

• Allows you to show off more of your experience and skills using less space.
• Useful for very senior professionals or executives who need to highlight more than just their work experience.
• Good for applicants who may have a noticeable employment gap but plenty of work experience nonetheless.
• As with the functional resume format, applicant tracking systems have difficulties reading combination resumes.
• If you’re a recent graduate or don’t have much work experience, this resume format is not very useful.
• As is the case with the functional resume, most hiring managers aren’t very familiar with this format, which might cause some confusion in the process.

The Verdict: What Is the Best Resume Format?  

Now that we’ve covered all 3 of the common resume formats, you’re probably wondering which one's best resume format out there .

Here’s our verdict:

In 90%+ of the cases, we’d recommend going with a reverse-chronological resume format.

In 2024, it’s the most common and useful format:

• Applicant tracking systems can read it without any problems.
• All recruiters and hiring managers are familiar with this format.
• Whether you’re a recent graduate or a senior professional, it’s the easiest format to work with.

So, even if you’re a career changer, a highly-qualified professional, or a college student, it’s risky to choose one of the other two formats over the reverse-chronological one.

There’s a good chance that the applicant tracking system won’t be able to read your resume and automatically discard it - after all the time you put into creating the resume!

At the same time, recruiters might just not be familiar with these resume formats, or think that you’re just trying to hide the fact that you’re not experienced, and disqualify you based on that.

So, the rule of thumb - when in doubt, go for the reverse-chronological resume.

Looking for CV writing tips instead? Here's our full guide on how to write a CV !

How to Beat the ATS Software

Did you know that 75% of resumes don’t even make it to the hiring manager ? 

Instead, they get scanned by ATS software, which evaluates your resume and decides whether it’s relevant enough for the hiring manager to give it a look.

At first, ATS software was used by larger companies that receive thousands of applications daily as a way to filter out irrelevant applicants. Today, though, studies show that most companies use ATS to evaluate applicants. 

As worrying as this thought may be, you’ll be glad to know there is a way to beat ATS and get your resume on top of the hiring manager’s desk:

Creating an ATS-friendly resume ! 

Here is a handy list of our top tips for making a resume that beats applicant tracking systems: 

• Place your contact information at the top of your resume. 
• Sprinkle specific keywords from the job description throughout your resume. 
• Avoid using graphics or charts as part of your resume. 
• Save your resume in PDF format. 

7 Other Resume Resources

Picking the right resume format is just the first step in creating a convincing resume.

Want to learn how to make a resume that lands you the job?

Check out some of our best career resources!

• Job Search Masterclass - This one’s our flagship e-book. It covers literally everything you need to know about job-search: how to make a resume, how to write a cover letter, how to apply for jobs effectively, what are the most common job interview questions, and a LOT more. The book is jam-packed with value, and illustrated, making it an extremely easy read.
• How to Make a Resume - Our comprehensive guide on how to make a resume from A to Z.
• Interview Questions And Answers - Have a hard time with job interviews? This guide features ALL the most common job interview questions that you might encounter.
• How to Write a Cover Letter - Our ultimate guide on writing a cover letter (free templates included!)
• 50+ Resume Examples - Need some inspiration with your resume? Check out our resume examples for 50+ different positions and fields.
• 43+ Resume Tips - A complete list of all our resume tips, ordered by importance.
• 26+ Interview Mistakes - Whatever you do, avoid making these common interview mistakes.

And of course, for more industry-leading job-search advice, make sure to follow our career blog !

FAQ on Resume Formats

Do you still have some questions about resume formatting? We’ll get them answered here!

1. What’s the best resume format in 2024?  

For the majority of job-seekers, the best resume format in 2024 is the reverse-chronological resume format. This resume format involves listing your resume information (e.g. your work experience and your education) starting with the most recent one and going backward through relevant jobs, degrees, or qualifications. 

Here’s why the reverse chronological resume format is the best choice: 

• It’s easy to read and skim through
• Hiring managers are familiar with it because it’s the most commonly used one
• It’s ATS-friendly, which means Applicant Tracking Systems can scan it with ease
• It brings your career progression and professional achievements into the spotlight

2. What is the correct format for a college student resume? 

The best resume format for a college student resume is the reverse-chronological format .

While it is true that a functional resume can help you emphasize your skills more than work experience, it comes with two serious problems:

• Recruiters aren’t familiar with it, and they might think you’re trying to hide the fact that you don’t have work experience.
• Applicant tracking systems have trouble reading this resume format. 

So, unless you have absolutely no experience to show for it (meaning, not even unpaid internships, or even college projects with relevant responsibilities for the job you’re applying for), then you should still choose the reverse-chronological resume format over the skills-based one. 

If you’re worried about your lack of work experience , don’t. For most entry-level positions and internships, you’re not required to have work experience. 

3. What is the best resume format for a job seeker with experience? 

The best resume format for a job-seeker with plenty of experience in the industry they’re applying for is the reverse-chronological format. 

Here’s what makes the reverse-chronological format the best choice: 

• It puts emphasis on your strengths as an applicant, namely your professional experience. 
• It shows recruiters exactly what they’re looking for (your achievements and qualifications) from the get-go. 

4. Is resume format important? 

Yes, the resume format you choose is important. Basically, the resume format involves the type of information listed on the resume and the way this information is organized and presented. 

When they’re evaluating your resume, hiring managers expect to see information that will help them assess whether you’re the right person for the job (i.e. your experience, skills, and qualifications, among others). If, for example, you have five years of work experience but your resume format focuses on your education, the hiring manager may have trouble realizing that you’re the right person for the job. 

At the same time, hiring managers want to spend as little time as possible reading your resume. This means that a disorganized, chaotic resume may get them to throw your resume in the “rejected” pile without giving it a second thought. 

That’s why it’s super important to choose the right resume format that highlights your strengths and that recruiters know and like. 

5. What is an ATS-friendly resume format?

Applicant Tracking System software is software that companies use to sort through the countless applications they receive daily. 

What ATS does is scan resumes for specific keywords mentioned in the job description (e.g. necessary skills for the job), and filter out those applications it deems irrelevant. 

As such, an ATS-friendly resume format is the kind of format that lists information in plain text and organizes it in clear sections, making it easier to be read by applicant tracking systems.

This is important because ATS software is typically unable to read text within images or scan infographics.  

6. What resume format is most ATS-friendly?

The most ATS-friendly resume format is the reverse-chronological format. 

That’s because it allows you to use ATS-specific keywords in your skills section and doesn’t use too many visuals such as graphs, infographics, etc.

7. Are hand-written resumes still used?

No, hand-written resumes are barely used in 2024. As such, you should not submit a handwritten resume when you’re applying for jobs. 

Here are some of the most important reasons why: 

• ATS software is unable to scan hand-written resumes. This means that if the company to which you’re applying uses an ATS, your resume will get disqualified.
• Your handwriting might be difficult to understand. Not just that, but you’ll have trouble differentiating one section from the other and keeping everything uniform, which means your resume will be the opposite of reader-friendly.
• We’re technically living online now. Gone are the days when you’d look up job openings in a newspaper or apply by mail. Everything has moved online, so it only makes sense for your resume to do the same.

8. Is the resume format the same as the resume template?

No, a resume format is not the same thing as a resume template. 

Resume format refers to the layout of the resume, namely, the kind of information, its order, and the way it's organized on the resume. Basic document settings, such as line spacing, fonts, and margins, are also part of resume formatting. 

A resume template, on the other hand, is a pre-designed, blank document that you can fill in as you go. Using a resume template to create your resume is a much easier and less time-consuming process than formatting your resume from scratch. 

