application letter format example

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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Letter Format

Letter format generator.

When people in the past wanted to communicate with one another over great distances, they often used letters as their method of correspondence. Even now, people still use letters as a way to communicate with one another.

What is Letter Format?

A letter format refers to the structured way in which a letter is organized and presented. It includes specific components and their arrangement on the page, ensuring clarity, professionalism, and ease of reading.

Format of letter

The format of a letter is a critical aspect of written communication, serving as a framework that organizes content in a clear, readable, and professional manner. It encompasses various components such as the sender’s and recipient’s addresses, date, salutation, body, closing, and signature.

Sender’s Address: The address of the person or organization sending the letter. Date: The date when the letter was written. Recipient’s Address: The address of the person or organization receiving the letter.

2. Salutation

A polite greeting that addresses the recipient. In formal letters, it typically includes a title and the recipient’s last name, e.g., “Dear Mr. Smith,”.

The main content of the letter, organized into paragraphs. It starts with an introduction, followed by the letter’s purpose, and ends with a conclusion or call to action.

A polite closing before the sender’s signature, e.g., “Sincerely,” “Best regards,”.

5. Signature

The sender’s signature, followed by their printed name. In a business letter, the sender’s title and contact information may also be included.

6. Enclosures and CC

If documents are attached to the letter, “Enclosures” is noted, followed by a list of the documents. If the letter is copied to another recipient, “CC” (carbon copy) is used, followed by the name of the other recipient.

Additional Elements (for formal or business letters):

Subject Line: A brief summary of the letter’s purpose. Reference Line: If applicable, includes codes, case numbers, or invoice numbers related to the letter’s content.

Types of Letter Format

In letter writing , various formats are employed to suit different purposes and audiences. These formats dictate the structure, tone, and style of the correspondence, ensuring the message is conveyed effectively and appropriately. From formal business communications to casual notes among friends, understanding the types of letter formats is crucial for effective written communication.

1. Block Format

• Description: The most commonly used business letter format. All elements are aligned to the left margin, and paragraphs are not indented but separated by a double space.
• Use: Professional communications, including business inquiries, job applications, and formal requests.

2. Modified Block Format

• Description: Similar to the block format, but the sender’s address, date, closing, and signature start at the center point of the page rather than the left margin. The body of the letter aligns to the left.
• Use: Formal and semi-formal business letters where a slightly traditional appearance is desired.

3. Semi-Block Format

• Description: Like the modified block format, but paragraphs in the body of the letter are indented. This format is less common in modern business communications.
• Use: Business letters with a more traditional tone, where indented paragraphs are preferred for a structured look.

4. Full Block Format

• Description: Every part of the letter (sender’s address, date, recipient’s address, salutation, body, closing, and signature) starts at the left margin. Paragraphs are not indented but are separated by a blank line.
• Use: Official communications where a clean and formal structure is important.

5. Indented Format

• Description: A traditional format where the first line of each paragraph is indented. Dates and closing are usually aligned to the right.
• Use: Personal letters or when a more traditional, old-school approach is desired.

6. Simplified Format

• Description: Omits the salutation and closing, focusing instead on a subject line. All elements are left-aligned, and paragraphs are separated by a blank line.
• Use: Internal memos or business communications where formality is less of a concern.

7. Hanging Indent Format

• Description: The first line of each paragraph starts at the left margin, and the subsequent lines are indented. It’s more commonly used in bibliographies than in letters.
• Use: Specific documents or letters where referencing and citation are crucial, though rare in general correspondence.

Tips for Writng Letter

• Know Your Purpose: Clearly understand and state the purpose of your letter right from the beginning.
• Consider Your Audience: Tailor the tone and language of your letter based on who will be reading it.
• Follow the Correct Format: Use the standard letter format, including proper salutation, body, closing, and signature.
• Be Concise and Specific: Keep your message clear and to the point, avoiding unnecessary details.
• Start and End Strong: Begin with a clear statement of your main point and end with a polite closing.
• Proofread and Edit: Check for spelling, grammar, and punctuation errors, and ensure your message is clear.
• Personalize Your Letter: When appropriate, add a personal touch to make your letter more engaging.
• Use Quality Paper for Physical Letters: For formal letters, the quality of the paper can make a good impression.
• Include Contact Information: Ensure the recipient knows how to contact you for follow-up.
• Consider the Mode of Delivery: Choose the most appropriate method to send your letter, whether by email or post.

