application letter for name change in birth certificate

Home » Letters » Request Letters » Request Letter for Correction in Birth Certificate – Sample Letter Requesting for Correction in Birth Certificate

Request Letter for Correction in Birth Certificate – Sample Letter Requesting for Correction in Birth Certificate

To, The Office In-charge, ____________ (Name of the office) ____________ (Office’s address)

Date: __/__/____ (Date)

Subject: Request for correction in the birth certificate

Respected Sir/Madam,

I am _________ (name) and I am a resident of __________ (mention location). I am writing this letter in reference to the birth certificate that was issued in the name of my _________ (son/ daughter). The certificate number is __________ (mention certificate number).

Courteously, I would like to inform you that I require a correction in the birth certificate. The __________ (name/ date of birth/ location of birth/ any other) is mentioned as _________ (mention the detail printed) and which is incorrect. The correct information is __________ (mention correct information). Most likely, the incorrect detail seems to be due to a typographical mistake. In this regard, I request you to kindly do the necessary change and provide a fresh copy of the corrected birth certificate.

s per the requirements, please find the required documents attached along with this application.

Yours sincerely, ____________ (Signature), ____________ (Name), ____________ (Contact Number)

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 Before you begin:

Is this page for me?   This page is for people who need to correct an error in a parent's name on a birth certificate.  Maybe the parent's name is spelled wrong, or a middle name and last name are accidentally reversed.  This process does not work to change the name of the person born, or to change the parent to someone else.  

• To change a child's name, please see  Child Name Changes .
• To change an adult's name, visit  Adult Name Changes .
• If the parent listed on the birth certificate is not actually the parent of the child and needs to be removed or changed, please see  Filing for Paternity/Custody .

What about changing the gender?   Gender changes do not require a court order.  Individuals born in Nevada can change their gender on their birth certificate by completing some forms with the  Nevada Office of Vital Statistics .  Visit their site or call Vital Statistics at (775) 684-4242 for more information.  You can learn more about correcting your gender marker on your birth certificate, driver's license, and with social security by visiting the  Legal Aid Center of Southern Nevada .

If the child was born recently:   Contact medical records at the hospital where the child was born.  The hospital might be able to correct any mistakes for you.  

This process only corrects a clerical error regarding a parent's name on a birth certificate. This is not the process to change the name of the person who was born or to remove/change the named parent on the birth certificate.

Follow these steps to file for a birth certificate correction: 

Learn more about each step below.

1. fill out the forms.

There are several forms that you need to fill out to ask the judge to correct the birth certificate.  You will also need to provide a copy of the birth certificate with the forms.

If the birth certificate that needs correcting belongs to a child who is 17 or younger , the parents must complete all of the forms in the following packet:

Child Birth Certificate Correction (pdf fillable)  

If the birth certificate that needs correcting belongs to someone 18 or older , the child named in the birth certificate must complete all of the forms in the following packet:

Adult Birth Certificate Correction (pdf fillable)

 2. File the forms

The court charges  $270  to file the papers.  You can pay by cash, money order, or most major credit/debit cards. If you cannot afford the fee, please see  Filing Fees and Waivers  to find out how to ask the court to waive the fee.

You can file your papers one of these ways:

By Mail : ( mail takes about a month to process ) Mail your forms and the filing fee (with check or money order made out to Clerk of Court) to:

Family Courts and Services Center Attn: Clerk of Court 601 North Pecos Road Las Vegas, NV 89101

• Online : You can file online through the court's e-filing system,  eFileNV . There is a fee of $3.50 to upload your documents, in addition to the regular filing fee. You must register for an account, you must provide a valid email address, and you must be able to scan and upload your documents as separate pdfs.   Do not upload one pdf with all of the forms included - this will significantly delay the processing.   Each form needs to be filed as its own pdf, but you can upload all of them in one submission.  Carefully follow the E-Filing Guide to avoid mistakes.  E-Filing Guide  
• In person at the Family Courthouse (check our  How to File  page for hours and more information).

  3. Submit the Order to the judge

You must turn in a final birth certificate correction order to your assigned department to review.  This form is included in the packets of forms above.  If you do not know what department your case was assigned to, you can look it up here:  https://www.clarkcountycourts.us/Portal/ .  

Email your proposed order in a pdf format to your assigned judge.  Check the Department Letter assigned to your case and email it to the correct email below:

If you cannot email it, you can  bring it to the court in person  or you can  mail it  to 601 N. Pecos, Las Vegas, NV 89101 (mail takes 4-6 weeks to process). 

The judge will review the order and sign it if approved.  You will receive the order back by mail or through email if you  registered for eservice  in your efiling account . 