9. What is the easiest way to build my resume?

The easiest, most efficient way to create a resume is through a resume builder .

If you use a text editor, you could spend hours trying to format your resume, but the moment you make a tiny design change, the whole resume layout gets completely messed up!

Using a resume builder, on the other hand, comes with a ton of benefits:

• Recruiter-friendly layout. All of our resume templates are created with recruiters in mind - they’re extremely easy to read and skim.
• Easy to build. Our resume builder is extremely easy to use. All YOU have to do is fill in the content - we take care of all the resume formatting.
• ATS-friendly . Applicant tracking systems can read our resumes perfectly fine, ensuring that you don’t get automatically disqualified when applying for positions.
• Free (with premium features). Our base builder is completely free without any hidden paywalls! If you’re looking to upgrade the resume design, though, or get access to several awesome features, you can always upgrade to Premium.

10. What are the 7 resume types?

The 7 types of resume formats include the reverse-chronological resume, the combination resume, the resume with profile, the non-traditional resume, the infographic resume, the functional resume, and the targeted resume.

Key Takeaways

And that’s a wrap on resume formats! 

By now, you should know everything there is to know about the most popular resume formats and regarding what the best resume format is for YOU. 

Before you go, let’s do a recap of the most important points covered in this article: 

• There are 3 common resume formats - reverse-chronological, functional, and combination (also known as the hybrid).
• The reverse-chronological format is the most popular one in 2024, and we always recommend you go with that one.
• A functional resume focuses more on skills rather than work experience and is usually used by career changers or students.
• A combination resume is a mix of functional and reverse-chronological formats and puts equal emphasis on work experience and skill set.
• Both functional and combination resumes are not too popular, and applicant tracking systems have trouble reading them.

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• Resume Name and File Type: How to Save Your Files Right

There are plenty of variants of how to name your resume and cover letter before sending it to recruiters. But if you fail to do it right, it may lessen your chances to get an invitation for the desired interview . According to TheBalanceCareers, you should not name your file as “resume.doc”. If you do so, it will probably be lost among thousands of similar applications. In this article we are going to suggest several options, choose one to make a proper resume file name.

How to Name Resume File

Name-position-document.

If you use this scheme while signing your resume or cover letter name, the recruiter will receive all the necessary information from the beginning. It will probably look like:

John-Doe-Sales-Manager-Resume.pdf

John-Doe-Sales-Manager.pdf

The disadvantage of this method is that such resume titles might be too long if your surname or job title has many symbols. As The Job Network states, resume file name should not be longer than 24 characters.

Name-Document

This one may resolve the problem of the long document name. Use it as:

John-Doe-Resume.pdf

You should always use your name firs in the file title. In case all resumes are stored together in one folder, they are sorted in alphabetical order. This will allow recruiters to easily find your resume file name in the list.

Capitalization vs. Lowercase

Besides the wording, you should also pay attention to capitalization, word separation, file format, etc., before sending an application . When we talk about capitalization, there are no strict rules on that. Different recruiters have different opinions on the files they receive. Nevertheless, capitalization can make reading easier and know for sure when your first name ends and your surname begins. The same story is with cover letter names. Our main recommendation is to stay consistent. Whatever you choose, use the same scheme both for your resume and cover letter file name.

Word Separation

Resume names with spaces may look good on your computer. However, you should keep in mind that recruiters may use different systems to check your resume, such as ATS. Therefore, your resume file name which looks like

John Doe Resume.pdf

John%70Doe&Resume.pdf

Probably, that is not what you expected. Therefore, we would recommend to use hyphen dash or underscore to separate words in your resume names. Both

John_Doe_Resume.pdf

Will be fine.

There’s another way to name your resume. You can put all the words together, omitting separation, but use capitalizing to mark them:

JohnDoeResume.pdf

This one looks good for the human eye but may cause problems for ATS . Thus, you can use it only in case you’re 100% sure that the recruiter doesn’t use any resume tracking systems and reviews all the resumes individually.

Special Characters

According to the resume titling standards, you may use letters, numbers, dashes and underscores signing your files. You should omit extra characters, such as apostrophes, commas, dollar signs or accents. Keep in mind that dates (current year or your birth date), version numbers or other signs may confuse recruiters.

First Name or Last Name First?

As we already mentioned, hiring managers use different systems to track applications. These systems may sort the files by their names and surnames. And you’ll never know how these systems work. Nevertheless, in English tradition, we usually use the first name at the beginning. Most of the systems are oriented on public, and most of the applicants start signing their files with their first name. This is the case when going with the crowd is better than alone.

Resume file format

Choosing the best resume format when saving your resume is extremely important. Applicants usually choose between Word and PDF resume. In order to decide whether to use your resume in pdf or word, let’s look at the pros and cons of each of them.

Advantages of Resumes in PDF:

• PDF resume will be opened with all the computers and operating systems
• Your resume in pdf format will not be a mess whatever tool the recruiter uses to open your file
• PDF resume format allows more creative freedom

PDF Resume Disadvantages:

• Dated ATS may trouble with pdf resume
• If you use graphics in your PDF resumes, the ATS may not read texts written in images.

Word Document Format Advantages:

• ATS software easily reads a resume in Word format
• It makes sense to use Word resume format with simply designed documents

Word Resume Disadvantages:

• Resume formatting can be messed up if the recruiter opens your file using another tool
• Resume in word is editable, so others can change it or delete some sections accidentally or on purpose

Well, it’s up to you to decide. If you want our point of view, we agree with Amy Wolfgang, LinkedIn publisher, and would recommend using PDF resume in most of the cases. But you should remember some rules to make all the sections visible by ATS when sending resume as pdf:

• Don’t use charts, graphics, images or text boxes; it is only allowed to use some simple formatting, such as tables
• Make sure, all the texts can be copied and pasted easily
• Don’t use any special symbols unless they are on the keyboard
• Don’t use image files, such as JPG or PNG

These rules for resume in pdf may have some exceptions. For example, if you know that your resume will be directed to recruiter personally or if you’re applying for a creative job and want to demonstrate your talent with resume formatting.

Just keep consistent and logical when making decisions on resume names, cover letter names, and formats.

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How To Write A Resume In 7 Steps (With Examples)

• How To Write A Resume
• Resume Skills Section
• Resume Objective Section
• Career Objective Section
• Resume Reference Section
• Resume Summary Section
• Resume Summary Example
• Resume Interests Section
• Address On Resume
• Relevant Work Experience
• Anticipated Graduation Date On Resume
• Education Section On Resume
• Contact Information On Resume
• Statement Of Qualifications
• How To List Publications On Resume
• Accomplishments On Resumes
• Awards On Resume
• Dean's List On Resume
• Study Abroad On Resume

Resumes are still the most important document in your job search . Generating a professional and interesting resume isn’t easy, but there is a standard set of guidelines that you can follow. As hiring managers usually only spend a short time looking over each resume, you want to make sure that yours has a reason for them to keep reading.

If you’re looking to write a resume, rewrite a resume you already have, or are just curious about resume format, then you’ve come to the right place. This article will go through the steps to writing an excellent resume, as well as offering examples for what sections of the resume should look like.

Key Takeaways:

A resume is a short document that details your professional history in a way that tailors your experience and skill set for the particular job you’re applying for.

Resumes follow a few standard formatting practices, which hiring managers and recruiters expect to see.

Highlighting your work experience, skills, and educational background with relevant keywords can help you get past applicant tracking systems and into more interviews.