Types Of Letters with Samples

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1. Formal Letters

Purpose: Used for professional or official communication. Examples: Job applications, business proposals, official complaints, formal invitations, and resignation letters. Sample:

Jane Doe 123 Main Street City, State, ZIP Email: [email protected] Phone: (123) 456-7890 March 21, 2024 Mr. John Smith Manager ABC Corporation 456 Corporate Blvd. Industry City, State, ZIP Dear Mr. Smith: Subject: Application for Marketing Coordinator Position I am writing to express my interest in the Marketing Coordinator position listed on ABC Corporation’s careers page. With a Bachelor’s degree in Marketing and three years of experience in a dynamic marketing agency, I am confident in my ability to contribute effectively to your team. In my current role at XYZ Marketing Agency, I have successfully managed multiple high-profile projects from conception through to execution, demonstrating my ability to meet strict deadlines and budget requirements. My expertise in social media strategy and content creation, coupled with my strong analytical skills, have significantly increased engagement rates for our clients. I am particularly drawn to ABC Corporation’s commitment to innovation and excellence in the marketing field, and I am eager to bring my background in digital marketing and project management to your esteemed company. I would be thrilled to have the opportunity to further discuss how I can contribute to the ABC Corporation team. Please find my resume attached for your consideration. Thank you for taking the time to consider my application. I look forward to the opportunity to discuss my application in further detail. Sincerely, [Signature] Jane Doe

Enclosures: Resume

2. Informal Letters

Purpose: Personal communication among friends, family, or acquaintances. Examples: Catching up, sharing news, invitations for personal gatherings, or thank-you notes. Sample:

Jessica Park 789 Country Lane Smalltown, State, ZIP March 21, 2024 Dear Emily, I hope this letter finds you well. It feels like ages since we last caught up, and I miss our long conversations and laughter. Life here in Smalltown has been the usual mix of calm and chaotic, but there’s always something comforting about the familiar, isn’t there? I wanted to share some exciting news with you—I’ve finally started the pottery class I was talking about! It’s been an incredible experience so far, getting my hands dirty and actually creating something tangible. There’s a piece I’m working on that I think you’d love; it’s a mug with hand-carved designs inspired by our trip to the mountains last year. How have things been on your end? How is the new job treating you? I remember you were a bit anxious about starting, but I have no doubt you’re doing amazingly. You always had a knack for adapting and excelling in whatever you set your mind to. Let’s not let too much time pass before we see each other again. How about planning a weekend getaway next month? I’d love to hear your thoughts and catch up on everything in person. Please give my best to Mark and the kids. I can’t believe how fast they’re growing! Looking forward to hearing from you soon. Take care and write back when you can. Warmest regards, Jessica P.S. I’ve included a photo of the pottery piece I mentioned. Can’t wait to hear what you think!

3. Business Letters

Purpose: Professional communication related to business transactions. Examples: Letters of agreement, sales letters, order confirmations, and customer service correspondence. Sample:

Alex Johnson Marketing Director Bright Solutions 123 Business Rd. Commerce City, ST 01234 Email: [email protected] Phone: (555) 678-9012 March 21, 2024 Taylor Lee Procurement Manager Innovative Tech Supplies 456 Industry Park Tech City, ST 98765 Dear Taylor Lee, Re: Inquiry About Bulk Order Discounts I hope this letter finds you well. I am writing to inquire about potential discounts for bulk orders of computer components, as listed on your website. Given our expanding operations, we are exploring cost-effective options for our tech supply needs. We are particularly interested in processors, motherboards, and memory units. Could you provide details on pricing, minimum order quantities, and delivery timelines for such orders? Thank you for considering our inquiry. We are looking forward to building a mutually beneficial business relationship with Innovative Tech Supplies. Sincerely, Alex Johnson Marketing Director Bright Solutions