The judge may want you to appear at a hearing before making a decision . If so, the order will be returned to you with a memo from the judge's staff asking you to set a "prove up" or an "uncontested" hearing. This is a short hearing where the judge can ask you some questions before deciding whether to approve the correction. To set a hearing, fill out a "Setting Slip" and bring it to the courthouse. A clerk will be able to set a court date for you when you file the form.

Uncontested Setting Slip (pdf fillable)

Bring the order with you to the hearing so the judge can sign it in court if granted.

 4. Get certified copies and contact Vital Statistics. 

Your birth certificate will not change until you provide Vital Records with a certified copy of the final order. 

You can order certified copies for a small fee from the  Clerk of Court's Records Department .  You can order online, or visit in person for immediate assistance at the Family Court, 601N Pecos Rd, Las Vegas, NV 89101 during regular business hours M-F 8am-4pm. 

Once you have your certified copies, contact Vital Statistics in the state where the birth took place to get the birth certificate changed.  If the birth certificate was issued in Nevada, contact the  Nevada Office of Vital Statistics  to find out the process and any other forms you may need to get the birth certificate changed. 

Family Courts and Services Center 601 N. Pecos Las Vegas, NV 89155

This website was designed and is maintained by Legal Aid Center of Southern Nevada, Inc., a private, nonprofit, 501(c) (3) organization that operates the Family Law Self-Help Center through a contract with Clark County, Nevada. This website is intended to provide general information, forms, and resources for people who are representing themselves in a Clark County court without a lawyer. The information on this website is NOT a substitute for legal advice. Talk with a lawyer licensed in Nevada to get legal advice on your situation.

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How to change your name and what government agencies to notify

You might change your name through marriage, divorce, or court. Update your new name with Social Security, the motor vehicle office, and other government agencies.

How to legally change your name

The process of changing your name through marriage, divorce, or a court order can vary between states. 

Before you get married, you must apply for a marriage license. After you apply for the license and get married, your new name will be reflected on your marriage certificate. Contact the local government where you are getting married to learn about applying for a marriage license and how to change your name.

When you file for divorce, you can change your name back to the name you used before you got married. In most states, you may do so when you apply for your divorce decree. Contact your local government to learn more about changing your name when you file for divorce.

Court order

In most cases, you must file a petition with your local court to change your name. To do so, you may need to file paperwork and appear before a judge to complete the process. Find your local government website and contact your circuit court to get information about how you can legally change your name.

Government agencies to notify when you change your name

Use certified copies of marriage and divorce certificates or name change orders as proof to notify these federal and state agencies that you changed your name.

Social Security card

Notify the Social Security Administration  (SSA) early. Other agencies learn of name changes through the SSA.

Driver’s license or state ID card

Contact your  state motor vehicle office . Having an updated license or state ID will make changing your name with other agencies easier.

Tax returns

Every name on your tax return must match Social Security Administration records. The IRS says it is critical to  update names with the SSA before filing your tax return .

U.S. passport

Report your name change  to the State Department as soon as possible to get an updated passport.

Naturalization certificate and certificate of citizenship

Complete a USCIS application online or by mail  to update the name on your naturalization or citizenship certificate.

Veterans benefits

If you receive veterans health care or benefits, notify the Department of Veterans Affairs (VA) .

Voter registration

Update your state voter registration:

• Online through vote.gov  or
• By mail using the National Mail Voter Registration form

Postal service

Report your name change to the  local post office  that delivers your mail.

State benefits programs

Contact your  state's social services office  if you receive SNAP (food stamps), TANF (welfare), or other public assistance.

State and property taxes

Notify your state taxing authority .

If you own a home, notify the city or county property tax office.

LAST UPDATED: February 2, 2024

Have a question?

Ask a real person any government-related question for free. They will get you the answer or let you know where to find it.

ORDER YOUR BIRTH CERTIFICATE ONLINE

How to legally change your name: Step by step guide

Gender Identity

Legal requirements for a name change, can you legally change your name to anything you want, who needs to be notified after a name change, documents that need to be updated after a name change.

There are different situations in which an individual would want to change their name. Although the first that come to mind may be marriage or divorce, there are others, as well.

Perhaps the best advice would be to approach the decision more like a gradual process than a goal to be achieved in one go.

Regardless of your reasons, in order for a name change to be valid, it must be accompanied by a legal procedure . Once you begin to consider changing your name, questions such as “ how am I going to change my name on my birth certificate? ” along with many others, are likely to come up.

Read on to find all the answers to your most pressing questions about changing your name. In this guide, you will also find step by step instructions, and learn what you will need to consider beforehand, as well as the institutions you will need to notify once you change your name.

Common Reasons to Change Your Name

Adopting a new name, different from your birth name, often coincides with a major life change such as marriage, divorce, adoption, or the desire to align with a person’s gender identity . In other cases, an individual may choose to do so simply because they dislike their given name.