How to write a resume

Writing a resume involves using the proper formatting, writing an introduction, and adding your work experience and education. Stuffing your entire professional life into a single page resume can feel overwhelming, but remember that you’re distilling the relevant parts of your professional experience in order to catch the eye of the recruiter .

Formatting your resume. To start, use a word processor such as Microsoft Word or Google docs. Standard resume formatting calls for:

1 inch margins

10-12 point font

A professional, commonly-used font

Additionally, there are three resume formats that are commonly used. Most people should stick with a chronological resume format , but the combination resume format and functional resume format can be effective for more advanced workers or those who have significant gaps in their resume.

Write a resume header . It doesn’t matter if you have the best resume in the world if the hiring manager can’t contact you. Every single resume should include the following contact information:

Your full name. First and last.

Your phone number. Use a personal phone number, and make sure your voicemail is set up properly.

Your email address. Nothing inappropriate — [email protected] is a safe choice.

Location. City, State, Zip Code is fine, but you can include your full mailing address if you think it’s appropriate.

Your social media (optional). LinkedIn is the obvious one you’d want to include, but make sure your profile looks good. If you have an online portfolio , either on a personal blog/website or on a site like Journo Portfolio , feel free to include that here as well.

Your job title. Also optional, but can be useful for applicant tracking systems.

Resume introduction. You have four options for your resume introduction: a resume objective, summary statement, resume profile, or qualifications summary. For most job-seekers, a resume summary statement is the best choice. Regardless of which resume introduction you choose, avoid first-person pronouns (I/me/my).

Resume objective. A resume objective is the goal of your resume. Since the objective of every resume is to land a job, this is not the most original or impressive opener you can have.

On the other hand, it’s a good choice for an entry-level applicant or someone who is changing career paths . This should be a 1-3 sentence summary of why you’re motivated to get the position you’re applying for.

Who should use a resume objective: Entry-level applicants, career-changers, and recent college graduates.

Resume summary. This is the best opener for most job-seekers. As the name suggests, a resume summary highlights the most salient aspects of your resume.

It should include your current position, how many years of experience you have, some of your biggest achievements, and possibly your career goals. This should be a 1-3 sentence spiel and should include some quantifiable experiences.

Who should use a resume summary: Most job seekers; anyone with quantifiable accomplishments to emphasize and a broad range of skills.

Qualifications summary. A bullet point list (4-6 points is the sweet spot) of your qualifications for the position. It’s best used by applicants going for jobs that require a fixed skill set. It’s not a great choice for entry-level applicants who lack quantifiable achievements.

You’ll notice that a qualifications summary takes up more space than a resume objective or summary, but it can actually save the hiring manager time if you provide a bunch of valuable information right off the top.

Who should use a qualifications summary: Those applying to a job with requirements for certain skills and job-seekers who have a lot of experience in their industry and/or field.

Resume profile. A resume profile is similar to a resume summary, but goes into more detail about your accomplishments at your current or former job, while also telling the reader about your career goals. Think of a resume profile as a section that pulls all the best parts of your work experience section into one place.

Who should use a resume profile: Anyone with significant accomplishments under their belt, expertise in a niche field, or applying to a job in the same industry that they have lots of experience in.

Resume headline. Resume headlines aren’t necessary, but you can include one alongside any of the four types of resume introduction listed above. A resume headline comes between your contact information and the resume introduction of your choice.

Headlines can be used by entry-level applicants and experienced job-seekers alike. The important point is that your headline should be short and to the point. Additionally, you should use title case when writing your resume headline (capitalize words as you would for a book title).

Who should use a resume headline: Any job-seeker who wants to showcase their experience or unique value right off the bat.

Work experience. Your work experience section is the place to let hiring managers know that you have relevant experience that would allow you to handle the job you’re applying for.

If you’re using the chronological resume format, your work experience section would come after your resume summary/objective. In a funcitonal reumse, it would follow your skills section. Either way, work experience should be listed in reverse-chronological order (most recent experience at the top).

When listing your work experience, you should include all of the following information:

Job title. Start by stating the position you held at the company. These are easy cue for the hiring manager to look at and determine whether your past positions would help you succeed at their company.

Company Info. Include the name of the employer, the location where you worked, and perhaps a brief description of the company, if it isn’t a well-known name.

Dates Employed: Use the mm/yyyy format if you want to be sure that most applicant tracking systems (ATS) will pick it up. Whatever format you use for dates, be consistent, or your resume will look sloppy.

Job Description. Don’t just list your job’s responsibilities; hiring managers and recruiters already have an idea of your duties based on the job title. Instead, list your most important and impressive responsibilities/achievements at the job with bullet points. Determine which of these are most relevant for your new role based on the job description.

Ideally, each bullet should be no longer than a single line. However, two lines is acceptable, if used sparingly.

Always start with a strong action verb, followed by a quantifiable achievement and a specific duty. For example: “Developed ad campaigns for clients, increasing sales by an average of 27%.” Each job title should include 3-5 bullet points.

The order that you include this information can be changed around, as long as you are consistent throughout your resume. However, the bullet points detailing your job’s achievements should always be the last item for each entry.

It’s important that you tailor your resume’s work experience section to the job you’re applying for. We recommend reading the job description carefully and highlighting the action verbs in one color and the skills, adjectives, and job-specific nouns in a different color.

Educational background. In almost all cases, your education section should come after your professional history. If you’re a recent college graduate with limited work experience, you may choose to put your educational achievements first.

Like the section on your professional history, educational experiences should come in reverse-chronological order, with your highest level of education at the top. If you have a college degree, you don’t need to add any information about your high school experience. If you didn’t finish college, it’s okay to give a list of what credits you did complete.

Each educational experience can be listed in the following format:

Degree/Program Name College/University Name Dates attended

You don’t need to add anything else, especially if your resume is already impressive enough. But if you’re struggling to fill up the page, or you feel that aspects of your educational experience will help make you a standout, you may consider also including:

Minor. If you think it rounds out your not-exactly-relevant-to-the-job major nicely.

GPA. Only if it was 3.5 or higher. Otherwise, it’s not going to do you any favors to include this.

Honors. Dean’s List, Cum Laude, etc.

Achievements. If you wrote a killer thesis/dissertation that showcases intimate knowledge relevant to the job to which you’re applying, you can include its title and a very brief description.

Extracurricular activities. Only include if they’re relevant. For example, if you’re applying for a management position and you were president of your student government.

Certifications/Licenses. If the job you’re applying for requires/likes to see certain certifications or licenses that you have, you may include them in this section as well.

Skills section. Your impressive skills should be scattered logistically throughout your professional history section, but you should also include a section solely dedicated to highlighting your skill set . Skills can be broken down into two categories:

Hard skills are skills you learn through training and indicate expertise with a technical ability or job-specific responsibility.

Soft skills are your personality traits, interpersonal abilities, and intangible qualities that make you more effective at your job.

Your resume should have a healthy mix of hard and soft skills, as both are essential to job performance. However, since soft skills are harder to prove in the context of a resume, we recommend leaning more toward hard skills. Additionally, whenever you list a soft skill, make sure that it has a correlating item in your work experience section.

For example, if you say you are skilled in collaboration, you should mention a time when a team project was a major success somewhere in your work experience section.

Optional sections. If you still have space left or there’s more you want to show off that doesn’t quite fit in any of the above sections, you may consider adding an additional section covering one or more of the below categories:

Language . Being bilingual is always impressive, and can be included on a resume for any company. Highlight this more if your position involves liaising with international distributors and/or clients. Don’t lie about your proficiency level.