4. Cover Letters

Purpose: Accompanies a resume as part of a job application, highlighting a candidate’s qualifications. Examples: Job application letters, internship application letters. Sample:

Jordan Smith 123 Oak Lane City, State, ZIP [email protected] (123) 456-7890 March 21, 2024 Hiring Manager XYZ Corporation 456 Business Ave. City, State, ZIP Dear Hiring Manager, I am writing to express my interest in the Graphic Designer position at XYZ Corporation, as advertised on your company website. With over five years of professional experience in graphic design and a strong portfolio of successful projects, I am confident in my ability to contribute effectively to your team. At my current position with ABC Creative, I have developed and executed design concepts for a range of digital and print marketing materials, consistently meeting tight deadlines and client expectations. My expertise in Adobe Creative Suite, along with my creativity and attention to detail, has resulted in impactful designs that have significantly increased client engagement. I am particularly drawn to XYZ Corporation’s innovative approach to digital marketing and would be thrilled to bring my skills in graphic design and visual communication to your esteemed team. I am eager to contribute to your projects and help achieve the company’s creative and business goals. Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasms align with the needs of XYZ Corporation. Please find my resume and portfolio attached for your review. Sincerely, Jordan Smith

5. Recommendation Letters

Purpose: Recommends an individual for a specific job, position, or academic program. Examples: Professional recommendation letters, academic reference letters, character reference letters. Sample:

Dr. Lisa Monroe Professor of Computer Science University of Tech City 123 Academic Lane Tech City, ST 45678 [email protected] (555) 123-4567 March 21, 2024 Admissions Committee Graduate School of Advanced Technology 456 Education Blvd. Innovation City, ST 98765 Dear Admissions Committee, I am writing to wholeheartedly recommend Michael Chen for admission to your Master’s program in Computer Science. As Michael’s professor in several advanced programming courses at the University of Tech City, I have been consistently impressed with his analytical skills, dedication to learning, and ability to tackle complex problems. Michael has demonstrated exceptional prowess in both theoretical and practical aspects of computer science. His project on machine learning algorithms was not only innovative but also showcased his skill in applying complex concepts to solve real-world problems. Michael is not just a brilliant student; he is also a team player who contributes significantly to group projects and willingly assists his peers. I am confident that Michael will excel in your program and make substantial contributions to your academic community. His passion for computer science, combined with his proven abilities, makes him an ideal candidate for your program. Please do not hesitate to contact me if you require further information or insights regarding Michael’s abilities and potential. Sincerely, Dr. Lisa Monroe

6. Complaint Letters

Purpose: Express dissatisfaction with a product, service, or situation, seeking resolution. Examples: Customer complaint letters, tenant complaints to landlords. Sample:

Morgan Rivera 123 Maple Street Hometown, State, ZIP [email protected] (555) 123-4567 March 21, 2024 Customer Service Department Mega Electronics Inc. 456 Technology Drive Tech City, State, ZIP Dear Customer Service Manager, I am writing to express my dissatisfaction with a recent purchase I made from your online store, specifically the HighTech Blender Model X500, which I received on March 14, 2024. Unfortunately, the blender has not operated as advertised, showing signs of malfunction from the first use. Despite following all provided instructions, the device overheats and shuts down within minutes of use, making it impossible to blend even the softest ingredients. This issue significantly affects my daily routines, as I rely on the blender for meal preparations. I kindly request a full refund or an exchange for a model that matches the quality and reliability promised by Mega Electronics. I have attached a copy of my purchase receipt and a video demonstrating the malfunction for your reference. Thank you for your attention to this matter. I trust that Mega Electronics values its customers and will resolve this issue promptly. Please contact me at your earliest convenience to discuss the next steps. Sincerely, Morgan Rivera Attachments: Purchase Receipt, Video of Malfunction