In most states, men and women alike, can legally change their last name after marriage . Some women choose to take on their husband’s last name, while some men wish to take on their wife’s last name. Other couples choose to hyphenate their two surnames, or create a new combination of their surnames.

When changing your name after marriage, you will need to consider these key points:

• Name change laws vary by jurisdiction, so check which rules and regulations apply to your place of residence
• A legal name change after marriage can be accomplished without court involvement , just by filing the necessary forms
• You will need to present your marriage certificate in multiple government institutions, so make sure to have multiple certified copies
• Your credit history is tied to your old name , so make sure to inquire about how to preserve your good credit
• It may take weeks to get your name changed on your passport , so if you are traveling abroad, for your honeymoon, for instance, plan accordingly

If you would like to change your name back to your maiden name after divorce, you would have to ask the judge to restore your former name during the divorce proceedings so that your name change appears on your Decree of Dissolution.

When going back to your former name after a divorce, make sure to consider the following:

The Decree of Dissolution will be your most important document to change your name with other institutions where you were listed by your married name. Changing your name after your divorce is final —as opposed to requesting it along with your divorce— will require an additional court order, filling out some forms, presenting criminal record information and paying for processing fees. This simple procedure, however, usually does not require a lawyer.

Some parents choose to change their child’s name after adoption, if this is your scenario, you will need to know the following:

• The original birth certificate will include the place and time of birth, the baby’s length and weight, and the biological parents’ names.
• After the adoption application is approved by the judge and the process is finalized, the state will issue a new birth certificate.
• The new amended birth certificate will be issued replacing the biological parents’ names with the names of the adoptive parents. The amended birth certificate will also include the child’s new name, if their name is being changed.
• Many states seal the original birth certificate but then grant the adoptee access once they turn 18, while others require a court petition in order to unseal the original document.

Read more: How do i get my original birth certificate if I was adopted?

Transgender people undergoing gender reassignment surgery may also wish to change their name to one more aligned with their identity. Should this be your case, please remember to take the following into account:

• Proceed with ca ution when changing your name with your health insurance company in order to avoid confusion and ensure coverage.
• The process will require filling out court forms and filing them with the court clerk, after which you will receive a Decree Changing Name from the court.

Read more: Transgender Birth Certificates by state

Things to Consider Before Changing Your Name

There are some key things to know before changing your name, ranging from the paperwork this will involve to the time you will need to invest in order to complete the task across all government institutions . Changing your name starts with the desire to do so and is not fully complete until it is reflected accordingly in all of your documents.

Having your name changed legally is a fairly simple process that usually does not involve a lawyer . However, it does entail multiple steps, sometimes including publishing a notice in a local newspaper, as required in certain states.

The residency requirements for name changes vary from one state to another . Some states require you to have established yourself as a bona fide resident by living there for a certain amount of time.

You can check all the requirements for your place of residence, as well as file the necessary paperwork to change your name by contacting the local county court . Some states require that you file your name change in court, while others do not.

Keep in mind, some names are banned in the US. Check the naming laws for your state before starting

Even in California, where you can technically choose a new name and start using it consistently under the state’s usage method, you might still need a court order to serve as proof of your name change when dealing with banks, the SSA, or the DMV.

Individuals who dislike their birth name may legally change it to another name they are more comfortable with, following a few common sense considerations and exceptions:

• You may not change your name for fraudulent or criminal reasons, nor to escape debt, or legal actions against you
• You may not take on a celebrity’s name as that could be viewed as misleading
• You may not take on a trademarked name, a numeral, a punctuation mark, nor something offensive or obscene as your new name

Step By Step Process to Change Your Name

The process of legally changing your name generally entails the following steps, although these may vary slightly depending on your state of residence:

• Petition to change your name by filing the requirements below with the help of your county’s court clerk after making sure all the forms are carefully filled out
• Pay the processing fees , as required by the court
• Attend the hearing scheduled with the judge or magistrate
• The judge or clerk will sign the order and provide you with a certified copy once the hearing is closed
• You may now proceed to amend your Vital Records by presenting the certified copy of your Name Change Order

Requirements to change your name legally :

• Supporting evidence to prove your current legal name , such as your Social Security card, current valid birth certificate , and driver's license or other form of valid photo identification.
• Your state’s form for a petition to legally change your name
• A court order to show cause for legally changing your name, and a decree to legally change your name, if applicable
• An affidavit declaring you are not a convicted felon or currently have any outstanding warrants. Sign the form in the presence of a notary public so that they verify your identity and witness your signature

Your final step, after changing your name, will be to notify government agencies, businesses, family, and friends of your new name.