It may be best to not mention it if you’re not particularly proficient speaker . Such as if you took courses in school, or haven’t really managed to gain fluency. It can end up looking like an attempt to inflate your credentials, which you want to avoid.

Volunteer experience . Always a good thing to include. It shows you’re a team player who behaves in a way that promotes the greater good, without thought of personal gain. Especially good for entry-level candidates and those applying for jobs at a non-profit. If you have gaps in your work history, you can also consider including volunteer experiences in your work history section instead.

Personal projects. A personal blog, published works, or a portfolio of your past projects are all good things to include. They show you take initiative, enjoy and take pride in your work, and that you can handle the responsibilities of the job, if relevant.

Certifications/licenses. If you didn’t include these in your education section, this is another good place to list relevant certifications or licenses that you have.

Interests . This is largely just a space filler if your resume is light in other areas. However, if your hobbies are directly related to the job that you’re applying for, it’s not a bad idea to include them. And it might draw a recruiter’s attention if you end up sharing some of the same interests as they do.

If you have several seemingly random items that are valuable, but don’t warrant creating a whole separate section for, you can also make a section called “Additional Experience.” Here you can include all of the above categories in one place. Just make sure that each item is clear and easy for readers to understand.

Resume samples

Now that we have a good idea of how to write a resume, let’s take a look at some example resumes:

Jack Pilgrim Washington , DC 14015 – (555) 444-3333 – [email protected] – www.linkedin.com/jpilgrim Resume Summary Graphic designer with 3+ years of experience creating and implementing promotional materials and social media graphics. Worked with sales and marketing teams to increase inbound calls by 23% YoY through compelling digital media. Adept at planning, managing, and prioritizing multiple deadlines at once, and thrives in fast-paced work environment. Work Experience Creative Designs | Washington, DC Lead Graphic Designer | June 2018-Present Worked with sales and marketing teams to create landing pages, sales proposals, and supporting media elements to drive sales by over $250,000 per quarter Trained, managed, and mentored team of 4 junior designers to fulfill 40+ project orders on a weekly basis Conducted UX research through surveys, usability testing, and data analysis to plan content marketing strategy, driving organic search traffic by 12% Presented proposals, results, and status updates to set of 4-7 clients, ensuring customer satisfaction at or above 95% for 3 years straight Happy Place | Alexandria, VA Junior Graphic Designer | July 2016-May 2018 Translated client needs and branding strategies into design and content strategy, increasing client retention by 22% Reduced project turnaround time by 8% by Utilizing web-based ticket system for completing and archiving finalized pieces Posted digital artwork to network IPTV using web interface to produce high-end info-graphics and other materials Happy Place | Alexandria, VA Marketing Intern | September 2015-July 2016 Assisted marketing team with data collection, analysis, and presentation using Google Analytics Drew up storyboards for new marketing campaigns alongside sales team, increasing brand awareness through social media Wrote 500-1000 word articles to pair with graphical elements on page, leading to a 40% boost in engagement on company website Education Savannah College of Art and Design | Savannah, Georgia May 2016 Bachelor of Fine Arts in Graphic Design Skills Adobe Creative Suite Typography HTML/CSS WordPress Collaboration Organization

Allison Neederly Chicago, Illinois , 60007 | (333) 222-1111 | [email protected] | www.linkedin.com/allison.neederly Resume Summary Dedicated customer service representative with 4+ years experience resolving customers’ needs in-person, online, and over the phone. Top achiever at XYZ Inc. with a 100% customer satisfaction rate for Q1 of 2020. Friendly personable, and knowledgable about company’s products and services. Relevant Skills Customer Service Responded to upwards of 200 customer queries daily with XYZ Inc., reducing the average wait time by 56% and increasing customer satisfaction rates by 13% Ability to resolve conflict and create a positive atmosphere for shopping for both new and existing customers through technical proficiency Expert product knowledge and communication skills, and experience training and mentoring new customer service staff Web Chat and Phone Skilled in 3 web chat platforms for helping online customers resolve their queries quickly and accurately Achieved fastest call resolution rate at XYZ Inc., with an average resolution time of under 5 minutes per customer Performed outbound calls for customer satisfaction surveys, as well as writing web-based surveys for 10,000+ customers Troubleshooting Detailed product knowledge allowed for customer technical issues to be resolved at rate within top 5% of all customer service associates at XYZ Inc. Created manual for step-by-step directions for troubleshooting that was implemented for team of 100+ customer service reps Positive attitude took average tech-related negative response from 1/5 stars to 4/5 stars, increasing trust in brands and services Work Experience XYZ Inc. | Philadelphia, PA Customer Service Associate New Look Global | Burlington, VT Junior Customer Service Representative L.L. Bean | Burlington, VT Sales Associate Education University of Vermont | Burlington, VT May 2012 Bachelor of Arts in Humanities

Priya Laghari New York, NY | (222) 111-0000 | [email protected] | www.priyabizdev.com Resume Profile Strategy Development: Grew John Deere’s international sales by 13% by tapping into undeserved countries in Southeast Asia Management: Oversaw a team of managers representing marketing, sales, and product teams. Streamlined collaborative, cross-functional communications through agile and scrum management system CRM: Developed, customized, and implemented new customer relationship management database for accounts totaling over $10M in value Work Experience Business Development Manager 01/2015-Present Microsoft | Redmond, WA Developed product strategies and roadmap for Google AdWords, increasing inbound traffic by 26% YoY Reduced time training on new software by 50% for new and existing employees by implement e-learning programs Spearheaded digital marketing campaign worth $1M that saw a return of 200% in first year by qualifying leads earlier in the sales funnel Regional Sales Manager 11/2012-01/2015 Big Things Inc. | St. Louis, MO Managed territory encompassing 29 regional locations with an annual revenue of approx. $55M Worked with C-level executives to plan business strategies, resulting in 20% reduction in overhead costs Increased client retention by 12% in first year by implementing a CRM approach based on account profiling and elevating levels of relationship selling Account Manager 02/2009-11/2012 Solutions Corp. | Chicago, IL Implemented and developed CRM strategic plans, increasing retention of long-term clients by 22% Maintained 50+ accounts totaling over $35M in value Generated leads through one-on-one consultation via phone inquiries, online check-ins, and meeting office walk-ins Relevant Skills CRM: Proficient with Salesforce, Zoho, and HubSpot; some experience with Keap. Used various CRM software over a decade to successfully manage customer relations and quick to adapt to new software and tools that aid in quality of customer experience. Salesmanship: Negotiated and closed over several deals worth $1M+ and skilled in upselling and cross-selling. Adept at working closely with marketing and product teams to maximize the efficiency of the sales funnel for both inbound and outbound traffic. Presentation: Represented Microsoft Northwest Region at quarterly board meetings, ensuring all stakeholders were kept abreast of new developments and opportunities. Also deliver monthly presentations to big clients and vendors to maintain positive relationship. Data analytics. Expert at integrating data from various analytics platforms, including Google, Microsoft Power BI, and SAP BusinessObjects Education Colgate University | May 2008 MBA Fordham University | May 2006 Bachelor’s Degree in Business

For more resume examples and templates:

Resume examples by job

Google docs resume template

Resume templates

Resume builder

Resume Headers Samples:

Tip : Never put your contact info in the header of your document; some applicant tracking systems might miss it.

For more on how to write a resume header:

Resume Header

Resume Titles

Resume introduction examples

Entry-Level Resume Objective.