7. Inquiry Letters

Purpose: Request information or clarification about products, services, or policies. Examples: Letters requesting product details, information requests to universities or businesses. Sample:

Avery Kim 123 Willow Way Springfield, ST 01234 [email protected] (555) 234-5678 March 21, 2024 Admissions Office Prestige University 789 Education Blvd. University Town, ST 98765 Dear Admissions Officer, I am writing to request additional information regarding the Master’s Program in Environmental Science offered at Prestige University. As a recent graduate with a Bachelor’s in Biology from Greenfield College, I am keenly interested in advancing my education and research in the field of environmental conservation. Specifically, I would like to know more about the program’s curriculum, faculty research interests, and any available assistantships or scholarships. Additionally, information about the application process and deadlines for the Fall 2024 semester would be greatly appreciated. Prestige University’s commitment to sustainability and environmental research deeply resonates with my academic goals and career aspirations. I am eager to learn how I can contribute to and benefit from the academic community at Prestige. Thank you for your time and assistance. I look forward to receiving the requested information and considering Prestige University as the next step in my academic journey. Sincerely, Avery Kim

8. Sales Letters

Purpose: Promote or sell a product or service. Examples: Direct mail marketing letters, email marketing letters. Sample:

Jackson Patel Director of Sales BestClean Solutions 789 Clean Street City, State, ZIP [email protected] (555) 234-5678 March 21, 2024 To All Prospective Clients, Are you tired of cleaning agents that promise much but deliver little? Look no further! BestClean Solutions is excited to introduce our latest innovation – the EcoClean Pro , a revolutionary cleaning solution that combines effectiveness with environmental friendliness. Why EcoClean Pro? Powerful Cleaning: Say goodbye to stubborn stains and hello to sparkling surfaces with minimal effort. Eco-Friendly: Made from 100% biodegradable ingredients, protecting our planet for future generations. Cost-Efficient: A little goes a long way, offering you more cleans per bottle than any other brand. For a limited time, we’re offering a 20% discount on your first purchase. Experience the difference for yourself and join our family of satisfied customers who trust EcoClean Pro for their cleaning needs. Don’t miss out on this opportunity to make your cleaning routine easier, safer, and more environmentally friendly. Order now by visiting our website or calling us directly at (555) 234-5678. Thank you for considering BestClean Solutions. We look forward to serving you! Warmest regards, Jackson Patel Director of Sales, BestClean Solutions

9. Resignation Letters

Purpose: Officially announce the writer’s intention to leave their job position. Examples: Formal resignation letters, retirement letters. Sample:

Alex Martin Software Engineer 123 Coding Ave TechTown, State, ZIP [email protected] (555) 678-9012 March 21, 2024 Ms. Sarah Johnson Head of Development Innovative Tech Solutions 456 Developer Road TechCity, State, ZIP Dear Ms. Johnson, I am writing to formally announce my resignation from my position as Software Engineer at Innovative Tech Solutions, effective two weeks from today, April 4, 2024. This decision has not been easy and took considerable thought, but due to personal reasons, I believe it is in my best interest to step down. I want to express my sincere gratitude for the opportunities for professional and personal development that you have provided me during the last three years. I have enjoyed working for the company and appreciate the support provided me during my tenure with the company. I am willing to assist during this transition to ensure a seamless handover of my responsibilities. I would be happy to help train my replacement or aid in the recruitment process if necessary. Thank you again for the opportunity to be a part of Innovative Tech Solutions. I look forward to staying in touch, and I hope our paths cross again in the future. Sincerely, Alex Martin

10. Adjustment Letters

Purpose: Respond to a complaint or request, offering a solution or compensation. Examples: Customer service response letters, warranty claims responses. Sample:

Janet Lee Customer Service Manager HappyTech Electronics 123 Gadget Street Innovate City, State, ZIP [email protected] (555) 123-4567 March 21, 2024 Mr. Kevin Brown 789 Technology Ave Gadgetown, State, ZIP [email protected] Dear Mr. Brown, Thank you for bringing to our attention the issue with your recently purchased HappyTech SmartWatch, Model X200, which you reported to us on March 14, 2024. We sincerely apologize for the inconvenience this has caused you. After reviewing your case, we have determined that the malfunction you experienced is indeed covered under our warranty policy. As such, we are pleased to offer you the following options as an adjustment: A Full Replacement: We can send you a new Model X200 SmartWatch at no additional cost. A Refund: If you prefer, we can issue a full refund of your purchase price. Please let us know which option you would prefer by contacting our customer service team at (555) 123-4567 or via email at [email protected] . We aim to resolve this matter swiftly to your satisfaction. We value your business and are committed to ensuring our customers are fully satisfied with their purchases. Please accept our apologies once again, and thank you for your understanding and patience. Sincerely, Janet Lee Customer Service Manager HappyTech Electronics

10+ Letter Examples

• Letter of Agreement
• Business Agreement Letter
• Offer Letter Employee Agreement
• Proposal Letter
• Request Letter
• Resignation Letter
• Leave Letter
• Recommendation Letter
• Authorization Letter
• Notice Letter
• Official Statement Letter
• Letter of Verification
• Formal Letter
• Informal Letter

Employment Cover Letter Template Example

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Inquiry Letter Example

Complaint Letter Example

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Reminder Letter Example

Personal Letter Layout Example

Reference Letter Example

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Resignation Letter Example

Thank You Letter Example

Business Proposal Cover Letter Example

Claim Letter Example

Collection Letter Example

Immigration Application Letter Example

How to Write a General Letter

All letters follow a strict format and structure that you will need to adhere to and follow. If you need a reference for your letter-writing efforts, you may use any of the letter templates, letter examples, and letter samples on the list above.

Step 1: Select the Subject of the Letter

Begin by selecting the subject of the letter. This will determine the theme, tone, and content you will write in the letter.

Step 2: Write Down the Address of the Reciever

After you have selected the letter, you will need to write down the receiver’s address on the top portion of the letter. Be sure the letter address is properly formatted and has the current contact information of the receiver.

Step 3: Properly Write the Salutation

Be sure to properly write and address the salutation to the correct person. This is because the salutation will indicate the person who will need to read the letter.

Step 4: Write the Body of the Letter

When you have finished writing the salutation, you will now create the body of the letter. Be sure to properly observe the paragraph structure and proper punctuation.

Step 5: Properly Sign Off the Letter

The letter will need to be properly signed off, which means you will need to properly format the complimentary close. Examples of the complimentary close include best regards, sincere, and best wishes.

What is Standard Letter Format?

The standard letter format is a widely accepted structure for professional and formal correspondence. It typically includes a header with the sender’s and recipient’s addresses, date, salutation, body, closing, and signature. It ensures clarity and professionalism in communication.

What is Traditional Letter Format?

Traditional letter format refers to the classic way of structuring letters, which includes the sender’s address, date, recipient’s address, salutation, body, complimentary close, and signature. It’s often used for formal or personal correspondence, emphasizing respect and formality.

What is the Good Format of Formal Letter?

A good format for a formal letter includes a sender’s address, date, recipient’s address, formal salutation, clear and concise body paragraphs, formal closing, and the sender’s signature. This format is essential for professional, academic, or official communications.

What are the Three Basic Letter Formats?

The three basic letter formats are:

• Block Format: All elements aligned to the left margin.
• Modified Block Format: Dates and closings begin at the center.
• Semi-Block Format: Similar to block, but paragraphs are indented.

What are the 4 Basic Letter Formats?

The four basic letter formats include:

• Block Format: Everything aligned to the left.
• Modified Block Format: Sender’s address, date, and closing centered.
• Semi-Block Format: First line of each paragraph indented.
• Full Block Format: Similar to block but with a more formal presentation.

How Many Parts are Included in Traditional Letter Format?

Traditional letter format typically includes seven main parts: sender’s address, date, recipient’s address, salutation, body of the letter, complimentary close, and signature. These components ensure the letter is properly structured and easy to follow.