Here is a list of the institutions you will need to reach out to, in order to communicate your legal name change:

• Department of Records or Vital Statistics
• Social Security Administration
• Internal Revenue Service (IRS)
• Department of Motor Vehicles (DMV)
• Banks and Other Financial Institutions
• Creditors and Debtors
• Telephone and Utility Companies
• Public Assistance ( Welfare ) Office
• Veterans Administration
• Post office (via change of address form)
• State Taxing Authority
• Insurance Agencies
• Registrar of Voters
• Passport Office

The first question that may cross your mind once your name change is complete is probably how to change your name on your Social Security card , but that is just one of the documents you will need to have updated so that they reflect your new name :

• Driver’s license
• Medical records
• Birth certificate replacement (only in case of adoption or gender reassignment surgery)
• Checks and credit cards
• Legal documents such as a will, trust or power of attorney
• Estate planning documents

Related: How to correct an error on a Birth Certificate? Source: Change or correct name on Passport by Travel.State.Gov https://travel.state.gov/content/travel/en/passports/have-passport/change-correct.html

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To correct or change a Michigan birth certificate you must apply through the mail. Please complete the applicable application below and mail to the address on the top of the application along with a copy of your photo identification, application fee and required documentation. If there are any problems with your order or more documentation is needed, we will contact you. Please see our FAQ’s for required documentation.

***IMPORTANT NOTICES***

• We require separate checks or money orders for each application being requested.
• Pre-Paid Self-Addressed envelopes are not permitted.
• Original documents will not be returned to you. Original signatures are required on applications and notarized affidavits. All other documents can be photocopies.

Applications to Change a Michigan Birth Record

• Application to Correct or Change a Michigan Birth Record

To change or correct errors or omissions on a Michigan birth record.

• Correct or Change Birth Record - FAQs
• Photo ID Alternative Documents
• Application to Add a Father on Michigan Birth Record

This form is NOT to be used to remove a father's name from a birth record.

• Affidavit of Parentage Voluntary form for unmarried parents to acknowledge parentage in lieu of a court order
• Photocopy of an Application to Correct a Michigan Birth or Death Record

Application to verify whether a change has been made to a Michigan birth or death record or a Michigan birth or death record has been requested. If a change is found, you will receive a copy of the application and a letter from the Changes Unit. If a change is not found, you will receive a letter indicating so.

For additional assistance on how to make a correction to a Michigan birth record please call the Changes Unit directly at 517-335-8660.   You can also e-mail [email protected] you will receive a response within 1-3 business days.

Establishing a Delayed Birth Record

To receive an application to create a delayed registration of birth you must first order your birth certificate. If there is no record on file, we will send you the delayed registration application.

• Establishing a Delayed Birth Record - FAQs

Correcting a Michigan Marriage or Divorce Record

To correct a Michigan marriage record, please contact the Court in the county where the license was obtained.

To correct a Michigan divorce record, contact the Court in the county the divorce was obtained or the lawyer that filed the divorce.

Correcting a Record that Occurred Outside of Michigan

If you need to correct or change a record of a vital event that occurred in another state, you should contact that state's vital records office.

Click here for a list of addresses and phone numbers***

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Updating or Correcting Your Documents

We issue secure documents you may use to establish your identity and immigration status or authorization to accept employment in the United States. These documents include your personal information, such as your full legal name, date of birth, country of birth, gender, and A-Number. This page provides information on how to update and correct the information on your documents.

If you want to update or correct your U.S. passport, see the State Department’s Change or Correct a Passport webpage. If you want to update your Social Security card, see the Social Security Administration’s Make Changes to Your Record webpage. If you want to update your driver’s license or non-driver identification card, refer to your local motor vehicle authority (PDF) for more information.

If you received your document from USCIS with an error that is not your fault (for example, USCIS made a typo when issuing your notice or document), you may submit a service request to address the error (select the Typographic Error option).

Alternatively, see below for information on how to request a replacement.

There is no fee if the request for correction is due to USCIS error.

Did your personal information change, and would you like to update your USCIS-issued document? For instance, if you recently changed your name, gender, or both, you may want to update your USCIS-issued document to reflect these changes.

If you are scheduled for an interview with USCIS, you may update your information at the time of your interview.

If we send you a Request for Evidence (RFE) asking for updated information, follow the instructions in the RFE.

Otherwise, see the table below for more information on how to request a change.

Name Change

If you would like to update the name reflected on your document, you must provide sufficient evidence of your name change, such as a court order, marriage certificate, divorce decree, or other vital document record. For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Gender Change

As of March 31, 2023, you do not need to provide supporting evidence to change the gender listed on your immigration documents, with a limited exception. If you want to update your gender information on a Certificate of Naturalization or Certificate of Citizenship, you must still provide the required supporting documentation of the change, as listed in the Form N-565, Application for Replacement Naturalization/Citizenship Document instructions (PDF, 257.24 KB) . For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Information on Requesting a Change by Document Type

The table below provides information on how to request a biographic change on a specific document.

Birth, Marriage, & Death Records

Other programs you may need.