Recent graduate with a bachelor’s in Marketing from the University of Virginia seeking an entry-level role in content marketing. Excellent copywriter with 2+ years experience editing content as a member of the UVa Writing Center.

Career Change Resume Objective.

Eager to apply 7+ years of experience with customer success management to make successful outbound B2B calls, deliver customized business solutions to new and existing customers, and provide expert product knowledge in the role of Account Manager for XYZ Inc.

Example Resume Summary Statement.

Accountant with over 8 years of experience in the medical industry. Adept at advising on management of cash deficits, reconciling departmental accounts, and creating new accounts and codes. Coordinated invoice preparation system for ABC that reduced contractor overhead by 19% YoY.

English teacher with a love of language and 6 years of experience teaching high school students. Developed new curriculum that boosted freshman reading comprehension scores by 12% and created after school book club for AP Lit class, resulting in 100% of participating students achieving a 5 on the AP Lit test.

Example Qualifications Summary.

Executive assistant with 5+ years experience helping maintain efficiency in an office of 25 employees Communicated directly with internal and external stakeholders, helping Senior Vice President manage projects worth $5M+ Proactively managed office schedules, identifying and prioritizing changes to ensure client satisfaction Recognized in a company of 500 for “Outstanding Achiever” in May 2019

Example Resume Profile.

Detail-oriented IT Specialist with 4 years of experience overseeing and improving the infrastructure of IT systems. Adept at building and running troubleshooting systems and testing services. Decreased security risk by 47% through continual optimization, while also improving the speed of client portal by 22%. Excellent communicator both internally and for client-facing discussions. Achieved 98%+ customer satisfaction ratings through weekly and monthly check-ins with accounts valued cumulatively at $500,000.

Entry-Level Resume Headline.

Bilingual College Graduate with 80 WPM Typing Speed and Tutoring Experience

Experienced Resume Headline.

Business Development Specialist with 6+ Years Experience Scaling Start-Up Tech Teams

For more on resume introductions:

Resume objective statement

Resume summary statement

Resume summary statement examples

Qualifications summary

Sample resume work experience sections

Work Experience XYZ Industries | Seattle, WA Marketing Associate | May 2019-Present Delivered weekly presentations to client-base to communicate brand messaging, increasing client retention by 11% Served as liaison between marketing and product teams, resulting in projects finishing 2 weeks early, on average Leveraged Excel skills to create and maintain spreadsheet to track consumer insights, emergent trends, and inform decisions of marketing team through competitive analysis Managed team of 5 contractors to juggle multiple priority projects simultaneously, never missing a deadline Initiated an affiliate referral program that PR team went on to turn into a revenue-generating stream valued at $30,000 annually ABC Corp | Seattle, WA Marketing Intern | September 2018-May 2019 Developed, maintained, and processed 20+ digital consent forms and distributor forms Worked collaboratively with a team of 10 marketing professionals, closely aligning our goals with the PR team Provided data analysis using Google Analytics and performed keyword research to increase blog traffic by 56% over six months Answered up to 50 customer queries by phone and email each week

For more on building the perfect resume work experience section:

Resume work experience section

First resume (no experience)

Examples Of Education Resume Sections

Graduated recently from a 4-year program.

Western Illinois University | Macomb, Illinois May 2020 Bachelor of Arts in Sociology | Minor in Psychology 3.95 GPA magna cum laude Dean’s List all semesters

Two degrees.

Fordham University | Bronx, New York April 2016 Master of Chemical Engineering Stony Brook University | Stony Brook, New York April 2014 Bachelor of Science in Chemistry

Anticipated graduation date (not yet graduated).

DePaul Univeristy | Chicago, Illinois Bachelor of Arts in History – Degree anticipated May 2021 Current GPA: 3.8

Older job seeker (graduated 10+ years ago).

University of Chicago | Chicago, Illinois Bachelor of Business Administration

High school graduate (no college degree).

Johnston High School 2016-2020 Head of Computer Club

More on crafting the perfect resume education section:

Education resume section

GPA on resume

Dean’s list

Magna cum laude

Examples Of Skills For Resume

Examples of hard skills include:

Examples of soft skills include:

Here’s more information on how to incorporate skills into your resume:

Resume skills section

Hard skills

Soft skills

Top skills for professionals

Skills-based resume

Resume writing FAQ

What is a resume?

A resume is a one to two-page document that focuses on professional experience, past achievements, education and certifications, and specific skills tailored to the job you’re applying for.

Almost every job application requires a resume, and hiring managers use them as a first impression in determining which applicants get a shot at an interview.

Whether you’re fresh out of college or have 30 years of professional experience, this guide should help craft a resume that stands out from the crowd and get you one step closer to landing your dream job.

What is the format for writing a good resume?

Most people will want to use a chronological or reverse-chronological resume format. This format is compatible with most applicant tracking systems (ATS) and is easy for employers to read. Additionally it helps highlight your experience, which helps prove your qualifications.

How far back should a resume go?

A resume should go back no further than 10 to 15 years. However, it is important that all your information is relevant. Therefore, do not include job experience that is irrelevant to your application, even if it’s fewer than 10 years old. Save that information for later discussions.

Should you personalize your resume for each job?

Yes, you should personalize your resume for each job you apply to. Many recruiters use ATS now, which will search for keywords in a resume and reject those that don’t have them. That means that the skills you choose to highlight as well as your opening, such as your resume summary, should be altered to suit each job you apply to.

You don’t need to rewrite the entire resume for each job, but it does show attention to detail and initiative to make sure that your resume is customized. It also makes it more likely that you’ll get past the first step of the process.

State of New York Department of Labor – Resumes, Cover Letters and Job Applications

Harvard University – Create a Resume/CV or Cover Letter

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Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.

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10 Best Resume Builders to Create A Great Resume – 2024 Guide

A re you exhausted from investing endless hours into creating an impeccable CV? This article introduces the top resume builders that will revolutionize your job application approach. Bid farewell to monotonous formatting and greet a remarkable resume that distinguishes itself from the rivalry. Prepare yourself to secure your dream job with self-assurance effortlessly!

>> Unlock Your Career Potential With Super Star Resume

10 Best Resume Writing Services

• Super Star Resume - Best overall
• ZipJob - Best for guarantees
• Resumeble - Best with custom bundles
• Let’s Eat, Grandma - Best for range of career service
• ResumeSpice - Best for job seekers of any level
• TopResume - Best customer service
• Resume Writing Services - Best for affordability
• Craft Resumes - Best for quick turnaround
• Resume Companion - Best value resume writing service
• Resume.com - Best free service

When creating this compilation, we considered different elements such as affordability, ease of use, accessibility, the privacy policies of the companies involved, and more. The highest-rated services offer advice, templates, and tools and allow you to consult with experts who can help you craft an impressive resume highlighting your strengths to potential employers.

Our collection comprises free services and those that make use of professional writers’ skills. Some options require a subscription or one-time payment.

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Super Star Resume - Best Resume Builder Overall

Star Rating: 4.9/5

Super Star Resume is an innovative resume builder that completely transforms creating professional resumes. By offering a user-friendly interface and a range of powerful features, Super Star Resume enables individuals to produce exceptional resumes that effectively showcase their abilities, accomplishments, and work history.