How Do You Make an Old Fashioned Letter?

To make an old-fashioned letter, use high-quality paper and a pen for a personal touch. Start with the sender’s address at the top, followed by the date, recipient’s address, a formal salutation, handwritten body text, a polite closing, and your signature. Optionally, seal it with wax for a vintage feel

What is the difference between an e-mail and a letter?

An e-mail or electronic mail is a digital document that a person sends to another in a digital space or landscape. Not only do e-mails have a different format, but people can only send and receive emails through the use of online e-mail service providers. This means the person is required to have an internet connection. A letter is a juxtaposition of the digital form an e-mail has because letters are physically written or typed documents that people will send through postal services. Another difference both types of messaging have is related to the speed the receiver will obtain the document. Emails are generally faster than letters due to their inability to quickly traverse physical distances.

What is the tone of a letter?

A letter is a formal document that a person will write about a specific topic or concern, which the person will send to its intended receiver. The context and the subject matter of the letter will dictate the tone and theme of the letter. For example, if one were to send a cover letter with their general resume to the HR of a specific company, then the letter’s tone would be professional. But if one were to send a casual letter to a friend, then one can adopt a more casual and friendly tone. In conclusion, the tone of the letter is highly dependent on the overall subject the person wants to address in the letter.

Why do you need to submit a resignation letter to resign from your position?

In truth, one does not need to submit a resignation letter or a letter of resignation to resign from one’s position unless one’s contract specifies it. A resignation letter or a 2-week notice is a formal way of informing one’s employer of one’s intent to resign. Not only will it allow the employer a wiggle room for dialogue and proper dissemination of work, but the resignation letter will also ensure that the person will leave their previous employer with good relations or on good terms. Therefore, you should submit a resignation letter to prevent or minimize grievances from your previous employment.

A letter is a written or typed document with the intent to relay a specific message to a person about a chosen subject. A well-written letter can properly relay the intended information without any room for misinterpretation or misunderstanding. Therefore, the person needs to know how to properly write and address the letter.

Text prompt

• Instructive
• Professional

Mastering Letter Format: A Guide to Professional Communication.

Choosing the Right Letter Format for Every Occasion.

The Impact of Letter Format on Effective Communication.

Letter Format Essentials: From Salutation to Signature.

Improving Your Writing with the Correct Letter Format.

Business Letter Format: Key to Professional Correspondence

Personal Letter Format: Connecting with Loved Ones Properly.

The Evolution of Letter Format in Digital Communication.

Letter Format Mistakes to Avoid in Professional Emails.

Understanding Letter Format: A Step-by-Step Tutorial.

How to Get the Best Recommendation Letters for Law School

Think through the references you will ask for letters and when and how you will approach them.

Good Law School Recommendation Letters

Getty Images

Make sure the person who writes your letter of recommendation is someone you have a good relationship with.

Although they are rarely decisive, recommendations letters are a meaningful factor in law school admissions.

Most other law school application materials, such as personal and diversity statements , present your case in your own voice. Recommendation letters are one of the few ways for admissions officers to hear others’ impressions of you.

While your transcript and test scores may say a lot about your academic skills, they don’t communicate what kind of person you are, or how you think or relate to other people. One student might get straight A's while acting like a pompous jerk, while another helped others, steadily improved through hard work or had the courage to take on challenging research.

Hearing stories about you from a professor or work supervisor helps law admissions officers build a three-dimensional picture of who you are and how you might contribute to the law school community.

This is why it is important to approach recommendation letters strategically, even though they’re just one part of your application process. 

Whom to Ask for a Recommendation Letter

Unless you are an older applicant who has been in the workforce for many years, you should get at least one law school recommendation letter from a professor. Others might come from other professors, mentors or supervisors from an internship, job or activity .

One mistake that applicants make is to request a recommendation letter from someone they think is a big shot – a well-known professor, a high-level executive or a family friend who is a venerable lawyer or local politician.