• Skilled and seasoned writers
• Customized strategy aligned with unique career objectives
• Timely delivery of resumes
• More significant expense compared to certain other resume writing services
• Restricted selection of additional services
• Availability may be restricted depending on demand and geographic location
• Intuitive resume builder: An intuitive interface that simplifies the resume creation process, offering modern templates for a professional look.
• Customization choices: Users can personalize their resumes by selecting from various font styles, colors, layouts, and sections to align with their unique style.
• Comprehensive content suggestions: Access to a collection of expertly curated bullet points, action verbs, and industry-specific phrases to craft impactful resume content.
• Real-time previews and editing: Real-time previewing and editing capabilities ensure a visually appealing and error-free final resume.
• Integration with professional networking platforms: Integration with LinkedIn allows users to maintain consistency between their online presence and resume.
• Tailored resumes for different job applications: The duplication feature facilitates the creation of multiple resume versions, each customized for specific job applications or industries.
• Resume analytics and tracking: Users can monitor the views and downloads of their resumes, gaining valuable insights to optimize their job search strategies.
• Professional Resume : $169
• Resume With Cover Letter : $199
• All-Included : $199

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ZipJob - Best Resume Builder for Guarantees

Star Rating: 4.7/5

ZipJob is widely regarded as an excellent option for resume creation, especially for those who value guarantees. Their impressive 60-day assurance ensures that individuals searching for employment will experience a surge in interview invitations within this period.

If this desired outcome cannot materialize, ZipJob proactively offers a complimentary review and revision of your resume. This guarantee highlights their commitment to client contentment and showcases their unwavering belief in the superior quality of their resume writing services.

• The starting package is cost-effective
• Complimentary ATS check included
• 60-day interview assurance with higher-tier packages
• The design and layout made it challenging to read the resume
• The summary section was overly lengthy and filled with clichés
• The formatting of the education and training sections was subpar
• Expert resume writers: ZipJob provides access to a team of expert resume writers with the skills and knowledge to review, evaluate, and optimize your resume for compatibility with Applicant Tracking Systems (ATS) and hiring managers.
• ATS optimization: Meaning they ensure your resume is structured and formatted to navigate and succeed in ATS filters effectively. Employers commonly use these filters to assess and rank resumes during the initial screening process.
• Keyword optimization: The resume builder online offered by ZipJob assists you in identifying and integrating pertinent keywords and industry-specific terminology. This practice heightens the visibility of your resume, making it more likely to capture the attention of hiring managers.
• Job-specific content suggestions: ZipJob provides valuable advice regarding the most relevant and influential content to include in your resume for different job titles and industries. This guidance is invaluable in customizing your resume for specific roles.
• Cover letter writing assistance: ZipJob supports the creation of impactful cover letters that complement your resume, strengthening your overall job application.
• Unlimited revisions: One noteworthy feature of ZipJob is the option for unlimited revisions and updates to your resume. This ensures that your resume not only meets but continues to meet your specific requirements and mirrors your professional growth.
• Collaboration with resume writers: the platform facilitates direct collaboration with the resume writers, enabling you to share additional information, discuss specific requirements, and seek clarifications at any stage of the resume creation process.
• Launch Package: $139 (or $48/mo)
• Fast Track Package: $189 (or $65/mo)
• Premium Package: $299 (or $27/mo)

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Resumeble - Best Resume Builder With Custom Bundles

Star Rating: 4.3/5

Resumeble is a highly efficient and user-friendly resume builder that empowers individuals to create professional and compelling resumes. With Resumeble, crafting a standout resume becomes a streamlined process thanks to its intuitive interface and extensive range of customizable templates.

Whether you’re a recent graduate, a seasoned professional, or someone looking to change careers, Resumeble caters to all needs and skill sets. It offers helpful suggestions and expert advice to ensure your resume showcases your unique qualifications and achievements in the best possible light.

• A 60-day interview guarantee is included
• Budget-friendly package deals are available
• It’s more established than some other websites
• Keyword optimization: This feature helps optimize your resume by suggesting relevant keywords aligned with your target industry or job, enhancing your visibility to Applicant Tracking Systems (ATS) and recruiters.
• Content import: Resumeble allows you to import your existing resume or LinkedIn profile, saving you the time and effort of manual data entry.
• Real-time editing: You have the convenience of editing and modifying your resume in real time, providing the flexibility to experiment with various formats, sections, and content.
• ATS compatibility: Resumeble ensures your resume is ATS-compatible, essential for better visibility and a higher chance of being shortlisted by employers using Applicant Tracking Systems.
• Download options: The platform offers various download formats, including PDF, Word, and plain text, ensuring compatibility with diverse application processes.
• Cover letter builder: Resumeble features an integrated cover letter builder, streamlining the creation of professional and personalized cover letters that complement your resume.
• Career Pro Package : $159.00
• Professional Package : $299.00
• Premium Package : $399.00

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Let’s Eat, Grandma - Best Resume Builder for Range of Career Service

Star Rating: 4/5

Let’s Eat, Grandma is an inventive and progressive tool for creating impressive resumes. The platform streamlines the resume-building process, making it easier for job seekers to craft exceptional resumes. With Let’s Eat, Grandma, individuals can create unique resumes that catch the eye of employers and set them apart from the competition.

This user-friendly platform offers a range of customizable templates that allow users to tailor their resumes to showcase their specific skills and experiences. Let’s Eat, Grandma also provides expert advice and recommendations to help ensure that your qualifications and achievements are effectively highlighted in your resume.

• Complimentary resume evaluation
• Choices available for individuals from entry-level to executive-level positions
• Extensive collaboration opportunities
• Not specialized in academic CVs or federal resumes
• Relatively higher pricing compared to some other services
• Potential for a longer turnaround time compared to competing services
• Expert choice: You can save your resume in multiple formats (PDF, Word, plain text) or easily share it with potential employers via email or a link, simplifying the distribution of your resume.
• Error highlighting: The builder can identify potential errors, inconsistencies, or missing information within your resume and provide suggestions or alerts for improvement.
• Section prompts: Pre-written prompts for various resume sections (e.g., work experience, education, skills) can help you structure your resume effectively and ensure you include essential details in each area.
• Customizable sections: You can add, remove, or rearrange sections to tailor your resume to emphasize your strengths and relevant experiences.
• Keyword optimization: The resume builder can recommend industry-specific keywords based on the job description, enhancing your resume’s chances of passing through Applicant Tracking Systems (ATS) and grabbing the attention of hiring managers.
• Starter Package : Priced at $439, but there is an anti-inflation sale price of $389.
• Accelerated Package : $549.
• The premium Package : $689, but the anti-inflation sale price is $614.
• Executive Concierge Service : $1,899 or as low as $119/month.

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ResumeSpice - Best Resume Builder for Job Seekers of Any Level

Star Rating: 3.8/5

ResumeSpice , a renowned online resume builder, streamlines crafting professional resumes. This platform provides job seekers with a user-friendly interface and a wide selection of templates, enabling them to create impressive resumes that align with their career objectives.

With ResumeSpice’s seamless experience, users are guided through each resume section effortlessly while receiving valuable tips throughout the process. From personal details and work history to skills and accomplishments, this platform ensures that all crucial aspects of a resume are comprehensively addressed.

• Additional assistance
• Timely service
• ATS optimization
• Guaranteed interviews
• Restricted revisions
• Insufficient customization options
• Restricted refund policy
• User-friendly interface: ResumeSpice boasts an intuitive and user-friendly platform, simplifying the resume creation process and offering a seamless experience to users.
• Extensive template library: The platform offers a vast selection of professionally designed templates tailored to various industries and job positions. Users can explore different styles and layouts to find the perfect match for their needs.
• Import and export options: ResumeSpice enables users to import their existing resumes in formats like PDF or Word for easy editing and updates. Users can conveniently export their finalized resumes in multiple formats, facilitating sharing with employers or uploading to job portals.
• Mobile-friendly design: ResumeSpice is optimized for mobile devices, allowing users to create and modify their resumes using smartphones or tablets.
• Cloud storage: The platform provides secure cloud storage for users’ resumes, ensuring accessibility and updates from any device with an internet connection.
• Resume tracking: ResumeSpice includes tools for tracking the performance of submitted resumes, such as monitoring views, downloads, and application outcomes. These features empower users to evaluate their progress and make data-driven enhancements to their job search strategies.
• Entry Level Resume : $479
• Professional Resume : $589
• Executive Resume : $699

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TopResume - Best Resume Builder for Customer Service

Star Rating: 3.6/5

TopResume is an outstanding resume builder explicitly tailored for customer service professionals. It offers a seamless and user-friendly experience, enabling users to create exceptional resumes effortlessly. The platform goes beyond just providing a basic resume template, offering valuable suggestions and tips to optimize the content.

This ensures that each resume created on TopResume is unique and attention-grabbing in the highly competitive job market.

Besides its user-friendly interface, TopResume provides expert review services. These services allow skilled professionals to provide personalized feedback on resumes, helping enhance their overall quality further. By leveraging this feedback and incorporating attention to detail, customer service professionals can create compelling resumes that effectively capture the attention of potential employers.

• Streamlined registration process
• Well-designed and formatted one-page resume
• The summary and Job Scope sections were overly extended
• The training section needed to have prominence
• Skill-based sections: The resume builder features dedicated sections highlighting essential customer service skills, including communication, problem-solving, conflict resolution, and relationship building.
• Expert review services: TopResume provides expert review services where experienced professionals offer personalized feedback and recommendations to enhance the overall quality of your resume.
• ATS compatibility: The platform ensures that the resumes created are compatible with Applicant Tracking Systems (ATS), which employers commonly use for scanning and filtering resumes.
• Download and sharing options: Users can download their resumes in various formats, such as PDF or Word, and easily share them with potential employers or upload them to job portals.
• Industry-Specific Tips: TopResume offers industry-specific tips and guidance to assist users in tailoring their resumes to the customer service field, helping them stand out among competitors.
• Cover letter builder: Besides resume building, TopResume provides a builder that empowers users to craft professional and compelling cover letters customized for customer service roles.
• Mobile accessibility: The platform is mobile-friendly, allowing users to create, edit, and update their resumes while on the go, using their smartphones or tablets.
• Entry level : Up to 200$.
• Professional level : Up to 200$-400$.
• Executive level : Up to $350-$700.

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Resume Writing Services - Best Resume Builder for Affordability

Star Rating: 3.3/5

While Resumewritingservices.org may be a different size than its competitors, it stands out due to its team of talented and experienced resume writers. The website is user-friendly and provides exceptional service. However, this service’s true strength lies in its writers’ expertise.

Resumewritingservices.org sets itself apart by offering a comprehensive consultation process and goes beyond expectations by providing unlimited calls with its resume writers. This personalized approach distinguishes them from other companies and guarantees each client receives individual attention and support.

• Experienced resume writers of the highest caliber
• Unlimited phone consultations and revisions
• More expensive than rival services
• A limited range of products
• Skilled and experienced resume writers: Resumewritingservices.org takes pride in its team of highly trained and professional resume writers who possess a deep understanding of crafting effective resumes.
• Personalized service: Resumewritingservices.org offers a personal touch by providing unlimited calls with their resume writers. This unique feature allows clients to engage in direct communication and close collaboration with the writers throughout the resume creation process.
• Competitive job market expertise: The writers at Resumewritingservices.org have knowledge of current job market trends. This ensures that the resumes they create are optimized to excel in today’s fiercely competitive job market.
• Quality Assurance: The service maintains a rigorous quality assurance process to guarantee that the resumes delivered to clients meet the highest standards and align with their expectations.
• Timely delivery: Resumewritingservices.org is committed to delivering resumes within the agreed-upon timeframe, ensuring clients receive their documents promptly.
• Client satisfaction guarantee: Resumewritingservices.org offers a client satisfaction guarantee, assuring clients are fully content with the final resume. The service is ready to provide revisions if necessary.
• Affordable pricing: Resumewritingservices.org provides pricing options that are competitive and transparent, making professional resume writing accessible to a wide range of job seekers.

Resumewritingservices.org employs a pricing system that is clear and easy to understand for their resume-building services. The initial package begins at $270 , including a comprehensive consultation with a skilled resume writer and developing an individualized resume.

They offer extra options that enable customers to personalize their packages based on their unique preferences. This adaptable pricing strategy guarantees that clients can choose the services that align with their requirements and financial constraints.

>> Use Resume Writing Services to Secure Your Dream Job

Craft Resumes - Best Resume Builder for Quick-Turnaround

Star Rating: 3/5

Craft Resumes stand out as a well-established writing and editing service known for its ability to deliver effective outcomes. Our dedication to providing a 24-hour turnaround guarantees you’ll receive the initial version of your resume promptly.

Navigating our user-friendly website is effortless, making it easy to use our services. At Craft Resumes, we specialize in crafting customized resumes to match your skills, qualifications, and aspirations for your career.

• Speedy completion
• Customized CVs
• Intuitive site
• Insufficient details
• Absence of assurances
• Quick turnaround: Craft Resumes commits to delivering the initial draft of your resume within 24 hours, ensuring a speedy and efficient service.
• Expert Writers: Craft Resumes prides itself on its team of experienced writers who possess expertise across various industries and stay up-to-date with current hiring trends. They’re dedicated to making your resume stand out and catch the attention of potential employers.
• Unlimited revisions: We provide unlimited revisions to guarantee your complete satisfaction. If you have specific changes or additions in mind, our team will collaborate with you closely to implement the modifications.
• Confidentiality and Privacy: At Craft Resumes, we prioritize the confidentiality and privacy of your personal information. You can trust that your data will be handled securely and with the utmost discretion.
• Tailored resumes: We specialize in tailoring resumes to align with your career objectives, industry, and job requirements. Each resume is personalized to accentuate your unique strengths and qualifications.
• Resume Writing : $229.00
• Basic : $279.99
• Optimal : $339.99
• All-In-One : $499.99

>> Use Craft Resumes to Secure Your Dream Job

Resume Companion - Best Value Resume Builder

Star Rating: 2.8/5

Resume Companion is a virtual platform and service that specializes in aiding individuals in creating resumes that are professional and impactful. It offers an array of resources and tools to assist job seekers in crafting interesting resumes that effectively showcase their skills, experiences, and qualifications.

A prominent feature of Resume Companion is its user-friendly resume builder. This tool allows users to select from various professionally designed templates and personalize them based on their specific requirements.

Users can effortlessly incorporate their personal information, employment history, educational background, skill set, and other pertinent details to produce a customized resume tailored to their needs.

• Intuitive user interface
• High-quality templates
• Efficiency-boosting functions
• Cost-effective choice
• Restricted editing features without subscription
• Absence of extensive customization options
• Limited availability of extra services
• Cover letter builder: Resume Companion goes beyond resumes and provides users with a tool for crafting customized cover letters tailored to specific job applications. This feature guides users through the process, helping them effectively present their qualifications and make a compelling case to prospective employers.
• ATS optimization: In today’s job market, many companies use Applicant Tracking Systems (ATS) to screen resumes. Resume Companion helps users ensure their resumes are ATS-friendly. The platform offers valuable tips and insights on incorporating relevant keywords, formatting the document correctly, and increasing the likelihood of passing through the ATS screening process.
• Educational resources: Resume Companion extends its services by offering an informative blog and educational materials that cover various aspects of resume writing, job search strategies, interview techniques, and career development guidance. These resources provide users with valuable insights and advice to help them create impressive resumes and enhance their job search efforts.
• Download and sharing options: Upon completing their resumes, users can conveniently download their documents in multiple formats, including PDF and Word. Resume Companion also makes it easy for users to share their resumes online or print them offline.
• Customer support: Resume Companion values user satisfaction and offers customer support to assist with users’ questions or concerns while utilizing the platform. Users can access support through email or the platform’s contact form.