This is only a good idea if such a person teaches or works with you directly and can speak knowledgeably about your work and your goals. If your relationship is more indirect or distant, it can come across as superficial and uninformative, like a vague book blurb by a celebrity who seems unlikely to have read the book.

Above all, ensure the recommendation letter will be positive! If you detect signs that you have chosen the wrong reference to write a letter, move on to someone who can speak about your strengths more knowledgeably and enthusiastically. 

What a Recommendation Letter Should Include

If a recommendation letter is simply a series of compliments strung together, it will sound generic, no matter how effusive or truthful it is. An effective letter should back up its claims with specific details and examples of times when you stood out because of your dedication, helpfulness, initiative or insight.

A recommendation letter does not have to be unwaveringly positive. In fact, a letter that shows how you have grown, overcome adversity, responded constructively to feedback or taken responsibility for yourself can show the kinds of “ soft factors ” that law school admissions officers seek.  

How to Request a Recommendation Letter

Once you have identified a reference who is likely to write you a strong recommendation letter, ask him or her politely. Explain why you are applying to law school, why you think he or she would be a good reference and when you will need the letter.

Be prepared for the recommender to ask for your resume or other materials. For example, a professor might ask to see copies of your papers for the class, or any feedback received.

You might offer to provide more information or details as needed or to discuss the letter in a meeting or phone call. However, do not crowd your initial request with ideas and advice. That could come across as presumptuous.

If a recommender has a personal connection to a school you are applying to, consider requesting a school-specific letter , in addition to a more general recommendation letter.

Finally, avoid writing a recommendation letter yourself . If a recommender asks you to do so, gently explain why this is a bad idea and instead offer to provide ideas and notes that he or she could incorporate into his or her own letter. 

How Many Recommendation Letters to Request

Very few law schools require more than one recommendation letter. Many limit you to two, although some allow up to five.

It is important that all your recommendation letters are strong and substantive, because they may take time away from other aspects of your application. Quality matters more than quantity.

If you are worried that one of your letters is not as strong as the others, don’t submit it. A mediocre letter could very well overshadow better letters read alongside it. Just think about how often you read a mixed review that turns you off of a business, even if the other reviews seem positive. 

When to Request a Recommendation Letter

Recommendation letters are submitted and processed through the Credential Assembly Service of the Law School Admission Council. Since they can take a couple of weeks to process, it’s a good idea to get them in before you plan to apply.

Anticipate that your recommender may need at least a few weeks to write the letter, particularly at busy times of the year. That means that you should request recommendation letters more than a month before you plan to apply.

For applicants planning to apply in the fall, it is best to request letters over the summer or early fall. It’s OK to request letters earlier, as well. For example, if you just finished a summer internship where you worked together well with your boss, you might request the letter before leaving, even if you don’t plan to apply anytime soon. 

What if Your Recommendation Letter Is Delayed?

While law school admissions are rolling , a week or so of delay will not be of consequence. So, consider waiting until your application is complete before you submit it.

That said, if it is late in the cycle, or if you are aiming to meet an early decision deadline , waiting may not be an option. As long as you have the minimum number of recommendation letters required, your application can be submitted. You can always add further letters to your file later.

Remember that a law school is unlikely to review your application as soon as it is received. So, if a recommendation letter is delayed for a few days, it is unlikely to matter. If the letter is important and it may be delayed for some time, notify the admissions office by phone or email that another recommendation letter is forthcoming and ask if your application could be put on hold until it is received.

Of course, the best way to ensure that a recommendation letter does not hold up your application is to request it several weeks in advance. The law school admissions process is stressful enough without having to wait on other people!

Tips to Boost a Law School Application

Tags: law school , graduate schools , education , students

About Law Admissions Lowdown

Law Admissions Lowdown provides advice to prospective students about the law school application process, LSAT prep and potential career paths. Previously authored by contributors from Stratus Admissions Counseling, the blog is currently authored by Gabriel Kuris, founder of Top Law Coach , an admissions consultancy. Kuris is a graduate of Harvard Law School and has helped hundreds of applicants navigate the law school application process since 2003. Got a question? Email [email protected] .

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