Resume Companion provides a cost-effective solution for individuals seeking an all-inclusive service. It’s vital to remember subscription renewal is required to access future editing services. In summary, Resume Companion offers a wallet-friendly option for those who desire a user-friendly resume-building experience without needing advanced writing abilities.

>> Use Resume Companion to Secure Your Dream Job

Our Ranking Methodology for Best Resume Writing Services

To comprehensively and objectively rank the top resume writing services, it is essential to have a thorough methodology. The first step in this process was conducting extensive research and analysis. This involved gathering a comprehensive list of reputable resume-writing services from multiple sources such as online searches, customer reviews, industry directories, and personal recommendations.

• Feature analysis: Evaluate the functionalities provided by each resume builder, considering elements like template variety and quality, customization flexibility, user-friendly editing and formatting options, import/export capabilities, spell check and grammar tools, and integration with job search platforms and professional networks.
• Template collection: Examine the assortment and quality of templates. Look for a wide range that suits various industries, job levels, and design preferences, considering these templates’ aesthetics, readability, and contemporary design.
• Editing and customization: Scrutinize the adaptability and user-friendliness of the editing and customization tools each resume builder provides. Assess the capacity to add or modify sections, reorganize content, and tailor resumes to specific job requirements.
• User interface and experience: Analyze the user interface and the overall user experience each resume builder offers. Evaluate the ease of navigation, instruction clarity, guidance or prompts, and the platform’s responsiveness.
• Integration with job search platforms: Determine whether resume builders offer seamless integration with popular job search platforms and professional networks like LinkedIn or ATS systems. Consider how well the resumes can be transferred and their compatibility with these platforms.
• Additional resources: Evaluate if the resume builders provide extra resources such as sample resumes, tools for creating cover letters, interview tips, or career advice. Consider the breadth and practicality of these supplementary resources.
• Mobile-friendliness: Gauge the mobile-friendliness and responsiveness of the resume builders, recognizing the growing trend of mobile job searching and application processes.
• Customer support: Reflect on the accessibility and quality of customer support services, encompassing options like live chat, email support, or knowledge bases. Assess the responsiveness and helpfulness of the support team.
• Pricing and value for money: Appraise the pricing plans presented by the resume builders in terms of the value they offer based on features, usability, and overall service quality.
• Industry reputation: Consider the standing and trustworthiness of the resume builders, considering factors such as awards, recognition, partnerships, and user feedback from reputable sources.

Buyer’s Guide: Why Use a Resume Builder?

Crafting a well-crafted CV comes naturally to particular job seekers. However, even the most seasoned experts may need help in resume writing. If you find yourself in need of help with creating a compelling resume, here are several ways in which the best online resume builder can be beneficial:

Resume builders provide users with pre-designed templates and helpful tips, streamlining the process of writing a resume and alleviating stress.

Offers Writing Tips

Promoting oneself requires considerable effort. Only some people possess writing skills, even if they enjoy self-promotion. To showcase one’s experience and knowledge effectively, a resume builder can help select the most appropriate words and phrases.

Improves Design

In every field, there are unique standards for an impressive resume. If you need to gain knowledge in design or the tools, resume builders can provide free templates to enhance your resume’s visual appeal and quality.

Applicant Tracking Systems (ATS)

Recruiters often use ATS systems to scan resumes. A good resume builder will help with formatting to ensure that your resume is easy for these systems to read.

What’s the Best Resume Builder?

The ideal resume builder for each individual may differ according to their specific requirements. If you prefer a tool that offers step-by-step guidance in creating your resume, we suggest using a builder that provides helpful tips and recommendations. If you prefer a resume builder that auto-generates a summary, we recommend using a tool that extracts information from your LinkedIn profile.

For those who enjoy having creative control over their resumes, we suggest using a platform with features. By selecting the resume builder that aligns with your needs and suits your industry and personal style, you’ll significantly increase your chances of capturing the attention of hiring managers.

Resume Builder vs. Resume Writing Service: What Matters for You

When it comes to crafting a resume, there are three options available. You can opt to create it independently, use a resume builder tool, or enlist the services of a professional resume writer. Your best choice will depend on your writing abilities, available time, and financial resources.

Do-It-Yourself

You have the choice to construct a resume entirely by yourself. The benefit of this option is that it costs nothing but requires a significant amount of effort. Along with composing all the information, you must possess graphic design skills.

This approach works well if you have these abilities, but with them, your options for creating a resume are unlimited. To overcome this limitation, you can use a resume builder or enlist the help of a resume writing service.

Resume Builder

A tool for creating resumes allows you to input your details into a template, resulting in an original appearance and layout with no design work. The top resume building tools also offer suggestions on enhancing your resume and tailoring it to match the specific job you are applying for.

While you are still responsible for writing the content, once it is written, you can quickly transfer that information into any other template with just a few simple clicks. Some of these services are free and many like to promote themselves as such, but most require a small payment to download your finished resume.

Professional Resume Writing Service

Professional resume writing services are expensive, but they offer the convenience of handling all the work for you. An experienced writer will gather relevant information about your background and transform it into a unique and engaging resume.

The process typically takes a few days, and the level of originality in the outcome largely relies on your choice of company and writer. However, we will not delve into these services further in this guide.

Are Resume Builders Worth It?

Definitely, without a doubt. An effective resume creator will guarantee that your CV is formatted correctly to navigate Applicant Tracking Systems and ultimately reach the hands of recruiters.

Is It Unprofessional to Use a Microsoft Word Resume Template?

Relying on a template will not set you apart, and there is a high likelihood that your application will be dismissed because your resume is identical to those of other job seekers.

Final Thoughts

Choosing the right resume builder is crucial in today’s competitive job market. Creating a professional and impactful resume that stands out from the crowd can significantly impact your job search. With the right tool, you can save time, improve your chances of landing an interview, and ultimately secure your dream job.

When selecting a resume builder, consider your specific needs and priorities. Look for features like customizable templates, industry-specific examples, and the ability to export your resume in different formats. Consider user reviews and ratings to ensure you choose a reputable and reliable platform.

Remember, an exceptional tool for crafting resumes should give you the power to present your skills, experience, and accomplishments effectively. It should simplify and expedite creating a resume without hassle. Investing in a reliable resume builder is investing in your professional future.

Therefore, explore the different options available for resume builders. Test out their free trials or demos and choose the best fit for your objectives. Our top recommendation is Super Star Resume . This meticulously designed resume can open doors to exciting career prospects and be a dependable companion on your journey toward success.

Ahad Waseem is a business, blockchain, and cybersecurity writer who often takes on art, politics, and economics too. As a linguistic engineer who writes to solve problems, he’s written for various tech and business publications. When he’s not writing, he’s probably on horseback, caring for his houseplants, or training Bonsai trees. He can be reached at [email protected] . McClatchy’s newsrooms were not involved in the creation of this content. We may earn a commission if you make a purchase through one of our links.

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